City Council

Minutes from the Petersburg City Council meeting held on: February 18, 2014 -1– ______________________________________________________________________________ The regular meeting of the Petersburg City Council was held on Tuesday, February 18, 2014, at the Union Train Station. Mayor Moore called the closed session meeting to order at 6:30p.m. 1. REGULARLY-SCHEDULED MEETING – 6:30 P.M. 2. ROLL CALL: Present: Council Member David R. Coleman Council Member W. Howard Myers Council Member Ken M. Pritchett Council Member Carl M. Ross Council Member Treska Wilson-Smith Vice Mayor Horace P. Webb Mayor Brian A. Moore Absent: None Present from City Administration: City Manager William E. Johnson, III City Attorney Brian K. Telfair Clerk of Council Nykesha D. Jackson, CMC 3. CLOSED SESSION (a): City Attorney Brian Telfair, stated that it was City Council’s desire to enter into a closed session under Section 2.2-3711.A (1) of the Code of Virginia, and specifically under the Subsection 1 to discuss certain issues with certain department officials; and under Subsection 7 to consult with legal counsel regarding pending or probable litigations, where discussion in an open meeting would adversely affect the position of the City. Council Member Coleman moved that the City Council go into closed session for the purposes noted by the City Attorney. The motion was seconded by Council Member Ross. There was no discussion on the motion, which was approved on roll call vote. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb and Moore City Council entered closed session at 6:30 p.m. CERTIFICATION: Council Member Myers made a motion to return City Council into open session and certify the purposes of the closed session. The motion was seconded by Council Member Ross. There was no discussion on the motion, which was approved on roll call vote. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb and Moore 14-R-07 A RESOLUTION CERTIFYING, AS REQUIRED BY THE CODE OF VIRGINIA, SECTION 2.2- 3712, THAT TO THE BEST OF EACH MEMBER’S KNOWLEDGE, ONLY PUBLIC BUSINESS MATTERS LAWFULLY EXEMPTED FROM OPEN MEETING REQUIREMENTS OF VIRGINIA LAW WERE DISCUSSED IN THE CLOSED SESSION, AND ONLY SUCH PUBLIC BUSINESS MATTERS AS WERE IDENTIFIED IN THE MOTION CONVENING THE CLOSED  Minutes from the Petersburg City Council meeting held on: February 18, 2014 -2– ______________________________________________________________________________ SESSION WERE HEARD, DISCUSSED, OR CONSIDERED. 4. ADJOURNMENT: Council Member Myers moved for adjournment. The motion was seconded by Council Member Ross. There was no discussion. The motion was approved on roll call vote. City Council adjourned at 7:30 p.m. 1. REGULARLY-SCHEDULED MEETING – 7:30 P.M. 2. ROLL CALL: Present: Council Member David R. Coleman Council Member W. Howard Myers Council Member Ken M. Pritchett Council Member Carl M. Ross Council Member Treska Wilson-Smith Vice Mayor Horace P. Webb Mayor Brian A. Moore Absent: None Present from City Administration: City Manager William E. Johnson, III City Attorney Brian K. Telfair Clerk of Council Nykesha D. Jackson, CMC Mayor Moore stated to the Clerk of Council that on behalf of City Council and the City he would like to send their condolences on the loss of her grandfather. 3. PLEDGE OF ALLEGIANCE: a. Clerk of Council, Nykesha D. Jackson, led council and the audience in the pledge of allegiance. 4. PRESENTATIONS/PROCLAMATIONS/RECOGNITIONS: (Each presentation will be limited to 10 minutes.) a. Presentation by Kelly Harris-Braxton, Executive Director of Virginia First Cities BACKGROUND: Virginia First Cities is an advocacy coalition comprised of 13 of the state’s oldest and most historic cities. Kelly Harris-Braxton, Executive Director, will provide information about the Virginia’s First Cities organization as it relates to the City of Petersburg. RECOMMENDATION: For information only. Kelly Harris-Braxton, Executive Director of Virginia First Cities, gave a PowerPoint presentation on Virginia First Cities. There was discussion among City Council Members.  Minutes from the Petersburg City Council meeting held on: February 18, 2014 -3– ______________________________________________________________________________ b. Presentation by David Hughes, of Robinson, Cox, Farmer Associates, on the City’s Comprehensive Annual Finance Report (CAFR) for Fiscal Year 2013. BACKGROUND: An independent auditor conducts an audit of the City’s financial statements annually. David Hughes, of Robinson, Farmer, Cox Associates, will provide a report on the City’s FY13 audit. RECOMMENDATION: No action is recommended. For information only. David Hughes, of Robinson, Cox, Farmer Associates, gave an update on the City’s financial statements. c. Presentation by Doug Pick, CEO of FeedMore, regarding hunger relief. BACKGROUND: Doug Pick, CEO of FeedMore, will provide information about what FeedMore is doing to provide hunger relief to citizens of Petersburg and the region. RECOMMENDATION: For information only. Doug Pick, CEO of FeedMore, gave a briefing on FeedMore. There was discussion among City Council Members. d. Presentation by Kimberley