City Council

Minutes from the Petersburg City Council meeting held on: May 2, 2017 -1– ______________________________________________________________________________ The regular meeting of the Petersburg City Council was held on Tuesday, May 2, 2017, at the Union Train Station. Mayor Parham called the meeting to order at 6:30p.m. 1. ROLL CALL: Present: Council Member Charles H. Cuthbert, Jr Council Member Annette Smith-Lee Council Member Treska Wilson-Smith (left at 10:47pm due to feeling ill) Council Member W. Howard Myers Council Member Darrin Hill Vice Mayor John A. Hart, Sr. Mayor Samuel Parham Absent: None Present from City Administration: Interim City Manager Tom Tyrrell City Attorney Joseph E. Preston Clerk of Council Nykesha D. Jackson, CMC 2. CLOSED SESSION: City Attorney Joseph Preston stated that City Council will now move to go into closed session for one purpose pursuant to Section 2.2-3711.A (3) of the Code of Virginia, 1950 as amended. He stated that council will be in closed session for discussion and consideration of publicly held property specifically the Regency Hotel located at 380 East Washington Street, where discussion in an open meeting would adversely affect the bargaining position or negotiation strategy of the City of Petersburg. He stated that the second reason is pursuant to Section 2.2-3711.A (6) of the Code of Virginia, 1950 as amended. He stated that council will be in closed session to discuss and consider the investment of public funds including interviews of bidders or offers and the discussion of terms of such contract, where discussion in an open meeting would adversely affect the bargaining position or negotiation strategy of the City of Petersburg. He stated that finally the last reason council will go into closed session tonight is pursuant to Section 2.2-3711.A (7) of the Code of Virginia, 1950 as amended. He stated that council will be in closed session to have consultation with legal counsel to actual or probable litigation where such consultation in an open meeting would adversely affect the bargaining position or negotiation strategy of the City of Petersburg. Council Member Myers moved that the City Council go into closed session for the purposes noted by the City Attorney. The motion was seconded by Vice Mayor Hart. There was no discussion on the motion, which was approved on roll call vote. On roll call vote, voting yes: Cuthbert, Smith-Lee, Wilson-Smith, Myers, Hill, Hart and Parham City Council entered closed session at 6:32 p.m. CERTIFICATION: Mr. Preston stated that City Council now moves to come out of closed session and certify that only public business matters lawfully exempted from an open meeting requirement pursuant to the Virginia Freedom of Information Act and only such business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the closed meeting. *Audio available  Minutes from the Petersburg City Council meeting held on: May 2, 2017 -2– ______________________________________________________________________________ Council Member Hill made a motion to return City Council into open session and certify the purposes of the closed session. The motion was seconded by Council Member Smith-Lee. There was discussion on the motion, which was approved on roll call vote. On roll call vote, voting yes: Cuthbert, Smith-Lee, Wilson-Smith, Myers, Hill, Hart and Parham 17-R-20 A RESOLUTION CERTIFYING, AS REQUIRED BY THE CODE OF VIRGINIA, SECTION 2.2- 3712, THAT TO THE BEST OF EACH MEMBER’S KNOWLEDGE, ONLY PUBLIC BUSINESS MATTERS LAWFULLY EXEMPTED FROM OPEN MEETING REQUIREMENTS OF VIRGINIA LAW WERE DISCUSSED IN THE CLOSED SESSION, AND ONLY SUCH PUBLIC BUSINESS MATTERS AS WERE IDENTIFIED IN THE MOTION CONVENING THE CLOSED SESSION WERE HEARD, DISCUSSED, OR CONSIDERED. 3. MOMENT OF SILENCE: a. Clerk of Council, Nykesha D. Jackson, led council and the audience in a moment of silence. 4. PLEDGE OF ALLEGIANCE: a. Clerk of Council, Nykesha D. Jackson, led council and the audience in the pledge of allegiance. Mayor Parham stated that he would like to start off with the “Positive Petersburg Story.” He stated that this story will be a short one today. He stated that it is about Mike Jackson. He stated that he is the owner of the nonprofit “Think, Then Choose Wisely.” He stated that Mr. Jackson has almost 250 kids in J.E.B. Stuart School to plant and soon harvest vegetables from the garden. He stated that the plan is to sell to the restaurants in Old Towne. He stated that at Virginia State University they are doing an experimental garden and planning a berry farm as will with Mr. Jackson. He stated that he would like to thank Mike Jackson for his efforts. Mr. Jackson stated that he would like to thank the Mayor and City Council for acknowledging the work that he does. He stated that he is working with the children in teaching them the healthy eating habits in that local community. He stated that there are numerous businessmen that have stepped forward to support the project and effort. He stated that without their effort he would not have been able to get this project done. He stated that he would like to thank the supporters. He stated that he would like to thank VSU, Dr. Newsome and BB&T bank for their support. He stated that he would like to invite City Council to come out and see project. He stated that they can come out and volunteer to help and donate supplies that are needed for the children and the project. Mayor Parham stated that he would like to recognize that the Superintendent, Dr. Marcus Newsome is present at the City Council meeting tonight as well. He thanked Dr. Newsome for coming out to the council meeting. Vice Mayor Hart read the resolution of City Council approving the leasing finances for police and fire vehicles. Vice Mayor Hart made a motion to approve the resolution of City Council approving the leasing finances for police and fire vehicles. The motion was seconded by Council Member Hill. Ms. Jackson opened the floor for public comments. *Audio available  Minutes from the Petersburg City Council meeting held on: May 2, 2017 -3– ______________________________________________________________________________ Seeing no hands, Ms. Jackson closed the public comment period. The motion was approved on roll call. On roll call vote, voting yes: Cuthbert, Smith-Lee, Wilson-Smith, Myers, Hill, Hart and Parham Council Member Hill stated that he called the City Manager on yesterday and that he had a question for him. He stated that most of the residents received a drinking water notice and that he was puzzled and that he received a lot of phone calls about the notice. He stated that things like this will cause a panic in the City like it already has. He stated that he wants some clarification on this. Mr. Tyrrell stated that this is a required notice on state form that they are supposed to send out. He stated that it came up in February and that they ran an article in the paper on March 1st announcing that they were going to send this out. He stated that this is an error. He stated that he will put a cover letter on top of the information to explain what happened. He stated that it is just an error that will happen from time to time and this error will not happen again. He stated that they are required to do this but it was their miscommunication to send this information out to City Council and to have a cover letter for this. He stated that he apologizes for this. He stated that they have not missed any other testing since then. He stated that the water has tested out good. He stated that this is the background for it. Council Member Hill stated that in the future this cannot happen like this. He stated this does give what it is. He stated that they all received several phone calls about this. He stated that for them to put this out without consulting with the management team and letting them know. He stated that they always talk about transparency but that this was no transparent act. He stated that this was the last thing that the City needed. He stated that Mr. Tyrrell had a meeting with whomever sent the information out. He stated that even if it is bylaw City Council should know. Mr. Tyrrell stated that it is crystal clear with the team and that they will get some clarity on this tomorrow. Council Member Cuthbert stated that he realizes that notices like this is mandatory but that he thinks that an explanatory transmittal letter from the administration would help to put the mandatory language in context. He stated that the bottom is that the city forgot to do some test but that the bottom line is that it does not make any difference. He stated that they could have said this in a transmittal letter with the notice and it would have saved citizens a lot of the confusion and they would have been complying. Mr. Tyrrell stated that going forward they will make sure that this will not happen again. 5. PROCLAMATIONS/RECOGNITIONS: a. A Proclamation to observe May 2017 as Business Appreciation Month BACKGROUND: The city has Business Appreciation Month since state observance began. In so doing, the City highlights and host events throughout the month that acknowledge and celebrate the contributions of local businesses to the Petersburg community. RECOMMENDATION: Recommend City Council read the attached proclamation. Mayor Parham read and presented the proclamation. Reginald Tabor, Projects Manager, stated that they have members present from the Economic Development Authority and Chamber of Commerce. He thanked Mayor Parham and City Council for the *Audio available  Minutes from the Petersburg City Council meeting held on: May 2, 2017 -4– ______________________________________________________________________________ proclamation. Danielle Fitz-Hugh, President of the Chamber of Commerce, stated that in the event of May being Business Appreciation Month, this week is “Chamber of Commerce My Business Week.” She stated that they have been celebrating small business every day this week. She stated that they had an event and succession planning in which all small businesses came to meet to talk about how to make sure that their business is there for the future and not just for today. Mr. James stated that there will be a Business Appreciation Day event on May 23, 2017 at the Union Train Station beginning at 4:00pm. 6. COMMUNICATIONS/SPECIAL REPORTS: There are no items for this portion of the agenda. 7. CONSENT AGENDA (to include minutes of previous meeting/s): a. Minutes: Regular Council Meeting Minutes of April 18, 2017 b. Schedule a public hearing to rezone 217-221 North South street from M-1 “Light industrial” to PUD ‘Planned unit Development” with certain conditions. c. Schedule a public hearing to amend Sections 106-132, 106-134, 106-135, 106-136 and 106- 137, of the 2000 Code of the City of Petersburg, to reduce the exemption from taxation via rehabilitation credit, from 10 years to 5 years. d. Schedule a public hearing on a referendum to be added to the November 7, 2017, ballot regarding the election of the Petersburg City Mayor. Council Member Hill made a motion to accept the Consent Agenda with the scheduling of public hearings on May 16, 2017. The motion was seconded by Vice Mayor Hart. The motion was approved on roll call. On roll call vote, voting yes: Cuthbert, Smith-Lee, Wilson-Smith, Myers, Hill, Hart and Parham Council Member Cuthbert stated that an ad appeared in the Progress-Index for the three public hearings before City Council voted to schedule the public hearings. He stated that it would assume a little irregular to him. He stated that he wondered if this is the routine to publish the notice of the public hearing before they have approved for scheduling. He stated that it sounds like a routine that needs to be changed. Mr. Preston stated that he will look into this information. 