City Council Meetings

MINUTES OF THE PEORIA CITY COUNCIL CITY OF PEORIA, ARIZONA CITY COUNCIL CHAMBER October 3, 2017 A Special Meeting of the City Council of the City of Peoria, Arizona was convened at 8401 West Monroe Street in open and public session at 5:00 p.m. Members Present: Vice Mayor Jon Edwards; Councilmembers Bridget Binsbacher, Michael Finn, Vicki Hunt, Carlo Leone and Bill Patena. Council Youth Liaisons: Maylee Acosta and Cassidy Gatrost. Members Absent: Mayor Cathy Carlat. Other Municipal Officials Present: Jeff Tyne, City Manager; Andy Granger, Deputy City Manager; Rhonda Geriminsky, City Clerk; Valli Goss, Assistant City Attorney; and Natalie Gilstrap, Management Analyst. Audience: No members of the public were present. Note: The order in which items appear in the minutes is not necessarily the order in which they were discussed in the meeting. CONSENT AGENDA CONSENT AGENDA: All items listed with a “C” are considered to be routine or have been previously reviewed by the City Council, and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests; in which event the item will be removed from the General Order of Business, and considered in its normal sequence on the Agenda. 1 C. Authorization to Hold an Executive Session Motion was made by Councilmember Binsbacher, seconded by Councilmember Finn, to authorize the holding of an Executive Session for the purpose of discussions or consultations with designated representatives of the public body and/or legal counsel in order to consider its position and instruct its representatives regarding: (a) Automatic Aid Agreement for Fire Protection and Other Emergency Services pursuant to A.R.S. 38-431.03.A.3 and A.R.S. 38-431.03.A.4. Upon vote, the motion carried unanimously 6 to 0. ADJOURNMENT: City Council Meeting Minutes October 3, 2017 Page 2 of 8 Being no further business to come before the Council, the meeting was duly adjourned at 5:01 p.m. EXECUTIVE SESSION AGENDA 2. An Executive Session was convened immediately following the 5:00 p.m. Special Meeting for the purpose of discussions and consultations with designated representatives of the public body and/or legal counsel in order to consider its position and instruct its representatives regarding: (a) Automatic Aid Agreement for Fire Protection and Other Emergency Services pursuant to A.R.S. 38-431.03.A.3 and A.R.S. 38-431.03.A.4. Clerk’s Note: In accordance with A.R.S. § 38-431.03(B), minutes of executive sessions must be kept confidential except as outlined in statute. A Regular Meeting of the City Council of the City of Peoria, Arizona was convened at 8401 West Monroe Street in open and public session at 7:00 p.m. Following a moment of silent reflection, Councilmember Finn led the Pledge of Allegiance. Members Present: Vice Mayor Jon Edwards; Councilmembers, Bridget Binsbacher, Michael Finn, Vicki Hunt, Carlo Leone and Bill Patena. Council Youth Liaisons: Maylee Acosta and Cassidy Gatrost. Members Absent: Mayor Cathy Carlat. Other Municipal Officials Present: Jeff Tyne, City Manager; Julie Arendall, Deputy City Manager; Andy Granger, Deputy City Manager; Steve Burg, City Attorney; Rhonda Geriminsky, City Clerk; Bobby Ruiz, Fire Chief; Katie Gregory, Management and Budget Director; Chris Jacques, Planning and Community Development Director; Laura Ingegneri, Human Resources Director; Adina Lund, Development and Engineering Director; Sonia Andrews, Interim Finance Director; Roy Minter, Police Chief; John Sefton, Community Services Director; Stuart Kent, Public Works/Utilities Director; Thomas Adkins, Intergovernmental Affairs Director; Jennifer Stein, Office of Communications Director; Dawn Prince, Assistant to the City Manager; and Natalie Gilstrap, Management Analyst. Audience: Approximately 25 members of the public were present. Note: The order in which items appear in the minutes is not necessarily the order in which they were discussed in the meeting. City Council Meeting Minutes October 3, 2017 Page 3 of 8 Presentation: 3. National Library Card Month Nathaniel Washburn, Library and Cultural Services Manager, announced the library card design winners, Isabella Perry and Anna Gladbach. Yvonne Owens, Vice President of the Friends of the Peoria Public Library organization, highlighted the activities conducted during the month of September 2017 in recognition of National Library Month. 