City Council

Minutes from the Petersburg City Council meeting held on: September 2, 2014 -1– ______________________________________________________________________________ The regular meeting of the Petersburg City Council was held on Tuesday, September 2, 2014, at the Union Train Station. Mayor Moore called the closed session meeting to order at 5:30p.m. 1. CLOSED SESSION – 5:30 P.M. 2. ROLL CALL: Present: Council Member David R. Coleman Council Member W. Howard Myers Council Member Ken M. Pritchett Council Member Carl M. Ross Council Member Treska Wilson-Smith Vice Mayor Horace P. Webb Mayor Brian A. Moore Absent: None Present from City Administration: City Manager William E. Johnson, III City Attorney Brian K. Telfair Clerk of Council Nykesha D. Jackson, CMC 3. CLOSED SESSION (a): City Attorney Brian Telfair, stated that it was City Council’s desire to enter into a closed session under Section 2.2-3711.A (1) of the Code of Virginia, and specifically under Subsection 1 to discuss matters regarding Council appointees; and under Subsection 7 to consult with legal counsel, where discussion in an open meeting would adversely affect the position of the City. Council Member Coleman moved that the City Council go into closed session for the purposes noted by the City Attorney. The motion was seconded by Council Member Ross. There was no discussion on the motion, which was approved on roll call vote. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb and Moore City Council entered closed session at 5:30 p.m. CERTIFICATION: Council Member Myers made a motion to return City Council into open session and certify the purposes of the closed session. The motion was seconded by Council Member Ross. There was no discussion on the motion, which was approved on roll call vote. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb and Moore 14-R-33 A RESOLUTION CERTIFYING, AS REQUIRED BY THE CODE OF VIRGINIA, SECTION 2.2- 3712, THAT TO THE BEST OF EACH MEMBER’S KNOWLEDGE, ONLY PUBLIC BUSINESS MATTERS LAWFULLY EXEMPTED FROM OPEN MEETING REQUIREMENTS OF VIRGINIA LAW WERE DISCUSSED IN THE CLOSED SESSION, AND ONLY SUCH PUBLIC BUSINESS MATTERS AS WERE IDENTIFIED IN THE MOTION CONVENING THE CLOSED SESSION WERE HEARD, DISCUSSED, OR CONSIDERED.  Minutes from the Petersburg City Council meeting held on: September 2, 2014 -2– ______________________________________________________________________________ 1. REGULARLY-SCHEDULED MEETING – 7:30 P.M. 2. ROLL CALL: Present: Council Member David R. Coleman Council Member W. Howard Myers Council Member Ken M. Pritchett Council Member Carl M. Ross Council Member Treska Wilson-Smith Vice Mayor Horace P. Webb Mayor Brian A. Moore Absent: None Present from City Administration: City Manager William E. Johnson, III City Attorney Brian K. Telfair Clerk of Council Nykesha D. Jackson, CMC 3. PLEDGE OF ALLEGIANCE: a. Clerk of Council, Nykesha D. Jackson, led council and the audience in the pledge of allegiance. 4. PRESENTATIONS/PROCLAMATIONS/RECOGNITIONS: (Each presentation will be limited to 10 minutes.) a. Presentation of the Petersburg Area Transit Marketing Plan BACKGROUND: A Marketing Plan was commissioned by PAT, the Virginia Department of Rail and Public Transportation (“DPRT”), and the Tri-Cities Metropolitan Planning Organization (MPO) to recommend comprehensive marketing strategies and tactics for PAT to better serve its current riders and those living and working within PAT’s service area. Nearly 300 individuals participated in the survey and public information meeting. The strategies and tactics contained within this plan are based on extensive research conducted by Spurrier Media Group and Commonwealth Partnerships from May 2014 to July 2014. That research included a public meeting held on July 1, 2014 at the Petersburg Area Transit Center; a Ridership Survey distributed between June 30, 2014, and July 17, 2014; an audit of PAT’s existing website and informational materials; and external third party research of demographic trends. The marketing strategies and tactics outlined within the Marketing Plan will assist PAT in its goals of increasing ridership and developing new opportunities for expansion. RECOMMENDATION: For information only. Dironna Belton, Transit Manager, gave a brief PowerPoint presentation. Mike Gray, Commonwealth Partnership, gave an overview of the marketing and strategic plan. There was discussion among City Council Members. b. Presentation by Jasmine Roberts, Client Services Manager with Johnson Inc., on the City’s Branding Campaign.  