8. OFFICIAL PUBLIC HEARINGS: a. A public hearing on May 2, 2017, for the FY17-FY18 All Fund Budget. BACKGROUND: City Manager has recommended an operating and capital spending plan of $101,682,909 for the Fiscal Year beginning July 1, 2017, and ending June 30, 2018. The public hearing will allow citizens to comment on the City Manager recommendations before City Council. RECOMMENDATION: Recommend City Council hold hearing for public comments. Mr. Tyrrell presented a brief PowerPoint presentation on the budget. *Audio available  Minutes from the Petersburg City Council meeting held on: May 2, 2017 -5– ______________________________________________________________________________ Ms. Jackson opened the floor for public comments. Barb Rudolph, 1675 Mt. Vernon Street, stated that she is not going to come up and make a lot of specific comments. She stated that she recommends that City Council look very long and hard at the logic of outsourcing. She stated that it appears to be running throughout this proposed budget. She stated that she is not sure of what the logic is. She stated that they have seen certain areas where positions are being eliminated. She stated that there is outsourcing. She stated that an example is the golf course and that positions are being added. She stated that they must hire City staff to work at the golf course. She stated that the golf course is supposed to be self-supporting. She stated that there is extra money being put into that. She stated that if they are going to outsource something that they would hire temporary or contract people to do it in case it is not a money maker. She stated that this combined with the next action on the agenda regarding equipment, she advises them to look at the golf course. She stated that she is not against the golf course but that it seems to be a very high priority in the budget. She stated that she asks them to please get together to figure out what is City Council priority and their vision. She asked what is the overall for the City. She asked what is the priority and what are not. She stated that she can see that the administrative responded to the parks and recreation program and that this is a positive. She stated that she hopes that they look further than this. She stated that there are a few things that are staffed by the City but that it shows in the budget to be outsourced. Samuel Rhue, 1952 S. Westchester Drive, stated that he would like to thank the Bobb Group for the transparency. He stated that the does have a few comments. He stated that he noticed that one of the policies it talks about collection of delinquent fees. He stated that he has a concern about revenues, real estate and personal property taxes. He stated that if they look at revenues it is about $50 million dollars. He stated that this is about 7% of the budget expected revenue. He stated that if you exclude the liquidity. He stated that they must have a policy that aggressively pursue delinquent taxes. He stated that he saw one report that states $16 million in delinquent taxes. He stated that he believes that they should focus on hiring a City Manager. He stated that the individual that they bring in will probably want to develop their own organization in some way and bring in some expertise that they may have. He stated that this may create a difficult time. He stated that it may work or may not work. He stated that they have to fix the technology in the City. He stated that they need to address the wellness in the City and if they do not focus on this the cost of healthcare will continue to rise. He stated that they need to pay attention to outsourcing and what are the cost benefits. He stated that a strategy needs to be put in place. Ralph Westbay, 1706 Powhatan Avenue, stated that he had requested the detailed budget a couple weeks ago in line items. He stated that he was told that it was not available. He stated that there was no comparison of last year’s, budget to this year’s budget. He stated that it would be nicer to see what this budget does and the comparisons between the both. He stated that he knows the amended budget and that it has been amended and that this is what they are living with. He stated that he can give an example. He stated that right now it is showing that the schools are level funded with an $8 million-dollar appropriation. He stated that the reality is that the adopted budget stated that they had $11 million dollars in it. He stated that this does not show the reduction in the document upfront. He stated that it would be better to show a document of a dollar and percent amount for each of the major categories. He stated that he put together this information and that he will leave a copy with the clerk for all of council to see. He stated that there is an increase in different departments. He stated that some of the functions have been changed by name and that it was difficult to know exactly what the new name was. He stated that the question is does this budget give you sustainable approach for the long-term solution. He stated that they are relying on a onetime $6 million-dollar liquidity event. He stated that this is addressing eliminating the need to borrow money from the bank. He stated that this was not the problem. He stated that the problem was not living within their means. He stated that in the end they are increasing all the departments but that they are decreasing the schools of $3 million dollars. He stated that this does not make sense to him. *Audio available  Minutes from the Petersburg City Council meeting held on: May 2, 2017 -6– ______________________________________________________________________________ Linwood Christian, 410 Mistletoe Street, stated that one of the things that he will always be an advocate of is the school system. He stated that they are cutting education. He stated that he cannot seem to understand either one on a federal level. He stated that they leave everything else in place but that they are cutting education and complaining about public schools. He stated that Petersburg Public School Systems was the top schools in the state at one time. He stated that now they are a joke. He stated that to City Council that they have hired people and are paying people that are not sitting at their desk working. He stated that they have extended the Bobb contract. He stated that so much has been allowed to go unchecked. He stated that he looks at how they have been jumping on Mr. Brown to bring reports. He stated that they have been asking City Council for reports when Rosalyn Dance was Mayor. He stated that they have not done it. He stated that he is tired of seeing black kids in Petersburg get a second level education. He stated that they are not second class citizens. He stated that he is tired of people saying that you graduated the students from Petersburg but that you did not educate them. He stated that merging recreation with other departments is a bad idea. He stated that the black kids in the City get overlooked time after time after time. He stated that City Council just sits in closed session for two hours while they sit out and wait and then they look at them because they complain. He stated that enough is enough. He stated that they need to take care of the children. He stated that the government is already outsourced because the Robert Bobb Group is doing the job. He stated that they are paying for officials to put in the paper that at least we are not hanging from a tree. He asked is this what we are paying for. He stated but we cannot give money to the students. He stated that if this is where we are then it is time for a new election. Gloria Brown, 1557 S. Sycamore Street, stated that she would like to take the time to say thank you for reconsidering and restructuring the plan for parks and recreation. She stated that she has shared this before and that this is something dear to her. She stated that it has helped her as a parent because she has children. She stated that she saw disaster. She stated that they are getting underfunded. She stated that she has been fighting for a decade for the school system for money and level funding. She stated that they already know that their children are getting the short end of the stick. She stated that she would like to take the time to thank City Council and whomever came to the table to take the time and decided to keep parks and recreation in the way that it is now and not combine it. She stated that Mrs. Yerby has continued to have a professional staff to take care of over 500 children. She stated that she would like to say thank you. She stated that she looked on the ICMA website and that there are posting all over the country for different government positions. She stated that she has not seen any of the positions that they are looking for on that website. She stated that this was a concern to her. Ron Flock, 1708 Pender Avenue, stated that he looks at the budget and he thinks about the budget work sessions that City Council have been having. He stated that he has to ask himself how many times has it been brought to their attending that they have to develop this budget based on the way that they did because the numbers were not right. He stated that they come into the train station and are presented with a budget that has fairy dust of $6 million dollars of a liquidity event. He stated that it will magically appear in 2018. He stated that either its fairy dust or he infrastructure has already been sold. He stated that if this is the case then City Council needs to step up and get this thing right. He stated that they cannot use the $6 million in the budget because they do not know where it is coming from. He stated that they should use real numbers because he did. Michael Edwards, 409 Grove Avenue, stated that he does not think that he can speak on the entire budget because he has never seen them do the public hearing on the budget and still have work sessions scheduled. He stated that he will comment on page 63 of the budget, the City Manager’s Office. He stated that the total combined between the non-personnel and personnel cost is $903,649. He stated that this is what is proposed for FY18. He stated that for full-time salaries it is $517,500. He stated that on page 154 of the appendix under the City Manager budget it is one City Manager and two assistant City Manager’s. He stated that for a City this size can someone explain why two assistant City Managers are needed. He stated that he has to stand and look at the $517,500. He asked what on earth are these people making per year in that office. *Audio available  Minutes from the Petersburg City Council meeting held on: May 2, 2017 -7– ______________________________________________________________________________ He stated that he questioned this and looked