City Council
Regular MeetingPetersburg, VA · May 24, 2022
Minutes
Minutes from the Petersburg Special City Council meeting held on May 24, 2022 -1–
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The Special City Council Meeting of the Petersburg City Council was held on Tuesday, May 24, 2022, at the
Petersburg Public Library. Mayor Parham called the Special City Council Meeting to order at 12:00 p.m.
1. ROLL CALL:
Present:
Council Member Charles H. Cuthbert, Jr.
Council Member Treska Wilson-Smith
Council Member W. Howard Myers
Council Member Arnold Westbrook, Jr.
Council Member Darrin Hill
Vice Mayor Annette Smith-Lee
Mayor Samuel Parham
Absent: None
Present from City Administration:
Clerk of Council Nykesha D. Jackson
Interim City Manager Kenneth Miller
City Attorney Anthony Williams
2. DISCUSSION AND CONSIDERATION:
a. Consideration to approve and appropriate the budget for Petersburg City Public Schools for
FY22-23.
BACKGROUND: The total budget for Petersburg Public Schools is $91,050,600, which includes
the following breakdown:
Local fees: $66,000
Erate: $225,000
Sales Tax: $5,420,137
State: $42,278,401
Federal: $55,000
City Transfer: $10,000,000
Food Service: $2,927,000
Grants $30,079,062
RECOMMENDATION: Staff Recommends that City Council adopts and approves the Petersburg
City Public Schools FY2022-23 Proposed Budget and Appropriation Ordinance.
Dr. Julius Hamlin, Superintendent of Petersburg Public Schools, gave a brief overview of the school’s
budget.
Key points:
2014-2015 Application for Year-Round School Planning Grants of $100,000
2015-2016 PCPS Applied for and was awarded $800,000 to implement year-round school.
2016-2017 PCPS Applied for and was awarded $700,000 to implement year-round schools.
PCPS stopped year-round school in spring 2017 for lack of outcomes and increased
unsustainable expense.
2020 GA appropriation act authorized Start-Up Grant $300,000 per year or $400,000 accredited
*Audio available upon request.
Minutes from the Petersburg Special City Council meeting held on May 24, 2022 -2–
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with condition or level three school.
2021 Funding had to be included in CRRSA or ESSER II Grant Application in Spring 2021.
2022 no announced funding sources as of yet.
There was discussion among City Council, superintendent, and staff.
Council Member Hill made a motion to adopt the ordinance and approve the Petersburg City Public
Schools FY2022-23 Proposed Budget and Appropriation Ordinance. Vice Mayor Smith-Lee seconded the
motion. The motion was approved on roll call. On roll call vote, voting yes: Cuthbert, Wilson-Smith, Myers,
Westbrook, Hill, Smith-Lee, and Parham
22-ORD-32 AN ORDINANCE MAKING APPROPRIATIONS FOR THE FISCAL YEAR COMMENCING ON
JULY 1, 2022, AND ENDING ON JUNE 30, 2023, IN THE SCHOOL OPERATING, FOOD
SERVICE, AND SPECIAL REVENUE FUNDS.
b. Consideration of the City of Petersburg’s FY2022-23 Proposed Operating and Capital Budget
and Appropriation Ordinance to include rate of taxation on real property.
BACKGROUND: The Interim City Manager has proposed an operating spending plan of
$104,201,022 and a capital spending plan of $17,367,693 for FY2022-23. The Interim City Manager presented
the FY2022-23 Proposed Operating and Capital Budget to City Council on March 29, 2022, for the operating
budget and the capital budget on March 30, 2022. There were two community budget work sessions held on
April 13th and April 14th and an official public hearing was held on April 19th to receive community input. The
final step in the budget process is for City Council to adopt the FY2022-23 Proposed Operating Budget and
approve the Appropriation Ordinance.
RECOMMENDATION: Staff recommends that City Council adopts and approves the City of
Petersburg's FY2022-23 Proposed Operating, and Capital Budget and Appropriation Ordinance include
reduction in tax rate.
Stacey Jordan, Finance Director, gave a brief overview of the proposed operating and capital budget.
There was discussion among city council and staff.
Council Member Myers asked, “What is the root cause of us losing these funds? Is it not being
allocated as it should be or are they not being appropriated appropriately within a department?”
Mr. Miller stated, “Mr. Myers, if we are going to discuss employees.”
Council Member Myers stated, “I am not discussing an employee I am asking why the funding is not
being appropriated correctly. I had not pointed a finger at an employee. I just simply asked a question as to the
root cause. Now if it implies or implicates then you may address that question in a closed session.”
Council Member Cuthbert stated, “May we go into closed session to get an answer to this? I would like
to know who is responsible.”
Mayor Parham stated, “Okay, Mr. Williams can you give me the terminology for closed session.”
Mr. Williams stated, “The mayor would entertain a motion to convene in closed session pursuant to
§2.2-3711(A)(1) of the Code of Virginia for the purpose of discussing the performance of specific public officer
or employee.
*Audio available upon request.
Minutes from the Petersburg Special City Council meeting held on May 24, 2022 -3–
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Council Member Myers made a motion that the City Council go into closed session for the purposes
noted. Council Member Westbrook seconded the motion. There was no discussion on the motion, which was
approved on roll call vote.
