City Council

City of Peoria 419 Fulton Street Peoria, IL 61602 www.peoriagov.org Agenda and Notice Tuesday, March 25, 2014 6:15 PM Council Chambers City Council AGENDAS AND PROCEEDINGS ISSUED BY: BETH BALL, MMC, OFFICE OF THE CITY CLERK CITY HALL, ROOM 401 (309) 494-8565 City Council Agenda and Notice March 25, 2014 DISABILITY ACCESS STATEMENT City Council/Town Board Meetings are wheelchair accessible. Individuals with hearing difficulties can request to use available FM auxiliary aids before or during the meeting by visiting the City Clerk’s Office , Room 401, City Hall Building, 419 Fulton Street, Peoria, Illinois. Requests to receive an Agenda in an alternate format or other types of auxiliary aids and services must, when possible, be submitted to the City Clerk’s Office a minimum of 48 hours prior to the meeting. To contact the City Clerk’s Office, call 309-494-8565 (V). TTY users, call the Illinois Relay Center at 1-800-526-0844 (TTY) or 1-800-526-0857 (V). DATES SET: SATURDAY, MARCH 22, 2014, at 9:00 A.M. SPECIAL CITY COUNCIL MEETING to Hold a POLICY SESSION Regarding BUILDING INSPECTIONS, to be Held at ROOM, 305 SW Water Street, Peoria, Illinois. TUESDAY, MARCH 25, 2014, at 6:15 P.M. PUBLIC HEARING Regarding the Proposed ANNEXATION of 2508 W. ALTA ROAD, PEORIA, ILLINOIS, (Property Identification No. 09-31-128-002), to be Held at City Hall, Council Chambers (Room 400), 419 Fulton Street, Peoria, Illinois. TUESDAY, APRIL 8, 2014, at 6:00 P.M. ANNUAL TOWN MEETING to be Held at City Hall, 491 Fulton Street, Room 400 (Council Chambers), Peoria, Illinois. TUESDAY, APRIL 8, 2014, at 6:05 P.M. PUBLIC HEARING Regarding the TOWN BUDGET and APPROPRIATION ORDINANCE and ANNUAL MEETING of the TOWN BOARD OF TRUSTEES, to be Held at City Hall, 491 Fulton Street, Room 400 (Council Chambers), Peoria, Illinois. TUESDAY, APRIL 22, 2014, at 6:15 P.M. PUBLIC HEARING Regarding the Proposal to Create a PEORIA SPORTS CENTER PROPERTY TAX SPECIAL SERVICE AREA, to be Held at City Hall, Council Chambers (Room 400), 419 Fulton Street, Peoria, Illinois. TUESDAY, APRIL 22, 2014, immediately following the previous Public Hearing PUBLIC HEARING Regarding the Proposal to Create a PEORIA SPORTS CENTER HOTEL TAX SPECIAL SERVICE AREA, to be Held at City Hall, Council Chambers (Room 400), 419 Fulton Street, Peoria, Illinois. TUESDAY, APRIL 22, 2014, immediately following the previous Public Hearing PUBLIC HEARING Regarding the Proposal to Create a PEORIA SPORTS CENTER SALES TAX SPECIAL SERVICE AREA, to be Held at City Hall, Council Chambers (Room 400), 419 Fulton Street, Peoria, Illinois. City of Peoria Page 2 Printed on 3/21/2014 City Council Agenda and Notice March 25, 2014 TUESDAY, APRIL 22, 2014, immediately following the previous Public Hearing PUBLIC HEARING Regarding the Proposal to Create a HOLIDAY INN PROPERTY TAX SPECIAL SERVICE AREA, to be Held at City Hall, Council Chambers (Room 400), 419 Fulton Street, Peoria, Illinois. TUESDAY, APRIL 22, 2014, immediately following the previous Public Hearing PUBLIC HEARING Regarding the Proposal to Create a HOLIDAY INN HOTEL TAX SPECIAL SERVICE AREA, to be Held at City Hall, Council Chambers (Room 400), 419 Fulton Street, Peoria, Illinois. TUESDAY, APRIL 22, 2014, immediately following the previous Public Hearing PUBLIC HEARING Regarding the Proposal to Create a HOLIDAY INN SALES TAX SPECIAL SERVICE AREA, to be Held at