City Council Meetings

Mayor Mesquite Acacia Ironwood Palo Verde Pine Willow Cathy Carlat District District District District District District Bridget Binsbacher, Vicki Hunt Bill Patena Michael Finn Carlo Leone Jon Edwards Vice Mayor City Council Meeting Notice & Agenda Tuesday, November 1, 2016 City Council Chamber 8401 West Monroe Street Peoria, AZ 85345 Special Meeting 5:00 P.M. Convene Roll Call Consent Agenda CONSENT AGENDA: All items listed on the Consent Agenda are considered to be routine or have been previously reviewed by the City Council, and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests; in which event the item will be removed from the General Order of Business, and considered in its normal sequence on the Agenda. Consent 1 C. Authorization to Hold an Executive Session Discussion and possible action to authorize the holding of an Executive Session for the purpose of discussions or consultations with designated representatives of the public body and/or legal counsel in order to consider its position and instruct its representatives regarding: (a) Legal advice from counsel, and discussion and instruction with legal counsel and staff regarding the status of the operating agreement with BioAccel, pursuant to A.R.S. §38- 431.03.A.3 and 38-431.03.A.4. (b) Labor negotiations with the City of Peoria Police Supervisors Association and United Phoenix Fire Fighters Association Local 493 regarding the salaries, salary schedules or compensation paid in the form of fringe benefits of employees of the public body pursuant to A.R.S. § 38-431.03.A.5. Adjournment November 1, 2016 - Page 1 of 5  Executive Session Convene immediately following Special City Council Meeting Executive Room, City Council Chamber Under the provisions of A.R.S. 38-431.02 there will be a CLOSED EXECUTIVE SESSION. Executive Session Agenda 2. An Executive Session for the purpose of discussions or consultations with designated representatives of the public body and/or legal counsel in order to consider its position and instruct its representatives regarding: (a) Legal advice from counsel, and discussion and instruction with legal counsel and staff regarding the status of the operating agreement with BioAccel, pursuant to A.R.S. §38- 431.03.A.3 and 38-431.03.A.4. (b) Labor negotiations with the City of Peoria Police Supervisors Association and United Phoenix Fire Fighters Association Local 493 regarding the salaries, salary schedules or compensation paid in the form of fringe benefits of employees of the public body pursuant to A.R.S. § 38-431.03.A.5. The above-named Public Body of the City of Peoria, Arizona will convene into Executive Session pursuant to A.R.S. 38-431.03 for those items listed on the agenda. Only those persons who are: Members of the Public Body, or Officers of the City that are required to attend, or Those individuals whose presence is reasonably necessary for the Public Body to carry out its Executive Session responsibilities as determined by the City Attorney may be present during the Executive Session. All persons who remain present during the Executive Session are reminded that the business conducted in Executive Session, including all discussion taking place herein, is confidential and may not be disclosed to any person, except as permitted by law. Arizona Open Meeting Act: Arizona law requires that persons who are present in an executive session receive instruction regarding the confidentiality requirements of the Arizona Open Meetings Act. Minutes and discussions made during executive sessions are confidential and may not be disclosed to any party, except: Members of the Council, Appointees or employees who were subject of discussion under the personnel item subsection of the Open Meetings Act, County Attorney or Attorney General pursuant to an investigation of a violation of the Open Meetings Act, and Arizona Auditor General in connection with an audit authorized by law. Any person who violates or who knowingly aids, agrees to aid, or attempts to aid another person in violating the Arizona Open Meetings Law may be punished by fine of up to $500.00 per violation and/or by removal from public office. November 1, 2016 - Page 2 of 5  Regular Meeting 7:00 P.M. Convene Pledge of Allegiance Roll Call Final Call to Submit Speaker Request Forms Consent Agenda CONSENT AGENDA: All items listed on the Consent Agenda are considered to be routine or have been previously reviewed by the City Council, and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests; in which event the item will be removed from the General Order of Business, and considered in its normal sequence on the Agenda. Consent 3 C. Disposition of Absence Discussion and possible action to approve the absence of Council Youth Liaison Sam Owen from the Regular City Council Meeting held on October 18, 2016. 4 C. Minutes Discussion and possible action to approve the October 4, 2016 Regular Meeting minutes. 5 C. Board and Commission Appointments Discussion and possible action to approve the recommendations from the Council Boards and Commissions Subcommittee pertaining to the following appointments and reappointments, and adopt the Resolutions as presented: Adopt RES. 2016-112 appointing Julia Smock as regular member of the Arts Commission to a partial term to expire June 2018; Adopt RES. 2016-113 reappointing Michael Kwederis as a regular member of the Board of Adjustment to a term to expire in December 2020; Adopt RES. 2016-114 reappointing George Johnson and Diane Alfonso as regular members of the Citizens Commission on Salaries for Elected City Officials to terms to expire in December 2020; Adopt RES. 2016-115 reappointing Michelle Lehman as a regular member of the Economic Development Advisory Board to a term to expire in December 2020; Adopt RES. 2016-116 reappointing Shelby Duplessis and Earl Guy as regular members of the Historic Preservation Commission to terms to expire in December 2020; November 1, 2016 - Page 3 of 5  Adopt RES. 2016-117 appointing Jessica Cotter as a regular member of the Judicial Selection Advisory Board to a term to expire in June 2020; Adopt RES. 2016-118 reappointing Shawn Hutchinson as a regular member of the Municipal Development Authority to a term to expire in November 2020 and appointing Kenneth Krieger as a regular member to a partial term to expire in November 2017; Adopt RES. 2016-119 reappointing Bryan Patterson and Mitchell Bolnick as regular members of the Planning and Zoning Commission to terms to expire in December 2020; and Adopt RES. 2016-120 reappointing Russ Lachance as a regular member of the Veterans Memorial Board to a term to expire in December 2020 and Luke Lukich as a regular member to a partial term to expire in December 2018. 6 C. Budget Adjustment, City Hall Campus Security Enhancements and Peoria Municipal Operations Center Fuel Island Project Discussion and possible action to approve a budget adjustment in the amount of $126,560 from the General Fund Contingency account to various accounts for City Hall campus security enhancements and the completion of the Peoria Municipal Operations Center Fuel Island project. 