4. Proclamation Recognizing October as "Domestic Violence Awareness Month" Vice Mayor Edwards read aloud a Proclamation declaring the month of October as Domestic Violence Awareness Month. CONSENT AGENDA: All items listed with a “C” are considered to be routine or have been previously reviewed by the City Council, and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests; in which event the item will be removed from the General Order of Business, and considered in its normal sequence on the Agenda. Vice Mayor Edwards asked if any Councilmember wished to have an item removed from the Consent Agenda. Having no requests from Council, motion was made by Councilmember Hunt, seconded by Councilmember Finn, to approve the Consent Agenda. Upon vote, the motion carried unanimously 6 to 0. 5 C. Minutes Approved the September 19, 2017 City Council Meeting minutes. 6 C. Board and Commission Appointments Approved the recommendations from the Council Boards and Commissions Subcommittee pertaining to the following appointments/reappointment, and adopted the Resolutions as presented: Adopted RES. 2017-103 reappointing Thomas Griggs as a regular member of the Board of Adjustment for a term to expire in December 2021; and City Council Meeting Minutes October 3, 2017 Page 4 of 8 Adopted RES. 2017-104 reappointing David Eberhart as a regular member of the Citizens Commission on Salaries for Elected City Officials for a term to expire in December 2021; and Adopted RES. 2017-105 reappointing Lauren Allsopp and Mike Fusco as regular members of the Historic Preservation Commission for terms to expire in December 2021; and Adopted RES. 2017-106 reappointing Kenneth Krieger and Brian Wiley as regular members of the Municipal Development Authority for terms to expire in November 2021; and Adopted RES. 2017-107 reappointing Shawn Hutchinson and Jeff Nelson as regular members of the Planning and Zoning Commission for terms to expire in December 2021; and Adopted RES. 2017-108 appointing Patrick Sells as a regular member of the Public Safety Personnel Retirement System - Local Fire Board for a partial term to expire in June 2019; and Adopted RES. 2017-109 appointing Patrick Sells as a regular member of the Public Safety Personnel Retirement System - Local Police Board for a partial term to expire in June 2019; and Adopted RES. 2017-110 reappointing Anthony Irby as a regular member of the Veterans Memorial Board for a term to expire in December 2021; and Adopted RES. 2017-111 appointing Micah Dionisio Aviles as a regular member of the Youth Advisory Board for a partial term to expire in June 2018. 7 C. Grant-in-Aid Agreement, Tohono O’odham Nation, Radios and Radio Components (a) Approved the Grant-In-Aid Agreement in the amount of $13,243 from the Tohono O’odham Nation and; (b) Approved a budget amendment in the amount of $13,243 from the Proposed Grant Contingency account to the Tohono O’odham Grant Fund account, thus providing expenditure authority for the grant fund account. 8 C. Grant-in-Aid Agreement, Tohono O’odham Nation, Community Resource Guides Project (a) Approved the Grant-In-Aid Agreement in the amount of $6,000 from the Tohono O’odham Nation and; City Council Meeting Minutes October 3, 2017 Page 5 of 8 (b) Approved a budget amendment in the amount of $6,000 from the Proposed Grant Contingency account to the Tohono O’odham Grant Fund account, thus providing expenditure authority for the grant account. 9 C. Fiscal Year 2017 Final and Fiscal Year 2018 First Quarter Budget Amendments Approved the attached Fiscal Year 2017 Final Budget Amendments and Fiscal Year 2018 First Quarter Budget Amendments. 10 C. Deeds and Easements, Various Locations Adopted RES. 2017-112 accepting Deeds and Easements for various Real Property interests acquired by the City. 11 C. Designate Roadways, Establish Rights-of-Way, Various Locations Adopted RES. 2017-113 designating various Real Properties to be used as City roadways and authorized the establishment of Public Rights-of-Way to be opened and maintained by the City as a Public Street. 12 C. Final Plat, Bloom MMD, 91st Avenue and Olive Avenue Approved the Final Plat, Bloom MMD, located at 91st Avenue and Olive Avenue, subject to stipulations. 13 C. Final Plat, Ironwood Estates, 104th Avenue and Pinnacle Peak Road Approved the Final Plat, Ironwood Estates, located at Pinnacle Peak Road and 104th Avenue, subject to stipulations. 