at it. He stated that these are not realistic numbers for a City this size. He stated that he has even talked to the Mayor about this. He stated that he has heard the rumor that the new City Manager is coming in the door making $179,000. He stated that Mr. Johnson left with $175,000. He stated that he hopes that someone can provide some clarity on this. He stated that hopes that someone can address one more thing. He stated that it is his understanding that the 10% has been restored to public safety employees. He stated that he has talked to many of them and that they are grateful for this. He stated that he wants to understand that no other City employee will not see their 10% restored until the new budget has been adopted and implemented on July 1st. He stated that based on the second amendment of FY17 they do not have the funds to restore it to the other employees. He stated that he would like an answer when the public information closes if possible. b. A public hearing on May 2, 2017, for the proposed uses of Community Development Block Grant (CDBG) funds for FY2017-2018. BACKGROUND: Petersburg, Virginia, is an entitlement jurisdiction for the annual receipt of CDBG funds from HUD. This requires the submission of the Consolidated and Annual Plan for the proposed uses of the funds to be received in FY2016-2017. Funds may be used to address one or more of the three national objectives for the program: Benefit of low and moderate income persons, aid in the prevention or removal of blight or urgent needs. On the local level a request must fall within one or more of the priorities established by City Council to be considered for funding. The local priorities are: 1st Priority – City projects that support the City’s Revitalization Strategy for the stabilization and/or enhancement of its residential and commercials environment and may encourage further investment by others. These projects may include infrastructure projects/drainage, streets and roadway improvements, sidewalks, curb & gutter, and streetscapes, residential rehabilitation and others. 2nd Priority – Public facilities that support the City’s Revitalization Strategy for the stabilization and/or enhancement of residential and/or commercial environments and may encourage further investment by others. There may include facilities owned by private not for profit agencies open to the public. These may include recreation centers, tennis courts, ball fields, museum, theaters, health clinics and others. This category does not include program activities which may be operated at these locations. 3rd Priority – Planning activities of a general planning nature which is not directly related to a project, such as a playground, recreation center or any capital project. This category would include strategic planning, preparation of a comprehensive plan, neighborhood plans, commercial development plans, visioning plans, revitalization plans and others. Planning activities are subject to the HUD statutory 20% cap for administration & planning. Because the City uses most of these funds for administration, little is available for this purpose. Project related planning is eligible as a project cost, but must be specific such as planning for the development of a particular use. Eligibility is based on the end use of the funds, planning for a project, in and of itself, is not eligible unless the project is built or constructed. 4th Priority – Public Services which may include City or private non-profit services to low and moderate income persons or families. These may include services for the elderly, youth, the homeless and others. This category is subject to the HUD 15% cap. In addition, because the City’s costs for administration and planning is capped at 20% this policy applies to the use of funds for public services as well. In addition, these funds are not available on an ongoing operational basis. RECOMMENDATION: Recommend City Council approved uses for the CDBG funds. *Audio available  Minutes from the Petersburg City Council meeting held on: May 2, 2017 -8– ______________________________________________________________________________ Mrs. Peters gave a brief PowerPoint overview of the CDBG funds and priorities. Ms. Jackson opened the floor for public comments. Willie Noise, 1508 Circle Drive, stated that if the President can authorize an attack on another country and spend all this money in arms and everything is military but as a City they made a pledge to support the Freedom Center. He stated that it is like they are just going to leave them hanging out there. He stated that if they do not get funding then those that are watching will start to grade and then they will say that they do not need them at all. He stated that anytime that a person is trying to get a political promotion it is always something dealing with a child or the elderly. He stated that now when it comes time the Freedom Center is the way to go. He stated that they seem to be kind of slow to the things going on in the City. He stated that he is trying to tell them that the military is the way to go. He stated that the Veterans have put in their time and that they are tired of the pushing. He stated that every time that they go to a department the door is closed and there is no return time for anyone. He stated that they should think hard and to not leave them out there without a pattern. Gloria Brown, 1557 S. Sycamore Street, stated that she is curious and that she has a couple of questions for Mrs. Peters. She stated to Mrs. Peters when she was talking about “Priority 1” and “Priority 2” and the things that are involved with it. She stated that everything that is under “Priority 1” is absolutely. She stated that looking at it from an economic standpoint, the museums and all the repairs or attention that the facilities that they must attract people through tourism is closed can they move it from “Priority 2” to “Priority 1.” She stated that this is because they fix houses and that this is great. She stated that as people have stated they need to have different strings of revenue and if they don’t put money into their resources that could potentially bring them revenue. She stated that her question is could some of the resources and priorities that can make the City some money in the long run be put into “Priority 1” to see the dollars be used and brought back to the City. Rosa Johnson, Director of Serenity, stated that Serenity has been in the City since 2004. She stated that she must thank all the City Council Members for all their support in the past. She stated that she has Dr. Madden present with her who is a board member. She stated that they had requested $25,000 to support their services at Serenity. She stated that she wants to renovate that they are more than just support for HIV. She stated that they provide much more services. She stated that they also provide prevention services which provide information and resources for people not to contract the virus. She stated that she wanted Dr. Madden to come and speak on some of the services that they provide that impacts the City. Dr. Willis Madden, 2719 S. Crater Road, stated that they are very appreciative of the $5,000 that they received. He asked City Council if any of them take care of people with AIDS. He stated that Ms. Johnson does and that she has been doing it for a number of years. He stated that there is a tremendous stigma attached to saying that someone has AIDS. He asked them would they believe him if the Center for Disease Control in Atlanta, GA, found that of all the cities in the Commonwealth of Virginia that Petersburg has the highest infection rate of people with AIDS. He stated that this data is available for City Council to review. He stated that AIDS infection is increasing. He stated that they have effective treatments for HIV/AIDS. He stated that they have pharmaceutical assistance for people who are likely to attract AIDS. He stated that it keeps them from getting it. He stated that once a person has it they have tremendous obstacles in society. He stated that people shame people with AIDS. He stated that a person with AIDS have trouble getting a house and a job. He stated that they appreciate the $5,000. He stated that if they can add a little bit more to the $5,000 to help support Serenity. Ron Flock, 1708 Pender Avenue, stated that there were comments made earlier about taking money away from the children. He stated that this is a loud and clear message. He stated that the 4th priority were programs that directly affected children. He stated that he wanted to bring this to their attention and that he *Audio available  Minutes from the Petersburg City Council meeting held on: May 2, 2017 -9– ______________________________________________________________________________ thinks that this is a shame. Linwood Christian, 410 Mistletoe Street, stated that he would like to ask a question because City Council is going to give the recommendation. He stated that he is saying this because he knows that Mr. Myers is an employee of Serenity. He stated that he hopes that he recuses himself of any kind of discussion or vote on this subject. He stated that it will not look right if he doesn’t because it is a conflict of interest. He stated that if he does not take care of his child he goes to jail. He stated that it bothers him that the City seems to not make the youth a priority. He stated that he is not blaming Mrs. Peters because he understands how this came from a federal level. He stated that he still wants it to be known. He stated that they need to start looking at the youth as priority. He stated that he hopes that they give them something to help them. He stated that Serenity has been in the City for a while. He stated that it is one of the two agencies that was in Petersburg. He stated that he worked at the other agency in the past. He stated that he hopes that City Council do not just give people money. He stated that they would like to know what they are doing with the money once they receive it. Danielle Fitz-Hugh, President of Chamber of Commerce, stated that she wanted to take a minute to thank Mrs. Peters and her staff and also Mr. Young on working with them through the Petersburg Foundation. She stated that many of them have been to their events over the years but that they have not seen the impact of the work that has gone into their Petersburg Development Program. She stated that the chamber is committed to a long-term plan of industrial and creating businesses in the region. She stated that they have the team and management staff in place to help with the various aspects. She stated that Petersburg has a very rich and historical background as many may know. She stated that in recent years Petersburg has been the recent ground and home for many film crews where they have used the City has the back drop for their movies. She stated that Petersburg is also in the process of revitalizing the downtown area but spurring activities for local small businesses and entrepreneurs. She stated that their strategy is to create where needed and maintain a commercially vibrant, beautiful and culturally exciting downtown Petersburg. She stated that this initiative will enhance the experience of visitors and encourage visitors to stay longer in the City. She stated