7 C. Deeds and Easements, Various Locations Discussion and possible action to adopt RES. 2016-121 accepting Deeds and Easements for various Real Property interests acquired by the City. Regular Agenda New Business 8 R. General Plan Update Preview Discussion regarding impending solicitation and development of the new Peoria General Plan. Call To The Public (Non-Agenda Items) If you wish to address the City Council, please complete a Speaker Request Form and return it to the clerk before the call to order for this meeting. The City Council is not authorized by state law to discuss or take action on any issue raised by public comment until a later meeting. Reports from City Manager 9. Council Calendar November 1, 2016 - Page 4 of 5 10. Reports A. Upcoming City Events Video B. ICMA Center for Performance Analytics Certificate of Excellence C. American Planning Association Award - Peoria Sonoran Preservation Program D. P83 Streetscape Phase 2 Project Update Reports from City Council Reports from the Mayor Adjournment NOTE: Documentation (if any) for items listed on the Agenda is available for public inspection, a minimum of 24 hours prior to the Council Meeting, at any time during regular business hours in the Office of the City Clerk, 8401 W. Monroe Street, Room 150, Peoria, AZ 85345. Accommodations for Individuals with Disabilities. Alternative format materials, sign language interpretation and assistive listening devices are available upon 72 hours advance notice through the Office of the City Clerk, 8401 West Monroe Street, Peoria, Arizona 85345 - Phone: (623) 773-7340 or FAX (623) 773-7304. To the extent possible, additional reasonable accommodations will be made available within the time constraints of the request. The City has a TDD line where accommodations may be requested at: (623) 773-7221. Public Notice In addition to the City Council members noted above, one or more members of the City of Peoria Boards and Commissions may be present to observe the City Council meeting as noticed on this agenda. City Council Meetings can be viewed live on Channel 11 (Cox Cable) and are available for viewing on demand at http://www.peoriaaz.gov/content2.aspx?id=2151. City Manager City Clerk Carl Swenson Rhonda Geriminsky November 1, 2016 - Page 5 of 5 CITY OF PEORIA, ARIZONA Agenda Item: 4C. COUNCIL COMMUNICATION Date Prepared: 10/18/2016 Council Meeting Date: 11/1/2016 TO: Carl Swenson, City Manager THROUGH: Susan J. Daluddung, AICP, Deputy City Manager FROM: Rhonda Geriminsky, City Clerk SUBJECT: Minutes Staff Recommendation: Discussion and possible action to approve the October 4, 2016 Regular Meeting minutes. ATTACHMENTS: 10042016_Minutes  MINUTES OF THE PEORIA CITY COUNCIL CITY OF PEORIA, ARIZONA CITY COUNCIL CHAMBER October 4, 2016 A Regular Meeting of the City Council of the City of Peoria, Arizona was convened at 8401 West Monroe Street in open and public session at 7:01 p.m. Following a moment of silent reflection, Council Youth Liaison Owen led the Pledge of Allegiance. Members Present: Mayor Cathy Carlat; Vice Mayor Bridget Binsbacher; Councilmembers Jon Edwards, Michael Finn, Vicki Hunt, Carlo Leone and Bill Patena. Council Youth Liaisons: Kaitlyn Edwards and Sam Owen. Members Absent: None. Other Municipal Officials Present: Carl Swenson, City Manager; Julie Ayers, Deputy City Manager; Jeff Tyne, Deputy City Manager; Steve Burg, Acting City Attorney; Rhonda Geriminsky, City Clerk; Thomas Adkins, Intergovernmental Affairs Director; George Anagnost, Presiding Municipal Judge; Andy Granger, Development and Engineering Director; Rhonda Humbles, Deputy Public Works Director; John Imig, Information Technology Director; Chris Jacques, Planning and Community Development Director; Laura Krause, Human Resources Director; Brent Mattingly, Finance and Budget Director; Roy Minter, Police Chief; Bobby Ruiz, Fire Chief; Jennifer Stein, Office of Communications Director; Dawn Prince, Assistant to the City Manager; and Linda Blas, Deputy City Clerk. Audience: Approximately 60 members of the public were present. Note: The order in which items appear in the minutes is not necessarily the order in which they were discussed in the meeting. Presentation: 1. Mayor and Council’s Young Artists Program Mayor Carlat provided information on the Young Artists Program which was instituted to engage Peoria students interested in the arts and showcase their artwork at Peoria City Hall. Council Youth Liaison Edwards and Council Youth Liaison Owen presented certificates to the youth whose art was selected to be on display at City Hall from June to December 2016. City Council Meeting Minutes October 4, 2016 Page 2 of 9 CONSENT AGENDA: All items listed with a “C” are considered to be routine or have been previously reviewed by the City Council, and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests; in which event the item will be removed from the General Order of Business, and considered in its normal sequence on the Agenda. Mayor Carlat announced that the Consent Agenda included a Public Hearing on a liquor license application for Fry’s Fuel Center #657, located at 25371 North Lake Pleasant Parkway. There were no requests from those present to address this agenda item. Mayor Carlat asked if any Councilmember wished to have an item removed from the Consent Agenda. Having no requests from Council, motion was made by Councilmember Hunt, seconded by Councilmember Edwards, to approve the Consent Agenda. Upon vote, the motion carried unanimously 7 to 0. 2C. Disposition of Absence Approved the absence of Council Youth Liaison Sam Owen from the Regular City Council Meeting held on September 20, 2016. 3C. Minutes Approved the following minutes:  September 6, 2016 Regular Meeting Minutes  September 13, 2016 Special Meeting Minutes 4C. Board and Commission Appointment Approved the recommendation from the Council Boards and Commissions Subcommittee pertaining to the following appointment and adopted RES. 2016-108 appointing Will Briggs as regular member to the Employee Benefits Trust Board with a partial term to expire December 2018. 5C. Grant, Arizona Department of Homeland Security (a) Authorized the Peoria Police Department to accept two grants from the Arizona Department of Homeland Security to provide training to chemical, biological, radiological, nuclear or explosive (CBRNE) operators and to support Terrorism Liaison Officer operations; and (b) Approved a budget adjustment in the amount of $62,075 from the Proposed Grants Contingency account to various Homeland Security Grant Fund accounts thus providing expenditure authority. City Council Meeting Minutes October 4, 2016 Page 3 of 9 6C. Intergovernmental Agreement, City of Glendale, Detention and Weekend Court Services Approved an Intergovernmental Agreement with the City of Glendale for detention and weekend court services and authorize the City Manager to execute the necessary documents. 7C. Intergovernmental Agreement Amendment, Maricopa County Sheriff’s Office, AZLink Program, Intelligence Data Sharing Approved an Intergovernmental Agreement amendment with the Maricopa County Sheriff’s Office to share intelligence data through the AZLink program. 8C. Contract, Combs Construction Company, Inc., Pinnacle Peak Road from 99th Avenue to 102nd Avenue Improvements Approved the contract in the amount of $1,207,181 to Combs Construction Company, Inc. for roadway, waterline, and signal improvements on Pinnacle Peak Road from 99th Avenue to 102nd Avenue, and a 10% contingency in the amount of $120,718. 9C. Cable Television License Agreement, Use of City Right-of-Way, Qwest Broadband Services, Inc. dba CenturyLink Approved the Cable Television License Agreement with Qwest Broadband Services, Inc. dba CenturyLink for use of City Right-of-Way and authorized the Mayor or City Manager to execute the necessary documents. 10C. Telecommunication Service License Agreement, Accipiter Communications, Inc. d/b/a Zona Communications, a Nevada Corporation Approved the License Agreement for equipment within the right-of-way with Accipiter Communications, Inc. d/b/a Zona Communications and authorized the City Manager execute the necessary documents. 