Minutes from the Petersburg City Council meeting held on: September 2, 2014 -3– ______________________________________________________________________________ BACKGROUND: One of Mayor and City Council’s Strategies Goals is to rebrand and improve the perception of the city. Johnson, Inc., a marketing firm, has been hired to develop an effective brand for Petersburg that will enhance the City’s image and make it a more desirable place to live and work. Jasmine Roberts, Client Services Manager with Johnson, Inc., will provide information on the City’s branding campaign. RECOMMENDATION: For Information only. Jasmine Roberts, Client Services Manager with Johnson, Inc., gave an overview of the City’s Branding Campaign. Mr. Johnson introduced Jay Ell Alexander as the new Public Relations Officer and Lorraine Deed as the new Human Resource Director. 5. CONSENT AGENDA: a. Minutes of the regularly-scheduled City Council meetings held on July 1, 2014, and July 22, 2014, and the Special Council Meeting held on August 21, 2014. b. A request to schedule a public hearing on Petersburg Area Transit’s proposed operational enhancements. Council Member Myers made a motion to adopt the consent agenda and to hold a public hearing on September 16, 2014. The motion was seconded by Vice Mayor Webb. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, and Moore 6. OFFICIAL PUBLIC HEARINGS: (In accordance with the Rules of Council, public comment will be heard before discussion by Council. Once discussion has started, no further input from the public will be accepted. Each speaker will be limited to three (3) minutes.) a. A public hearing on an ordinance amending Chapter 35 of the Code of the City of Petersburg, pertaining to solicitation. BACKGROUND: The proposed amendment to Chapter 35 regulates panhandling locations in order to protect the safety and welfare of the citizens of the City of Petersburg. RECOMMENDATION: Recommend Council approve and adopt the proposed Ordinance amending Section 35-3 of Chapter 35 of the City Code. Lieutenant Sheldon Wills, Petersburg Police Department, gave a brief overview of the blighted property. Mayor Moore opened the floor for public comment. Seeing no hands, Mayor Moore closed the public hearing. There was discussion among City Council Members. Vice Mayor Webb made a motion approve and adopt the proposed ordinance amending Section 35-3 of Chapter 35 of the City Code. The motion was seconded by Council Member Pritchett. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, Moore 14-ORD-82 AN ORDINANCE AMENDING CHAPTER 35, SECTION 35-3, PERTAINING TO SOLICITATION, OF THE 2000 CODE OF THE CITY OF PETERSBURG, AS AMENDED.  Minutes from the Petersburg City Council meeting held on: September 2, 2014 -4– ______________________________________________________________________________ b. A public hearing on an ordinance amending Chapter 106 of the code of the City of Petersburg, pertaining to taxes. BACKGROUND: This ordinance regards the dates personal property taxes are due and the procedure for partial refund of license taxes. RECOMMENDATION: Recommend Council adopt the attached ordinance. Kevin Brown, City Treasurer, gave a brief overview of the blighted property. Mayor Moore opened the floor for public comment. Seeing no hands, Mayor Moore closed the public hearing. There was discussion among staff and City Council Members. Council Member Coleman made a motion approve and adopt the ordinance amending Chapter 106 of the code of the City of Petersburg, pertaining to taxes. The motion was seconded by Council Member Wilson- Smith. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, Moore 14-ORD-83 AN ORDINANCE TO AMEND SECTIONS 106-8 AND 106-110 OF ARTICLE I, OF CHAPTER 106 PERTAINING TO PERSONAL PROPERTY TAX LIST AND ASSESSMENTS AND PRORATION OF PERSONAL PROPERTY TAX; AND TO AMEND SECTION 110-161 OF DIVISION II OF ARTICLE V, OF CHAPTER 110 REGARDING REFUNDING OF LICENSE TAX, OF THE 2000 CODE OF THE CITY OF PETERSBURG, AS AMENDED. c. A public hearing on a potential communications tower on property addressed as 1243 Commerce Street. BACKGROUND: The proposed construction will be a monopole that is 125’ in height with an additional 4’ of height for the lightning rod for a total height of one hundred twenty nine feet (129’). The tower is considered a relocation since the former site is being decommissioned. The water tower which used to be located adjacent to this site has been demolished. The construction of this new monopole for AT&T will be about the same height as the demolished water tower, which was approximately 130’ in height. This had a visual impact on the community and it will be lessened by this single pole tower. The former antennas for AT&T were co-located on the water tower at the former Optical building. Since the tower is being demolished the former antennas have been decommissioned. As such, AT&T no longer has coverage to the extent that it once did in the City of Petersburg. The request is being made so that AT&T can