that the downtown Petersburg region is on the edge paving the way of arts, history and cultural. She stated that the area boost entrepreneurs. She stated that there was mention of budget numbers. She stated that she wanted to add that 66% of their budget goes to direct services and another 13% goes to outsource to train people to be professional business owners. Wert Smith, President of Owens Printing Press, stated that he is present tonight for the Development Petersburg Program by the Chamber of Commerce. He stated that last year they ran a business launch program from the Department of Housing and Community Development that helped four businesses to get started in Petersburg. He stated that it helped several other small businesses in the City learn better business information. He stated that they have a track of success and that he hopes that they will continue to let them help the City. Seeing no further hands, Ms. Jackson closed the public comment period. There was discussion among City Council and staff. Council Member Wilson-Smith made a motion to approve uses for the CDBG funds. The motion was seconded by Council Member Hill. The motion was approved on roll call. On roll call vote, voting yes: Cuthbert, Smith-Lee, Wilson-Smith, Hill, Hart and Parham; Abstain: Myers c. A public hearing on May 2, 2017, to amend Section 106-10 of Article I of Chapter 106 pertaining to supplemental personal property tax. BACKGROUND: On April 4, 2017, City Council approved the amendment of Section 106-10 of Article I of Chapter 106 to authorize the Commissioner of Revenue to asses and Treasurer to bill supplemental *Audio available  Minutes from the Petersburg City Council meeting held on: May 2, 2017 - 10 – ______________________________________________________________________________ personal property taxes throughout the year. A public hearing is being requested to amend the code to reflect the two dates personal property tax is generally due (February and June) in the City of Petersburg and when the supplemental bills will be due to be paid. RECOMMENDATION: Recommend City Council approve the amendment of Section 106-10 of Article I of Chapter 106 pertaining to personal property tax. Pamela Hairston, Commissioner of Revenue, stated that she wanted to make sure that the ordinance had the due dates in it. She stated that the previous ordinance did not have the due dates in it. She stated that the dates were removed and that she thought that it was important to have the dates back in. She stated that the supplemental billing is something that she feels that needs to be put back into the processes for personal property for the cash flow. Ms. Jackson opened the floor for public comments. Richard Stewart, 129 Rolfe Street, stated that he has some friends that do not understand what Mrs. Hairston stated. She stated that they complain about paying twice a year and then there were complaints on the decal. He stated that they pay money and then do not get their decal. He asked how does it work about the decal. Mrs. Hairston stated that the City Treasurer is not present but that she can speak for the department. She stated that the decals are issued during the second half. She stated that when they pay their second half of their bill they will get a decal. She stated that the decals are to be displayed on the decal. She stated that if a person gets a new vehicle during the year then they are to get a temporary decal. She stated that this supplemental billing process will eliminate some of the confusion that some of the taxpayers may have. She stated that when they receive the printed bill but that they will notify them when the decal is due. Arthur Capuano, 1931 Matoax Avenue, stated that he is curious as to what is the purpose of a decal. He stated that they can run the plates to see that people did not pay their taxes. He stated that they are spending a lot of money on a physical. He stated that charging them for what they owe during that time of the year would be more efficient. He stated that they would not be wasting money. He stated that he sees everyone with their hand out in Petersburg. He stated that the City has gotten in the habit of given money away and paying people more than once. He stated that he wonders where his tax money is going. He stated that it is not going to the schools. He stated that wants to see the children have everything that they need in the schools. He stated that he likes to see the police officers and the firefighters be paid twice as much for protecting the homes and families in the City. He stated that this is what taxes are for. He stated that fundraisers are for feel good things. He stated that these organizations are to go out and find funding. He stated that this is a wonderful town. He stated that they need to put their sites way up high. He stated that they must shoot high. He stated that Petersburg can out shine Richmond, Chesterfield and surrounding areas. He stated that this is the time to do it and go to the top. He stated that Petersburg pays the highest taxes in the state and that they should see that in everything that the City’s touches. Mrs. Hairston stated that she would like to answer the question about the decals. She stated that a lot of the localities in the area has done away with physical decals. She stated that they still pay the registration fee. She stated that the registration fee is attached to the tax bill. She stated that they don’t have the chore of having to scrap a decal of the car in other areas. She stated that all localities do charge a registration fee. She stated that there are maybe 20 or less localities that still have the decals that must be displayed. She stated the decals are based on the size of the vehicles. She stated that trucks have fees that are expensive. She stated that they do not necessarily put the decals on the trucks but that they do pay the fees. Seeing no further hands, Ms. Jackson closed the public hearing. *Audio available  Minutes from the Petersburg City Council meeting held on: May 2, 2017 - 11 – ______________________________________________________________________________ Council Member Hill asked will it take effect after it is approved tonight. Mrs. Hairston responded yes. Vice Mayor Hart made a motion to approve the amendment to Section106-10 of Article I of Chapter 106 pertaining to personal property tax. The motion was seconded by Council Member Hill. The motion was approved on roll call. On roll call vote, voting yes: Cuthbert, Smith-Lee, Wilson-Smith, Myers, Hill, Hart and Parham 17-ORD-17 AN ORDINANCE TO AMEND SECTION 106-10 OF ARTICLE I, OF CHAPTER 106 PERTAINING TO PERSONAL PROPERTY TAX LIST AND ASSESSMENTS AND PRORATION OF PERSONAL PROPERTY TAX. 9. PUBLIC INFORMATION PERIOD: A public information period, limited in time to 30 minutes, shall be part of an Order of Business at each regular council meeting. Each speaker shall be a resident or business owner of the City and shall be limited to three minutes. No speaker will be permitted to speak on any item scheduled for consideration on the regular docket of the meeting at which the speaker is to speak. The order of speakers, limited by the 30-minute period, shall be determined as follows: a) First, in chronological order of the notice, persons who have notified the Clerk no later than 12:00noon of the day of the meeting, b) Second, in chronological order of their sign up, persons who have signed a sigh-up sheet placed by the Clerk in the rear of the meeting room prior to the meeting. Council Member Hill made a motion to change the time for the 13 people that signed up to speak to two minutes. The motion was seconded by Council Member Cuthbert. The motion was approved on roll call. On roll call vote, voting yes: Cuthbert, Myers, Hill and Parham; Voting No: Smith-Lee, Wilson-Smith and Hart. Richard Stewart, 129 Rolfe Street, stated that he has learned so much in the last two days. He stated that he received an award through St. Stephen’s Church. He stated that it was outstanding and that it was very important people there and that they enjoyed the moment. He stated that today was the highlight of his life. He stated that UVA came to Pocahontas and gave their briefing. He stated that Pocahontas is the back door to the lofts of downtown which is the green zone. He stated that people that have lofts do not have a backyard. He stated that Pocahontas is going to become the backyard to downtown lofts. He stated that UVA also spoke about Roper Brother’s. He stated that he thinks if City Council and the public hears the briefing that it will be very knowledgeable and understanding. He stated that people will understand what is happening with Exit 52 and a lot of the areas like the Delectable Heights and 5th Ward that have blighted properties. He stated that historical property can benefit from a report like this. He stated that Council Member Cuthbert was outstanding in asking questions about this. He stated that he really enjoyed it. Cory Harris, 2316 Anderson Street, stated that he cannot help but to think of words from Martin Luther King. He stated that there is no hope here and that it is a despair. He stated that everyone talks about improving. He stated that as African Americans they have heard this word for too long. He asked what about being competitive. He stated that he has heard so many people talking about people coming to City Council. He asked for what. He stated to be ignored. He asked what should the train station be filled up with a bunch of people who are not being listened too. He stated that they have single mothers with children who must get their kids ready for school tomorrow. He asked them to look at their watches. He stated that city Council wants to cut the time of the people that want to be heard. He stated that this is pathetic and sad. He stated that as a body he does not trust the media, City Council or Robert Bobb. Gloria Kampson, 1919 Matoax Avenue, stated that she thanks them for seeing her today. She stated *Audio available  Minutes from the Petersburg City Council meeting held on: May 2, 2017 - 12 – ______________________________________________________________________________ that she is present because she wants city Council to come out with an ordinance to stop people from hanging their laundry in the front yard. She stated that she has a picture of a house that is down the road from her that she would like City Council to see. She asked them to please help to keep the City clean and looking good. Arthur Capuano, 1931 Matoax Avenue, stated that before he talked about hopes and dreams of Petersburg. He stated that something else has happened in the last 20 years with computers. He stated that people talk to each. He stated that nothing is done in private anymore. He stated that he thinks that people should have a choke point on I-95 and use it for a speed trap. He stated that he talked to thousands of people up and down the east coast and that Petersburg has a horrible reputation. He stated that they are trying to bring in people to the City and spend money but that people stay in the hotels and get robbed. He stated that they drive down the highway and they get robbed again. He asked is the money and revenue that the city obtains for tickets really something of height. He stated that