City Council

Minutes from the Petersburg City Council meeting held on: October 20, 2015 -1– ______________________________________________________________________________ The regular meeting of the Petersburg City Council was held on Tuesday, October 20, 2015, at the Union Train Station. Mayor Myers called the closed session meeting to order at 5:00p.m. 1. CLOSED SESSION MEETING – 5:00 P.M. 2. ROLL CALL: Present: Council Member David R. Coleman Council Member John A. Hart, Sr. Council Member Darrin Hill Council Member Brian A. Moore Council Member Samuel Parham Mayor W. Howard Myers Absent: Council Member Treska Wilson-Smith Present from City Administration: City Manager William E. Johnson, III City Attorney Brian K. Telfair Clerk of Council Nykesha D. Jackson, CMC 3. CLOSED SESSION: City Attorney Brian Telfair stated that it was City Council’s desire to enter into a closed session under Section 2.2-3711.A (1) of the Code of Virginia under Subsection 7 to consult with legal counsel pertaining to probable litigation, where consultation or briefing in the open would adversely affect the negotiating or litigating posture of the City. Council Member Hart moved that the City Council go into closed session for the purposes noted by the City Attorney. The motion was seconded by Council Member Coleman. There was no discussion on the motion, which was approved on roll call vote. On roll call vote, voting yes: Coleman, Hart, Hill, Moore, Parham, and Myers; Absent: Wilson-Smith City Council entered closed session at 5:00 p.m. CERTIFICATION: Council Member Hill made a motion to return City Council into open session and certify the purposes of the closed session. The motion was seconded by Vice Mayor Parham. There was no discussion on the motion, which was approved on roll call vote. On roll call vote, voting yes: Coleman, Hart, Hill, Moore, Parham, and Myers; Absent: Wilson-Smith 15-R-47 A RESOLUTION CERTIFYING, AS REQUIRED BY THE CODE OF VIRGINIA, SECTION 2.2-3712, THAT TO THE BEST OF EACH MEMBER’S KNOWLEDGE, ONLY PUBLIC BUSINESS MATTERS LAWFULLY EXEMPTED FROM OPEN MEETING REQUIREMENTS OF VIRGINIA LAW WERE DISCUSSED IN THE CLOSED SESSION, AND ONLY SUCH PUBLIC BUSINESS MATTERS AS WERE IDENTIFIED IN THE MOTION CONVENING THE CLOSED SESSION WERE HEARD, DISCUSSED, OR CONSIDERED. 1. REGULARLY-SCHEDULED MEETING – 6:30 P.M. 2. ROLL CALL: Present: Council Member David R. Coleman Council Member John Hart, Sr. Council Member Darrin L. Hill Council Member Brian A. Moore Council Member Samuel Parham Mayor W. Howard Myers Absent: Council Member Treska Wilson-Smith Present from City Administration: City Manager William E. Johnson, III Assistant City Attorney Danielle Powell  Minutes from the Petersburg City Council meeting held on: October 20, 2015 -2– ______________________________________________________________________________ Clerk of Council Nykesha D. Jackson, CMC 3. MOMENT OF SILENCE: a. Clerk of Council, Nykesha D. Jackson, led council and the audience in a moment of silence. 4. PLEDGE OF ALLEGIANCE: a. Clerk of Council, Nykesha D. Jackson, led council and the audience in the Pledge of Allegiance. 5. PRESENTATION/PROCLAMATIONS/RECOGNITIONS: (Each presentation will be limited to 10 minutes.) a. Proclamation for Domestic Violence Awareness Month. BACKGROUND: The City has been supportive in the past. Issuing a proclamation allows citizens to see that City officials take the issue seriously and are taking a proactive approach to addressing the issue. RECOMMENDATION: Proclaim October 2015 as Domestic Violence Awareness Month. Mayor Myers read the proclamation out loud. Jane Clayborne, Director of Community Relations at The James House, accepted the proclamation. b. Resolution Honoring Moses Eugene Malone. BACKGROUND: Moses Eugene Malone was known to his legions of fans as the “Chairman of the boards” and was the first high schooler to go directly to the pros and a three time MVP layer and listed as one of the 50 best players in the history of basketball. RECOMMENDATION: Recommend Mayor Myers read the attached resolution and for City Council to approve of the Annual Moses Eugene Malone Day. Vice Mayor Parham made a motion honoring March 23rd as “Annual Moses Eugene Malone Day”. The motion was seconded by Council Member Hart. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Hart, Hill, Moore, Parham and Myers; Absent: Wilson-Smith 15-R-48 A RESOLUTION HONORING MARCH 23RD AS “ANNUAL MOSES EUGENE MALONE DAY.” c. Presentation by the Big Brother Big Sisters of Greater Richmond & Tri-Cities BACKGROUND: The mission of Big Brothers Big Sisters of Greater Richmond and Tri Cities is to serve children facing adversity with a strong and enduring professionally supported one to one mentoring relationship that would change their lives for the better. RECOMMENDATION: For information only. Andrew Son, Tri-Cities Coordinator for Big Brothers Big Sisters of Greater Richmond & Tri-Cities, gave a brief PowerPoint presentation. d. Proclamation for National Community Planning Month. BACKGROUND: October is the month set aside to recognize the profession and efforts of the planners. It is the goal of the City of Petersburg Planning staff to ensure that our neighborhoods and communities are places that people are happy to live and work. This year, we want to recognize the Planning Staff for their efforts in updating the Comprehensive Plan and our Planning Commissioners who make sure the City is carrying out the goals and objectives of the this plan. We also commend our citizens