On roll call vote, voting yes: Cuthbert, Wilson-Smith, Myers, Westbrook, Hill, Smith-Lee, and Parham
City Council entered closed session at 12:49 p.m.
CERTIFICATION:
Mr. Williams stated, “The Mayor would entertain a motion to conclude the closed session called this
evening to certify in accordance with §2.2-3712 that the Code of Virginia that to the best of each members
knowledge that only public business matter lawfully exempted from the opening meeting requirements were
discussed and that only such public business matters were identified in the motion by which the closed
meeting was convened, heard, discussed, or considered. If any member believes that there was a departure
from the foregoing requirements should so state prior to the vote indicating the substance for departure that in
his or her judgment has taken place. This requires a roll call vote Mr. Mayor.”
Council Member Hill made a motion to return City Council into open session and certify the purposes of
the closed session. Council Member Myers seconded the motion. There was no discussion on the motion.
The motion was approved on roll call vote.
On roll call vote, voting yes: Cuthbert, Wilson-Smith, Myers, Westbrook, Hill, and Parham
22-R-34 A RESOLUTION CERTIFYING, AS REQUIRED BY THE CODE OF VIRGINIA, SECTION 2.2-
3712, THAT TO THE BEST OF EACH MEMBER’S KNOWLEDGE, ONLY PUBLIC BUSINESS
MATTERS LAWFULLY EXEMPTED FROM OPEN MEETING REQUIREMENTS OF VIRGINIA
LAW WERE DISCUSSED IN THE CLOSED SESSION, AND ONLY SUCH PUBLIC
BUSINESS MATTERS AS WERE IDENTIFIED IN THE MOTION CONVENING THE CLOSED
SESSION WERE HEARD, DISCUSSED, OR CONSIDERED.
City Council returned to open session at 1:16p.m.
There was continued discussion among City Council and staff.
Mr. Williams stated, “The manager would like to put something on the record regarding pay increases.
Mr. Miller stated, “Just to clarify something that I said earlier. You will see when we do our amendment
starting July 1, that the employees, all that fall under the city manger and council and not the constitutional or
state officers will receive a 5% pay increase. However, employees that have had a written reprimand or higher,
a suspension or been put in the street for a number of days for behavior. Or an employee that is on a
performance improvement plan, he or she will not be eligible to get that 5% starting July 1. They will be eligible
after the 12 months that they had their infraction, or their infraction has been cleared. Then he or she through
his supervisor is eligible for the 5%. Nothing prohibits any employee who is a full-time employee who is non-
constitutional will be eligible for this 5%. I wanted to make sure that I got that out their sir.”
Council Member Myers made a motion to adopt the ordinance. Vice Mayor Smith-Lee seconded the
motion. The motion was approved on roll call. On roll call vote, voting yes: Cuthbert, Wilson-Smith, Myers,
Westbrook, Hill, Smith-Lee, and Parham
*Audio available upon request.
Minutes from the Petersburg Special City Council meeting held on May 24, 2022 -4–
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22-ORD-33 AN ORDINANCE MAKING APPROPRIATIONS IN THE ALL-FUNDS BUDGET FOR THE
FISCAL YEAR COMMENCING ON JULY 1, 2022, AND ENDING JUNE 30, 2023.
c. Consideration of an ordinance to authorize the City Attorney to proceed with condemnation of a
portion of parcel 065-110004, 2793 South Crater Road.
BACKGROUND: The city received Congestion Mitigation and Air Quality Improvement (CMAQ)
funding for the South Crater Road Area – Signal Coordination project, to make improvements to the traffic
signals along South Crater Road from Flank Road to Rives Road. The City’s engineering consultant Kimley-
Horn has developed plans to construct new traffic signals and pedestrian crossing. 153 square feet (0.004
acres) of permanent signal easement and 37 square feet (0.001 acres) of temporary construction easement is
required from parcel 065-110004, property owner – BHY Investment 2, LLC, a Virginia limited liability
company, to construct improvements. Kimley-Horn subconsultant, KDR Real Estate Services, determined
value of the easements required and negotiated with BHY Investment 2, LLC. The property owner initially
agreed to negotiated amount but now refuses to sign any documents.
RECOMMENDATION: The Public Works Department recommends proceeding with the eminent
domain process and approving the attached ordinance.
Andrew Barnes, City Engineer and General Manager of Utilities, gave a brief overview of the requested
approval of ordinance.
Council Member Hill made a motion to adopt the ordinance. Council Member Myers seconded the
motion. The motion was approved on roll call. On roll call vote, voting yes: Cuthbert, Wilson-Smith, Myers,
Westbrook, Hill, Smith-Lee, and Parham
22-ORD-34 AN ORDINANCE TO AUTHORIZE THE CITY ATTORNEY TO PROCEED WITH
CONDEMNATION OF A PORTION OF PARCEL 065-110004, 2793 SOUTH CRATER ROAD.
d. Consideration of an appropriation of the America Rescue Plan Act (ARPA) – Group Violence
Intervention Grant - $300,000 – 2nd Reading
BACKGROUND: The City of Petersburg Department of Police has been awarded a grant from the
Commonwealth of Virginia Office of the Attorney General for the American Rescue Plan Act (ARPA) - Group
Violence Intervention Grant in the amount of 300,000.