11C. Maintenance Improvement District No. 1195, Vistancia Village A Parcel A5, Lone Mountain Road and Vistancia Boulevard Approved the Petition for Formation and adopted RES. 2016-100 intention and ordering the formation of proposed Maintenance Improvement District No. 1195, Vistancia Village A Parcel A5, Lone Mountain Road and Vistancia Boulevard; and adopted RES. 2016-101 ordering the improvements within the proposed Maintenance Improvement District and declaring an emergency. City Council Meeting Minutes October 4, 2016 Page 4 of 9 12C. Street Light Improvement District No. 1117, Vistancia Village A Parcel A5, Lone Mountain Road and Vistancia Boulevard Approved the Petition for Formation and adopted RES. 2016-102 intention and ordering the formation of proposed Street Light Improvement District No. 1117, Vistancia Village A Parcel A5, Lone Mountain Road and Vistancia Boulevard; and adopted RES. 2016-103 ordering the improvements within the proposed Street Light Improvement District and declaring an emergency. 13C. Deeds and Easements, Various Locations Adopted RES. 2016-109 accepting Deeds and Easements for various Real Property interests acquired by the City. 14C. Final Plat, CST - Peoria, Vistancia Boulevard and El Mirage Road Approved the Final Plat of CST - Peoria, located at Vistancia Boulevard and El Mirage Road, subject to stipulations. 15C. Final Plat, Westwing Mountain – Parcel 24 - Escena, Lake Pleasant Parkway and Westwing Parkway Approved the Final Plat of Westwing Mountain – Parcel 24 - Escena, located at Lake Pleasant Parkway and Westwing Parkway, subject to stipulations. 16C. Final Plat, Westwing Mountain – Parcel 27 - Pradera, Lake Pleasant Parkway and Westwing Parkway Approved the Final Plat of Westwing Mountain – Parcel 27 - Pradera, located at Lake Pleasant Parkway and Westwing Parkway, subject to stipulations. 17C. Replat, Lot 2 of 83rd and Olive Promenade, 83rd Avenue and Olive Avenue Approved the Replat of Lot 2 of 83rd and Olive Promenade, located at 83rd Avenue and Olive Avenue, subject to stipulations. 18C. Replat, Lot 2505 & 2506 of Trilogy West Phase 1 – Parcel C41, Vistancia Boulevard and Lone Mountain Road Approved the Replat of Lot 2505 & 2506 of Trilogy West Phase 1 – Parcel C41, located at Vistancia Boulevard South of Lone Mountain Road, subject to stipulations. City Council Meeting Minutes October 4, 2016 Page 5 of 9 19C. Replat of Lot 2 of a Replat of Vistancia Marketplace II - Parcel A-24, Vistancia Boulevard and El Mirage Road Approved the Replat of Lot 2 of a Replat of Vistancia Marketplace II - Parcel A-24, located at Vistancia Boulevard and El Mirage Road, subject to stipulations. 20C. Condominium Replat, The Northwest Portion of Building E of Union Hills Office Park, Union Hills Drive and 91st Avenue Approved the Condominium Replat of the Northwest Portion of Building E of Union Hills Office Park, located at Union Hills Drive and West of 91st Avenue, subject to stipulations. 21C. PUBLIC HEARING - Liquor License, Fry’s Fuel Center #657, 25371 North Lake Pleasant Parkway Recommended approval to the State Liquor Board for a New Wine and Beer (Series 10) Liquor License for Fry’s Fuel Center #657, located at 25371 North Lake Pleasant Parkway, Lauren K. Merrett, Applicant, LL#20015882. REGULAR AGENDA New Business: 22R. Code Amendment, Chapter 13, Section 13-107, Home Detention Alternative Program Steve Burg, Acting City Attorney, reported on the Home Detention Alternative Program. Information included:  Description of the program o Authorized by State law o Alternative incarceration program for adults convicted of limited category misdemeanors who are not repeat offenders o Individuals are electronically monitored by a private company and serve their sentence at home o Individuals not eligible for the program:  Past history of violent behavior  Found by the City to constitute a risk to the community  Sentencing judge determines offenders to be ineligible  Benefits of the program o Accurate and timely tracking of offenders to ensure compliance o Better use of Court and Police Department resources o Transfers costs to offenders instead of the City  Program adoption in 2012 City Council Meeting Minutes October 4, 2016 Page 6 of 9 George Anagnost, Presiding Municipal Judge, discussed the outcomes of a review of the Home Detention Program conducted in 2016. Information included:  Program assessed after approximately three full years of experience  Approximately 120 in the program with a 90 percent completion rate  Majority of defendants not Peoria residents  Jail cost savings of approximately $75,000  Overall determination – Home Detention meets the goals of enforcement of State statute and local community interests Judge Anagnost outlined the following recommended changes to the Home Detention Alternative Program:  Remove mandatory doubling of home detention days to allow a more accurate fit to individual case facts and still be able to impose extended number of days  Clarify that eligibility for home detention begins after mandatory imprisonment is completed  Provide consistent wording regarding the computation for a partial day of imprisonment In response to questions from Council, Judge Anagnost clarified the following:  The statutory number of days for imprisonment would be 20 percent of the sentence imposed if the mandatory doubling of home detention days is removed  Offenders are responsible for all costs associated with the electronic-monitoring program  Participation in an alcohol or drug treatment program is determined on a case-by- case basis and is an option available when warranted  Types of offenses in addition to driving under the influence (DUI) that qualify for home detention o Assault or domestic violence offenses o Other alcohol-related offenses o Criminal speeding o Shoplifting  Consequences for violating the terms and conditions of the Home Detention Alternative Program  No hard data on recidivism Mr. Burg further explained that the prosecutor would strongly recommend incarceration instead of home detention to the sentencing judge when violent behavior is a factor. City Council Meeting Minutes October 4, 2016 Page 7 of 9 Motion was made by Councilmember Patena, seconded by Councilmember Edwards, to adopt ORD. 2016-30, amending Chapter 13 of the Peoria City Code (1992 Edition), by amending Section 13-107 pertaining to the Home Detention Alternative Program, clarifying how jail time should be imposed and served, and by requiring at least the statutory minimum number of home detention days be imposed while allowing discretionary increases by the prosecutors or judges. Call To The Public (Non-Agenda Items) None. Reports from City Manager: 23. Council Calendar 24 Reports A. Employee Awards from the Arizona Chapter of Association of Public- Safety Communications Officials and National Emergency Number Association Roy Minter, Police Chief, and John Imig, Information Technology Director, recognized three City staff members for awards they received recently. Fabiola Johnson was the recipient of the Telecommunicator of the Year award; Mike Folia received the Director/Manager of the Year award; and Dave Collette was the recipient of the Technician of the Year award from the Arizona Chapter of Association of Public Safety Communications Officials and National Emergency Number Association. B. Upcoming City Events Video A video presentation showcasing upcoming City events was displayed. C. Fire Prevention Week Bobby Ruiz, Fire Chief, provided statistics on casualties resulting from residential fires. Rick Pickard, Deputy Fire Chief, presented a brief history of fire prevention. Chief Pickard reported on the events scheduled during the month to promote fire safety. Chief Pickard announced there will