who assist us in our planning efforts and make sure future development is consistent with our codes and ordinances. RECOMMENDATION: Proclaim October 2015 as Community Planning Month. Mayor Myers read the proclamation out loud. Michelle Peters, Director of Planning and Community Development, and the Planning Department staff accepted the proclamation. Mrs. Peter stated that she would like to thank the Mayor and City Council Members for the proclamation. She stated in keeping with the celebration of planning professionals she would like to thank the citizens in helping with the planning process and coming out to the community  Minutes from the Petersburg City Council meeting held on: October 20, 2015 -3– ______________________________________________________________________________ engagement sessions. She stated that they would like to publicly take this opportunity to invite the public as well as City Council to a Technical Assistance Panel that the City of Petersburg will be sponsoring. She stated that it will be hosted by the Urban Land Institute on October 26th at 4:00pm. She stated that there will be a stakeholders meeting as they talk about the opportunities of the Halifax Triangle. She stated on Tuesday evening at 5:00pm at the Union Train Station the results of the Technical Assistance Panel will be presented to them. She stated that hopefully they can use those recommendations to solicit a developer so that they can help them in developing the Halifax Street Triangle. e. Consideration of changing the date of the November 3rd City Council Meeting. BACKGROUND: In accordance with the Rules of the Council, City Council holds its regular meetings on the first and third Tuesdays of each month, with the exception of August and December. The meeting scheduled on the first Tuesday in November will conflict with the November 3rd elections. Rules of Council specify that if the meeting date needs to be changed due to elections, the meeting should be scheduled the following Tuesday. Council, if it so desires may schedule a meeting on November 17, 2015. RECOMMENDATION: Staff recommends City Council change the regularly scheduled meeting date from November 3rd to November 17, 2015. Council Member Hart made a motion to change the regularly scheduled meeting date from November 3rd to November 17, 2015. The motion was seconded by Council Member Hill. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Hart, Hill, Moore, Parham and Myers; Absent: Wilson-Smith 6. CONSENT AGENDA: a. Minutes of September 1, 2015 and September 15, 2015. b. Request a permanent drainage easement from Covenant Presbyterian Church (215 Walnut boulevard) c. Request to hold a public hearing to approve the revised Cable Franchise Agreement with Comcast. d. Consideration of a Resolution in support of an application for Transportation Alternative Program (TAP) Safe Route to Schools funds through the Virginia Department of Transportation (VDOT). e. Consideration of a Resolution in support of an applicant for Transportation Alternative Program (TAP) funds through the Virginia Department of Transportation (VDOT) Southside Depot Construction Phase II. f. Consideration of a Resolution to apply for FY17 Revenue Sharing Program Funds. g. Request to hold a public hearing to rezone 1131 Commerce Street. h. Request to hold a public hearing for a special use permit for a stand-alone vehicle repair (body shop) business at 946 East Wythe Street. i. Consideration of a Resolution supporting application for the Virginia Main Street Program from the Virginia Department of Housing and Community Development. Vice Mayor Parham made a motion to accept the Consent Agenda. The motion was seconded by Council Member Hart. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Hart, Hill, Moore, Parham, and Myers; Absent: Wilson-Smith 15-R-49 A RESOLUTION SUPPORTING THE APPLICATION AND AUTHORIZING THE CITY MANAGER TO EXECUTE PROJECT ADMINISTRATION AGREEMENT AND ANY RELATED DOCUMENTS FOR THE TRANSPORTATION ALTERNATIVE PROGRAM FISCAL YEAR 2015-2016, SAFE ROUTE TO SCHOOL PROJECT. 15-R-50 A RESOLUTION SUPPORTING THE APPLICATION AND AUTHORIZING THE CITY MANAGER TO EXECUTE PROJECT ADMINISTRATION AGREEMENT AND ANY RELATED DOCUMENTS FOR THE TRANSPORTATION ALTERNATIVE PROGRAM FISCAL YEAR 2016-2017, PHASE TWO CONSTRUCTION OF SOUTH SIDE DEPOT PROJECT. 15-R-51 A RESOLUTION TO APPROPRIATE $750,000 AND APPLY FOR FISCAL YEAR 2016- 2017 REVENUE SHARING PROGRAM FUNDS THROUGH THE VIRGINIA DEPARTMENT OF TRANSPORTATION FOR THE WAGNER ROAD PAVEMENT OVERLAY MAINTENANCE. 15-R-59 A RESOLUTION SUPPORTING THE VIRGINIA MAIN STREET DESIGNATION  Minutes from the Petersburg City Council meeting held on: October 20, 2015 -4– ______________________________________________________________________________ APPLICATION AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR THE DEVELOPMENT OF A MAIN STREET “PROGRAM” IN THE DOWNTOWN COMMUNITY. 