RECOMMENDATION: Recommend that Council approve the appropriation ordinance of the
American Rescue Plan Act (ARPA) - Group Violence Intervention Grant for $300,000.
Stacey Jordan, Finance Director, gave a brief overview of the consideration of an appropriation in the
amount of $300,000.
Council Member Myers made a motion to adopt the ordinance. Council Member Hill seconded the
motion
Mayor Parham opened the floor for public comments.
Seeing no hands, Mayor Parham closed the public hearing.
Council Member Wilson-Smith stated, “At the first reading, we agreed then that before this money is
*Audio available upon request.
Minutes from the Petersburg Special City Council meeting held on May 24, 2022 -5–
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spent that it would come back to council. Is that still in place?”
Mr. Miller stated, “Yes.”
The motion was approved on roll call. On roll call vote, voting yes: Cuthbert, Wilson-Smith, Myers,
Westbrook, Hill, Smith-Lee, and Parham
22-ORD-35 AN ORDINANCE, AS AMENDED, SAID ORDINANCE MAKING APPROPRIATIONS FOR
THE FISCAL YEAR COMMENCING JULY 1, 2022, AND ENDING JUNE 30, 2023, FOR THE
GRANTS FUND.
e. Consideration to amend Ordinance Section 106-1. – Rate of taxation on real property.
BACKGROUND: The City has not had a tax reduction in Real Property taxes. For FY22-23 Council
choices is to reduce the tax rate. Advertisement was placed with the Notice of proposed tax rate was
advertised April 5th and the public hearing was conducted on April 19th.
RECOMMENDATION: It is the recommendation of City staff that Council adopt a tax rate
necessary to accomplish the Council's choices in the FY22-23 budget and approve the attached ordinance.
Stacey Jordan, Finance Director, gave a brief overview of the consideration to amend section 106-1.
Mr. Williams stated, “Just for clarification. This is just a house cleaning effort to set the real estate tax
rate and to start the process to do it by ordinance which is how you are supposed to do it. Next, year you will
see an actual text revision to 106.1 to make it cleaner and easier. But Mrs. Jordan noted that the way that it is
done is the way that we need to start doing it this way to be in compliance with the code.”
Mayor Parham stated, “I would like to thank staff for helping us get there. Because it is definitely a huge
win for the citizens of Petersburg in getting this tax rate down. It has been $1.35 for such a long time. I
definitely commend staff for building a budget and factoring in that $1.27 and giving the citizens of Petersburg
some relief here at a time when everything else is going through the roof.”
Council Member Hill made a motion to adopt the ordinance. Council Member Myers seconded the
motion.
Mayor Parham opened the floor for public comments.
Seeing no hands, Mayor Parham closed the public hearing.
The motion was approved on roll call. On roll call vote, voting yes: Cuthbert, Wilson-Smith, Myers,
Westbrook, Hill, Smith-Lee, and Parham
22-ORD-36 AN ORDINANCE TO AMEND SECTION 106.1 PERTAINING TO REAL PROPERTY TAX
RATE.
3. ADJOURNMENT:
City Council adjourned at 1:28 p.m.
_________________________
Clerk of City Council
*Audio available upon request.
Minutes from the Petersburg Special City Council meeting held on May 24, 2022 -6–
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APPROVED:
_________________________
Mayor
*Audio available upon request.
Agenda
City of Petersburg
City Council
Virginia
www.petersburgva.gov Samuel Parham, Mayor – Ward 3
Annette Smith-Lee, Vice-Mayor – Ward 6
Treska Wilson-Smith, Councilor – Ward 1
Darrin Hill, Councilor – Ward 2
May 24, 2022 - Special City Charlie Cuthbert, Councilor – Ward 4
W. Howard Myers, Councilor– Ward 5
Council Meeting Arnold Westbrook, Jr., Councilor – Ward 7
May 24, 2022 Interim City Manager
Petersburg Public Library Kenneth Miller
201 West Washington Street
Petersburg, VA 23803
12:00 PM
1. Roll Call
2. Discussion and Consideration
a. Consideration to approve and appropriate the budget for Petersburg City Public Schools for FY22-
23. (Page 2)
b. Consideration of the City of Petersburg's FY2022-23 Proposed Operating and Capital Budget and
Appropriation Ordinance to include rate of taxation on real property. (Page 6)
c. Consideration of an ordinance to authorize the City Attorney to proceed with condemnation of a
portion of parcel 065-110004, 2793 South Crater Road. (Page 12)
d. Consideration of an appropriation of the American Rescue Plan Act (ARPA) - Group Violence
Intervention Grant - $300,000 - 2nd Reading (Page 69)
e. Consideration to amend Ordinance Section 106-1. - Rate of taxation on real property. (Page 71)
3. Adjournment
Page 1 of 75
2.a.
City of Petersburg
Ordinance, Resolution, and Agenda Request
DATE: May 24, 2022
TO: The Honorable Mayor and Members of City Council
THROUGH: Kenneth Miller, Interim City Manager
FROM: Maria Pitre-Martin, Stacey Jordan
RE: Consideration to approve and appropriate the budget for Petersburg City Public Schools
for FY22-23. (Page 2)
PURPOSE: To approve and appropriate the budget for Petersburg City Public Schools for FY22-23.