be an open house at each fire station on October 29, 2016, from 9:00 a.m. to noon. Reports from City Council: Councilmember Edwards reported on his attendance at an event hosted by a local Wal- Mart store in appreciation of the Fire Department. Councilmember Edwards thanked attendees of the P83 Party held at the Peoria Sports Complex on Sunday, October 2, 2016. Councilmember Edwards recognized the Boy Scout Troop in attendance at the Council meeting. City Council Meeting Minutes October 4, 2016 Page 8 of 9 Vice Mayor Binsbacher welcomed the Boy Scouts to the City Council meeting. Vice Mayor Binsbacher acknowledged that purple lights are being used to light City Hall at night throughout the month of October in observance of Domestic Violence Awareness Month. Vice Mayor Binsbacher announced that the City of Peoria is committed to other causes being observed during the month of October, including Breast Cancer Awareness and Fire Prevention. Vice Mayor Binsbacher reported on her attendance at the National Night Out event in the Terramar Subdivision on Sunday, October 2, 2016. Vice Mayor Binsbacher presented a Proclamation to the Terramar Homeowner’s Association at the event for assisting the Peoria Police Department through joint crime prevention efforts. Councilmember Finn reported on his attendance at the P83 Party. Councilmember Finn extended his appreciation to City staff for their participation in making the P83 Party a successful event. Councilmember Finn congratulated the youth who were recognized for their artwork. Councilmember Finn encouraged citizens to be informed voters before casting their votes in the upcoming November General Election. Councilmember Hunt extended her appreciation to staff for their service to the City. Councilmember Hunt reported on the Parkfest! event held at Sunnyslope Park on Saturday, October 1, 2016. Councilmember Hunt reminded citizens to attend the Explore the Library event and book sale hosted by the Friends of the Peoria AZ Public Library to be held on October 7 and 8, 2016. Councilmember Hunt invited residents to participate in a Shred-a-Thon event to be held in the State Trailer Supply parking lot on Saturday, October 22, 2016 beginning at 9:00 a.m. Councilmember Hunt announced that Peoria Firefighters Charities will kickoff their Holiday Toy Drive at the Shred-a- Thon. Councilmember Leone reported on the various City of Peoria activities he attended. Councilmember Leone reminded citizens to attend the weekly Food Truck Friday event. Council Youth Liaison Owen expressed his appreciation for promoting culture by displaying artwork in City Hall. Reports from the Mayor: Mayor Carlat thanked Council Youth Liaison Edwards and Council Youth Liaison Owen for their assistance with the presentation to the artists. ADJOURNMENT: Being no further business to come before the Council, the meeting was duly adjourned at 8:08 p.m. ______________________________________ Cathy Carlat, Mayor City Council Meeting Minutes October 4, 2016 Page 9 of 9 ATTEST: ______________________________________ Rhonda Geriminsky, City Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct summary of the proceedings of the City Council Meetings of the City Council of Peoria, Arizona held on the 4th day of October, 2016. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 1st day of November, 2016. (Seal) ______________________________________ Rhonda Geriminsky, City Clerk CITY OF PEORIA, ARIZONA Agenda Item: 5C. COUNCIL COMMUNICATION Date Prepared: 10/20/2016 Council Meeting Date: 11/1/2016 TO: Carl Swenson, City Manager THROUGH: Susan J. Daluddung, AICP, Deputy City Manager FROM: Rhonda Geriminsky, City Clerk SUBJECT: Board and Commission Appointments Purpose: This is a request for City Council to appoint/reappoint board and commission members as recommended by the Council Boards and Commissions Subcommittee as follows: ARTS COMMISSION Appoint Julia Smock as a regular member to a partial term to expire in June 2018. BOARD OF ADJUSTMENT Reappoint Michael Kwederis as a regular member to a term to expire in December 2020. CITIZENS COMMISSION ON SALARIES FOR ELECTED CITY OFFICIALS Reappoint George Johnson and Diane Alfonso as regular members to terms to expire in December 2020. ECONOMIC DEVELOPMENT ADVISORY BOARD Reappoint Michelle Lehman as a regular member to a term to expire in December 2020. HISTORIC PRESERVATION COMMISSION Reappoint Shelby Duplessis and Earl Guy as regular members to terms to expire in December 2020. JUDICIAL SELECTION ADVISORY BOARD Appoint Jessica Cotter as a regular member to a term to expire in June 2020. MUNICIPAL DEVELOPMENT AUTHORITY Reappoint Shawn Hutchinson as a regular member to a term to expire in November 2020 and appoint Kenneth Krieger as a regular member to a partial term to expire in November 2017. PLANNING AND ZONING COMMISSION Reappoint Bryan Patterson and Mitchell Bolnick as regular members to terms to expire in December 2020. VETERANS MEMORIAL BOARD Reappoint Russ Lachance as a regular member to a term to expire in December 2020 and Luke Lukich as a regular member to a partial term to expire in December 2018. Background/Summary: The Council Boards and Commissions Subcommittee makes recommendations for board and commission membership based on term expirations and vacancies from resignations or changes to member eligibility status. Previous Actions: On October 11, 2016 the Council Boards and Commissions Subcommittee recommended appointment/reappointments to various boards and commissions. On October 12, 2016, a memorandum was submitted to Mayor and Council, outlining the appointment recommendation from the October 11, 2016 Subcommittee meeting, asking for concerns to be submitted in writing to the Mayor. No comments were received. Options: A. Appoint/reappoint recommended board and commission members. B: Continue recruitment efforts to fill the board and commission vacancies. Staff Recommendation: Discussion and possible action to approve the recommendations from the Council Boards and Commissions Subcommittee pertaining to the following appointments and reappointments, and adopt the Resolutions as presented: Adopt RES. 2016-112 appointing Julia Smock as regular member of the Arts Commission to a partial term to expire June 2018; Adopt RES. 2016-113 reappointing Michael Kwederis as a regular member of the Board of Adjustment to a term to expire in December 2020; Adopt RES. 2016-114 reappointing George Johnson and Diane Alfonso as regular members of the Citizens Commission on Salaries for Elected City Officials to terms to expire in December 2020; Adopt RES. 2016-115 reappointing Michelle Lehman as a regular member of the Economic Development Advisory Board to a term to expire in December 2020; Adopt RES. 2016-116 reappointing Shelby Duplessis and Earl Guy as regular members of the Historic Preservation Commission to terms to expire in December 2020;  Adopt RES. 2016-117 appointing Jessica Cotter as a regular member of the Judicial Selection Advisory Board to a term to expire in June 2020; Adopt RES. 2016-118 reappointing Shawn Hutchinson as a regular member of the Municipal Development Authority to a term to expire in November 2020 and appointing Kenneth Krieger as a regular member to a partial term to expire in November 2017; Adopt RES. 2016-119 reappointing Bryan Patterson and Mitchell Bolnick as regular members of the Planning and Zoning Commission to terms to expire in December 2020; and Adopt RES. 2016-120 reappointing Russ Lachance as a regular member of the Veterans Memorial Board to a term to expire in December 2020 and Luke Lukich as a regular member to a partial term to expire in December 2018. Fiscal Analysis: There is no fiscal impact regarding this item. Narrative: If appointed, the newly appointed board/commission members will be invited to attend the November 22, 2016 City Council meeting to accept a Certificate of Appointment. ATTACHMENTS: Resolution 2016-112 Resolution 2016-113 Resolution 2016-114 Resolution 2016-115 Resolution 2016-116 Resolution 2016-117 Resolution 2016-118 Resolution 2016-119 Resolution 2016-120 Contact Name and Number: Rhonda Geriminsky, (623) 773-7340  RESOLUTION 2016-112 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA, APPOINTING JULIA SMOCK TO THE ARTS COMMISSION AND ESTABLISHING THE TERM OF OFFICE. WHEREAS, Scott Campbell resigned and there exists one vacancy on the Arts Commission; and WHEREAS, Julia Smock desires to be a member of and appointed to the Arts Commission; and WHEREAS, the Mayor and City Council of the City of Peoria desire to confirm said appointment of Julia Smock as a regular member to the City of Peoria Arts Commission. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Peoria that Julia Smock is appointed as a regular member to the City of Peoria Arts Commission. BE IT FURTHER RESOLVED that said appointment shall expire as follows: Julia Smock June 2018 PASSED AND ADOPTED by the Mayor and City Council of the City of Peoria, Arizona this 1st day of November, 2016. CITY OF PEORIA, an Arizona municipal corporation _______________________________ Cathy Carlat, Mayor _______________________________ Date Signed RESOLUTION NO. 2016-112 Page 2 of 2 ATTEST: ___________________________ Rhonda Geriminsky, City Clerk Approved as to Form: ___________________________ Steve Burg, Acting City Attorney Effective Date: ______________________  RESOLUTION 2016-113 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA, REAPPOINTING MICHAEL KWEDERIS TO THE BOARD OF ADJUSTMENT AND ESTABLISHING THE TERM OF OFFICE. WHEREAS, the term for Michael Kwederis of the Board of Adjustment expires in December 2016; and WHEREAS, Michael Kwederis desires to be a member of and reappointed to the Board of Adjustment; and WHEREAS, the Mayor and City Council of the City of Peoria desire to confirm said reappointment of Michael Kwederis as a regular member to the City of Peoria Board of Adjustment. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Peoria that Michael Kwederis is reappointed as a regular member to the City of Peoria Board of Adjustment. BE IT FURTHER RESOLVED that said reappointment shall expire as follows: Michael Kwederis December 2020 PASSED AND ADOPTED by the Mayor and City Council of the City of Peoria, Arizona this 1st day of November, 2016. CITY OF PEORIA, an Arizona municipal corporation _______________________________ Cathy Carlat, Mayor _______________________________ Date Signed RESOLUTION NO. 2016-113 Page 2 of 2 ATTEST: ___________________________ Rhonda Geriminsky, City Clerk Approved as to Form: ___________________________ Steve Burg, Acting City Attorney Effective Date: ______________________  RESOLUTION 2016-114 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA, REAPPOINTING GEORGE JOHNSON AND DIANE ALFONSO TO THE CITIZENS COMMISSION ON SALARIES FOR ELECTED CITY OFFICIALS AND ESTABLISHING THE TERMS OF OFFICE. WHEREAS, the terms for George Johnson and Diane Alfonso of the Citizens Commission on Salaries for Elected City Officials expire in December 2016; and WHEREAS, George Johnson and Diane Alfonso desire to be members of and reappointed to the Citizens Commission on Salaries for Elected City Officials; and WHEREAS, the Mayor and City Council of the City of Peoria desire to confirm said reappointments of George Johnson and Diane Alfonso as regular members to the City of Peoria Citizens Commission on Salaries for Elected City Officials. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Peoria that George Johnson and Diane Alfonso are reappointed as regular members to the City of Peoria Citizens Commission on Salaries for Elected City Officials. BE IT FURTHER RESOLVED that said reappointments shall expire as follows: George Johnson December 2020 Diane Alfonso December 2020 PASSED AND ADOPTED by the Mayor and City Council of the City of Peoria, Arizona this 1st day of November, 2016. CITY OF PEORIA, an Arizona municipal corporation _______________________________ Cathy Carlat, Mayor RESOLUTION NO. 2016-114 Page 2 of 2 _______________________________ Date Signed ATTEST: ___________________________ Rhonda Geriminsky, City Clerk Approved as to Form: ___________________________ Steve Burg, Acting City Attorney Effective Date: ______________________  RESOLUTION 2016-115 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA, REAPPOINTING MICHELLE LEHMAN TO THE ECONOMIC DEVELOPMENT ADVISORY BOARD AND ESTABLISHING THE TERM OF OFFICE. WHEREAS, the term for Michelle Lehman of the Economic Development Advisory Board expires in December 2016; and WHEREAS, Michelle Lehman desires to be a member of and reappointed to the Economic Development Advisory Board; and WHEREAS, the Mayor and City Council of the City of Peoria desire to confirm said reappointment of Michelle Lehman as a regular member to the City of Peoria Economic Development Advisory Board. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Peoria that Michelle Lehman is reappointed as a regular member to the City of Peoria Economic Development Advisory Board. BE IT FURTHER RESOLVED that said reappointment shall expire as follows: Michelle Lehman December 2020 PASSED AND ADOPTED by the Mayor and City Council of the City of Peoria, Arizona this 1st day of November, 2016. CITY OF PEORIA, an Arizona municipal corporation _______________________________ Cathy Carlat, Mayor _______________________________ Date Signed RESOLUTION NO. 2016-115 Page 2 of 2 ATTEST: ___________________________ Rhonda Geriminsky, City Clerk Approved as to Form: ___________________________ Steve Burg, Acting City Attorney Effective Date: ______________________  RESOLUTION 2016-116 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA, REAPPOINTING SHELBY DUPLESSIS AND EARL GUY TO THE HISTORIC PRESERVATION COMMISSION AND ESTABLISHING THE TERMS OF OFFICE. WHEREAS, the terms for Shelby Duplessis and Earl Guy of the Historic Preservation Commission expire in December 2016; and WHEREAS, Shelby Duplessis and Earl Guy desire to be members of and reappointed to the Historic Preservation Commission; and WHEREAS, the Mayor and City Council of the City of Peoria desire to confirm said reappointments of Shelby Duplessis and Earl Guy as regular members to the City of Peoria Historic Preservation Commission. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Peoria that Shelby Duplessis and Earl Guy are reappointed as regular members to the City of Peoria Historic Preservation Commission. BE IT FURTHER RESOLVED that said reappointments shall expire as follows: Shelby Duplessis December 2020 Earl Guy December 2020 PASSED AND ADOPTED by the Mayor and City Council of the City of Peoria, Arizona this 1st day of November, 2016. CITY OF PEORIA, an Arizona municipal corporation _______________________________ Cathy Carlat, Mayor _______________________________ Date Signed RESOLUTION NO. 2016-116 Page 2 of 2 ATTEST: ___________________________ Rhonda Geriminsky, City Clerk Approved as to Form: ___________________________ Steve Burg, Acting City Attorney Effective Date: ______________________  RESOLUTION 2016-117 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA, APPOINTING JESSICA COTTER TO THE JUDICIAL SELECTION ADVISORY BOARD AND ESTABLISHING THE TERM OF OFFICE. WHEREAS, the term for Michael Bailey of the Judicial Selection Advisory Board expired in June 2016 and there exists one vacancy; and WHEREAS, Jessica Cotter desires to be a member of and appointed to the Judicial Selection Advisory Board; and WHEREAS, the Mayor and City Council of the City of Peoria desire to confirm said appointment of Jessica Cotter as a regular member to the City of Peoria Judicial Selection Advisory Board. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Peoria that Jessica Cotter is appointed as a regular member to the City of Peoria Judicial Selection Advisory Board. BE IT FURTHER RESOLVED that said appointment shall expire as follows: Jessica Cotter June 2020 PASSED AND ADOPTED by the Mayor and City Council of the City of Peoria, Arizona this 1st day of November, 2016. CITY OF PEORIA, an Arizona municipal corporation _______________________________ Cathy Carlat, Mayor _______________________________ Date Signed RESOLUTION NO. 2016-117 Page 2 of 2 ATTEST: ___________________________ Rhonda Geriminsky, City Clerk Approved as to Form: ___________________________ Steve Burg, Acting City Attorney Effective Date: ______________________  RESOLUTION 2016-118 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA, REAPPOINTING SHAWN HUTCHINSON AND APPOINTING KENNETH KRIEGER TO THE MUNICIPAL DEVELOPMENT AUTHORITY AND ESTABLISHING THE TERMS OF OFFICE. WHEREAS, the term for Shawn Hutchinson of the Municipal Development Authority expires in November 2016; and WHEREAS, Matthew Porter of the Municipal Development Authority resigned and there exists one vacancy. WHEREAS, Shawn Hutchinson and Kenneth Krieger desire to be members of and appointed to the Municipal Development Authority; and WHEREAS, the Mayor and City Council of the City of Peoria desire to confirm said reappointment of Shawn Hutchinson and appointment of Kenneth Krieger as regular members to the City of Peoria Municipal Development Authority. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Peoria that Shawn Hutchinson is reappointed and Kenneth Krieger is appointed as regular members to the City of Peoria Municipal Development Authority. BE IT FURTHER RESOLVED that said appointments shall expire as follows: Shawn Hutchinson November 2020 Kenneth Krieger November 2017 PASSED AND ADOPTED by the Mayor and City Council of the City of Peoria, Arizona this 1st day of November, 2016. CITY OF PEORIA, an Arizona municipal corporation _______________________________ Cathy Carlat, Mayor RESOLUTION NO. 2016-118 Page 2 of 2 _______________________________ Date Signed ATTEST: ___________________________ Rhonda Geriminsky, City Clerk Approved as to Form: ___________________________ Steve Burg, Acting City Attorney Effective Date: ______________________  RESOLUTION 2016-119 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA, REAPPOINTING BRYAN PATTERSON AND MITCHELL BOLNICK TO THE PLANNING AND ZONING COMMISSION AND ESTABLISHING THE TERMS OF OFFICE. WHEREAS, the terms for Bryan Patterson and Nancy Golden of the Planning and Zoning Commission expire in December 2016; and WHEREAS, Nancy Golden is term limited and not eligible for reappointment to the Planning and Zoning Commission and there will exist one vacancy; and WHEREAS, Bryan Patterson and alternate member Mitchell Bolnick desire to be members of and reappointed to the Planning and Zoning Commission; and WHEREAS, the Mayor and City Council of the City of Peoria desire to confirm said reappointments of Bryan Patterson and Mitchell Bolnick as regular members to the City of Peoria Planning and Zoning Commission. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Peoria that Bryan Patterson and Mitchell Bolnick are reappointed as regular members to the City of Peoria Planning and Zoning Commission. BE IT FURTHER RESOLVED that said reappointments shall expire as follows: Bryan Patterson December 2020 Mitchell Bolnick December 2020 PASSED AND ADOPTED by the Mayor and City Council of the City of Peoria, Arizona this 1st day of November, 2016. CITY OF PEORIA, an Arizona municipal corporation _______________________________ RESOLUTION NO. 2016-119 Page 2 of 2 Cathy Carlat, Mayor _______________________________ Date Signed ATTEST: ___________________________ Rhonda Geriminsky, City Clerk Approved as to Form: ___________________________ Steve Burg, Acting City Attorney Effective Date: ______________________  RESOLUTION 2016-120 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA, REAPPOINTING RUSS LACHANCE AND MILAN (LUKE) LUKICH TO THE VETERANS MEMORIAL BOARD AND ESTABLISHING THE TERMS OF OFFICE. WHEREAS, the term for Russ Lachance of the Veterans Memorial Board expires in December 2016; and WHEREAS, Benjamin Geiger resigned and there exists one vacancy on the Veterans Memorial Board; and WHEREAS, Russ Lachance and interim member Milan (Luke) Lukich desire to be members of and reappointed to the Veterans Memorial Board; and WHEREAS, the Mayor and City Council of the City of Peoria desire to confirm said reappointments of Russ Lachance and Milan (Luke) Lukich as regular members to the City of Peoria Veterans Memorial Board. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Peoria that Russ Lachance and Milan (Luke) Lukich are reappointed as regular members to the City of Peoria Veterans Memorial Board. BE IT FURTHER RESOLVED that said reappointments shall expire as follows: Russ Lachance December 2020 Luke Lukich December 2018 PASSED AND ADOPTED by the Mayor and City Council of the City of Peoria, Arizona this 1st day of November, 2016. CITY OF PEORIA, an Arizona municipal corporation _______________________________ Cathy Carlat, Mayor RESOLUTION NO. 2016-120 Page 2 of 2 _______________________________ Date Signed ATTEST: ___________________________ Rhonda Geriminsky, City Clerk Approved as to Form: ___________________________ Steve Burg, Acting City Attorney Effective Date: ______________________ CITY OF PEORIA, ARIZONA Agenda Item: 6C. COUNCIL COMMUNICATION Date Prepared: 10/18/2016 Council Meeting Date: 11/1/2016 TO: Carl Swenson, City Manager THROUGH: Jeff Tyne, Deputy City Manager FROM: Stuart Kent, Public Works – Utilities Director SUBJECT: Budget Adjustment, City Hall Campus Security Enhancements and Peoria Municipal Operations Center Fuel Island Project Purpose: This is a request for City Council to approve a budget adjustment of $126,560 for the purpose of enhancing and upgrading security features on the main City Hall campus area, and additional funding needed for the completion of the MOC Fuel Island project. Background/Summary: Peoria has prided itself on providing an open, transparent, and accessible City Hall campus which is convenient for its constituents to come and conduct business. While there have not been any threats of workplace violence in Peoria, recent national events of workplace violence have resulted in the Public Works-Utilities and Police Departments jointly taking a thoughtful and proactive approach in assessing the City Hall campus buildings. The first phase of security enhancements require a budget adjustment of $111,560 and include improved exterior lighting to the buildings and the nearby garages, installation of additional cameras, the installation of a metal detector at the City Council Chambers and alterations to the existing landscaping around City Hall. Subsequent security enhancements may occur in other city buildings and will be requested through the normal annual budget process. The second part of the requested budget adjustments relates to the recently completed replacement of the fuel tanks at the Peoria Municipal Operations Center (MOC). During the course of the MOC Fuel Island project a small amount of motor oil was identified in the soil around the tanks and had to be excavated, tested and removed. The oil came from a previously unknown motor oil line that was