7. OFFICIAL PUBLIC HEARINGS: (In accordance with the Rules of Council, public comment will be heard before discussion by Council. Once discussion has started, no further input from the public will be accepted. Each speaker will be limited to three (3) minutes.) a. Hold a public hearing on a proposed Ordinance amending §§18-1, 18-6, 18-7, 18-31, 18- 95, 18-116, 18-184, and adding §18-206 to Chapter 18 of the Code of the City of Petersburg. (Petersburg City Animal Code). BACKGROUND: The City of Petersburg has undertaken to review its Code to be in compliance with the standards set forth in the Code of Virginia. RECOMMENDATION: Recommend Council approve and adopt the proposed Ordinance. Deborah Broughton, Chief Warden for Animal Care & Control, gave a brief summary on the proposed ordinance. Ms. Jackson opened the floor for public comment. Perita Pradia, 517 High Street, stated that she has for the past three years endured a horrendous situation with farm animals and agriculture animals backed up to her property. She stated that she and her husband have a bed and breakfast at property and they also have a residential dwelling. She stated that she has endured things like manure and feces lying out in the open. She stated that she has nothing personal against farm animals but that she does know that it is unsanitary. She stated that she has had an increase of activity of rodents on her property over the last year and a half. She stated that she has had to do additional expense through her termination and extermination services that she has provided there. She stated that she knows prior to the agricultural environment being backed up to her property she has not had any problems or issues. She stated that she has also gone through renovations of abandoned buildings. She stated that this has all came from when the animals showed up. She stated that she never saw a permit placed in the resident where the animals now reside. She stated when she opened her business she had to have a special use permit placed in her yard. She stated that she did not see this for the individuals who are boarding the animals. She stated that she has no control of having the animals in her yard. She stated that she has had the home vandalized because of the situation that has been on going. She stated that the last time City Council amended the ordinance of not allowing individuals to have animals on the property. She stated that when that ordinance was approved she had her home vandalized the next day. She stated that she would like City Council to consider what their actions might be tonight in regards to making this amendment. Linwood Christian, 410 Mistletoe Street, stated that he is one for the City bringing the codes up to where they are supposed to be. He stated that this would be starting with the animal code. He stated that there are so many more other than just the animal code that they need to bring up to speed. He stated that he would hope that the next time that the City has a meeting regarding bringing up the codes that for the sake of ones that may not have the internet to have some background of the code. He stated that the property owner was present before speaking on the same incident before some of them were on City Council. Mitchell Pradia, 517 High Street, stated that he lives at this resident. He stated that 30 feet from his residence is a shelter where all these animals live and do their business. He stated that someone may be in favor of this and say that there is no harm. He stated that he lives with the smell in the summer heat with the flies that are everywhere. He stated that this has been going on for about three years. He stated that he believes that this council will do the right thing. He stated that he supports the City and their vision in cleaning it up and to make it better for all the citizens. He stated that he believes that City Council will do the right thing in approving this ordinance and enforcing it. He stated that this is not an agricultural district but a residence district. He stated that also doing this time he petitioned over 200 names and statements. He stated that this going with the effect of his medical condition. He stated that he would like them to consider that as well. He stated that he does not have anything against the animals but that this is not a farm it is a residential neighborhood. Barbara Hargraves, 428 Cross Street, stated that this is her third time coming up and speaking. She stated that it is not only the big animals it’s the little ones too. She stated that not only is it animals it is the water as well. She stated that water has been coming down the hill with trash and it stops right at her door. She stated that there are a lot of leaves when you come down High Street and Cross Street. She stated when it comes down and it’s raining real hard and it stops the water is still running mighty strong. She stated that she would like to know where it is coming from. She stated that this is not the first time that it has been like that. She stated that this is the first time that with living on the street that they have had this much stuff going on living at the same place. She stated that Plum Street is also holding water coming out of the ground from Canal Street and coming by the church and going straight down. She stated if they have a chance to come down and look at it when it’s really raining. She stated that as far as the animals they are putting feces down the hill in the Pradia’s backyard and the other people backyard. She stated that they throw it down on another lady’s property. She stated that it smells terrible. She  Minutes from the Petersburg City Council meeting held on: October 20, 2015 -5– ______________________________________________________________________________ stated that she and her family keep Cross Street clean. She stated that people with dogs come through all the time. She stated that a lot of people that live in the lofts are not from Virginia. She stated that they are in the military. She stated that when she sees them come through she does not mind telling them that Petersburg has a law about dogs and feces. She stated that she told one man and he told her he was coming back to pick it up and that this is what he did. She stated that she has a camera and that she will be doing something about. She stated that someone came and took the animals, chickens and ducks away. She stated that no one did anything with the big animals that are present. She stated that there are a lot of children that play in that playground in that area. Seeing no further hands, Ms. Jackson closed the public hearing. Council Member Coleman made a motion to approve and adopt the proposed ordinance. The motion was seconded by Vice Mayor Parham. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Hart, Hill, Moore, Parham and Myers; Absent: Wilson-Smith 15-ORD-64 AN ORDINANCE TO AMEND CHAPTER 18, ANIMALS, TO AMEND SECTION 18-1 TO ARTICLE I OF CHAPTER 18, CHANGING DEFINITIONS OF AGRICULTURAL ANIMALS AND ADDING POULTRY, AMENDING SECTION 18-6, REMOVING SUBSECTION D, AMENDING 18-7, CHANGING TERMS, AMENDING SECTION18-31, CHANGING TERMS, AMENDING SECTION 18-95 PREPAYMENT OF PENALTY, AMENDING SECTION 18-116, NECESSITY OF KENNEL SERVICE, AND TO AMEND 18-184, ANIMAL FIGHTING; TO ADD SECTION 18-206, PROHIBITING THE SALE OF DOGS AND CATS IN CERTAIN AREAS; OF THE 2000 CODE OF THE CITY OF PETERSBURG, AS AMENDED. b. Hold a public hearing on the proposed disposition of publicly-owned property addressed as 704 Wesley Street, 710 Wesley Street, 709 Ann Street, 706 Wesley Street and 708 Federal Street. BACKGROUND: The City is considering the disposition of publicly-owned property addressed as 704 Wesley Street –Tax Parcel 030-18-0006; 709 Ann Street – Ta Parcel 030-18-0009; 710 Wesley Street – Tax Parcel 030-18-0004; 708 Federal Street – Tax Parcel 030-18-0007; 706 Wesley Street – Tax Parcel 030-18-0005. RECOMMENDATION: Permit the approval of the disposition of publicly-owned property addressed as 704 Wesley Street; 710 Wesley Street; 709 Ann Street; 706 Wesley Street; and 708 Federal Street for the sole purpose of a community garden as was previously communicated to the City Council. If purchaser decides to sell the properties purchaser must return to the City Council to amend the deed. Mr. Johnson gave briefing on the public hearing regarding properties located at 704 Wesley Street, 710 Wesley Street, 709 Ann Street, 706 Wesley Street and 708 Federal Street. Mike Jackson, applicant for properties, gave a briefing regarding the properties at 704 Wesley Street, 710 Wesley Street, 709 Ann Street, 706 Wesley Street and 708 Federal Street for the sole purpose of a community garden as was previously communicated to the City Council. Ms. Jackson opened the floor for public comment. Vernel Gannaway, 652 Old Wagner Road, stated that he has worked with Mr. Jackson closely and that he has attended a few of his meetings. He stated that he attended some of the outcomes of the groundbreaking. He stated that he saw some of the enthusiastic of the children that were coming out to see this in action. He stated that he has seen this first hand and that this was a plus for him. He stated that when he comes forward and speak he also speak on incorporating the youth in the City on projects. He stated that he knows that the City has other projects setup but that this project is good. He stated that he knows that with the ambition that Mr. Jackson has and that the outcome will be good. Linwood Christian, 410 Mistletoe Street, stated that this is one time that he can honestly say that it is good to put a face with a project. He stated that this is one time that he can say that he is glad the City is selling property in the neighborhood for a good reason. He stated that this is not only good to benefit the neighborhood but that it is going to benefit others as well. He stated that he would say to the gentleman that there is a neighborhood association that is right there. He stated that the president is present tonight and that if there is anything needed to help Mr. Jackson to let them know. He stated that they are in a food desert in that area. He stated that for many of them thank God that they have transportation to go to Walmart whether in Colonial Heights or Walnut Hill. He stated that the elderly, seniors or children that live in that area that may not have transportation that this would be a luxury for them. He stated that the neighborhood association would be willing to help them. He stated that he hopes that they do not put a restriction on them with regards to building. He stated that some places where there should have been restrictions the City did not place them. He stated that these people even made money off the City. Seeing no further hands, Ms. Jackson closed the public hearing. There was discussion among City Council and staff.  Minutes from the Petersburg City Council meeting held on: October 20, 2015 -6– ______________________________________________________________________________ Mayor Myers made a motion to give the City Manager the authority to enter into an agreement to sale the properties located at 704 Wesley Street, 710 Wesley Street, 706 Wesley Street and 708 Federal Street except 709 Ann Street for the sole purpose of a community garden and to adjust the cost as well. The motion was seconded by Council Member Hart. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Hart, Hill, Moore, Parham and Myers; Absent: Wilson-Smith 15-ORD-65 AN ORDINANCE TO AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT TO SALE THE PROPERTIES LOCATED AT 704 WESLEY STREET, 710 WESLEY STREET, 706 WESLEY STREET AND 708 FEDERAL STREET. 