REASON: The City of Petersburg City Council must approve and appropriate the budget for Petersburg City
Public Schools.
RECOMMENDATION: Staff recommends that City Council adopts and approves the Petersburg City Public
Schools FY2022-23 Proposed Budget and Appropriation Ordinance.
BACKGROUND: The total budget for Petersburg City Public Schools is $91,050,600 which includes the
following breakdown:
Local Fees: $66,000
Erate: $225,000
Sales Tax: $5,420,137
State: $42,278,401
Federal: $55,000
City Transfer: $10,000,000
Food Service: $2,927,000
Grants: $30,079,062
COST TO CITY: 10,000,000
BUDGETED ITEM:N/A
REVENUE TO CITY: N/A
CITY COUNCIL HEARING DATE: 5/24/2022
CONSIDERATION BY OTHER GOVERNMENT ENTITIES: Petersburg City Public Schools
AFFECTED AGENCIES: Petersburg City Public Schools
RELATIONSHIP TO EXISTING ORDINANCE OR RESOLUTION: N/A
Page 2 of 75
REQUIRED CHANGES TO WORK PROGRAMS: N/A
ATTACHMENTS:
1. Schools appropriation FY22-23
2. Attachment A for City Memo
Page 3 of 75
AN ORDINANCE MAKING APPROPRIATIONS
FOR THE FISCAL YEAR COMMENCING ON
JULY 1, 2022, AND ENDING ON JUNE 30, 2023,
IN THE SCHOOL OPERATING, FOOD SERVICE, AND SPECIAL REVENUE FUNDS
BE IT ORDAINED by the City Council of the City of Petersburg, Virginia:
I. That appropriation for the fiscal year commencing July 1, 2022, and ending June 30, 2023,
are made from the following resources and revenues anticipated for the fiscal year.
Resources
Revenue:
State Standards of Quality, Lottery Proceeds, Incentive,
and Categorical funding $42,278,401
State Sales and Use Tax 5,420,137
Food Service 2,927,000
Federal Revenue (JROTC) 55,000
Special Revenue (State and Federal Grants) 30,079,062
Transfer from City General Fund 10,000,000
Local Funding 66,000_
Total Revenue $91,050,600
Total Resources $91,050,600
II. That there shall be appropriated from the resources and revenue of the City of Petersburg
for the fiscal year commencing July 1, 2022 and ending June 30, 2023, the following sums
for the purposes mentioned:
Requirements:
Operating Fund $58,044,538
Food Service Fund 2,927,000
Special Revenue Fund 30,079,062
Total Requirements $91,050,600
III. That approved legal purchase orders outstanding at June 30, 2022 are hereby carried
forward and re-appropriated as of July 1, 2022.
IV. That all unencumbered balances for the annual appropriation standing on the books of the
Finance Director as of June 30, 2022 shall be cancelled; and subject to audit., shall be re-
appropriated into FY2022.
V. That this ordinance shall be in force from and after July 1, 2022 and all other ordinances or parts of
ordinances in conflict herewith are hereby repealed.
Page 4 of 75
Attachment A
Petersburg City Public Schools
FY2022 ‐ 2023 Proposed Budget
FY23
FY22 School Board Difference
Adopted Proposed FY22 to FY23
Operating Fund
Local Fees 82,500 66,000 (16,500)
ERATE 225,000 225,000 ‐
Sales Tax 4,948,786 5,420,137 471,351
State 32,083,185 42,278,401 10,195,216
Federal 47,000 55,000 8,000
City Transfer 10,000,000 10,000,000 ‐
Total Operating 47,386,471 58,044,538 10,658,067
Food Service 2,928,900 2,927,000 (1,900)
Special Revenue (Grants) 7,518,045 30,079,062 22,561,017
Total All Funds 57,833,416 91,050,600 33,217,184
Page 5 of 75
2.b.
City of Petersburg
Ordinance, Resolution, and Agenda Request
DATE: May 24, 2022
TO: The Honorable Mayor and Members of City Council
THROUGH: Kenneth Miller, Interim City Manager
FROM: Stacey Jordan
RE: Consideration of the City of Petersburg's FY2022-23 Proposed Operating and Capital
Budget and Appropriation Ordinance to include rate of taxation on real property. (Page 6)
PURPOSE: Consideration of the City of Petersburg's FY2022-23 Proposed Operating and Capital Budget and
Appropriation Ordinance to include rate of taxation on real property.
REASON: The Interim City Manager presented the FY2022-23 Proposed Operating and Capital Budget to
City Council on March 29, 2022 for the operating budget and the capital budget on March 30, 2022 to include a
reduction to the Real Property tax decrease which would be $1.27 per $100 of assessed value. There were two
community budget work sessions held on April 13th and April 14th and an official public hearing was held on
April 19th to receive community input. The final step in the budget process is for City Council to adopt the
FY2022-23 Proposed Operating Budget and approve the Appropriation Ordinance.