abandoned many years ago. This excavation and remediation was not part of the original CIP project funding and thus has caused the total cost of the project to exceed budget by $15,000. A request for a budget adjustment of $15,000 is being asked for in order to close out the MOC Fuel Island project. Previous Actions: On March 15, 2016, Council previously approved a budget adjustment to the fuel island project in the amount of $40,000. Options: A : That the Mayor and Council approve a budget adjustment of $126,560 from General Fund Contingency. To enhance and upgrade security features on the main City Hall Campus and complete the funding needed for the MOC Fuel Island project. B: The Mayor and Council could disapprove the budget adjustment of $126,560 from General Fund Contingency. The result would be not enhancing and upgrading security features on the main City Hall Campus and not providing the needed funding for the MOC Fuel Island project. Staff Recommendation: Discussion and possible action to approve a budget adjustment in the amount of $126,560 from the General Fund Contingency account to various accounts for City Hall campus security enhancements and the completion of the Peoria Municipal Operations Center Fuel Island project. Fiscal Analysis: Request a budget adjustment in the amount of $126,560 from the General Fund Contingency account (1000-0300-570000) to the following accounts: 1000-0310-541003-CIPOF-NA-PW00506 $111,560 - Citywide Security 1000-0310-541003-CIPOF-NA-PW00305 $6,600 - MOC Fuel Island 2590-2720-541003-CIPOF-NA-PW00305 $1,650 - MOC Fuel Island 2600-2760-541003-CIPOF-NA-PW00305 $5,100 - MOC Fuel Island 7000-7050-541003-CIPOF-NA-PW00305 $1,650 - MOC Fuel Island $126,560 Contact Name and Number: Stuart Kent, Public Works – Utilities Director, 623-773-7502 CITY OF PEORIA, ARIZONA Agenda Item: 7C. COUNCIL COMMUNICATION Date Prepared: 10/13/2016 Council Meeting Date: 11/1/2016 TO: Carl Swenson, City Manager THROUGH: Susan J. Daluddung, AICP, Deputy City Manager FROM: Andrew Granger, P.E., Development and Engineering Director SUBJECT: Deeds and Easements, Various Locations Purpose: This is a request for City Council to adopt a Resolution accepting Deeds and Easements for various Real Property interests acquired by the City. The deeds and easements have been recorded by the Maricopa County Recorder’s Office and this process will formally accept them into the system. Background/Summary: The City of Peoria periodically acquires a number of property interests including deeds, roadway dedications and various types of easements. All documents are reviewed for accuracy and recorded. A Resolution to accept these documents has been prepared, which lists each document by recording number and provides information related to each so the property interest to be accepted can be identified. Previous Actions: This is an ongoing process which occurs when we have acquired a number of real property interests. Options: A: Approve the adoption of the Resolution accepting Deeds and Easements into our system. B: Deny adoption of the Resolution that formally accepts the Deeds and Easements into our system, resulting in the City not having an official record of what has been transferred to the City through recordation in the Maricopa County Recorder’s office. Staff Recommendation: Discussion and possible action to adopt RES. 2016-121 accepting Deeds and Easements for various Real Property interests acquired by the City. Fiscal Analysis: There is no fiscal impact to the City. Narrative: This Resolution includes Real Property interests acquired since the adoption of the previous acceptance resolution. The acceptance of the Resolution by City Council would bring the deeds and easements into our system and is the final step in the process. ATTACHMENTS: Exhibit 1: Resolution Contact Name and Number: John Nepa, Civil Engineer, (623) 773-7532  RESOLUTION NO. 2016-121 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA ADOPTING A RESOLUTION FORMALLY ACCEPTING DEEDS AND EASEMENTS FOR PROPERTY RIGHTS CONVEYED TO THE CITY OF PEORIA. WHEREAS, the real estate interests hereinafter referenced have been conveyed to the City of Peoria; WHEREAS, it is to the advantage of the City of Peoria to accept said real property interests; and WHEREAS, the City has determined that acquisition of these property interests is in the interest of the public health, safety and welfare. NOW THEREFORE, be it resolved by the Mayor and Council of the City of Peoria, Maricopa County, Arizona as follows: SECTION 1. That the following real property interests are hereby accepted by the City of Peoria and referenced by the recording number issued by the Maricopa County Recorder’s Office. Ice House America SWC 85th & Grand Avenues F and R Grand Avenue Properties EASEMENT FOR PUBLIC WATER LINE Maricopa County Recording No. 20160605444 (Project No. R160061/ Deed16-021) Ice House America SWC 85th & Grand Avenues ASLM Properties, LLC EASEMENT FOR PUBLIC WATER LINE Maricopa County Recording No. 20160548229 (Project No. R160061/ Deed16-022) SECTION 2. Public Easement and Land Rights That the Mayor and Council accept the deeds and public easements transferred to the City of Peoria as described herein. Resolution No. 2016-121 Acceptance of Deeds and Easements November 1, 2016 Page: 2 of 2 SECTION 3. Recording Authorized That the City Clerk shall record the original of this Resolution with the Maricopa County Recorder's Office. PASSED AND ADOPTED by the Mayor and Council of the City of Peoria, Arizona, this 1st day of November, 2016. _______________________________ Cathy Carlat, Mayor _______________________ ____ Date Signed ATTEST: _____________________________ Rhonda Geriminsky, City Clerk APPROVED AS TO FORM: _____________________________ Stephen Burg, Acting City Attorney Effective Date: __________________ CITY OF PEORIA, ARIZONA Agenda Item: 8R. COUNCIL COMMUNICATION Date Prepared: 10/12/2016 Council Meeting Date: 11/1/2016 TO: Carl Swenson, City Manager THROUGH: Susan J. Daluddung, AICP, Deputy City Manager FROM: Chris M. Jacques, AICP, Planning and Community Development Director SUBJECT: General Plan Update Preview Purpose: Staff will provide the City Council with an overview of the impending solicitation and development of the new Peoria General Plan. Background/Summary: Every city and county within Arizona is required to adopt a comprehensive, long-range planning document called a General Plan. The role of the General Plan is to guide the physical development and entitlement of the community and serve as the “blueprint” for future decisions regarding land use and resource conservation. The Peoria General Plan currently includes fourteen elements affecting many facets of the development of the City, including land use, transportation, economic development, water resources, housing, growth areas, environmental stewardship and others. As part of the 1998 Growing Smarter legislation and its amendments, local governments are required to ensure that their General Plans are maintained and kept current within a set timeframe. Consequently, every ten (10) years, a city’s General Plan is required to be ratified by the voters. The first post Growing Smarter Peoria General Plan was ratified by voters in 2001 and was largely a reflection of the planning completed in the late 1990's. The last substantive update to the Peoria General Plan occurred in 2009 and was ratified by the voters in 2010. At that time, the Plan was moderately refreshed to comply with revised statutory requirements and to further refine the City Council policies and goals. Since then, Peoria has experienced an evolving economic landscape, along with meaningful