this is not the 1950s. He stated that police would be better service in town and taking care of the people in Petersburg and making sure that things are right. Willie Noise, 1508 Circle Drive, stated that he would like to have council say or estimate how long they are going to be in closed session. He stated that he was named Vice President of Neighborhood Watch last year. He stated that as the neighborhood number one watch he has seen the neighborhood improve and that now it is like a contest between the citizens. He stated that one is trying to out to the other one. He stated that a couple of task he have is to go out and issue out things. He stated that Vice Mayor Hart gives out certificates to people all over the City. He stated that he has gave Vice Mayor Hart some suggestion of names for the certificates. He stated that they need some help with the landlord when they evict people out of their homes. He stated that sometimes it be a whole house full of furniture and it be a lot of trash in the front of the property. He stated that he thinks that each ward person should put their heads together to get a better response out of the landlords. Mary Carter, 1609 N. Halcun Drive, stated that she has been in the City since 1973. She stated that right now she is a very unhappy camper. She stated that she is representing the seniors and youth in the City. She stated that she thinks them for putting it back in the budget. She stated that she also hopes that they will approve it. She stated that she wrote up a petition that is requesting the Mayor and City Council Members to continue funding the parks and leisure programs for seniors and youth. Ron Flock, 1708 Pender Avenue, stated that over the last few months the Robert Bobb Group has put little or no energy in the selling of the water or structure. He stated that the Rob Bobb Group has been pedaling scare tactics and fabricated dollars amounts the entire time. He stated that only the people that attend the meeting understand that $40 plus million went away. He stated that second came the picture of all the degraded pipes. He stated that this was put on the City’s website but that in the meeting it was stated that these are not the City’s pipes and that they were just pictures. He stated that now there is a utility scare going on. He stated that in the letter all the negative is in bold. He stated that the one thing that should have been in bold is that they did do a test and that it came back good. He stated that this is the only thing that should have been in bold. He stated that Councilwoman Wilson-Smith has had meeting with AQUA and America for everyone. He stated that he went to one. He stated that he can understand a little since of frustration because the crowds are not big. He stated that they do not care to listen to them. He stated that they do not want to sell the water and that they are not interested. He stated that in his opinion they should get together and take a vote and come up with the funding to pay off the Robert Bobb contract and get them out of the City. Lafayette Jefferson, 1746 Brandon Avenue, stated that he is also going to speak on the scare tactics that are directed to the citizens of Petersburg. He stated that earlier today Mr. Tyrrell mentioned pushing the button and that it may have been a mishap. He stated to Mr. Tyrrell that as a marine you know that when you are in a leadership position such as City Manager you know that you are responsible for everything that happens and does not happen under your watch. He stated that all they have heard from Robert Bobb is how awesome his team is and how effective and highly qualified his assembled team is. He stated that they are not *Audio available  Minutes from the Petersburg City Council meeting held on: May 2, 2017 - 13 – ______________________________________________________________________________ seeing this. He stated that the bottom line is that either the staff is lying to Mr. Tyrrell or either he has no control over the staff or he is lying to the citizens and City Council. He stated that he wants City Council to know that this is not the first time this has happened and that he doubts that this will be the last time they have manipulated and tried to scare the citizens of Petersburg. He stated that the first time was a letter that was sent out to the citizens from a company in connections with AQUA Virginia. He stated that this is strange that the letter goes out where AQUA is trying to obtain. He stated that they also have a big public relations thing with being involved with AQUA. Barb Rudolph, 1675 Mt. Vernon Street, stated that they have been talking quite a bit about the letter and the test that did not take place in 2014. She stated that there is a missing chapter in the story. She stated that this morning there was a press release that was placed on the City’s website. She stated that it seems to inaccurate and misleading. She stated that it stated that the notification to citizens was going to be put on the utility bill. She stated that it did not say anything about the special notice that was sent out yesterday. She stated that the reason that she is bringing it up is that they are told on the press release that it was going to be on the utility bill and that there was nothing about the requested letter that was sent separately. She stated that she does not know if it is going to be on the utility bill or not. She stated that her question is why go through the expense of sending a second letter that could have been put on the utility bill and that this would have satisfied the requirement. She stated that she knows a citizen called and spoke to someone. She stated that the citizen was told by someone in public works that it cost $6,000 to mail out the letters. She stated that this money that the City does not have. She stated that there was also a meeting that no one knew about regarding the water and that City Council Members did not know about the meeting as well. She stated that there was a notice in the Progress-Index of a notice that had not went before City Council yet. She stated that she wanted to point out that the Robert Bobb Group has recommended to continue contracting out public information services of the City. She stated that as a citizen and a critic she does not think that they are doing a great job. She stated that it is creating bigger problems and a lot of embarrassment for the City. She stated that they should consider the alternative of getting a better person that is present all the time and paying attention. Raymond Crockett, 248 Southwood Drive, stated that he has a few things to say. He stated that he thinks that Mr. Robert Bobb has been with the City long enough. He stated that the City needs a City Manager. He stated that they are hiring other department heads for what reason. He stated that a City Manager should be number one on the City’s priority list. He stated that the Mr. Bobb Group can get out and save the citizens money. He stated that if they stay in the City and if it takes for the City to get a City Manager is how long it is going to cost the tax payer more money. He stated that he thinks that City Council need to know their job and role and what the City Manager job is. He stated that the City Manager works for City Council and that they work for the taxpayer’s which are the citizens of Petersburg. He stated that when they get a City Manager in they need to make sure that he reports to City Council and that the things that he wants to do the City can do it. He stated that they need to set a salary for the City Manager and attach it with a bonus. He stated that they do not have to pay $175,000 to $180,000 because other localities are doing it. He stated that the bonus would be given once the City Manager proves himself worthy of it. He stated that if he does a good job then he gets the bonus. He stated that there are children graduating from college that would come work for the City and as the City Manager for $100,000 and a $20,000 bonus. He stated that in Petersburg there is a problem with the yards being cut. He stated that the Social Services grass is about 14 inches high. He stated that this is a shame and a disgrace. He stated that they supposed to be serving people and the City property is that high. He stated that there are inmates that could have been cutting grass. He stated to not hire anyone else until a City Manager is hired. Gloria Brown, 1557 S. Sycamore Street, stated that she is very tired. She stated that it is 10:30pm and that the meeting started at 6:30pm. She stated that she plans her day every other Tuesday to make sure she is at a meeting to do business starting at 6:30pm. She stated that at 6:29pm they handle business and the public information sheet is lifted. She stated that this is about doing business. She stated to City Council that she does not appreciate waiting while they are in closed session. She stated that she remembers that closed *Audio available  Minutes from the Petersburg City Council meeting held on: May 2, 2017 - 14 – ______________________________________________________________________________ session used to be prior to the regular meeting starting. She stated that she did not come up to say this. She stated that she came up to address tightening up Exit 52. She stated that she understands that staff has been cut but that the area needs to look better. She stated that when they voted on the number of speakers and time it was three people over. She stated that everyone waited for City Council in closed session for over an hour. She stated that she has kids and things to do and business to take care of. She stated that people have to get up at 6:00am in the morning and starting their day. She stated that she asks that City Council please stay on task. 10. BUSINESS OR REPORTS FROM THE MAYOR OR OTHER MEMBERS OF CITY COUNCIL: a. Receive public comment on City Council Meeting Locations. BACKGROUND: In April, the council suspended the Rules of Council and held the majority City Council meetings at the General District Court. City Council would like to receive public comment on the preferred location of the council meetings. RECOMMENDATION: Receive public comment. Ms. Jackson opened the floor for public comment. Barb Rudolph, 1675 Mt. Vernon Street, stated that it looks like the two options under consideration are the train station and the General District Court. She stated that she thinks that both places have advantages and disadvantages. She stated that she believes that there have been times where there have been enough people at the train station that would not have fit in the General District Court room. She stated that she made note about this about a month ago. She stated that she estimated about 130 people at the peak. She stated that they would not allow this number of people in the General District Court building. She stated that if they choose to have it at the court room she hopes that they will be able to find someone who knows how to work the climate control in the building. She stated that the last work session in the court building was very cold and uncomfortable. Ron Flock, 1708 Pender Avenue, stated that the General District Court is not a safe place. He stated that there is one door in and one door out. He stated