RECOMMENDATION: Staff recommends that City Council adopts and approves the City of Petersburg's
FY2022-23 Proposed Operating and Capital Budget and Appropriation Ordinance include reduction in tax rate
BACKGROUND: The Interim City Manager has proposed an operating spending plan of $104,201,022 and a
capital spending plan of $17,367,693 for FY2022-23. The Interim City Manager presented the FY2022-23
Proposed Operating and Capital Budget to City Council on March 29, 2022 for the operating budget and the capital
budget on March 30, 2022. There were two community budget work sessions held on April 13th and April 14th and
an official public hearing was held on April 19th to receive community input. The final step in the budget process is
for City Council to adopt the FY2022-23 Proposed Operating Budget and approve the Appropriation Ordinance.
COST TO CITY: $104,201,022
BUDGETED ITEM: N/A
REVENUE TO CITY: $104,201,022
CITY COUNCIL HEARING DATE: 5/24/2022
CONSIDERATION BY OTHER GOVERNMENT ENTITIES: N/A
AFFECTED AGENCIES: ALL
Page 6 of 75
RELATIONSHIP TO EXISTING ORDINANCE OR RESOLUTION: N/A
REQUIRED CHANGES TO WORK PROGRAMS: N/A
ATTACHMENTS:
1. FY2022-2023 Proposed All Funds Budget 03.30.2022
2. NOTICE OF PROPOSED REAL PROPERTY TAX DECREASE
3. 2
Page 7 of 75
AN ORDINANCE MAKING APPROPRIATIONS IN
THE ALL FUNDS BUDGET
FOR THE FISCAL YEAR COMMENCING ON
JULY 1, 2022 AND ENDING JUNE 30, 2023.
BE IT ORDAINED by the City Council of the City of Petersburg, Virginia:
I. That appropriations for the fiscal year commencing July 1, 2022 and ending June 30,
2023, in the All Funds Budget are made from the following resources and revenues
of the City, for the fiscal year ending June 30, 2023.
Revenue
General Fund Revenue $73,856,740
General Property Taxes $36,957,828
Other Local Taxes $13,577,400
Licenses, Permits and Fees $302,840
Fines and Forfeitures $405,000
Revenue from Use of Money and Property $110,000
Revenue from Other Agencies $18,723,284
Charges for Services $2,625,008
Recovered Costs $40,500
Miscellaneous Revenues $914,880
Non-Revenue Receipts $200,000
Grants Fund Revenue $1,002,267
Community Development Block Grant $628,399
VDOT Highway Maintenance Urban Allocation $5,984,699
Utilities $15,116,132
Mass Transit $4,974,745
Dogwood Trace Golf Course $1,379,028
Stormwater $1,259,012
Total Revenue $104,201,022
II. That there shall be appropriated from the resources and revenues of the City of
Petersburg for the fiscal year commencing on July 1, 2022 and ending June 30, 2023
the following sums for the purposes mentioned:
Expenses
General Fund Expenditures $73,856,740
General Government $6,380,474
Constitutional Offices $5,287,980
Public Safety $17,785,504
Courts & Other Public Safety $273,360
General Services $5,536,145
Social Services $14,596,193
Recreation & Community Engagement $1,977,763
Page 8 of 75
Development Services $2,427,008
Debt Service $3,127,269
Fund Balance Restoration $1,000,000
Schools Transfer $10,000,000
Non-Departmental $3,902,716
Transfers to other Funds $1,562,329
Grants Fund $1,002,267
Community Development Block Grant $628,399
VDOT Highway Maintenance Urban Allocation $5,984,699
Utilities $15,116,132
Mass Transit $4,974,745
Dogwood Trace Golf Course $1,379,028
Stormwater $1,259,012
Total Expenses $104,201,022
This budget recommends a reduction in the Real Estate Tax Rate from $1.35
to $1.27: No change to the Personal Property Tax Rate of $4.90: or the
Machinery & Tools Tax Rate of $3.80.
Page 9 of 75
NOTICE OF PROPOSED REAL PROPERTY TAX DECREASE
The City of Petersburg proposes to decrease property tax levies.
1. Assessment Decrease: Total assessed value of real property, excluding assessments due to new construction and
improvements to property, exceeds last year’s total assessed value of real property by 13 percent.
2. Lowered Rate necessary to Offset Increased Assessment: The tax rate which would levy a reduction in the amount
of real estate tax as last year, when multiplied by the new total assessed value of real estate with the exclusion
mentioned above, would be $1.27 per $100 of assessed value. This rate will be known as the “lowered tax rate.”
3. Effective Rate Decrease: The City of Petersburg is proposing to adopt a tax rate of $1.27 per $100 of assessed
value. The difference between the lowered tax rate and the proposed tax rate would be $.08 per $100. The
difference will be known as the “effective tax rate decrease.”
Individual property taxes many, however, increased at a percentage greater than or less than the above percentage.
4. Proposed Total Budget Increase: Based on the proposed real property tax rate and changes in other revenues,
the total budget of the City of Petersburg will exceed last year’s by .32 percent.
A public hearing on the decrease will be held on April 19, 2022, at the Petersburg Public Library, 201 West Washington
Street, Petersburg, Virginia.