8. PUBLIC INFORMATION PERIOD: The Public Information Period is established by the Rules of Council to hear input from City residents or owners of businesses in the City. It will last for a maximum of 30 minutes. Speakers will be called in the order that they have signed up to speak. If there are ten or fewer speakers, each shall speak for a maximum of 3 minutes. If there are more than six (6) people desiring to speak, the time allotted to each person may be adjusted or the number of speakers limited to meet the time limitation. A speaker may speak on items except those that are listed on tonight’s Council agenda. Any matter brought before the attention of the City Council during the public information period will not be acted upon by the City Council at this meeting. Willie Noise, 1508 Circle Street, stated that he would like to thank the City for the pavement job that they are doing on the secondary streets and roads. He stated that it is real nice driving on them. He stated Halifax Street had struggled but that the pavement is now even on it. He stated that the detours that goes on the City and blocking off areas and sending them on the side roads and leaving them on their own. He stated that there is no complete directive route from the detours. He stated that once they are off they are just left out there. He stated that one instance they were detoured and it carried them to a one-way street. He stated that whomever a detour needs to follow through and get them back to main roads. Linwood Christian, 410 Mistletoe Street, stated that he has to piggyback on something that Mr. Noise stated. He stated that he kind of started this. He stated that he talked to Mr. Innis at Commonwealth Gas because the work that they have been doing has been one headache after another. He stated that Mr. Noise only gave them the kind version. He stated that he sent a letter to his council representative and the City Manager. He stated that he believes that he sent a letter to all of the City Council Members. He stated that they need some help with Commonwealth Gas to rain in their dogs. He stated that when he is going about his day he does not appreciate that the streets are closed when he gets up. He stated that when you ask people to move their signs then the workers want to get nasty with them. He stated that when they come in the yards to do work or come to check the gas lines they do not know who is coming to do work. He stated that some of the City’s trigger happy seniors will not ask questions until after the shooting is done. He stated that they do not know who is coming in their yards. He stated that they know what kind of area that they live in. He stated that half the time the school buses cannot go where they are supposed to. He stated that he would like to thank Ms. Long of the school and the school board chairman as well who actually listened to some of them and made some calls on their behalf. He stated that the last time they sent out letters and let the citizens know what they were doing and when they were going to be doing it. He stated that this time they have not heard anything. He stated that if they are concerned about the citizens then they should advocate on their behalf. He stated that in light of the recent shootings and carrying on with the young people in the community this brings him back to when they are going to start addressing the needs of the young people. He stated that the City has taken away the recreation building on Harding Street. He stated that the recreation center on Halifax Street is not even operable like talking about. He stated that everyone is always talking about that they have the satellite places in the City and that this is good but asked when there are 17 and 18 year olds what they are going to do. He stated that the City is going through a struggle currently with the skating rink. He asked when they are going to start taking an interest in the young people. He stated that they have all but overlooked the senior citizens in the town. He stated that they are now beginning to do the same to the young people. He stated that they would like to know when the project for Virginia Avenue is going to get started. He stated that the City needs to show that they care. He stated that when you say “I AM PETERSBURG”, this also includes the young people, poor people and others that don’t go to the golf course as well. 9. BUSINESS OR REPORTS FOR/FROM THE MAYOR OR OTHER MEMBERS OF CITY COUNCIL: a. Appropriate grant funds awarded to the Petersburg Bureau of Police for the Police Computer replacement project. BACKGROUND: In an effort to improve overall efficiency, the FY15 JAG Project Grant will allow for the replacement of computer that, in most cases, were manufactured 10 or more years ago. The old computers will be cannibalized for spare parts for the remaining computers having met their life expectancy. RECOMMENDATION: Council adopts the attached appropriation ordinance in the amount of  Minutes from the Petersburg City Council meeting held on: October 20, 2015 -7– ______________________________________________________________________________ $20,792.00 for the Police Computer Replacement Project. Council Member Hart made a motion to approve the appropriation ordinance in the amount of $20,792 for the Police Computer Replacement Project. The motion was seconded by Vice Mayor Parham. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Hart, Hill, Moore, Parham and Myers; Absent: Wilson-Smith 15-ORD-66 AN ORDINANCE, AS AMENDED, SAID ORDINANCE MAKING APPROPRIATIONS FOR THE FISCAL YEAR COMMENCING JULY 1, 2015, AND ENDING JUNE 30, 2016, IN THE SPECIAL FUNDS FUND IN THE AMOUNT OF $20,792 FOR POLICE ED BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT. b. Amend the previous request from permission to sale to permission purchase of 357 University Blvd. BACKGROUND: The City made a decision to acquire properties in the 300 block University Boulevard (formerly Canal Street) in order to continue the redevelopment of the University Boulevard Corridor. This purchase would be the last part of the revitalization in this area. RECOMMENDATION: Staff recommends City Council permit the purchase of 357 University Blvd. Council Member Coleman made a motion to permit the purchase of 357 University Blvd. The motion was seconded by Council Member Hill. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Hart, Hill, Moore, Parham and Myers; Absent: Wilson-Smith c. Consideration of reappointment to the Architectural Review Board. BACKGROUND: The Architectural Review Board consists of 7 members appointed by City Council. The duties of the board include, but are not limited to, the following: administer the provisions of the City Code, Article 35, and preservation of the Historical Areas within the City. In addition to those duties, under the CLG Program the review board shall, at a minimum, perform the following duties: conduct or cause to be conducted a continuing survey of cultural resources in the community, accordingly to guidelines established by the Senate Historic Preservation Office; act in an advisory role to other officials and departments of local governments regarding protection of local cultural resources.; disseminate information within the locality on historic preservation issues and concerns; and review all proposed National Register nominations for properti3s within the boundaries of the locality. RECOMMENDATION: Recommend Council make reappointment to the Architectural Review Board. Vice Mayor Parham made a motion to reappoint Mitchell Pradia, Edward Ward, J. Worsham, Joe Battiston and Celeste Wynn and appoint Larry Murphy and Dino Lunsford for terms expiring September 30, 2018, to the Architectural Review Board. The motion was seconded by Council Member Moore. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Hart, Hill, Moore, Parham and Myers; Absent: Wilson-Smith 15-R-52 A RESOLUTION REAPPOINTING MITCHELL PRADIA, EDWARD WARD, J. WORSHAM, JOE BATTISTON AND CELESTE WYNN AND APPOINT LARRY MURPHY AND DINO LUNSFORD FOR TERMS EXPIRING SEPTEMBER 30, 2018, TO THE ARCHITECTURAL REVIEW BOARD. d. Consideration of reappointment to the Planning Commission. BACKGROUND: The Planning Commission consists of 4 at- large members and 7 members appointed by City Council. The duties of the board include, but are not limited to, the following: Promote the orderly development of the City and its environs: serves primarily in an advisory capacity to the City Council in matters pertaining to land use, future development, and capital improvements. RECOMMENDATION: Recommend Council make reappointment to the Planning Commission. Council Member Moore made a motion to reappoint Tammy Alexander, Richard Gross and Brenda Henderson to the Planning Commission. The motion was seconded by Council Member Hart. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Hart, Hill, Moore, Parham and Myers; Absent: Wilson-Smith 15-R-53 A RESOLUTION REAPPOINTING TAMMY ALEXANDER FOR A TERM ENDING ON SEPTEMBER 30, 2018; RICHARD GROSS FOR A TERM ENDING ON SEPTEMBER 30, 2019 AND BRENDA HENDERSON FOR A TERM ENDING ON SEPTEMBER 30, 2019, TO THE PLANNING COMMISSION. e. Consideration of reappointment to the Economic Development Authority.  Minutes from the Petersburg City Council meeting held on: October 20, 2015 -8– ______________________________________________________________________________ BACKGROUND: The Economic Development Authority consists of 7 members appointed by City Council. The duties of the board include, but are not limited to, the following: the authority shall have the powers to acquire, own, lease, and dispose of properties. Such authority may be able to promote industry and develop trade by inducting manufacturing, industrial, governmental and commercial enterprises to locate in or remain in the Commonwealth and further the use of its agricultural products and natural resources; to issue its bond for the purpose of carrying out any of its powers. RECOMMENDATION: Recommend Council make reappointment to the Economic Development Authority. Vice Mayor Parham made a motion to reappoint Richard Taylor, Dr. Dorothy Freeman and Robert Smith to the Economic Development Authority. The motion was seconded by Council Member Moore. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Hart, Hill, Moore, Parham and Myers; Absent: Wilson-Smith 15-R-54 A RESOLUTION TO REAPPOINT RICHARD TAYLOR FOR A TERM ENDING SEPTEMBER 30, 2017; DR. DOROTHY FREEMAN FOR A TERM ENDING SEPTEMBER 30, 2018 AND ROBERT SMITH FOR A TERM ENDING SEPTEMBER 30, 2018, TO THE ECONOMIC DEVELOPMENT AUTHORITY f. Consideration of the appointment to the Appomattox Water Authority. BACKGROUND: The Appomattox River Water Authority consists of the Cities of Colonial Heights and Petersburg and the Counties of Chesterfield, Dinwiddie, and Prince George. The Authority is responsible for the operation of the Appomattox River Water Treatment plant. The Authority Board includes one (1) Member and one (1) Alternate Member from each of the political subdivisions. City Council has, as have other member jurisdictions, traditionally appointed the locality’s chief administrative officer as its representative on the Board and the Director of Public Works as the alternate. RECOMMENDATION: Recommend Council appoint Mike Mee, Interim Director of Public Works, to the ARWA Board. Vice Mayor Parham made a motion to appoint Mike Mee, Interim Director of Public Works, to the ARWA Board. The motion was seconded by Council Member Coleman. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Hart, Hill, Moore, Parham and Myers; Absent: Wilson-Smith 15-R-55 A RESOLUTION APPOINTING MIKE MEE, INTERIM DIRECTOR OF PUBLIC WORKS, TO THE APPOMATOX RIVER WATER AUTHORITY BOARD AS AN ALTERNATE, FOR A TERM EXPIRING DECEMBER 31, 2018. g. Consideration of the appointment/s to the South Central Wastewater Treatment Authority. BACKGROUND: South Central Wastewater Treatment Authority operates the Petersburg Wastewater Plant, which serves the Cities of Colonial Heights and Petersburg along with the Counties of Chesterfield, Dinwiddie and Prince George. The Authority Board includes one (1) Member and one (1) Alternate Member from each of the political subdivisions. City Council has, as have other member jurisdictions, traditionally appointed the locality’s chief administrative officer as its representative on the Board and the Director of Public Works as the alternate. RECOMMENDATION: Recommend Council appoint Mike Mee, Interim Director of Public Works, to the South Central Wastewater Treatment Authority Board. Vice Mayor Parham made a motion to appoint Mike Mee, Interim Director of Public Works, to the South Central Wastewater Treatment Authority Board. The motion was seconded by Council Member Hill. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Hart, Hill, Moore, Parham and Myers; Absent: Wilson-Smith 15-R-56 A RESOLUTION APPOINTING MIKE MEE, INTERIM DIRECTOR OF PUBLIC WORKS, TO THE SOUTH CENTRAL WASTEWATER TREATMENT AUTHORITY BOARD AS AN ALTERNATE, FOR A TERM EXPIRING DECEMBER 31, 2019. h. Consideration of appointment/s to the metropolitan Planning Organization (MPO) Technical Committee. BACKGROUND: The MPO – Technical Committee normally meets the first Friday of each month, each of the 6 local governments in the Tri-Cities have a designated MPO – Technical Committee member. The other 4 voting members represent State or local agencies involved with regional transportation planning and programming. The appointee will represent the City of Petersburg on matters  Minutes from the Petersburg City Council meeting held on: October 20, 2015 -9– ______________________________________________________________________________ involving the preparation of regional transportation plans and programs. As the transit operator in the Tri- Cities, Dironna Belton from Petersburg Area Transit is also a member of the MPO – Technical Committee. RECOMMENDATION: Recommend Council appoint Daniel Harrison, City Engineer to the MPO Technical Committee. Council Member Coleman made a motion to appoint Daniel Harrison, City Engineer to the MPO Technical Committee. The motion was seconded by Vice Mayor Parham. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Hart, Hill, Moore, Parham and Myers; Absent: Wilson- Smith 15-R-57 A RESOLUTION APPOINTING DANIEL HARRISON, CITY ENGINEER TO THE MPO TECHNICAL COMMITTEE. i. To amend the 2015 – 2016 CDBG Annual Plan to bring forward CDBG grant funds from prior years. BACKGROUND: Petersburg, Virginia, is an entitlement jurisdiction for the annual receipt of CDBG funds from HUD. CDBG funded programs continue from one year to the next and fund balanc4s are brought forward for that purpose. RECOMMENDATION: Staff recommends the following account balances be brought forward in 2015-2016: 2011 Gateway Signs $6,778 2011 Porterfield Improvements $1,586 2012 Centre Hill Mansion $474,280 Council Member 2012 Canal Street Sidewalks $3,681 Moore made a 2013 Project Homes $3,852 motion for 2014 CARES Improvements $616 account balances 2014 Project Homes $685 to be brought 2014 Hope Center $12,545 forward as noted. 2014 Route 36 Sidewalks $42,518 The motion 2014 Freedom Support Center $45,089 was 2014 Administration $54,481 2014 Homeownership Assistance $50,000 $696,111 seconded by Council Member Hart. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Hart, Hill, Moore, Parham and Myers; Absent: Wilson-Smith Council Member Hart stated that he has a few things for this evening. He stated that he would like to thank those with the City that came out and supported the Ward 7 meeting that was held last month. He stated that the residents really liked that the City officials came out and explained their work that they do. He stated that he has a few questions in which citizens have come to him. He stated that this was in regards to receiving their water bills. He stated that he is not sure on whether they are anxious to pay it or what is going on. He stated that the citizens would like to know when the bills will be coming out. He thanked the City Manager and staff for the grass cutting and the clean-ups in the wards and addressing the property on Youngs Road. He stated that he would like to say Happy Belated Bosses Day to all the City bosses. He stated that he really appreciates them. He stated that last month he started a couple of awards in Ward 7 like the Citizenship Award and the Business Award. He