that if something happens there will be people trampled over and in the hospital. He stated that he depends on all of City Council to run the City. Joe Battiston, 600 West Wythe Street, stated that he would like to bring up a point that has not been brought up about having the meetings at the train station. He stated that when you have closed session City Council has a room to go into. He stated that when you have it at the courthouse they must go into a crowded hallway or you would have to go outside whether it’s cold or hot. He stated that it is not appropriate to send people in the hallway or outside. Michael Edwards, 409 Grove Avenue, stated that like Mrs. Rudolph and Mr. Battiston stated the courthouse is not a valuable place. He stated that when they voted to do that he expressed his concerns then and that he will express them now. He stated that they say the acoustics are bad in the train station. He stated that if they cannot hear then they can place two small speakers facing themselves. He stated that the train has come through once since they been in the station at 6:30pm. He stated that the only time the track is active is when they are behind or rolling and shipping goods. He stated that it is getting warm so standing outside the courthouse is not a problem but that if the building is packed then they have to go in the lobby. He asked what happens if it is raining or snowing or 100 degrees outside. He stated that just because one person wants to go to the courthouse it takes four votes to move. He stated that when he called Code Compliance to ask for a seating capacity for the courthouse they stated that it was not on file. He stated that 196 people can be seated in the train station and not the courthouse. He stated that one meeting when they were dismissing the former *Audio available  Minutes from the Petersburg City Council meeting held on: May 2, 2017 - 15 – ______________________________________________________________________________ City Manager. He stated that there were so many people attending that meeting that they were standing outside. Seeing no further hands, Ms. Jackson closed the public comment period. b. Consideration to reallocate of Virginia Resources Authority CIP Funds for the purchase of Grounds Equipment for Golf Course. BACKGROUND: In 2007, the City invested $4.2 million to renovate the then closed Lee Park Golf Course. In 2016, a new club house opened at Dogwood Trace Golf Course. The city pays annual debt service on this investment, totaling $302,000. In an effort to maintain the Golf Course and ensure that the City receives a long-term return on this investment, additional resources are needed to equip the golf course with appropriate landscape and maintenance equipment. Prior to 2017, Dogwood Trace contract with Venture Turf to provide the equipment to maintain the golf course. The equipment provided by Venture Turf consisted of specialty mowers for fairways, tees, greens and roughs. In addition, aerifiers, rollers and other utility vehicles were provided at a total cost of $42,000 annually. Given the financial difficulties of the City, the City did not keep its account current with the vendor and on November 26, 2016, Venture Turf pulled their equipment. City leadership has been working diligently since this occurred to find a long-term alternative. After two rounds of the public procurement process to establish a capital lease with the market for the equipment needed, the city was only able to receive one capital lease from John Deere for only a portion of the golf course’s needs. These pieces include a tractor, a sprayer and a utility vehicle. The Utilities Department currently uses the Billing module within the City's BAI system which stores all City financial data. The Utilities Department has no other technology. Given that the majority of the equipment to successfully run the City’s golf course is still required, the City is asking Council to use a portion of the $500K in Virginia Resources Authority (VRS) funds set aside for technology assessments/enhancements for the golf course equipment needs. Back in November, City Council approved the deferral of several VRA projects, while also allocating funds for new projects. The $500K was a new project that was approved by City Council, at the recommendation of the Robert Bobb Group. While technology assessments and enhancements are still required, City leadership has found other mechanisms to assist with driving technological improvements through the operating fund that will not require the total amount allocated. Additionally, given the significant investment made in the golf course by the city to date, equipping it appropriately is prudent. RECOMMENDATION: Approve reallocation of $427,581 of Virginia Resource Authority CIP funds for Technology Assessments to Grounds Equipment. Approve allocation for $19,675 to pay for Timmons Engineering to configure and develop CityWorks for Utilities. This totals to $447,256. From an original balance of $500,000 set aside for VRA CIP funds, this leaves $52,744 that will be used for a new Payroll Time and Attendance system. Ms. Birch gave an update with PowerPoint slides pertaining to the reallocation of funds of the Virginia Resource Authority CIP funds. There was discussion among City Council Members and staff. Council Member Cuthbert made a motion to approve the reallocation of $447,256 of Virginia Resource Authority CIP funds for Technology Assessments to Grounds Equipment as proposed. The motion was *Audio available  Minutes from the Petersburg City Council meeting held on: May 2, 2017 - 16 – ______________________________________________________________________________ seconded by Vice Mayor Hart. The motion was approved on roll call. On roll call vote, voting yes: Cuthbert, Smith-Lee, Myers, Hill, Hart and Parham; Voting No: Wilson-Smith c. Consideration of a Resolution to Approve a Fiscal Agent for CodeRVA Regional High School. BACKGROUND: The School Boards of the Counties of Chesterfield, Cumberland, Dinwiddie, Goochland, Hanover, Henrico, New Kent, Powhatan, Prince George and Sussex, and the Cities of Colonial Heights, Hopewell, Petersburg and Richmond set forth in a written agreement to establish and operate the CodeRVA Regional High School, pursuant to Virginia Code §22.1-26 and regulations of the Virginia Board of Education. RECOMMENDATION: Recommend City Council approve the subject resolution request. Ms. Jackson opened the floor for public comments. Seeing no hands, Ms. Jackson closed the public comments. Council Member Wilson-Smith made a motion to approve the resolution to allow the Director of the Department of Finance for Henrico County to serve as fiscal agent for CodeRVA. The motion was seconded by Council Member Cuthbert. The motion was approved on roll call. On roll call vote, voting yes: Cuthbert, Smith-Lee, Wilson-Smith, Myers, Hill, Hart and Parham 17-R-21 A RESOLUTION THAT AGREES THAT THE DIRECTOR OF THE DEPARTMENT OF FINANCE FOR HENRICO COUNTY SHALL SERVE AS FISCAL AGENT FOR CODERVA. d. Consideration of an appropriation for additional grant revenue to Petersburg City Public School. BACKGROUND: When the fiscal year 2016-2017 budget was developed by Petersburg City Public, the exact amount for grant awards were unknown. Therefore, an estimated amount was placed in the budget based on a variety of factors. The budget was approved by Petersburg City Council on September 6, 2016 and February 7, 2017. As the schools receives an exact grant amount, the schools must amend the adopted budget. RECOMMENDATION: Recommend City Council approve the attached ordinance. Ms. Jackson opened the floor for public comments. Seeing no hands, Ms. Jackson closed the public comments. Council Member Myers made a motion to approve the attached ordinance. The motion was seconded by Council Member Wilson-Smith. The motion was approved on roll call. On roll call vote, voting yes: Cuthbert, Smith-Lee, Wilson-Smith, Myers, Hill, Hart and Parham 17-ORD-18 AN ORDINANCE, AS AMENDED, SAID ORDINANCE MAKING APPROPRIATIONS FOR THE FISCAL YEAR COMMENCING JULY 1, 2016, AND ENDING JUNE 30, 2017, IN THE SPECIAL FUNDS FUND IN THE AMOUNT OF $3,996,914 FOR PETERSBURG PUBLIC SCHOOLS. e. Consideration of an appropriations to Department of Social Services to improve tardiness and absenteeism with Petersburg Public Schools. School. *Audio available  Minutes from the Petersburg City Council meeting held on: May 2, 2017 - 17 – ______________________________________________________________________________ BACKGROUND: The City of Petersburg and The Petersburg City Schools engaged into partnership to address challenges facing our Schools. This partnership was launched as a result of the Virginia Department of Education and The Secretary of Health and human Resources addressing challenged schools in the Commonwealth. An area of major concern was school attendance. The City of Petersburg, in collaboration with the Petersburg City Schools, submitted a proposal to the Virginia Department of Social Services to secure funding for three new Family Services Specialist (Social Workers) in the Petersburg Public Schools. The attached Agreement provides details on the Scope of Work, Deliverables, Outcomes and Performance Evaluation. The source of funding is Family Preservation and Support through Social Services Block Grant, Budget Line (BL) 829 cost code BL82906f. The funding source requires a 15.5% local match, which VDSS will pay. RECOMMENDATION: Recommend City Council approve the appropriation of $168,255.86 of the funding for FY2017. Ms. Jackson opened the floor for public comments. Seeing no hands, Ms. Jackson closed the public comments. Council Member Hill made a motion to approve the attached ordinance. The motion was seconded by Council Member Wilson-Smith. The motion was approved on roll call. On roll call vote, voting yes: Cuthbert, Smith-Lee, Wilson-Smith, Myers, Hill, Hart and Parham 17-ORD-19 AN ORDINANCE, AS AMENDED, SAID ORDINANCE MAKING APPROPRIATIONS FOR THE FISCAL YEAR COMMENCING JULY 1, 2016, AND ENDING JUNE 30, 2017, IN THE SPECIAL FUNDS FUND IN THE AMOUNT OF $168,256 FOR PETERSBURG DEPARTMENT OF SOCIAL SERVICES. Ms. Jackson stated that before they go to comments from Council Members they had to find a place to hold City Council’s Vision Session on May 6, 2017. She stated that they cannot hold the meeting at the train station or the library due to staffing and time. She stated that another option would be the Multimodal Station. She stated that if they chose to do the Multimodal Station then there needs to be a motion to suspend the Rules of Council to change the facility from the train station to the Multimodal Station. She stated that the time that was given was 8:00am to 1:00pm for that date. Vice Mayor Hart asked that before they look at this was there any other places. Ms. Jackson responded no. Council Member Wilson-Smith made a motion suspend the Rules of Council so that they may the council workshop on May 6th at the Multimodal Station. The motion was seconded by Vice Mayor Hart The motion was approved on roll call. On roll call vote, voting yes: Cuthbert, Smith-Lee, Wilson-Smith, Myers, Hill, Hart and Parham Ms. Jackson stated that the last budget work session of Cultural Affairs and Leisure Services original date was April 26th in