Miles and Donna Rohde on the Safe Sleep for Infants Campaign. BACKGROUND: Kimberley Willis Miles, Director, and Donna Rohde, Services Program Manager, of the Petersburg Department of Social Services will provide information about the Safe Sleep for Infants Campaign. RECOMMENDATION: For information only. Kimberley Willis Miles, Director, and Donna Rohde, Services Program Manager, of the Petersburg Department of Social Services, gave a PowerPoint presentation on Safe Sleep for Infants Campaign. There was discussion among City Council Members. e. Consideration of a Resolution endorsing the Safe Sleep for Infants Campaign. BACKGROUND: The Petersburg Department of Social Services brought to the attention of the City Manager their concerns regarding the deaths of infants in our City due to unsafe sleep practices. As a result, the City Manager tasked the Department with developing a strategy to address this most critical issue. Staff from the Petersburg Department of Social Services will present information regarding Petersburg’s infant mortality rate and the new campaign being launched to prevent sleep related infant deaths. This campaign is a collaboration between the Petersburg Department of Social Services, the Office of the City Manager, and The Petersburg Health Department. RECOMMENDATION: Recommend Council adopt the attached Resolution endorsing the Safe Sleep for Infants Campaign. Council Member Coleman made a motion to adopt the resolution endorsing the Safe Sleep for Infants Campaign. The motion was seconded by Vice Mayor Webb. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, and Moore  Minutes from the Petersburg City Council meeting held on: February 18, 2014 -4– ______________________________________________________________________________ 14-R-08 A RESOLUTION ENDORSING THE SAFE SLEEP FOR INFANTS CAMPAIGN. Mr. Johnson asked Mr. Hicks to bring the snow cleaning team forward. He stated that the City has had three issues of inclement weather. He stated that from 3:00p.m. in the afternoon to 3:00am in the morning this crew of employees are out making sure the roads are clear and clean. Mr. Hicks stated that the gentlemen that are behind him are small piece of the operation. He stated that during each snow event they have two shifts and 30 pieces of equipment in pushing and shoveling the snow. He stated that they work 12 hour shifts. He stated that they appreciate the opportunity in being able to come today. He stated that a lot of the other employees were not able to come due to their schedule. Vice Mayor Webb went over information relating to the property tax payments. Vice Mayor Webb made a motion to extend the deadline for the first payment of personal property taxes due on February 28, 2014 to March 14, 2014 He stated that the second payment will be due as scheduled on June 10, 2014 and that payment not made by March 14th will have a 10% penalty and 10%APR. The motion was seconded by Council Member Coleman. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, and Moore 5. CONSENT AGENDA: a. Minutes of the City Council meetings held on January 14, 2014, January 21, 2014, and February 4, 2014. Council Member Ross made a motion to approve the consent agenda. The motion was seconded by Council Member Coleman. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, and Moore 6. OFFICIAL PUBLIC HEARINGS: (In accordance with the Rules of Council, public comment will be heard before discussion by Council. Once discussion has started, no further input from the public will be accepted. Each speaker will be limited to three (3) minutes.) No items for this portion of the agenda. 7. PUBLIC INFORMATION PERIOD: The Public Information Period is established by the Rules of Council to hear input from City residents or owners of businesses in the City. It will last for a maximum of 30 minutes. Speakers will be called in the order that they have signed up to speak. If there are ten or fewer speakers, each shall speak for a maximum of 3 minutes. If there are more than six (6) people desiring to speak, the time allotted to each person may be adjusted or the number of speakers limited to meet the time limitation. A speaker may speak on items except those that are listed on tonight’s Council agenda. Any matter brought before the attention of the City Council during the public information period will not be acted upon by the City Council at this meeting. Carroll Mickens, 2011 Cumberland Avenue, stated that there are people in the community that live on fixed and limited income. He stated he thinks there needs to be a different way of funding money for the budget. He stated that he thinks that they need to look at the budget process and not penalize people at loan shark rates. He stated that he would like to speak on the new system with the water bill. He stated that they need to reevaluate the new system. He stated that there is no way that one person can have a water bill of $119 with only one person living in the home. Willie Noise, 1508 Circle Drive, stated that he would like to thank everyone for the outstanding job that they are doing for the City during the snowy weather. He stated