City Hall, Council Chambers (Room 400), 419 Fulton Street, Peoria, Illinois. ROLL CALL INVOCATION & PLEDGE OF ALLEGIANCE PROCLAMATIONS, COMMENDATIONS, ETC. Proclamations Autism Awareness Month - April 2014 Child Abuse Prevention Month - April 2014 Money Smart Week - April 5 - 12, 2014 Arts in Education Spring Celebration - April 14 - May 23, 2014 Commendation Explorer’s Program Swear-In MINUTES PETITIONS, REMONSTRANCES & COMMUNICATIONS – CITY OF PEORIA PUBLIC HEARING 14-061 PUBLIC HEARING Regarding the Proposed ANNEXATION of 2508 W. ALTA ROAD, DUNLAP, ILLINOIS, (Property Identification No. 09-31-128-002), to be held at City Hall, Council Chambers (Room 400), 419 Fulton Street, Peoria, Illinois. CONSENT AGENDA ITEMS BY OMNIBUS VOTE, with Recommendations as Outlined: 14-101 Communication from the City Manager and Interim Corporation Counsel with a Request to Receive for Information and to Refer to the Legal Department the NOTICE OF LAWSUIT Filed on Behalf of CHATERA HAYES and Against the City of Peoria and Peoria Police Officer David Logan. City of Peoria Page 3 Printed on 3/21/2014 City Council Agenda and Notice March 25, 2014 14-102 Communication from the City Manager and Interim Corporation Counsel with a Request to Receive and File for Information and to Refer to the Legal Department the NOTICE OF LAWSUIT Filed on behalf of DEMARIO HUMES and against Peoria Police Officer Brian T. Skaggs, the City of Peoria Police Department and the City of Peoria. 14-103 Communication from the City Manager and the Chief of Police with a Request to Approve the DONATION of a 1999 Plymouth Voyager Minivan to the ELITE Program. 14-104 Communication from the City Manager and the Public Works Director with a Request to Approve VENDORS FOR 2014 STREET MAINTENANCE MATERIALS. [All Council Districts] 14-105 Communication from the City Manager with a Request to APPROVE Submission of a “TIGER 2014” Discretionary Grant from the U.S. Department of Transportation for the Extension of PIONEER PARKWAY, in an Amount up to $20,000,000. 14-106 Communication from the City Manager and the Community Development Director with a Request to Authorize the Community Development Department to Hire a ZONING ENFORCEMENT INSPECTOR. 14-107 Communication from the City Manager and Community Development Director with a Request to Approve $300,000 in HUD HOME FUNDS to HABITAT FOR HUMANITY GREATER PEORIA AREA for the Construction of Three (3) New, Affordable, Single-Family, Owner-Occupied Homes Located at 1102 E. MELBOURNE (Council District 3) and 909 N.E. PERRY, 911 N.E. PERRY and 913 NE PERRY (Council District 1). 14-108 Communication from City Manager and Public Works Director with a Request to Award the CONTRACT for DELIVERY and INSTALLATION OF QUARTER SAWN OAK DOORS, WAINSCOTING, and TRIM for the CITY HALL COUNCIL CHAMBERS to GEO. J. ROTHAN CO. in the Amount of $81,345.00. [District 1] 14-109 Communication from the City Manager and Public Works Director with a Request to Approval a SEWER IMPROVEMENT AGREEMENT with the Greater Peoria Sanitary District (GPSD) for the Repair of Sewers as a Part of the City of Peoria’s Sewer Rehabilitation [for Repair and Modification of the City of Peoria DESIGN AREA 1 SEWERS, POINT REPAIR PROJECT 11 (GPSD Project 2214)], and Concurrence in the Award of the CONSTRUCTION CONTRACT with THE PIPCO COMPANIES, LTD., in the Low Bid Amount of $517,000.00, with