which it was changed. She stated that the new date would be May 8th at 6:30pm. She stated that place to hold the meeting at would be the Union Train Station. She stated that now they will take comments from City Council Members. She stated that the new Rules of Council state that each council member has five minutes a piece for their comments. Council Member Wilson-Smith stated that they orginially had the vote in 2015 to increase the water *Audio available  Minutes from the Petersburg City Council meeting held on: May 2, 2017 - 18 – ______________________________________________________________________________ rates but that they iterated it and put it in action in April. She stated that if she is not mistaken the water rates go into effect in May. Mr. Tyrrell stated that this is correct. Council Member Wilson-Smith stated that they have had some citizens who had an increase in their water rates with their April bill. She stated that this is the water and sewer rates. She asked Mr. Tyrrell can he tell her what is going on with that or if he has information as to what happened. Mr. Tyrrell stated that he will get back to City Council with his response in writing. He stated that it ended up being a two-step process unintentionally. He stated that the water rates went up one month and the sewer water rates went up the second month. Council Member Wilson-Smith stated that these people have rate increase in both. She asked if they had a rate increase in April are they looking at a second-rate increase in May as well. Mr. Tyrrell stated yes. He stated that this could be the rate increase that City Council passed and the correction to the rate increase that they experienced that had not been put in yet. Council Member Wilson-Smith stated that they said that they would not go back to prorate the amounts. She stated that these are bill that came out in April that had an increase on them. She stated that they have an increase coming up in May. She stated that the people should not get an increase twice. Mr. Tyrrell stated that pursuant to City Council guidance they did not retroact and go after any arrearages. He stated that they could have had a rate increase one month after the other. He stated that there is also an issue with the one inch lines that they are trying to correct. He stated that he thinks that this all get confusing quick and he can lay this out in a written sheet for council and then answer questions. Council Member Wilson-Smith asked will these people get some type of explanation from the City as to why they are getting an increase two months in a row. Mr. Tyrrell responded yes. He stated that it will come from the Utility Department and Billing. He stated that they will put the remarks with the Utility Billing and that they will do a press release and send out a cover note to lay it out. Council Member Wilson-Smith stated that they opened it up for the citizens to give comments about where to have the meetings and it was for public comment only. She stated that based on the conversations and clarity she would like to make a motion to move meetings back to train station. Ms. Jackson stated that it never moved. She stated that the motion they made to move meetings was only for the month of April only. She stated that it is still being held at the train station. Council Member Cuthbert stated that he would like to address a couple of issues. He stated that one issue is that he has been in communication with the administration about scheduling a public hearing on a proposed zoning change to prohibit residential use for the 1st floor in “B-2” and “B-3” areas. He stated that he has been in correspondence with the administration since mid-February. He stated that he appreciates the progress that has been made at this point but that he would like to know when the public hearing will be held. He asked does the planning department know at this point. Mrs. Peters stated that they are working through it. She stated that Mr. Cuthbert’s request is not as straight forward with putting a timeframe on it. She stated that they are looking a maps that will have areas that *Audio available  Minutes from the Petersburg City Council meeting held on: May 2, 2017 - 19 – ______________________________________________________________________________ are prohibiting the first floor residential and they are looking at the entire City and not just focusing on the downtown area. She stated that they are looking to have a public hearing in the month of July for the Planning Commission but that she does not know if a recommendation will be forthcoming to council in July. She stated that they may not act on it. She stated that the committee is reporting in June from the June meeting. Council Member Cuthbert thanked Mrs. Peters for information. He stated that in his view this is way too slow. He asked what can be done to increase the RBM on this effort. He stated that he does not want people to be grandfathered into any more residential use on the first floor in downtown Petersburg. Mrs. Peters stated that their approach to this when individuals come to them to talk about rezoning they state to them that they are not supporting first floor residential. She stated that this past week when an individual wanted to purchase property that is zoned for first floor residential she told them that they would not support this because they have a mandate to move to prohibiting it. She stated that she gave examples of why and that they were fine with it. She stated that they found another location that would be suitable to meet their needs as well as the zoning. She stated that in their mind they think it is something that can be done a lot quicker. She stated that from a planning stand point they cannot just look at one part of the City they must look at it comprehensively so that when they present it to council it will correct bad zoning and then accomplish the goal that they have given them the task to do. Council Member Cuthbert stated that he does not dispute the seriousness but that he does dispute the pace in which they are moving forward. He stated that he brought this to the administration by email dated February 17th and that they are now in May and he is hearing that the Planning Commission is likely to have a public hearing in July but not make a recommendation to Council. He stated that they need to pick up the pace on this. Mrs. Peters stated that she is professionally saying that when the items are done they’re not done as quickly. She stated to Council Member Cuthbert that this is fast paced for him to want to prohibit first floor residential. She stated that he wants her to look at it comprehensively and want them to be effective and through reporting so that they may decide. She stated to Council Member Cuthbert that for him to put a short window of time on it, she would ask that he would allow the planning staff to work through the subcommittee of the Planning Commission. She stated that she will give them at the next meeting an update and progress as to where they are with that. She stated that she would ask that he gives her two more weeks. Council Member Cuthbert responded sure. He stated that he will go to the next issue on something that they had heard reference to. He stated that this is going from 70% in collection rate of utility billing to 92%. He stated that he hears different numbers as to how much of this change is going to save them. He stated that he is going to hand out some information to council on something that he has given before but not in such a highlighted form. He stated that the handout shows his math and that it is not complicated. He stated that it is 9th grade Algebra. He stated that the thinks that this is right. He stated using the current budget revenues of $9,756,000 in Utility Billing revenues for the current fiscal year. He stated that this is seven tenths of the total billing. He stated that when you do the calculations it is just over $3 million dollars. He stated that this is not a one-time liquidity event this is a recurring annual liquidity event. He stated that they take this number and multiply by 10 and see that they are talking about real money. He stated that when they address budget issues and the utility billing department this is something that needs special attention. He stated that remaining below 92% when this is the industry standard and not the home run. He stated that he does not understand how they cannot be at the industry standard with proper training of people and property equipment. He stated that on the topic of the water and sewer system he wants to praise the Adhoc Committee. He stated that this is an amazing group. He stated that he thinks that the Bobb Group was likely dumb founded by the quality of the people that stepped forward to serve their City. He stated that they are meeting twice a month in City Hall at 6:30pm on the 2nd and 4th Thursday. He stated that some profound observations have been made and the committee is moving forward on its charge and rank them. He stated that it is clear to him that selling the water *Audio available  Minutes from the Petersburg City Council meeting held on: May 2, 2017 - 20 – ______________________________________________________________________________ and sewer assets is at the bottom of any list of priorities. He stated that he applauds the members of the Adhoc Committee and Members of City Council. Council Member Smith-Lee stated that she would like to thank all the citizens that came out tonight to the City Council meeting. She stated that she knows that it is late but she would like to thank everyone. She asked can Reverend Thompson and Mrs. Thompson please stand. She stated that these are two of her ward members that have been to all her ward meetings. She stated to them that she appreciates all of them hanging in there with everyone tonight. She stated that Ward 6 will be having a ward meeting on May 11th at 6:00pm at A.P. Hill Elementary School. She stated that she would like to recognize Peabody Middle School math students team for placing second place in the Flagway Tournament in the National Math Festival. She stated that this was held in Washington, DC. On April 22nd, 2017. She stated that a math team from Walnut Hill Elementary School won honorable mention for being the youngest team participating in that festival. She stated that the students will participate with Virginia State University and Petersburg Public Schools. She stated that this is an awesome thing that the kids in the City of Petersburg participated in. She stated that not only participated but that they won 2nd place. She stated that these are things that they should be very proud of. She stated that they also must remember that some of the kids are part of Parks and Recreation. Council Member Hill stated that Ward 2 will be having a Town Hall Meeting on June 8th at 6:30pm at Good Shepherd Baptist Church. He stated that he wants to congratulate Annette Smith-Lee for her award that she received with her sorority. He stated that she is president of her sorority. He stated that out of all the sororities in the mid-Atlantic region out of 120 chapters she was awarded President of the Year. He stated that he would like to thank her for her accomplishments. He stated that it is the sorority