that he would like to thank Council Member Myers for the outstanding job that he is doing at the veteran center. He stated that he would to talk about the  Minutes from the Petersburg City Council meeting held on: February 18, 2014 -5– ______________________________________________________________________________ school system. He stated that he thinks that the City should go along with the plan and let the plan do all the work. He stated that according to the system the system is broke and needs fixing. He stated that you cannot fix a problem if you do not know what is wrong. He asked how the City will know if they do not allow them to do what needs to be done. He stated that all plans that start with putting the blame on another requires fines. He stated that the number one goal is to support the fired. He stated that the ones that are fired are put in training programs and then not hired back. Richard Stewart, 129 Rolfe Street, stated that he would like to bring to everyone attention that he is being bombarded with what is going to happen to Exit 52. He stated that he gets calls from all over Virginia from people asking what is going on and what is going to happen to Historical Pocahontas. He stated that he tells them that he believes that City Council has Pocahontas interest at heart. He stated that he has people that are on the battle end in Pocahontas. He stated that he tells the people that any questions regarding Exit 52 to go to the City and speak to the City Manager because he has no information on it. He stated he would like to speak on July 30th, which will mark the 150th Anniversary of the Battle of the Crater. He stated that nearly 4,000 black men were killed at the crater. He stated that when he went back and did the research his heart bled. He stated that let them not forget about the battle and the many men that fought in it and got killed. Vernel Gannaway, 652 Old Wagner Road, stated that the City is doing as much as they can do. He stated that there comes a point in time when the City cannot do things that this needs to be passed on to someone else. He stated that he continues to pray for the City. He stated that the City needs spiritual help. He stated that Petersburg is a City that has a lot of great potential and is a championship team. He stated that they are trying to do things to lift up the City but that there are hidden agendas. He stated that the hidden agendas may be sitting in the train station tonight. He stated that they have to go back to beginning. He stated that sometimes you have to go back to go forward. He stated that you have to check the morals that are surrounded around a person. He stated that he loves the City. He stated that he sees that the schools in the City are diminishing. He stated that a lot of the falls did not start at the bottom they started at the top. He stated that the City does not need anyone to take care of the school system. 8. BUSINESS OR REPORTS FOR/FROM THE MAYOR OR OTHER MEMBERS OF CITY COUNCIL: a. Consideration of a Resolution endorsing the Safe Sleep for Infants Campaign. *This item was moved to 4(e) on the agenda. b. Consideration of a request to amend the Petersburg Public School Division’s FY13-14 budget. BACKGROUND: The Petersburg Public School Division submitted its FY13-14 budget to Council using estimated figures because it was not certain of the exact amounts of the grant awards that would be received. The School Division has since received actual grant awards and other adjustments in the amount of $4,032,543. The School Board has requested that Council amend the Division’s FY13-14 budget and appropriate the additional funds received by the Schools. RECOMMENDATION: Recommend Council approve an amendment to the Petersburg Public School Division’s FY13-14 budget and appropriate additional funds received by the School Division by adopting the attaching appropriation Ordinance in the amount of $4,032,543. Darnita Harper, Petersburg Public Schools Director of Finance, gave a brief presentation on the amending of the FY13-14 budget. There was discussion among City Council Members. Vice Mayor Webb made a motion to approve an amendment to the Petersburg Public School Division’s FY13-14 budget and appropriate additional funds received by the School Division by adopting the attached  Minutes from the Petersburg City Council meeting held on: February 18, 2014 -6– ______________________________________________________________________________ appropriation ordinance in the amount of $4,023,543. The motion was seconded by Council Member Myers. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson- Smith, Webb, and Moore 14-ORD-09 AN ORDINANCE MAKING APPROPRIATIONS IN FOR THE FISCAL YEAR COMMENCING ON JULY 1, 2013 AND ENDING JUNE 30, 2014 IN THE SCHOOL OPERATING AND FOOD SERVICE FUNDS IN THE AMOUNT OF $4,032,543. c. Consideration of amending a Special Revenue Fund budget in order to appropriate funds for the Freedom Support Center. BACKGROUND: The Petersburg Freedom Support Center is a service hub for active, reserve, National Guard members, veterans and their families. The Center connects them with organizations that can assist with their current circumstances offering sustainability as they transition home into their selected community. The “ONESTOP” facility houses a host of service organizations that provide the best resources throughout the Crater Planning District to include the Metropolitan Richmond area. Programs and services include education, re-entry skill training, community outreach activities, benefits, financial assistance, employment and housing. RECOMMENDATION: Recommend Council adopt the attached appropriation ordinance. There was discussion among City Council Members. Vice Mayor Webb made a motion to adopt the appropriation ordinance in the amount of $162,025 for the Freedom Support Center. The motion was seconded by Council Member Ross. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, and Moore 14-ORD-10 AN ORDINANCE, AS AMENDED, SAID ORDINANCE MAKING APPROPRIATIONS FOR THE FISCAL YEAR COMMENCING ON JULY 1, 2013 AND ENDING JUNE 30, 2014 IN THE SPECIAL FUNDS FUND IN THE AMOUNT OF $162,025 FOR THE FREEDOM SUPPORT CENTER. d. Consideration of authorizing the City Manager to execute a lease for the Freedom Support Center’s site expansion for education and training. BACKGROUND: Councilman Howard Myers has requested that the Freedom Support Center site be expanded to provide additional space for education and training services. The expanded ONESTOP will house a host of service organizations that will provide the best resources throughout the Crater Planning District to include the Metropolitan Richmond area. RECOMMENDATION: Recommend Council authorize the City Manager to execute a lease for 22 W. Washington Street. Vice Mayor Webb made a motion to authorize the City Manager to execute a lease for 22 West Washington Street. The motion was seconded by Council Member Ross. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, and Moore 14-ORD-11 AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE A LEASE FOR 22 WEST WASHINGTON STREET. e. Consideration of a Resolution adopting the City’s revised Personnel Policies and Procedures Manual.  Minutes from the Petersburg City Council meeting held on: February 18, 2014 -7– ______________________________________________________________________________ BACKGROUND: The City’s Personnel Policies and Procedures Manual has been revised to encompass current law and language changes. A copy of the draft Manual has been attached. Additionally, a brief summary of changes in the revised Policies and Procedure Manual is attached for your review. RECOMMENDATION: Recommend Council adopt, by Resolution, the City of Petersburg’s revised Personnel Policies and Procedures Manual. Claristine Moore, Director of Human Resources, gave a brief overview of the Personnel Policies and Procedures Manual. Council Member Coleman made a motion to adopt, by resolution, the City of Petersburg’s revised Personnel Policies and Procedures Manual. The motion was seconded by Council Member Ross. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, and Moore 14-R-09 A RESOLUTION ADOPTING THE PROPOSED AMENDMENT TO THE CITY OF PETERSBURG’S PERSONNEL POLICIES AND PROCEDURES MANUAL. f. Consideration of amending a Special Revenue Fund budget in order to appropriate the fees that were collected for Courthouse Construction. BACKGROUND: In 2012, Council adopted Ordinances assessing an additional $3 fee for Civil and Criminal cases in the General District Court and specifying that the additional fee only be used for courthouse construction, renovation, or maintenance. As of February 10, 2014, $61,103 in fees had been collected and deposited in the subject Special Revenue Fund. Given the current caseloads, it is anticipated that approximately $30,000 in additional fees will be collected prior to the end of FY14, which will bring to total deposited to approximately $92,000. The Court desires to use the funds for a variety of projects, to include: security in the Clerk’s office; additional seating in the lobby; file storage for case papers; and renovation of bathrooms to make them ADA compliant. RECOMMENDATION: Recommend Council amend the Special Revenue Fund by adopting the attached appropriation ordinance in the amount of $92,000. Council Member Myers made a motion to amend the Special Revenue Fund by adopting the attached appropriation ordinances in the amount of $92,000 for courthouse construction. The motion was seconded by Vice Mayor Webb. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, and Moore 14-ORD-12 AN ORDINANCE, AS AMENDED, SAID ORDINANCE MAKING APPROPRIATIONS FOR THE FISCAL YEAR COMMENCING JULY 1, 2013, AND ENDING JUNE 30, 2014, IN THE SPECIAL FUNDS FUND IN THE AMOUNT OF $92,000 FOR COURTHOUSE CONSTRUCTION. g. Consideration of a request to schedule a public hearing on an amendment to Chapter 26, of the Code of the City of Petersburg. BACKGROUND: The City of Petersburg has undertaken to revise its Ordinances as they relate to hotels to meet the current needs of the City and to protect the public health and safety of its citizens and to promote the general welfare of the citizens within the City. RECOMMENDATION: Recommend Council schedule a public hearing on this matter for March 4, 2014.  