City Council

Minutes from the Petersburg City Council Special meeting held on September 21, 2020 -1– ______________________________________________________________________________ The Special Called Closed Session Meeting of the Petersburg City Council was held on Monday, September 21, 2020, on live stream. Mayor Parham called the Special City Council Meeting to order at 12:00p.m. 1. ROLL CALL: Present: Council Member Charles H. Cuthbert, Jr Council Member Annette Smith-Lee Council Member Darrin Hill Council Member W. Howard Myers Vice Mayor John A. Hart, Sr. Mayor Samuel Parham Absent: Council Member Treska Wilson-Smith Present from City Administration: City Attorney Anthony Williams City Manager Aretha R. Ferrell-Benavides Clerk of Council Nykesha D. Jackson 2. CLOSED SESSION: a. The purpose of this meeting is to convene in the closed session pursuant to §2.2-3711(A)(29) for the purpose of discussion of the award of a public contract involving the expenditure of public funds and discussion of the terms or scope of such contract where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body. Specifically, the discussion of the award of the banking services contract. Council Member Hill moved that the City Council go into closed session for the purposes noted by Mayor Parham. The motion was seconded by Vice Mayor Hart. There was no discussion on the motion, which was approved on roll call vote. On roll call vote, voting yes: Cuthbert, Wilson-Smith, Myers, Smith-Lee, Hill, Hart and Parham City Council entered closed session at 12:03p.m. CERTIFICATION: Mr. Williams stated, “The Mayor would entertain a motion to conclude the closed session called this evening to certify in accordance with §2.2-3712 that the Code of Virginia that to the best of each members knowledge that only public business matter lawfully exempted from the opening meeting requirements were discussed and that only such public business matters were identified in the motion by which the closed meeting was convened, heard, discussed or considered. If any member believes that there was a departure from the foregoing requirements should so state prior to the vote indicating the substance for departure that in his or her judgment has taken place. This requires a roll call vote Mr. Mayor.” Vice Mayor Hart made a motion to return City Council into open session and certify the purposes of the closed session. The motion was seconded by Council Member Hill. There was no discussion on the motion. The motion was approved on roll call vote. *Audio available upon request. Minutes from the Petersburg City Council Special meeting held on September 21, 2020 -2– ______________________________________________________________________________ On roll call vote, voting yes: Cuthbert, Wilson-Smith, Myers, Smith-Lee, Hill, Hart and Parham 20-R-53 A RESOLUTION CERTIFYING, AS REQUIRED BY THE CODE OF VIRGINIA, SECTION 2.2- 3712, THAT TO THE BEST OF EACH MEMBER’S KNOWLEDGE, ONLY PUBLIC BUSINESS MATTERS LAWFULLY EXEMPTED FROM OPEN MEETING REQUIREMENTS OF VIRGINIA LAW WERE DISCUSSED IN THE CLOSED SESSION, AND ONLY SUCH PUBLIC BUSINESS MATTERS AS WERE IDENTIFIED IN THE MOTION CONVENING THE CLOSED SESSION WERE HEARD, DISCUSSED, OR CONSIDERED. City Council returned to opened session at 12:22p.m. 4. CONSIDERATION: a. Consideration of a resolution to authorize the City Manager to execute a banking services contract for the City of Petersburg and designate Atlantic Union Bank as a Depository for City Funds. BACKGROUND: On December 3, 2014, the City entered into a contract with SunTrust, now Truist Bank, for Banking Services for a three (3) year term with two (2) renewal options. The contract also allowed for up to twelve (12) month extension period. The City’s current contract for Banking Services will expire February 1, 2021. The Budget and Procurement issued a Request for Proposal #20-0024 dated May 7, 2020 and received no proposals. A new Request for Proposal #20-0026 was issued June 28, 2020 and resulted in no valid responses received. The proposal received was found to be nonconforming as it was submitted electronically rather than in hard copy form as required under the solicitation. Given the need to secure such services in order to continue the operation of government, the Purchasing Agent reached out to the offeror. A subsequent proposal was submitted and negotiated, and the Purchasing Agent determined that this proposal qualifies to be accepted as an emergency procurement in accordance with 2-293 of the City Code. RECOMMENDATION: Recommend Council approve Emergency Purchase request and to approve the resolution. Council Member Myers made a motion to approve the Emergency Purchase request and to approve the resolution. The motion was seconded by Council Member Hill. Mayor Parham opened the floor for public comment. Seeing no hands, public comments was closed. The motion was approved on roll call vote. On roll call vote, voting yes: Cuthbert, Wilson-Smith, Myers, Smith-Lee, Hill, Hart and Parham 20-R-54 A RESOLUTION TO AUTHORIZE THE CITY MANAGER TO EXECUTE A BANKING SERVICES CONTRACT FOR THE CITY OF PETERSBURG AND DESIGNATE ATLANTIC UNION BANK AS A DEPOSITORY FOR CITY FUNDS. 5. ADJOURNMENT: City Council adjourned at 12:25 p.m. _________________________ *Audio available upon request. Minutes from the Petersburg City Council Special meeting held on September 21, 2020 -3– ______________________________________________________________________________ Clerk of City Council APPROVED: _________________________ Mayor *Audio available upon request.