continue to provide cellular service to the residents and visitors of Petersburg. It will also allow for other telecommunication companies to co-locate at this new location subject to compliance with the conditions outlined in the Memorandum of Agreement (MOA). A section 106 review is required pursuant to the Federal Communications Commission (FCC) rules and in accordance with the Nationwide Programmatic Agreement for Review of Effects on Historic Properties for certain undertakings approved by the FCC. The review was conducted and determined to have an adverse effect on the Battersea property. As such, the Foundation has agreed to allow the construction of the project with the implementation of mitigating measures described in the attached MOA. RECOMMENDATION: Following a duly advertised public hearing, Council may affirm the Planning Commission recommendation, overturn the Planning Commission recommendation, table for further consideration, or return the item under consideration to the Planning Commission requesting further review.  Minutes from the Petersburg City Council meeting held on: September 2, 2014 -5– ______________________________________________________________________________ Michelle Peters, Director of Planning and Community Development, gave a brief overview a potential communications tower on property addressed as 1243 Commerce Street. Lisa Murphy, Attorney for AT&T, gave a brief overview with a PowerPoint presentation. Mayor Moore opened the floor for public comment. Sarah Melissa Witiak, 22 Centre Hill Court, stated that there were several structures that we associated with this tower. She stated that she would like to know why they are there. She stated that it seems to be taking up quite a bit of space on the lot that can be used for a business at some point. She stated that she would like to know why it was not possible to put a tower of the same height on the top of a building somewhere. She stated that she would like some enlighten so that she understands. Ms. Murphy stated that the site itself is a 75ft by 75ft tower. She stated that it is a lease area. She stated that it is a property that is being used and that it is a long term lease that they would have to enter into. She stated that this facility would be the use of the property. She stated that whenever you design a site you want to maximize full location on the top. She stated that to do this you must have enough space on the ground for everyone to put the equipment that runs the antennae’s on top of the structure. She stated that as far as the location they are limited because this is an existing built out network that they are having to take the site down and put it back up. She stated that it has to be in close proximity of the existing site. She stated that they are very limited to where they can go. She stated that because there was water tank on this property that doing the monopole here would make sense to do. She stated that the only other location was a church steeple and that this had some construction challenges that made it not feasible. James Harris asked whether any of the buildings will be on City property because there is an alley right there. Mrs. Peters stated that this is all private property. She stated that all of the areas that they are looking at are Kozak properties. She stated that according to the information that they have is private property. She stated that they will double check this information just to make sure. Seeing no further hands, Mayor Moore closed the public hearing. There was discussion among City Council Members. Council Member Ross made a motion to accept the Planning Commission’s recommendation for a potential communications tower on property addressed as 1243 Commerce Street. The motion was seconded by Council Member Coleman. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, and Moore 14-ORD-84 AN ORDINANCE TO ACCEPT THE PLANNING COMMISSION’S RECOMMENDATION FOR A POTENTIAL COMMUNICATIONS TOWER ON PROPERTY ADDRESSED AS 1243 COMMERCE STREET. d. A public hearing on the City’s proposed Capital Improvement Program for Fiscal Years 2015- 2019. BACKGROUND: The Code of the State of Virginia allows a local Planning Commission to, and at the direction of the governing body shall, prepare and revise annually a Capital Improvement Program based on the Comprehensive Plan of the locality for a period not to exceed the ensuing five years. The commission shall submit the program annually to the governing body, or to the chief administrative officer or other official charged with preparation of the budget for the locality, at such time as it or he shall direct. The Capital Improvement Program shall include the commission’s recommendations, and estimates of cost of the facilities and life