Minutes from the Petersburg City Council meeting held on: February 18, 2014 -8– ______________________________________________________________________________ Council Members Myers made a motion to schedule a public hearing on March 4, 2014, for an amendment to Chapter 26, of the Code of the City of Petersburg. The motion was seconded by Council Member Ross. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, and Moore h. Consideration of a request to schedule a public hearing on a proposed stormwater management ordinance for local implementation of the Virginia Stormwater Management Program (VSMP) BACKGROUND: In accordance with the current Virginia Stormwater Management Regulations, the City of Petersburg has been required by the Virginia Department of Environmental Quality (DEQ) to adopt and locally administer the VSMP permitting process starting on July 1, 2014. To meet this requirement, DEQ has issued an implementation schedule consisting of the following major milestones: 1) Localities shall submit a preliminary final VSMP Application Package (including ordinances, policies and procedures approved by city staff) to DEQ by January 15, 2014. (This milestone has been achieved – DEQ is currently reviewing submission and will soon provide comments to the City for incorporation into the final application package.) 2) Localities shall submit a final VSMP Application Package (including ordinances, policies and procedures approved by the local elected body) to DEQ by May 15, 2014. To meet the second milestone, a public hearing needs to be held to meet Code of Virginia requirements prior to City Council adoption of the required ordinance by May 15, 2014. RECOMMENDATION: Recommend Council schedule a public hearing on this matter for March 4, 2014. Council Member Myers made a motion to schedule a public hearing on March 4, 2014, for a public hearing on a proposed stormwater management ordinance for local implementation of the Virginia Stormwater Program (VSMP). The motion was seconded by Council Member Ross. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, and Moore i. Consideration of a request to schedule a public hearing on a petition for the issuance of a Special Use Permit to renovate the Southside Depot, located at 37 River Street, as a public/government building. BACKGROUND: The South-side Depot will be renovated into a National Park Service (NPS) Welcome Center and Contact Station. This will entail interior and exterior restoration of the original depot building; new service and office area in the adjacent warehouse building; and improvements to the site area, outdoor pavilion/deck to the East. In general, the building portion sets a goal of Silver Certification under the Leadership in Energy and Environmental Design (LEED) rating system. All work will meet federal, state, and local requirements. The depot building will be converted into orientation and display areas on the first floor and 5 or 6 offices on the second floor. The warehouse will be converted into an office, 2 bathrooms, storage, and utility areas on the first floor and a conference area on the second floor. The eastern site area will be altered to become a performance space and public open space and will allow wheelchair access to the riverside of the depot building.  Minutes from the Petersburg City Council meeting held on: February 18, 2014 -9– ______________________________________________________________________________ RECOMMENDATION: Recommend Council schedule a public hearing on this matter for March 4, 2014. Council Member Pritchett made a motion to schedule a public hearing on March 4, 2014, on a petition for the issuance of a Special Use Permit to renovate the Southside Depot, located at 37 River Street, as a public/government building. The motion was seconded by Council Member Myers. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, and Moore j. Consideration of a request to schedule a public hearing on a request that a halfway house be permitted at 230 South Crater Road, Tax Parcels 021-23-0900 and 021-23-0004. BACKGROUND: The existing facility was formerly WXEX TV-8 with an adjacent tower on the property. A more recent use included a school for troubled teenage boys. The property is in the B-2 (General Commercial zoning) district. A special use permit is required for the halfway house use. The Discipleship Housing Ministry, Inc. operates this Christian Transitional and Supportive Housing for ex-offenders. The program operated by the ministry includes providing housing, employment, training opportunities, financial planning, and an opportunity to be a part of the community through community service projects. The program aims to assist ex-offenders with gaining access to services offered through Social Services and other faith-based ministries and organizations. The program will be financed through private grants given to ex-offenders who participate. The grants will cover room, board, meals, and training. RECOMMENDATION: Recommend Council schedule a public hearing on this matter for March 4, 2014. Vice Mayor Webb made a motion to schedule a public hearing on March 4, 2014, on a request that a halfway house be permitted at 230 South Crater Road, Tax Parcels 021-23-0900 and 021-23-0004. The motion was seconded by Council Member Pritchett. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, and Moore k. Consideration of a request to schedule a public hearing on a petition to amend an approved Rezoning 09-ORD-24, which permits the Planned Unit Development (PUD), dated May 5, 2009, by changing condition C (i). The property address is 319-321 Brown Street, Tax Parcel 023-33- 0801, subdivided from the property known as 325 Brown Street. BACKGROUND: The proposed development would consist of twenty-six (26) low-income multi- family dwelling units targeted to individuals with a disability. It is located in the Brown building, which also consists of developments that were approved as part of phase II of the Brown and Williamson Development. This phase included Pace Riverside, an adult daycare facility, and 13 multi-family units. The request is targeting participants and employees of the adjacent PACE Adult Day Care Center. The proximity of the housing to daily events (care and work) could reduce the demand on parking, traffic, associated congestion, and encourage more development of community services and amenities within walking distance of each other. A condition of the previously approved rezoning of the Planned Unit Development requires all multi- family residential units to be market rate. Low-income units are not permitted. Under the current zoning, the applicant could provide multi-family units at market rate.  Minutes from the Petersburg City Council meeting held on: February 18, 2014 - 10 – ______________________________________________________________________________ The applicant has changed the application and the type of tax credit sought in the financing of the project. The project will be partially funded by equity provided in connection with an allocation of 9% low income Housing Tax Credit (LIHTC) from the disability pool, as determined and administered by Virginia Housing and Development Authority (VHDA). The low-income program requires that 51% of the units be rented to a person with incomes at or below 40% of area median gross income (AMGI) and 49% of the units will be made available to persons at or below 60% of area median gross income. The disability program prohibits age restrictions. The maximum rent a tenant can be required to pay for a low-income unit in a tax credit property is 30% of a percentage (usually 60% or 40%) of area median gross income (AMGI). In Petersburg, the income and rents will look similar to this: HUD establishes the AMGI and for 2014, it is $77,500.00. Therefore, 60% will allow a maximum income of $46,500 with a maximum rent of $1,162.00, and 40% will allow a maximum income of $31,000 with a maximum rent of $775.00. RECOMMENDATION: Recommend Council schedule a public hearing on this matter for March 4, 2014. Councilman Myers made a motion to schedule a public hearing on March 4, 2014 for a petition to amend an approved Rezoning 09-ORD-24, which permits the Planned Unit Development (PUD), dated May 5, 2009, by changing condition C (i). The property address is 319-321 Brown Street, Tax Parcel 023-33-0801, subdivided from the property known as 325 Brown Street. The motion was seconded by Council Member Ross . The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson- Smith, Webb, and Moore l. Consideration of a request to schedule a public hearing on a petition for a Special Use Permit to operate a stand-alone used vehicle sales and a stand-alone vehicle repair business, subject to certain terms and conditions, at 1300 East Washington Street. BACKGROUND: The building is recently vacated by a paint contractor and was once used as a vehicle sales and vehicle repair business. The property is zoned M-1, Light Industrial District. RECOMMENDATION: Recommend Council schedule a public hearing on this matter for March 4, 2014. Council Member Ross made a motion to schedule a public hearing on March 4, 2014, on a petition for a Special Use Permit to operate a stand-alone used vehicle sales and a stand-alone vehicle repair business, subject to certain terms and conditions, at 1300 East Washington Street. The motion was seconded by Council Member Pritchett. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, and Moore m. Consideration of a request to schedule a public hearing on the proposed abandonment of Hartley Street, two alleyways adjacent to Hartley Street and one alleyway adjacent to Gressett Street. BACKGROUND: The Public Works Department, the City Attorney’s office, and the Fire Department have reviewed the application to abandon Hartley Street, two alleyways adjacent to Hartley Street and one alleyway adjacent to Gressett Street. There are several lots that have frontage on Hartley Street that are now under ownership of one owner. The owner is requesting the abandonment of the rights-of-way to accommodate proposed future development.  