Taxpayers may request to examine appraisal cards, working papers and other information regard the methodology
employed in calculating the assessed value available at www.petersburg.gov/148/City-Assessor, via telephone at (804) 733-
2336, or may be obtained at the City Assessor’s Office.
Issued in accordance with § 58.1-3321, Code of Virginia, 1950, as amended.
Page 10 of 75
Page 11 of 75
2.c
.
City of Petersburg
Ordinance, Resolution, and Agenda Request
DATE: May 24, 2022
TO: The Honorable Mayor and Members of City Council
THROUGH: Tangela Innis, Deputy City Manager
Kenneth Miller, Interim City Manager
FROM: Randall Williams
RE: Consideration of an ordinance to authorize the City Attorney to proceed with
condemnation of a portion of parcel 065-110004, 2793 South Crater Road. (Page 12)
PURPOSE: To authorize the City Attorney to proceed with condemnation of a portion of parcel 065-110004,
2793 South Crater Road, property owner – BHY Investment 2, LLC, a Virginia limited liability company.
REASON: The city requires 153 square feet (0.004 acres) of permanent signal easement and 37 square feet
(0.001 acres) of temporary construction easement to construct signal improvements at the southeast corner of
South Crater Road and Flank Road intersection.
RECOMMENDATION: The Public Works Department recommends proceeding with the eminent domain
process and approving the attached ordinance.
BACKGROUND: The city received Congestion Mitigation and Air Quality Improvement (CMAQ) funding
for the South Crater Road Area – Signal Coordination project, to make improvements to the traffic signals
along South Crater Road from Flank Road to Rives Road. The City’s engineering consultant Kimley-Horn has
developed plans to construct new traffic signals and pedestrian crossing. 153 square feet (0.004 acres) of
permanent signal easement and 37 square feet (0.001 acres) of temporary construction easement is required
from parcel 065-110004, property owner – BHY Investment 2, LLC, a Virginia limited liability company, to
construct improvements. Kimley-Horn subconsultant, KDR Real Estate Services, determined value of the
easements required and negotiated with BHY Investment 2, LLC. The property owner initially agreed to
negotiated amount but now refuses to sign any documents.
COST TO CITY: Nominal cost associated with property value. Legal/Filing Fees
BUDGETED ITEM:
REVENUE TO CITY:
CITY COUNCIL HEARING DATE: 5/24/2022
Page 12 of 75
CONSIDERATION BY OTHER GOVERNMENT ENTITIES:
AFFECTED AGENCIES:
RELATIONSHIP TO EXISTING ORDINANCE OR RESOLUTION:
REQUIRED CHANGES TO WORK PROGRAMS:
ATTACHMENTS:
1. BHY Investment 2 LLC, Agenda Request Parcel 065-110004
2. BHY Investment 2 LLC, Council Ordinance
3. Basic Administrative Report (BAR), 6-29-2021
4. ROW Administrative Settlement Evaluation Form, 9-14-2021
5. ROW Negotiation Report
6. KDR Letter to Eun Lee, 5-28-2021
7. KDR Letter to Eun Lee, 6-28-2021
8. KDR Letter to Eun Lee, 7-28-2021
9. KDR Letter to Eun Lee, 8-16-2021
10. KDR Letter to Eun Lee, 11-23-2021
11. KDR Letter to Eun Lee, 12-3-2021
12. KDR Letter, 1-5-2022
Page 13 of 75
City of Petersburg
Agenda Request
DATE: March 24, 2022
TO: Honorable Mayor and Members of City Council
THROUGH: Kenneth Miller, Interim City Manager
FROM: Randall Williams, Interim Director of Public Works
RE: An Ordinance to Authorize the City Attorney to proceed with condemnation
of a portion of Parcel 065-110004, 2793 South Crater Road
PURPOSE: To authorize the City Attorney to proceed with condemnation of a portion of parcel
065-110004, 2793 South Crater Road, property owner – BHY Investment 2, LLC, a Virginia
limited liability company.
REASON: The city requires 153 square feet (0.004 acres) of permanent signal easement and
37 square feet (0.001 acres) of temporary construction easement to construct signal
improvements at the southeast corner of South Crater Road and Flank Road intersection.
RECOMMENDATION: The Public Works Department recommends proceeding with the
condemnation process.
BACKGROUND: The city received Congestion Mitigation and Air Quality Improvement
(CMAQ) funding for the South Crater Road Area – Signal Coordination project, to make
improvements to the traffic signals along South Crater Road from Flank Road to Rives Road.
The City’s engineering consultant Kimley-Horn has developed plans to construct new traffic
signals and pedestrian crossing. 153 square feet (0.004 acres) of permanent signal easement and
37 square feet (0.001 acres) of temporary construction easement is required from parcel 065-
110004, property owner – BHY Investment 2, LLC, a Virginia limited liability company, to
construct improvements. Kimley-Horn subconsultant, KDR Real Estate Services, determined
value of the easements required and negotiated with BHY Investment 2, LLC. The property
owner initially agreed to negotiated amount but now refuses to sign any documents.