cycles costs, including any road improvement and any transportation improvement the locality chooses to include in its Capital Improvement Plan and as provided for in the Comprehensive Plan, and the means of  Minutes from the Petersburg City Council meeting held on: September 2, 2014 -6– ______________________________________________________________________________ financing them, to be undertaken in the ensuing fiscal year and in a period not to exceed the next four years, as the basis of the capital budget for the locality. In preparation of its capital budget recommendations, the commission shall consult with the chief administrative officer or other executive head of the government of the locality, the heads of departments and interested citizens and organizations and shall hold such public hearing as it deems necessary. RECOMMENDATION: Following a duly advertised public hearing, Council may affirm the Planning Commission recommendation, overturn the Planning Commission recommendation, table for further consideration, or return the item under consideration to the Planning commission requesting further review. The recommendation of the Planning Commission was to approve the request. *Item pulled from the agenda. Mr. Johnson stated that it is requested from City staff that they remove the public hearing for the Capital Improvements Program to Tuesday, September 16th to review some information that they received this morning as it relates to a potential Capital Improvements Project. 7. PUBLIC INFORMATION PERIOD: The Public Information Period is established by the Rules of Council to hear input from City residents or owners of businesses in the City. It will last for a maximum of 30 minutes. Speakers will be called in the order that they have signed up to speak. If there are ten or fewer speakers, each shall speak for a maximum of 3 minutes. If there are more than six (6) people desiring to speak, the time allotted to each person may be adjusted or the number of speakers limited to meet the time limitation. A speaker may speak on items except those that are listed on tonight’s Council agenda. Any matter brought before the attention of the City Council during the public information period will not be acted upon by the City Council at this meeting. Al Abbey, Petersburg American Legion Post 2, stated that he put packets on the table in front of all the City Council Members to provide them with information. He stated that their post was selected to host the Rider’s Motorcycle Rally. He stated that this will taking place this weekend, September 12th -14th, 2014. He stated that this is an honor not just for them but for the City of Petersburg. He stated that it is an honor for them to be hosting this event. Daniel Blaha, 2324 Squirrel Level Road, stated he would like to speak regarding the potential rail station in Petersburg in the 7th Ward. He stated that in a recent article in the Progress-Index dated, August 11th, the Crater Planning District Commission had engaged Michael Baker Inc. to perform a study of all potential rail sites. He stated that to his eye it looked like three additional locations are being considered. He stated that it is one in Colonial Heights, the Walthall Area in Chesterfield, the Pepsi-Cola plant on Washington Street, Collier’s Yard and the rail station in Ettrick. He stated he would ask City Council to prepare a proclamation declaring the preparedness and preference for Collier’s Yard. He stated that Collier’s Yard is the best candidate and most available land for growth and expansion. He stated that public utilities are available and it has great interstate access in the area. He stated that they need to fight for this location as this would be a major job and economic boom for the City. He stated that the proclamation should list all the attributes for this site and let the ones that are doing the study know that they are prepared and that this site would best suite this tri-city as a whole. He stated that the City must be proactive in their approach. Mr. Johnson stated that the City passed a resolution in the fall of 2013 requesting that this site be the Multimodal Center in Petersburg. Pamela Pena, 1692 Fairfax Road, stated that she had a couple of questions regarding the lead grant that was lost. She stated that she would like to know who exactly had a hand in this project. She stated that she would like a list of names and titles held as well as responsibilities of the different positions. She stated for example the person that is responsible for writing the grant and handling funds and hiring the contractor and obtaining assessments on the homes that are listed to be worked on. She stated also information approving bids and work completed by the contractor. She stated that she would