14 C. Final Plat, Townley Park, 89th Avenue and Olive Avenue Approved the Final Plat, Townley Park, located at 89th Avenue and Olive Avenue, subject to stipulations. REGULAR AGENDA Call To The Public (Non-Agenda Items) None. Reports from City Manager: 17. Council Calendar City Council Meeting Minutes October 3, 2017 Page 6 of 8 18. Reports A. Hurricane Harvey Relief Efforts Bobby Ruiz, Fire Chief, and Gary Bernard, Deputy Fire Chief, reported on the Fire-Medical Department’s relief efforts in Bridge City, Texas in the wake of the damage and devastation caused by Hurricane Harvey. B. Fire Prevention Month Bobby Ruiz, Fire Chief, reported the National Fire Protection Association (NFPA) has designated October as National Fire Prevention Month. This year’s theme is “Every Second Counts - Plan 2 Ways Out”. Chief Ruiz recommended fire escape plans that include two exits from each room of your home. Chief Ruiz stressed practicing the escape plans and checking smoke detector batteries. C. Upcoming City Events Video A video presentation showcasing upcoming City events was displayed. Reports from City Council: Council Youth Liaison Acosta congratulated the library card design winners, Isabella Perry and Anna Gladbach. Council Youth Liaison Acosta reported on her leadership meeting with Maria Lopez Rogers, former City of Avondale Mayor. Council Youth Liaison Acosta thanked the Fire-Medical Department team that provided relief efforts to Bridge City, Texas after Hurricane Harvey. Councilmember Patena reported on his attendance at the ribbon cutting for TYR Tactical held on September 26, 2017 and Susan Daluddung’s retirement party held on October 3, 2017. Councilmember Patena congratulated the library card design winners, Isabella Perry and Anna Gladbach. Councilmember Binsbacher congratulated the library card design winners, Isabella Perry and Anna Gladbach. Councilmember Binsbacher reported on the End the Stigma: shining a light on addiction in your community event held at the Rio Vista Recreation Center on September 23, 2017 and the ¡SOMOS PEORIA! event held on September 30, 2017. Councilmember Binsbacher also reported on the Arizona 100 Club’s Scholarship Ball held on September 20, 2017 where, for the first time in the club’s history, the top awards were given to public safety officers from the same city. Stephen Gunn, Peoria Police Officer was awarded the Police Officer of the Year Award and Brandon Sheffert, Peoria Fire Engineer, was awarded the Firefighter of the Year Award. Councilmember Binsbacher expressed her appreciation to the Fire-Medical Department’s team who provided assistance to Bridge City, Texas after Hurricane Harvey. City Council Meeting Minutes October 3, 2017 Page 7 of 8 Councilmember Finn expressed his appreciation to all public safety personnel for their service and dedication, especially during crisis events. Councilmember Hunt congratulated the library card design winners, Isabella Perry and Anna Gladbach. Councilmember Hunt reported on the Jobs for Arizona Graduates (JAG) Initiation and Installation Ceremony held at Peoria High School on September 29, 2017, the End the Stigma: shining a light on addiction in your community event held at the Rio Vista Recreation Center and the Arizona Forward 37th Annual Environmental Excellence Awards ceremony held on September 23, 2017. Councilmember Hunt introduced the two new Library mascot characters Piggy and Gerald. Councilmember Hunt reported on the success of the ¡SOMOS PEORIA! event held on September 30, 2017 and Susan Daluddung’s retirement party held on October 3, 2017. Councilmember Leone reported on the ribbon cutting for TYR Tactical held on September 26, 2017. Councilmember Leone reminded residents of the Shred-A-Thon- event that will be held on October 14, 2017 at the Sun Valley Elementary School located at 8361 N. 95th Avenue. Councilmember Leone cautioned residents to be aware of unsolicited telephonic marketing and fraud calls. Council Youth Liaison Gatrost reported on her leadership meeting with former City of Avondale Mayor, Maria Lopez Rogers, held on September 29, 2017 and a West-Mec Focus Group held on October 2, 2017. Council Youth Liaison Gatrost reported that Raymond S. Kellis High School is celebrating Spirit and Homecoming week and thanked the school staff and students for their efforts on behalf of these events. Council Youth Liaison Gatrost congratulated the library card design winners, Isabella Perry and Anna Gladbach and expressed her condolences to the families and victims of the recent shooting in Las Vegas. Reports from the Mayor: None. ADJOURNMENT: Being no further business to come before the Council, the meeting was duly adjourned at 7:47 p.m. ______________________________________ Cathy Carlat, Mayor ATTEST: ______________________________________ Rhonda Geriminsky, City Clerk City Council Meeting Minutes October 3, 2017 Page 8 of 8 CERTIFICATION I hereby certify that the foregoing minutes are a true and correct summary of the proceedings of the City Council Meetings of the City Council of Peoria, Arizona held on the 3rd day of October, 2017. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 17th day of October, 2017. (Seal) ______________________________________ Rhonda Geriminsky, City Clerk