Minutes from the Petersburg City Council meeting held on: February 18, 2014 - 11 – ______________________________________________________________________________ Staff does not believe vacation of Hartley Street will adversely impact the City of Petersburg or the Department of Public Works. We recommend approval of this request. The Fire Department and the City Attorney’s office support the request with the condition that easements are provided that may be required for City maintained infrastructure. The applicant will have to provide easement plats for any existing public utilities that are required to remain active. The applicant will be responsible for all research, platting, and recordation fees associated with the easements. RECOMMENDATION: Recommend Council schedule a public hearing on this matter for March 4, 2014. Council Member Ross made a motion to schedule a public hearing on March 4, 2014, on the proposed abandonment of Hartley Street, two alleyways adjacent to Hartley Street and one alleyway adjacent to Gressett Street. The motion was seconded by Council Member Myers. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, and Moore n. Consideration of changing the location of the City Council meeting scheduled for March 4, 2014. BACKGROUND: The Union Train Station will be used on March 4, 2014, by a production company filming in Old Towne Petersburg. Staff recommends holding the City Council meeting at Vernon Johns Junior High School. Upon approval by the Petersburg Public School Division, you will be notified of the location of the meeting. RECOMMENDATION: Recommend Council approve the change in the location of the March 4, 2014, Council Meeting. Council Member Coleman made a motion to change the location of the City Council meeting scheduled for March 4, 2014 to the recommended location at Vernon Johns Junior High School. The motion was seconded by Council Member Ross. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, and Moore Council Member Pritchett stated that everyone needs to take a ride out to the Crater Road entrance to I -95. He stated that it was spotless and that they had cleaned the area up. He stated that it looks better than he has ever seen. He stated that everyone complains about the entrance but it is now clean. Council Member Wilson-Smith stated that she would like to thank everyone for coming out to the meeting tonight. She stated that she would like to have everyone’s attention to an event on February 22, 2014. She stated that all the girl scouts will be visiting the downtown area to celebrate Nibble Fest. She stated that this is when the scouts will cook food from various countries. She stated that there will be dances from the different place as well. She stated that the time will be 11:00am to 1:00pm. Council Member Coleman stated that this Saturday at 3:00pm, there will be a Black History Program at Club Char Lemanze. He stated that everyone is invited to attend. Council Member Myers stated that he would like to thank Mr. Noise and City Council Members for the thankful thoughts and support for the Freedom Support Center. He stated that he would like to introduce everyone to the Interim Director Tara Anderson. He stated that she has done an excellent job with keeping up with the statistics and keeping the center running and moving forward. He asked if everyone can give her a round of applause. Mayor Moore stated that at the last meeting Council Member Wilson-Smith asked about two items. He stated that he going to have to have the clerk to poll some dates for next week. He stated that he is going to poll the off Tuesdays for a meeting. He stated that this will be to do the strategic session and the human resource piece with regards to council appointees.  Minutes from the Petersburg City Council meeting held on: February 18, 2014 - 12 – ______________________________________________________________________________ 9. CITY MANAGER’S AGENDA: a. City Manager’s Report Mr. Johnson stated that there were no items from the last city council meeting. He stated that he would like to remind everyone to continue to support the Black History Programs. Mr. Johnson stated that he would like to answer questions with regard to funding for Exit 52. He stated that right now there is no funding on the Senate side for Exit 52 but that on the House side there is a recommendation of $4 million to help clean up in that area. He stated that there will be a request to meet with the City delegation. 10. CLERK OF CITY COUNCIL'S AGENDA: Nykesha D. Jackson, Clerk of Council, thanked everyone for the card, prayers, and condolences on the passing of her grandfather. 11. CITY ATTORNEY’S AGENDA: No items for this portion of the agenda. 12. CLOSED SESSION (IF NECESSARY): No closed is necessary. 13. ADJOURNMENT: Mr. Johnson stated he hopes that everyone has seen it. He stated that the old Holiday Inn Hotel building is now torn all the way down. He stated that he knows that everyone is happy to see it torn down. Council Member Coleman moved for adjournment. The motion was seconded by Council Member Ross. There was no discussion. The motion was approved on roll call vote City Council adjourned at 9:26 p.m. _________________________ Clerk of City Council APPROVED: _________________________ Mayor