growth and physical development. Additionally, advancements in technologies, and efforts in the areas of sustainability, diversification of workforce, and quality of life are now topics at the forefront of the conversation which impact land use decisions. The City believes now is the time to develop a new General Plan that is visionary and responsive to the next twenty (20) planning horizon and through to buildout. Moreover, given changes in technology, many in the community access or participate in government in broader ways. It will be important to develop a communication and outreach platform that facilitates broad and varying community input. The overall goal is to ensure that there is strong community support for the new plan and approval is secured by the voters in late 2018. The solicitation seeking qualified consultant services has been issued. We anticipate bringing a consultant contract award to the City Council before the end of this calendar year. At this study session, staff will provide the City Council with an early preview of the effort and seek input on priorities or issue points as we move into the selection process. Staff Recommendation: Discussion regarding impending solicitation and development of the new Peoria General Plan. Fiscal Analysis: Funding for the preparation of the new Peoria General Plan was identified and approved as part of the adopted FY17 Budget. Contact Name and Number: Chris Jacques, Planning Director, (623) 773-7609 CITY OF PEORIA, ARIZONA Agenda Item: 9. COUNCIL COMMUNICATION Date Prepared: 10/18/2016 Council Meeting Date: 11/1/2016 TO: Carl Swenson, City Manager THROUGH: Susan J. Daluddung, AICP, Deputy City Manager FROM: Rhonda Geriminsky, City Clerk SUBJECT: Council Calendar Purpose: To provide the Mayor and City Council with the City Council Calendar for November and December. ATTACHMENTS: November 2016 December 2016  City Council Calendar Color Key: City Council < October November 2016 December > Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 City Council Meeting 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Council Boards and Commissions Subcommittee 20 21 22 23 24 25 26 City Council Meeting 27 28 29 30  City Council Calendar Color Key: City Council < November December 2016 January > Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 8 9 10 City Council Meeting 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 CITY OF PEORIA, ARIZONA Agenda Item: 10.B. COUNCIL COMMUNICATION Date Prepared: 10/17/2016 Council Meeting Date: 11/1/2016 TO: Carl Swenson, City Manager THROUGH: Julie Ayers, Deputy City Manager FROM: Katie Gregory, Management and Budget Director SUBJECT: ICMA Center for Performance Analytics Certificate of Excellence Background/Summary: The City of Peoria has been awarded ICMA’s Certificate of Excellence for its efforts in performance management “for exceeding the standards established by the International City/County Management Association in the identification and public reporting of key outcome measures, surveying of both residents and employees, and the pervasiveness of performance management in the organization’s culture.” The ICMA Center for Performance Analytics (ICMA CPA) awards certificates each year to recognize local government performance management programs, encourage comparative analysis, and reward transparency. This Excellence award level is presented to only a select number of organizations each year. This is the seventh consecutive year that Peoria has attained the highest award level given by the ICMA CPA, and Peoria is one of just 34 organizations across the country to have achieved this level of recognition. This award recognizes our city’s progressive management practices, and notes our efforts in using performance information throughout our organization. In order to be considered for an ICMA CPA Certificate award, an organization must submit an application detailing its performance management efforts for the prior fiscal year. The 2016 certificate recipients are recognized on the basis of criteria that include data collection and verification, training and support, public reporting, accountability and process improvement, networking, and leadership. For City of Peoria staff, this award presents a significant achievement. It reflects the commitment of the City Council and staff to incorporating performance management to further improve the operations of our city. Contact Name and Number: Katie Gregory, (623) 773-7364 CITY OF PEORIA, ARIZONA Agenda Item: 10.C. COUNCIL COMMUNICATION Date Prepared: 10/27/2016 Council Meeting Date: 11/1/2016 TO: Carl Swenson, City Manager THROUGH: Susan J. Daluddung, AICP, Deputy City Manager FROM: Chris M. Jacques, AICP, Planning Director SUBJECT: American Planning Association Award - Peoria Sonoran Preservation Program Background/Summary: The American Planning Association (APA) was formed in 1978 and has grown into the largest professional organization representing the field of urban planning in the United States and the world. There are over 47 chapters nationwide (including Arizona) with members throughout the United States and across the globe. The American Institute of Certified Planners (AICP) is APA’s professional certification. The Arizona Chapter of APA held its 2016 State Conference on October 27-28 in Flagstaff. At the conference, the City of Peoria and the Peoria Sonoran Preservation Program was recognized as an award winner for the category of "Best Master Plan/Project/Study." This recognition comes on the heels of the Arizona Forward "Award of Merit" distinction for the Sonoran Preservation Program. Contact Name and Number: Chris Jacques, Planning Director (623) 773-7609 CITY OF PEORIA, ARIZONA Agenda Item: 10.D.R. COUNCIL COMMUNICATION Date Prepared: 10/24/2016 Council Meeting Date: 11/1/2016 TO: Carl Swenson, City Manager THROUGH: Susan J. Daluddung, AICP, Deputy District Manager FROM: Andrew Granger, P.E., Development and Engineering Director SUBJECT: P83 Streetscape Phase 2 Project Update Purpose: Andy Granger, Development and Engineering Director, will make a brief presentation to the Mayor and City Council on the progress of the construction of the P83 Streetscape Project Phase 2. Background/Summary: The City entered into a contract with Valley Rain Construction for the design of the Phase 2 elements in July of 2015. Phase 2 improvements are identified as the way finding signage on Paradise Lane and Arrowhead Fountain Center Drive, Gateways at the north and south end of the district on 83rd Avenue, landscaping throughout the district, an updated bridge aesthetic on the Skunk Creek Bridge at 83rd Avenue, re-freshing of the freeway monument signs, and an update to the plaza across from the movie theater on Arrowhead Fountain Center Drive. The presentation will feature rendered images and actual in progress construction photos of the project elements. Previous Actions: Previous Council actions pertaining to P83 Entertainment District improvements include: August 2011, Study Session - Economic Development Services (EDS) presented the original concepts from Gensler. July 2012, Study Session - EDS presented an update on the P83 DCR and the PSP project; September 2013, Study Session – Engineering presented an update on the DCR and the Public Meeting from September 2013. September 2014, Council Meeting – Awarded the JOC for phase 1 construction to Valley Rain and J. Banicki. December 15, 2015, Council Meeting – Awarded the JOC for phase 2 construction to Valley Rain Construction Options: This is an information presentation only. Fiscal Analysis: NA Contact Name and Number: Andy Granger, Development & Engineering Director, 623-773-7215