like to know what homes were assessed and how much work was needed to be done. She asked what homes were chosen. She asked how many  Minutes from the Petersburg City Council meeting held on: September 2, 2014 -7– ______________________________________________________________________________ homes were placed on the list. She asked what the legal reason why the addresses cannot be given to the public. She asked how many contractors were hired for this project and was an actual bid or contract advertised for this project. She asked what company and contractor was actually chosen for this project. She asked whether the contractors had experience with historic or older homes and property dealing with lead paint. She asked that if it was true that the property was pulled and grant funds were pulled from the City of Petersburg. She asked that if this is true how much was given to the City and how much was returned and how much was never given. She asked can someone provide her with a list of charges that was given to the City to show where the funds were given. She asked can they please include any beginning and final invoices. She stated that the list should also include how many homes were worked on. She stated that if there are funds that are not accounted for will the person be accountable for returning those funds. She asked how the City plans on handling this situation. She asked whether they can provide an outline to obtain funds to finish the project and correct the homes in the original list. She stated that she also has questions in regards to the school system and the money of $3.5 million in question that is missing. She asked can someone provide the full amount that was paid to the school board and provide a date and method of payment for the total amount that was paid. She asked that once this is provided and it shows that the City does owe the school board money when the City will pay what is owed. Kevin Brown, 1557 South Sycamore Street, stated that he is speaking on a golf tournament. He stated that each year around his birthday he holds a charity golf tournament. He stated that this tournament helps benefit a non-profit in the City of Petersburg. He stated that this year they are sponsoring a golf tournament on Saturday, September 27, 2014, for the Petersburg Education Foundation. He stated that there goal is to raise $25,000 for the Petersburg Education Foundation. He stated that they will write a check to Petersburg Public School System to provide some bus trips to stem associated opportunities in central Virginia. He stated that there are plenty of stem jobs that are growing in their economy. He stated that the children need the opportunities to participate in these opportunities. He stated that the only way to participate is to learn about these opportunities. He stated that his goal is to raise this money because he knows that the school board budget is tight and that the Petersburg Education Foundation would set up to help them with projects like this. He stated that this will help the kids that are in school and help make a difference in this world. Sara Melissa Witiak, 22 Centre Hill Court, stated that she is overjoyed at the information presented on the bus line. She stated that she knows that there has been a lot of thought on this and that she thinks that this will be really great to pull the students from VSU. She stated that she thinks that this is a wonderful thing that the City is doing. She stated that as far as the branding she thinks that this is a nice idea. She stated that she bets that the best thing the City can do to rebrand the City is to make its schools the best public schools in this part of Virginia. She stated that there would be professors living in the City and businesses coming in and that there would be a vibrant crowd. She stated that this would be an economically growing City as well. She stated that she would like the branding campaign to include the education system. Linwood Christian, 410 Mistletoe Street, he stated that he always say that they need to make sure they highlight the good parts. He stated that he is glad to say that his son amongst others is among the excellence in Petersburg Public School System. He stated that they have the ones that despite when they want to give up they have people like themselves that will help them to get through it. He stated that he would like to thank City Council, the Police Department, Sheriff Department and the Fire Department. He stated that they do not give them enough credit and praise. He stated that the Fire Department came out to Harding Street. He stated that he would like to invite them on Saturday to come to the church on Shore Street. He stated that they are going to have a yard and dinner sale. He stated that he wants everyone who can to come out to this event. 