stated that the Business Award will go out quarterly and the Citizenship Award will be each month. He stated that this month it will be Willie Noise. Council Member Hart presented Mr. Noise with an award. Mayor Myers made a motion to remove Philip Arnold from the Petersburg Redevelopment and Housing Authority and appoint Gina Harrison to fill his position. The motion was seconded by Council Member Moore. The motion was approved on roll call. On roll call vote, voting yes: Coleman, Hart, Hill, Moore, Parham and Myers; Absent: Wilson-Smith 15-R-58 A RESOLUTION APPOINTING GINA HARRISON TO THE PETERSBURG REDEVELOPMENT AND HOUSING AUTHORITY. Council Member Hill thanked all of the citizens that attended his last town hall meeting. He stated that there will be a Town Hall Meeting on October 27, 2015, at 6:30pm at Monumental Baptist Church. He stated that the citizens were very engaged with the City officials that were present. He stated that he thanked the citizens for keeping him informed and being his eyes and ears in Ward 2 and in the City. He stated that he would like to give a special thanks to Mr. Gannaway for keeping him straight. He stated that they have a great City that they should be proud of and take pride in. He stated that he is proud to be a member and citizen of the City of Petersburg. 10. CITY MANAGER’S AGENDA:  Minutes from the Petersburg City Council meeting held on: October 20, 2015 - 10 – ______________________________________________________________________________ a. Please address the sale of 530-532 Fleet Street and 538 Fleet Street regarding the sale price. -Answer: This sale of this property has been addressed directly with Mr. Ken Pritchett. b. What is the rate of the height and width the landfill is growing? -Answer: The City does not own, operate nor does it manage the landfill. Residents will need to refer questions regarding the operations of the landfill to Container First Services. The company can be reached at 804-748-8324. c. Does the wind blowing impact trash movement on the hill? -Answer: The City does not own, operate nor does it manage the landfill. Residents will need to refer questions regarding the operations of the landfill to Container First Services. The company can be reached at 804-748-8324. d. What is regular maintenance of the trucks (hydraulics, cleaning, etc.)? -Answer: The City does not own, operate nor does it manage the landfill. Residents will need to refer questions regarding the operations of the landfill to Container First Services. The company can be reached at 804-748-8324e.The amount of trash present seems like trash cannot be processed in a timely manner. What is the schedule for the landfill in terms of dumping and processing? The City does not own, operate nor does it manage the landfill. Residents will need to refer questions regarding the operations of the landfill to Container First Services. The company can be reached at 804-748-8324. e. Are there any contracts where CFS is bringing trash in to Petersburg from outside of city limits? Or out of state? -Answer: The City Code does allow for waste companies to bring trash inside the city limits. f. How is the smell of the landfill being maintained? -Answer: The City does not own, operate nor does it manage the landfill. Residents will need to refer questions regarding the operations of the landfill to Container First Services. The company can be reached at 804-748-8324. j. Please address the crime and gun control in the city. -Answer: Most importantly, the City of Petersburg is a safe place to live and we support the men and women our Police Department for their hard work, commitment to serve and what they do each day to keep all of us safe. Our men and women in blue are doing an exceptional job, and they cannot do their jobs alone. Addressing community violence is complex and it will take the entire community to protect our neighborhoods, homes and families. In the recent weeks, we have been very concerned about the crime in our neighborhoods. We are working closely with city departments to address the crime and increasing our efforts to enhance partnerships within the community. Keeping our city safe is our number one priority, and the city will continue to work collaboratively to make an impact against crime. We encourage all of our residents to attend the upcoming Petersburg Police Community events such as the cookout which was held in Lieutenant’s Run, a ward meeting and/or most importantly, call the Petersburg Police Department to report any suspicious activity in your neighborhood at (804) 732-4222. It will take all of us as a team to fight against crime. Mayor Myers invited everyone to attend this Saturday, the Moses Malone Memorial Tribute at Petersburg High School. He stated that it will start at 1:00pm. He stated that he hopes that everyone will be able to come out and help them to celebrate the memorial of a hometown hero. 11. CLERK OF CITY COUNCIL'S AGENDA: Ms. Jackson stated she would like to wish everyone a Happy and Safe Halloween that for those who celebrate as well as other parents. 12. CITY ATTORNEY’S AGENDA: No items for this portion of the agenda. 13. CLOSED SESSION (IF NECESSARY): No closed is necessary. 14. ADJOURNMENT: City Council adjourned at 7:40 p.m. _________________________  Minutes from the Petersburg City Council meeting held on: October 20, 2015 - 11 – ______________________________________________________________________________ Clerk of City Council APPROVED: _________________________ Mayor