Additional Authorization of $51,700.00 (10% for Contingencies) [DISTRICT 2] 14-110 Communication from City Manager and Public Works Director with a Request for the Following: A. Approve the Selection Process and Direct Staff to Enter into an AGREEMENT with APPLIED PAVEMENT TECHNOLOGY, INC. for $488,742.00 for COLLECTING, PROCESSING, AND CREATING A GIS DATABASE OF THE STREET AND SIGN ASSETS, EVALUATING STREET CONDITIONS AND PREPARING BUDGET SCENARIOS; and City of Peoria Page 4 Printed on 3/21/2014 City Council Agenda and Notice March 25, 2014 B. Approve the Purchase the ESRI ArcGIS for Server Enterprise Standard License, Upgrades for Three Licenses to ArcGIS for Desktop Standard Concurrent Use, ESRI Developer Network Training, and ARCGIS Server Jumpstart Installation Services from ESRI for $43,850, Using the STATE BIDDING PROCESS. 14-111 Communication from City Manager and Director of Public Works with a Request to Approve the Following Relating to the Intersection IMPROVEMENT OF ALTA ROAD and ALLEN ROAD (See also Items #13-208 and #13-281) [District 5]: A. Professional Services AGREEMENT with MAURER STUTZ, INC., in an Amount not to Exceed $235,108.00, to Prepare a Project Design Report, Construction Plans, Specifications, and Cost Estimate for the IMPROVEMENT of the INTERSECTION of ALTA ROAD and ALLEN ROAD, Subject to Review and Approval of the Illinois Department of Transportation (IDOT); B. An MFT RESOLUTION, in the Amount of $235,108.00, for Preliminary Engineering Services. 14-112 Communication from City Manager and Public Works Director with a Request to: A. Approve AMENDMENT #1 to MASTER SERVICES AGREEMENT #12- 173 with CRAWFORD, MURPHY & TILLY, INC. for an Additional $190,000 for Design Engineering Services for ARTERIAL OVERLAY PROJECTS for a Total Master Services Agreement, in the Amount of $745,000; B. Approve the SUPPLEMENTAL MOTOR FUEL TAX RESOLUTION in the Amount of $580,000.00 for Surveying, Engineering, and Land Acquisition Services of the UNIVERSITY STREET IMPROVEMENT PROJECT (Nebraska Avenue to War Memorial Drive). [District 2] 14-113 Communication from the City Manager and Public Works Director with a Request to Approve the Following: A. MASTER PROFESSIONAL SERVICES AGREEMENT with TERRA ENGINEERING, LTD., to Provide LAND ACQUISITION SERVICES for the City of Peoria on Various Projects; and B. RESOLUTION Authorizing the CITY MANAGER to Execute the CONSTRUCTION ENGINEERING SERVICES AGREEMENT with the Illinois Department of Transportation for the Use of MOTOR FUEL TAX FUNDS. 14-114 Communication from the City Manager and Interim Corporation Counsel with a Request to Approve the RESOLUTION Releasing the MINUTES of CLOSED MEETINGS Listed on Schedule A and Finding the Need for Confidentiality Remains as to the Minutes of Schedule B. City of Peoria Page 5 Printed on 3/21/2014 City Council Agenda and Notice March 25, 2014 14-115 Communication from the City Manager and the Community Development Director with a Request to Concur with the Recommendation from Staff to Adopt an ORDINANCE Annexing the Property Identified as Parcel Identification No. 09-31-128-002 with an Address of 2508 W. ALTA ROAD, PEORIA, ILLINOIS. 14-096 Communication from the City Manager and the Interim Corporation Counsel with a Request to ADOPT an ORDINANCE Amending CHAPTER 3 of the Code of the City of Peoria, Adding the PLAN OF OPERATION as an Optional Enforcement Tool for Existing Site-Approved Liquor Licensed Establishments and as an Optional Condition to Site Approval for New Applicants for the Retail Sale of Alcohol. 