8. BUSINESS OR REPORTS FOR/FROM THE MAYOR OR OTHER MEMBERS OF CITY COUNCIL: a. Consideration of rescheduling the October 7, 2014, City Council meeting. BACKGROUND: In accordance with the Rules of Council, City council holds its regular meetings on the first and third Tuesdays of each month, with the exception of August and December. The scheduled first meeting in October will conflict with the 2014 Virginia Municipal League’s Annual Conference. Council, if it so desires may re-schedule the meeting.  Minutes from the Petersburg City Council meeting held on: September 2, 2014 -8– ______________________________________________________________________________ RECOMMENDATION: Recommend Council change its first meeting in October to October 14, 2014. Vice Mayor Webb made a motion to change its first meeting in October to October 14, 2014. The motion was seconded by Council Member Ross. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, and Moore b. Consideration of a resolution joining the Virginia Association of Counties Group Self-Insurance Pool (VACORP) BACKGROUND: The City hired an insurance broker in March 2014 to market insurance coverages for FY 2014/2015. Responses were received from seven providers in addition to the VML. Of all the responses, VACORP presented the most competitive option. VACORP (like VML) is a member-owned and member governed insurance pool. VACORP maintains a staff of 65 employees of various specialties. The pool has been in operation for 21 years and is financially secure – backed by A + rated reinsurance companies. VACORP submitted a proposal of $948,953 for the above listed lines of coverage which is $90,521 lower than VML’s proposal and amounts to a budgeted savings of $115,965. Additionally, VACORP’s coverage limits exceed VML’s in most lines. VACORP’s level of service is comparable to what we have previously maintained with VML. Worthy of mention is the continuation of the 24 hour nurse triage program, driving training using an onsite driving simulator, onsite 8 hour DCJS accredited law enforcement training program, broader fidelity bond coverages, access to an on-staff attorney and risk management/loss control consultants. Also, a premium reduction incentive is available for driver simulation training completion by all of our drivers and incentive awards are available for employees that are accident free. RECOMMENDATION: Recommend Council adopt the attached resolution. Council Member Pritchett made a motion to adopt the resolution giving the City Manager the authority to sign with Virginia Association of Counties Group Self Insurance Risk Pool. The motion was seconded by Council Member Myers. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, and Moore 14-R-34 A RESOLUTION TO ADOPT THE MEMBER AGREEMENT TO JOIN THE VIRGINIA ASSOCIATION OF COUNTIES GROUP SELF INSURANCERISK POOL. c. Consideration of appropriation of state asset forfeiture funds received by the Petersburg Bureau of Police. BACKGROUND: In November 1990, the citizens of Virginia voted to adopt laws allowing local law enforcement agencies to benefit from the seizure of monies, property, and goods connected with the illegal distribution of narcotics. These laws made it possible for law enforcement agencies to receive the proceeds from the sale of these items. Revenue from the sale of these items is distributed to law enforcement agencies for the purpose of enhancing public safety and security. RECOMMENDATION: Recommend Council adopt the attached appropriation ordinance in the amount of $31,000. There was discussion among City Council Members.  Minutes from the Petersburg City Council meeting held on: September 2, 2014 -9– ______________________________________________________________________________ Vice Mayor Webb made a motion adopt the attached appropriation ordinance in the amount of $31,000. The motion was seconded by Council Member Wilson-Smith. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, and Moore 14-ORD-85 AN ORDINANCE, AS AMENDED, SAID ORDINANCE MAKING APPROPRIATIONS FOR THE FISCAL YEAR COMMENCING JULY 1, 2014, AND ENDING JUNE 30, 2015 IN THE SPECIAL FUNDS FUND IN THE AMOUNT OF $31,000 FOR POLICE STATE ASSET FORFEITURE FUNDS. d. Consideration of appropriation of federal asset forfeiture funds received by the Petersburg Bureau of Police. BACKGROUND: The Department of Justice Asset Forfeiture Program oversees the seizure and forfeiture of monies, property, and goods that represent the proceeds of, or were to facilitate, federal crimes. Revenue from the sale of these items is distributed to law enforcement agencies for the purpose of enhancing public safety and security. RECOMMENDATION: Recommend Council adopt the attached appropriation ordinance in the amount of $20,000. Council Member Myers made a motion to adopt the appropriation ordinance in the amount of $20,000. The motion was seconded by Council Member Ross. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, and Moore 14-ORD-86 AN ORDINANCE, AS AMENDED, SAID ORDINANCE MAKING APPROPRIATIONS FOR THE FISCAL YEAR COMMENCING JULY 1, 2014, AND ENDING JUNE 30, 2015 IN THE SPECIAL FUNDS FUND IN THE AMOUNT OF $20,000 FOR POLICE FEDERAL ASSET FORFEITURE FUNDS. e. Consideration of appropriation of the 2014 Local Emergency Management Performance Grant award received by the Department of Fire, Rescue, and Emergency Services. BACKGROUND: The City of Petersburg has received a grant from Homeland Security in the amount of $10,675. These funds will be used to improve and enhance operation of the Emergency Operations Center (EOC) in the areas of planning, training and exercises, situational awareness, and capabilities reporting. The Local Emergency Management Performance Grant (LEMPG) supports the Fire Department’s efforts to develop and maintain a Comprehensive Emergency Management Program. RECOMMENDATION: Recommend Council adopt the attached appropriation ordinance in the amount of $10,675. Council Member Ross made a motion to adopt the appropriation ordinance in the amount of $10,675. The motion was seconded by Council Member Myers. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, and Moore 14-ORD-87 AN ORDINANCE, AS AMENDED, SAID ORDINANCE MAKING APPROPRIATIONS FOR THE FISCAL YEAR COMMENCING JULY 1, 2014, AND ENDING JUNE 30, 2015 IN THE SPECIAL FUNDS FUND IN THE AMOUNT OF $10,675 FOR FIRE-LOCAL EMERGENCY MANAGEMENT GRANT 2014. f. Consideration of appropriation of funds received by Victim-Witness. BACKGROUND: The Petersburg Victim Witness Program provides services to victims of crime and witnesses, ranging from property crimes to homicide. Services include accompanying victims to court, arranging for placement in safe houses, providing assistance with locating needed services in the community,  Minutes from the Petersburg City Council meeting held on: September 2, 2014 - 10 – ______________________________________________________________________________ etc. The Victim Witness program is funded by Department of Criminal Justice System. RECOMMENDATION: Recommend Council adopt the attached appropriation ordinance in the amount of $5,867. Sandy Rowe, Director of the Victim Witness Program for the City of Petersburg, gave a brief overview of the funds received by Victim-Witness. Council Member Coleman made a motion to adopt the appropriation ordinance in the amount of $5,867. The motion was seconded by Council Member Ross. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, and Moore 14-ORD-88 AN ORDINANCE, AS AMENDED, SAID ORDINANCE MAKING APPROPRIATIONS FOR THE FISCAL YEAR COMMENCING JULY 1, 2014, AND ENDING JUNE 30, 2015 IN THE SPECIAL FUNDS FUND IN THE AMOUNT OF $5,867 FOR ADDITIONAL FUNDING VICTIM WITNESS PROGRAM. g. Consideration of re-appropriation of Sexual Assault Response Team (S.A.R.T.) Program funds received by the Office of the Commonwealth’s Attorney. BACKGROUND: In 2004, the Virginia General Assembly passed legislation requiring the Department of Criminal Justice Services to promote the use of local and regional sexual assault response team protocol as an integral part of an effective coordinated community response to sexual assault. Legislation in 2009 codified the creation of the Sexual Assault Response Team (SART) program in Virginia. Starting July 1, 2009, Commonwealth’s Attorneys were given the responsibility of coordinating a multi-disciplinary response to sexual violence in their communities, which is consistent with the guidelines established by Department of Criminal Justice Services. RECOMMENDATION: Recommend Council adopt the attached appropriation ordinance in the amount of $3,857. Council Member Pritchett made a motion to adopt the appropriation ordinance in the amount of $3,857. The motion was seconded by Council Member Wilson-Smith. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, and Moore 14-ORD-89 AN ORDINANCE, AS AMENDED, SAID ORDINANCE MAKING APPROPRIATIONS FOR THE FISCAL YEAR COMMENCING JULY 1, 2014, AND ENDING JUNE 30, 2015 IN THE SPECIAL FUNDS FUND IN THE AMOUNT OF $3,857 FOR S.A.R.T. PROGRAM COMMONWEALTH ATTORNEY. h. Consideration of re-appropriation of Federal Transit Administration and Department of Rail and Public Transportation funds received by Petersburg Area Transit. BACKGROUND: State and Federal capital funding programs makes resources available to PAT for the purchase of capital items related to transit and transit facilities. These federal and state funds are for six (6) capital grants (Breakdown Attached). PAT has remaining balances in these grants to complete capital purchasing actions. Project funds will assist in purchasing bus arrival/departure signs at bus stops, bus shelters, and other support items for the improvement and the maintenance of transit facilities. RECOMMENDATION: Recommend Council adopt the attached appropriation ordinance. Council Member Myers made a motion to adopt the ordinance for reappropriation of mass transit capital grants. The motion was seconded by Council Member Coleman. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, and Moore  Minutes from the Petersburg City Council meeting held on: September 2, 2014 - 11 – ______________________________________________________________________________ 14-ORD-90 AN ORDINANCE MAKING APPROPRIATIONS FOR THE MASS TRANSIT FUND, FOR THE FISCAL YEAR COMMENCING ON JULY 1, 2014, AND ENDING JNE 30, 2015 FOR REAPPROPRIATION OF MASS TRANSIT CAPITAL GRANTS. Council Member Coleman stated that last month he had the opportunity to go to Santa Clara, California to attend a National League of Cities summit. He stated that the topic was innovations. He stated that this is in line with what the City is doing now with rebranding. He stated that he thinks that all Council Members should be aware of what they were talking about. He stated that he did bring back information that he will be happy to share with everyone. He stated that the last of this month he is planning on having a ward meeting on September 29th at A.P. Hill Elementary School. Mayor Moore stated that the report from City Council’s Advance is going down the aisle to be passed out to everyone. He stated that it was very well done. He stated that one of the recommendations that the facilitator did make is that they potential extend to that Saturday and make it a half of day. 9. CITY MANAGER’S AGENDA: a. Consideration of proposed Financial Policy Guidelines. BACKGROUND: This financial policy is a statement of the guidelines and goals that will influence and guide the management proactive of City of Petersburg, Virginia. Financial Policy Guidelines that are adopted, adhere to, and regularly reviewed are recognized as the cornerstone of sound financial management. RECOMMENDATION: Recommend Council approve the attached Financial Policy Guidelines. William Johnson, City Manager, gave an overview of the Financial Policy Guidelines. There was discussion among City Council and staff. Vice Mayor Webb made a motion to approve the Financial Policy Guidelines. The motion was seconded by Council Member Myers. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, and Moore b. Consideration of authorizing the City Manager to execute a Memorandum of Understanding between the City of Petersburg and Think, Then Choose Wisely, Inc., for the establishment of a community garden. BACKGROUND: Michael Jackson, of Think, Then Choose Wisely, Inc., requested the use of City- owned properties addressed as 704, 706, and 710 Wesley Street; 708 Federal Street; and 709 Ann Street to establish a community garden. Mr. Jackson indicated that he has received contributions from Home Depot and the Pepsi Company for supplies for the community garden project. A draft Memorandum of Understanding is attached for your review. RECOMMENDATION: Recommend Council authorize the City Manager to execute the attached Memorandum of Understanding. Michael Jackson, of Think, Then Choose Wisely, Inc., gave a brief overview. Council Member Myers made a motion to authorize the City Manager to execute the Memorandum of Understanding between the City of Petersburg and Think, Then Choose Wisely, Inc., for the establishment of a community garden. The motion was seconded by Vice Mayor Webb. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Myers, Pritchett, Ross, Wilson-Smith, Webb, and Moore  Minutes from the Petersburg City Council meeting held on: September 2, 2014 - 12 – ______________________________________________________________________________ 14-ORD-91 AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PETERSBURG AND THINK, THEN CHOOSE WISELY, INC., FOR THE ESTABLISHMENT OF A COMMUNITY GARDEN. 10. CLERK OF CITY COUNCIL'S AGENDA: Nykesha Jackson, Clerk of City Council, stated that she would like to remind City Council of the Joint School Board and City Council Meeting on September 9, 2014, beginning at 6:00pm and located at Petersburg High School. 11. CITY ATTORNEY’S AGENDA: No items for this portion of the agenda. 12. CLOSED SESSION (IF NECESSARY): No closed is necessary. 13. ADJOURNMENT: Council Member Ross moved for adjournment. The motion was seconded by Council Member Wilson- Smith. There was no discussion. The motion was approved on roll call vote City Council adjourned at 9:10 p.m. _________________________ Clerk of City Council APPROVED: _________________________ Mayor