COST TO CITY: N/A
BUDGETED ITEM: N/A
REVENUE TO CITY: N/A
CITY COUNCIL HEARING DATE:
Page 14 of 75
CONSIDERATION BY OTHER GOVERNMENT ENTITIES: N/A
AFFECTED AGENCIES: N/A
RELATIONSHIP TO EXISTING ORDINANCE OR RESOLUTION: N/A
REQUIRED CHANGES TO WORK PROGRAMS: N/A
ATTACHMENTS: Yes
STAFF: Kenneth Miller, Interim Director of Public Works
Page 15 of 75
AN ORDINANCE TO AUTHORIZE THE CITY
ATTORNEY TO PROCEED WITH
CONDEMNATION OF A PORTION OF PARCEL
065-110004, 2793 SOUTH CRATER ROAD
_____________________________________________
WHEREAS, for the construction of new traffic signals at the intersection of South Crater Road
and Flank Road it is necessary to purchase 153 square feet (0.004 acres) of permanent signal easement
and 37 square feet (0.001 acres) of temporary construction easement; and
WHEREAS, the City of Petersburg, Virginia, Department of Public Works engineering
consultant, Kimley-Horn through their subconsultant KDR Real Estate Services, has attempted to
negotiate with the property owner BHY Investment 2, LLC, of 2793 South Crater Road, parcel 065-
110004; and
WHEREAS, BHY Investment 2, LLC has refused to sell to the City of Petersburg, Virginia, 153
square feet (0.004 acres) of permanent signal easement and 37 square feet (0.001 acres) of temporary
construction easement to allow construction of new traffic signals; and
WHEREAS, to allow construction of the new traffic signals the Public Works Department has
recommended proceeding with condemnation to obtain 153 square feet (0.004 acres) of permanent signal
easement and 37 square feet (0.001 acres) of temporary construction easement.
NOW, THEREFORE, BE IT ORDAINED, by the City Council for the City of Petersburg,
Virginia that the City Attorney is authorized to proceed with condemnation of the portion of property
required for the permanent signal easement and the temporary construction easement.
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2.d.
City of Petersburg
Ordinance, Resolution, and Agenda Request
DATE: May 24, 2022
TO: The Honorable Mayor and Members of City Council
THROUGH: Kenneth Miller, Interim City Manager
FROM: Margo Hardy
RE: Consideration of an appropriation of the American Rescue Plan Act (ARPA) - Group
Violence Intervention Grant - $300,000 - 2nd Reading (Page 69)
PURPOSE: To appropriate the American Rescue Plan Act (ARPA) - Group Violence Intervention Grant in the
amount of $300,000.
REASON: These are the funds awarded to the City of Petersburg Department of Police and issued by the
Commonwealth of Virginia Office of the Attorney General.
RECOMMENDATION: Recommend that Council approve the appropriation ordinance of the American
Rescue Plan Act (ARPA) - Group Violence Intervention Grant for $300,000.
BACKGROUND: The City of Petersburg Department of Police has been awarded a grant from the
Commonwealth of Virginia Office of the Attorney General for the American Rescue Plan Act (ARPA) - Group
Violence Intervention Grant in the amount of 300,000.
COST TO CITY: There is no monetary cost to the City. This is a reimbursement grant.
BUDGETED ITEM:
REVENUE TO CITY: $300,000
CITY COUNCIL HEARING DATE: 5/24/2022
CONSIDERATION BY OTHER GOVERNMENT ENTITIES: N/A
AFFECTED AGENCIES: City of Petersburg Department of Police
RELATIONSHIP TO EXISTING ORDINANCE OR RESOLUTION: N/A
REQUIRED CHANGES TO WORK PROGRAMS: N/A
ATTACHMENTS:
1. American Rescue Plan Act (ARPA) Group Violence Intervention Grant
Page 69 of 75
AN ORDINANCE, AS AMENDED, SAID ORDINANCE
MAKING APPROPRIATIONS FOR THE FISCAL YEAR
COMMENCING JULY 1, 2022, AND ENDING JUNE 30, 2023
FOR THE GRANTS FUND.
_____________________________________________________________________
BE IT ORDAINED by the City Council of the City of Petersburg, Virginia:
I. That appropriations for the fiscal year commencing July 1, 2022, in the Grants Fund
are made for the following resources and revenues of the city, for the fiscal year ending
June 30, 2023.
Previously adopted $0.00
ADD: American Rescue Plan Act (ARPA) Group Violence Intervention Grant $300,000
Total Revenues $300,000
II. That there shall be appropriated from the resources and revenues of the City of
Petersburg for the fiscal year commencing July 1, 2022 and ending June 30, 2023, the
following sums for the purposes mentioned:
Previously adopted $0.00
ADD: American Rescue Plan Act (ARPA) Group Violence Intervention Grant $300,000
Total Expenses $300,000
Page 70 of 75
2.e
.
City of Petersburg
Ordinance, Resolution, and Agenda Request
DATE: May 24, 2022
TO: The Honorable Mayor and Members of City Council
THROUGH: Kenneth Miller, Interim City Manager
FROM: Stacey Jordan
RE: Consideration to amend Ordinance Section 106-1. - Rate of taxation on real property.
(Page 71)
PURPOSE: Amend Ordinance Section 106-1. Rate of taxation on real property.
REASON: The City of Petersburg recently completed the reassessment process. With these reassessment
figures, we have computed a revenue neutral tax rate for your consideration. The FY22-23 Budget was
compiled based on the reduction. The reduction does not hinder the city from maintaining the budget or
maintain services, but to reallocate funds to create a more livable City for all.