14-116 Communication from the City Manager and the Community Development Director with a Request to Concur with the Recommendation from Staff and No Recommendation from the Zoning Commission to ADOPT an ORDINANCE Approving a SPECIAL USE in a Class R-6 (Multi-Family Residential) District to Add a Pavilion to an Existing Church (Simple Majority Vote) for the Property Identified as Parcel Identification Numbers 18-03-156-002 through -005; and 18-03-156-12 through -014, Commonly Known as 1201, 1203, and 1211 NE PERRY AVENUE, 710 VORIS STREET, 1206, 1208, 1210 NE GLENDALE AVENUE, Located within Peoria, Illinois. 14-117 Communication from the City Manager and Community Development Director with a Request to Concur with the Recommendation from the Zoning Commission and Staff to ADOPT an ORDINANCE Amending an Existing SPECIAL USE for ELDERLY HOUSING in a Class R-3 (Single-Family Residential) District and a Class R-1 (Single-Family Residential) District from the Property Located at 6414 N MOUNT HAWLEY ROAD, Peoria, IL. Case No. ZC 14-03B (Council District 3). 14-118 Communication from the City Manager and the Finance Director/Comptroller with a Request to ADOPT an ORDINANCE AMENDING THE CITY OF PEORIA BUDGET FOR FISCAL YEAR 2014 Relating to the Use of the Eagleview TIF Fund Balance, in the Amount of $13,000, to Clean Up Construction Debris on the Property Located at 3560 SW Adams Street. (Budget Amendment requires 2/3 affirmative votes of those voting.) 14-119 Communication from the City Manager and the Public Works Director with a Request to AUTHORIZE up to $48,000.00 to be Expended on CLEANUP EFFORTS at 3560 SW ADAMS STREET. [District 1] 14-120 APPOINTMENT by Mayor Ardis to the FAIR EMPLOYMENT AND HOUSING COMMISSION with a Request to Concur: Mr. Barry Robinson (Voting) - Term Expires 06/30/2015 14-128 APPOINTMENTS by Mayor Ardis to the DOWNTOWN DEVELOPMENT CORPORATION with a Request to Concur: Council Member Ryan Spain (Voting) - Term Expiration TBD Council Member Dense Moore (Voting) - Term Expiration TBD Jake Hamann (Voting) - Term Expiration TBD City of Peoria Page 6 Printed on 3/21/2014 City Council Agenda and Notice March 25, 2014 14-121 Communication from the City Manager and the Interim Corporation Counsel with a Request to APPROVE the SITE APPLICATION for a CLASS H (Temporary Outdoor) Liquor License from the Illinois Chapter of Concerns of Police Survivors, Inc. for a “RUN TO REMEMBER FALLEN OFFICERS” Event to be held at JUNCTION CITY, 5901 N. Prospect, on Saturday, May 3, 2014. (District 3) 14-122 Communication from City Manager and the Public Works Director with Request to RECEIVE AND FILE Information Regarding a Payment of $2,275.00 to the PEORIA COUNTY TREASURER for PROPERTY ACQUISITION of a Portion of Parcel Identification Number 08-26-300-001 for the Construction of the ORANGE PRAIRIE ROAD EXTENSION PROJECT. [District 5] 14-123 REQUEST to Adopt the COMMITTEE REPORT (Policy Session) Regarding DESIGN AND COMMUNITY CHARACTER (Signs, Landscaping, Screening, Parking Requirements, Building Design & Materials). 14-124 REQUEST to Adopt the COMMITTEE REPORT (Policy Session) Regarding POLICY SESSION Regarding STORMWATER FUNDING. 