of Alpha Kappa Alpha Sorority, Inc. He stated that when they were having closing sessions all the time everyone was going off and making a fuss. He stated that they have people that have various jobs so they try to minimize them. He stated that they have not been having many of them. He stated that when they do go into closed session now sometimes they do not know how long they are going to be. He stated that he feels like he is preaching to the choir. He stated that some of the citizens that probably needed to hear this are gone but that hopefully it will spread. He stated that sometimes they cannot control when they go into closed session. He stated that he asked that the citizens continue to be patient with them as they have been patient. He stated that they have jobs as well as others do too. He stated that they need to talk about the one inch line. He stated that the cost is very much different. He stated that he would like to have this information explained out. Vice Mayor Hart stated that he would like to thank everyone for coming out tonight. He stated that he has a concern about the one inch to 5/8 pipes. He stated that he is trying to get a clear understanding in his head regarding this. He stated that that water usage to this as it relates to the size of the pipes should not make much of a difference other than how it flows. He stated that he says this because one gallon coming out of a jug and one gallon coming out of a cup is still one gallon. He stated that if the citizens are calling and complaining about this they do not make the determination of what size pipes are going in their yards. He stated that some people who just move in a new house may have new pipes. He stated that he hopes that they review and look at this fairly. Mayor Parham stated that he would like to thank everyone that has come out the last couple of weeks. He stated that they have had some busy back to back weekends. He stated that last weekend they had the BBQ Festival and the River Festival at the park. He stated that there have been ribbon cuttings at El Mundo Café and Local Vibe. He stated that they had the Petersburg Marathon two weeks ago. He stated that this coming weekend he wanted to make sure everyone knew about the Farmer’s Market coming back to old town. He stated that they are opening River Street Market this Saturday beginning at 8:00am. He stated that this will be another busy weekend in Petersburg and that he invites everyone to come out and attend. 11. ITEMS REMOVED FROM CONSENT: *Audio available  Minutes from the Petersburg City Council meeting held on: May 2, 2017 - 21 – ______________________________________________________________________________ *No items for this portion of the agenda. 12. UNFINISHED BUSINESS: *No items for this portion of the agenda. 13. NEW BUSINESS: *No items for this portion of the agenda. 14. REPORTS/RESPONSES TO PREVIOUS PUBLIC INFORMATION PERIOD: *No items for this portion of the agenda. 15. CITY MANAGER’S AGENDA: a. City Manager’s Report b. Robert Bobb Group Report Mr. Tyrrell stated that he has alternatives to the what they are going to pursue. He stated that the Adhoc Committee voted for them to pursue each of the alternatives to flush them out and bring them back in late June to mid-July. Mr. Tyrrell went through a PowerPoint slide update on his report. Mr. Bobb stated that he will try to be brief with his report. He stated that he just wanted to state a quick reminder that they keep hearing that Petersburg should not sell its water. He stated that Petersburg sold their water and joined an authority. He stated that they sold the sewer system as well. He stated that they are not selling the water or sewer. He stated that they are selling pipes and buildings. He stated that he wants to keep this in people minds. He stated that they are making progress and that they have completed some of the work. He stated that March 25th to June 30th. He stated that they have begun work beyond July. He stated that they have work that has yet to begun. He stated that they are adding two projects to what they have currently stated what they are going to do. He stated that in the green they have completed work but that they still have much work that still needs to be done. He stated that on their plan from July to September they have begun to work on a number of their plans. He stated that they do not believe that they should stop work on one thing and then go to the next and completed the next. He stated that they are working concurrently on the items on the work plan. He stated that the next big budget session is on May 8th. He stated that just as a reminder they have the City Council work session on May 6th. He stated that they will send out the agenda for the work session on tomorrow. He stated that the work session starts at 8:00am but that they are requesting that council members arrive at 7:30am so that they may begin exactly at 8:00am. He stated that they have two hour segments. He stated that the forensic team is on site and that they have begun interviews. He stated that they will be here tomorrow. He stated that they are reviewing all the data that they have been given. He stated that they are handing them at least one engagement. He stated that they are also in contact with federal law authorities in regards to this case. He stated that he would like to go back to utility billing. He stated that since this process they have entered an agreement with a firm to complete this process for the current operation of services. He stated that he thinks that this will get back to City Council the analysis of the utility department. He stated that the assessment should be done around June. He stated that this would help to drive the collection process. Council Member Cuthbert asked will the assessment package be built into the budget for the upcoming fiscal year. *Audio available  Minutes from the Petersburg City Council meeting held on: May 2, 2017 - 22 – ______________________________________________________________________________ Mr. Bobb stated that this is a good point. He stated that the assessment is going to come right after the budget is approved. He stated that it does not mean that they cannot amend the budget. He stated that they are going to try and do is that before the assessment team writes a report and give to them they are going to get their findings early. He stated that this way they may be able to build it into the budget before it is approved. Council Member Cuthbert asked that it is conceivable that they ultimate budget for FY2018 will include funding to bring the utility department up to 92%. Mr. Bobb stated that this is correct. He stated that this will be their goal. He stated that if in fact the report is not a written document once the budget is approved they will try to gather as much information as they can. He stated that once the report is done they can come back and amend the budget. He stated that it is critical that the collection take place. He stated that this is a high priority for them. He stated that once you consider the performance of other utilities and in collection the City’s performance is not where is should be. He stated that this does have an impact on the rate that involves the citizens. Council Member Hill asked where are they with the search for City Manager. He asked when will they start interviews. Mr. Bobb stated that in a memo to City Council there are dates of giving the packet of the candidates to City Council on May 8th. Mr. Tyrrell stated that he thinks it is May 19th and May 20th. Mr. Bobb stated that he sent out a memo that laid out all the dates for the interviews. He stated that this also included when the consultant will be in town to go over the applicant’s information. He stated that they will receive a total of eight finalists. He stated that it may mean that by the time there is an interview one or two candidates may drop out or take another employment. He stated that they will be asked that once they meet the consultant that they narrow it down to about five candidates. He stated that then they are suggestion that City Council have individual interviews with the candidates. He stated that on that Saturday the City Council will have council interview with all the candidates. He stated that they are going to have to do a background check as well. He stated that the problem they have is once they make a candidate as final candidate that they can go back and do a deep dive on the candidate. He stated that they cannot get around this legally. Council Member Hill stated that he would like for them to look at the deal that was done for the landfill. He stated that from what he understands that the first contract was done where the only trash that could be brought there was Petersburg’s trash. He stated that he thinks that it also states that any trash brought from outside the City, that the City would be compensated for it. He stated that if they sold that Petersburg would get monies from this. He stated that he is not sure of what it is but that this was in conversation and he would like the City Attorney to look at the contract and let him know something about. Council Member Cuthbert stated to Mr. Bobb that he was puzzled by his statement that they could not do a deep dive background evaluation earlier in the process. He asked Mr. Bobb can he explain this to City Council. Mr. Bobb stated that initially they thought that it was tied to the “Ban the Box.” He stated that the City Attorney has done some research and that it is tied to some federal personnel legislation which has been litigated. Mr. Preston stated that the HR Director has brought to his attention that there are some new rules regarding background checks. He stated that under the Fair Credit Reporting Act backgrounds are considered *Audio available  Minutes from the Petersburg City Council meeting held on: May 2, 2017 - 23 – ______________________________________________________________________________ consumer reports now. He stated that under the law if an offer is made to a potential job candidate as of March 17th the office of personnel management on the federal level and federal law is that you cannot do a background check until an offer to candidate has been made. He stated that if you have discovered that there is something in the background check that the candidate is approached with this information and given the opportunity to explain or accept what is in the report. He stated that they can do them at their own risk. Council Member Cuthbert asked Mr. Preston if he can send this information to all members of council. Mr. Bobb stated the dates are May 19-20. He stated that this will be the interviews and the final interviews and background checks. He stated that they will negotiate contract with the successful candidate during this time as well. He stated that if the candidate is employed then they are realistically looking at July 1st for the City Manager to start. 16. BUSINESS OR REPORTS FROM THE CITY CLERK: *No items for this portion of the agenda. 17. BUSINESS OR REPORTS FROM THE CITY ATTORNEY: *No items for this portion of the agenda. 18. ADJOURNMENT: City Council adjourned at 11:22 p.m. _________________________ Clerk of City Council APPROVED: _________________________ Mayor *Audio available