RECOMMENDATION: It is the recommendation of City staff that Council adopt a tax rate necessary to
accomplish the Council's choices in the FY22-23 budget and approve the attached ordinance.
BACKGROUND: The City has not had a tax reduction in Real Property taxes. For FY22-23 Council choices
is to reduce the tax rate. Advertisement was placed with the Notice of proposed tax rate was advertised April
5th and the public hearing was conducted on April 19th.
COST TO CITY:
BUDGETED ITEM: yes
REVENUE TO CITY: $26,095,839
CITY COUNCIL HEARING DATE: 5/24/2022
CONSIDERATION BY OTHER GOVERNMENT ENTITIES: N/A
AFFECTED AGENCIES: General Government
RELATIONSHIP TO EXISTING ORDINANCE OR RESOLUTION: N/A
REQUIRED CHANGES TO WORK PROGRAMS: N/A
Page 71 of 75
ATTACHMENTS:
1. Ordinance to amend Section 106.1
2. 2
3. Revenue Neutral
Page 72 of 75
AN ORDINANCE TO AMEND SECTION 106.1 PERTAINING TO REAL PROPERTY TAX
RATE
WHEREAS, The City of Petersburg Code has a codified section that depicts a real property for all tracts
of land, lots and improvements thereon; and,
WHEREAS, this aforementioned tax if referenced in Section 106.1 of the City of Petersburg code; and
WHEREAS, The City of Petersburg Council revisits this section of Petersburg City Code in correlation
with reviewing budget options for the impending fiscal year and amends the aforementioned tax rate to
accomplish Councils priorities in the Cit of Petersburg next fiscal year’s budget.
NOW therefore be it ORDAINED, that the adoption of this ordinance shall implement the proposed
amendments to Sections 106.1 of the City of Petersburg City Code to change the real estate tax rate to
$1.27 cents per $100 of assessed value.
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Revenue Neutral Rate Calculations & Options for FY 21-22 Budget
58.1-3321. Effect on rate when assessment results in tax increase; public hearings.
A. When any annual assessment, biennial assessment or general reassessment of real property by a county, city or town would
result in an increase of one percent or more in the total real property tax levied, such county, city, or town shall reduce its rate of
levy for the forthcoming tax year so as to cause such rate of levy to produce no more than 101 percent of the previous year's
real property tax levies, unless subsection B is complied with, which rate shall be determined by multiplying the previous year's
total real property tax levies by 101 percent and dividing the product by the forthcoming tax year's total real property assessed
value.
Calculation:
RE Tax Tax Yr RE Actual Levy Rate x
Fiscal Year Rate/ $100 Assessed Value-1 Assessment Increase
2021-22 .. $2,185,947,332 $29,510,289 13.43% Grand (Deferred) Total Local Levy (21-22) = 26,015,940 * 101% = 26,276,099.40
2020-21 $1.35 $1,927,106,692 $26,015,940 Grand (Deferred) Total Value (2021-2022 estimate) = 2,185,947,332
Tax Rate (2023) = 0.0135
Notes:
1 estimate from Commissioner of Revenue while awaiting formal submission of date from Assessor
and using COR value for 2022-23
Tax Rate Reduction Scenario-
Options: Median Assessment
Reduced tax rate Option 1 Option 2 Option 3
to PY levy plus 1% reduce tax rate to 100% of reduce tax rate to 100% No change in Current Tax Rate Option 1
New tax rate per$1.20
statue $1.21
previous year + 2% revenue $1.23
of previous year + 3% $1.27
tax rate $ 102,000 $ 102,000
New RE levy $26,276,100 $26,536,259
neutral $26,796,419
revenue neutral $27,761,531 $ 1.35 $ 1.27
Actual RE revenue $24,699,534 $24,944,084 $25,188,633 $26,095,839 $ 1,377 $ 1,295
Difference in Revenue for each Difference from
$ 82
option $244,550 $229,877 $852,773 Current Rate
Calculation to Determine Revenue Neutral Tax Rate as per 58.1-3321:
1. Determine tax levy for current fiscal year and the increase
2. If greater than 1% increase, must reduce new levy to 101% of previous year
the increase is 13.43% so must reduce rate to = 101%
3. a 1% increase of the previous year level = $26,276,100
4. calculation to reduce the tax to equate to 101% of last year's levy
$26,276,100 = X ($1,425,000,000)
5. Solve for X = $1.2020
6. Check Levy that equates to 101% of previous year levy
$1,425,000,000 x $.7958 = $26,276,100
7. Tax rate would reduce to $1.2020
8. Tax rate reduction $0.1480
in cents = 14.80
Other Options:
1. reduce tax rate to greater than 101% of the previous year levy, see section B pf 58.1-3321; requires separate public hearing and 30 day notice or 14 depending on
amendments by April 30
2. To reduce that tax rate to 100% revenue neutral
3. to reduce rate beyond revenue neutral, = 1 cent reduction is $218,594.73
Is tax base total the Grand total including land use deferred total or Grand deferred total
Board wants to use $250,000 for FB
Page 75 of 75
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