14-125 REQUEST to Adopt the COMMITTEE REPORT (Policy Session) Regarding ECONOMIC DEVELOPMENT. REGULAR BUSINESS ITEMS, with Recommendations as Outlined: 14-126 Communication from the Peoria City/County Landfill Committee and the Public Works Director with a Request to Approve the Proposed Settlement and Amendment to the Landfill Agreement with Waste Management. 14-127 Communication from the City Manager and Community Development Director with a Request to Concur with the Recommendation from the Zoning Commission and Staff to ADOPT an ORDINANCE Amending an Existing SPECIAL USE, Ordinance No. 13,392, as Amended, in a Class R-7 (Multi-Family Residential) District, to Allow for BUILDING ADDITIONS to Existing Townhouses, Nursing Center, Dining Area and Independent Living Area, a Parking Lot Expansion, and Carport Modifications, for the Property Located at 3415 N. SHERIDAN ROAD, Peoria, IL. Case No. ZC 14-04B (Council District 2). UNFINISHED BUSINESS (Including but not limited to motions to reconsider items, if any, from the previous Regular Meeting) 14-029 Communication from City Manager and Public Works Director with a Request for the Following: A. To Accept the BID of the Lowest Responsible Bidder, MILENNIA PROFESSIONAL SERVICES, and AWARD the Base Construction CONTRACT for the DR MARTIN LUTHER KING JR DRIVE (Formerly Seventh Street) RECONSTRUCTION PROJECT, in the Amount of $430,397.90, with Additional Authorization of $19,602.10 in Contingency for a Total Authorization of $450,000; and City of Peoria Page 7 Printed on 3/21/2014 City Council Agenda and Notice March 25, 2014 B. To Approve Reprogramming of $450,000 from the MACARTHUR HIGHWAY BRIDGE RECONSTRUCTION Project for the DR MARTIN LUTHER KING JR DRIVE RECONSTRUCTION PROJECT. [District 1] MOTION ON THE FLOOR: Motion to reject all bids. 14-044 NEW COMMUNICATION from the City Manager and Public Works Director with a Request to Approve and Authorize the City Manager to Execute a Change Order, in the Renegotiated Amount of $35,000.00, for AMENDMENT #2 to MASTER SERVICES AGREEMENT #12-172 with FOTH INFRASTRUCTURE AND ENVIRONMENT LLC for Design and Construction Engineering Services for the POPLETT HOLLOW ROAD CULVERT REPLACEMENT. (Also Refer to Item 13-330-B). NEW BUSINESS CITIZENS' OPPORTUNITY TO ADDRESS THE CITY COUNCIL/TOWN BOARD EXECUTIVE SESSION ADJOURNMENT All matters listed under CONSENT AGENDA are considered to be routine and non -controversial by the City Council/Town Board and will be enacted by one motion and one roll call vote. There will not be separate discussion on these items. If discussion is desired by a Citizen or Members of the City Council/Town Board, the item will be removed from the Consent Agenda and discussed immediately after approval of the Consent Agenda. Citizens desiring discussion on any item listed under the CONSENT AGENDA should contact a City Council/Town Board Member or the City Clerk prior to the meeting and request that the item be removed for discussion. *CITIZENS WISHING TO ADDRESS AN ITEM NOT ON THE CONSENT AGENDA SHOULD CONTACT A CITY COUNCIL/TOWN BOARD MEMBER PRIOR TO THE MEETING. ALL OTHER PUBLIC INPUT WILL BE HEARD UNDER CITIZENS’ OPPORTUNITY TO ADDRESS THE CITY COUNCIL/TOWN BOARD NEAR THE END OF THE MEETING. NOTE: THE ORDER IN WHICH AGENDA ITEMS ARE CONSIDERED MAY BE MOVED FORWARD OR DELAYED BY AT LEAST 2/3 VOTE OF THE CITY COUNCIL/TOWN BOARD MEMBERS PRESENT City of Peoria Page 8 Printed on 3/21/2014