City Council

SPECIAL MEETING OF THE CITY COUNCIL GEORGE FINA MUNICIPAL BUILDING - 314 EDMOND ROAD NORTHWEST Monday, April 27, 2020 6:30pm MEMBERS PRESENT: Councilman Albert Gliechmann, Councilman John Brown, Mayor Kurt Mayabb, Mayor Pro Tem Kevan Blasdel and Councilman Bobby Williamson. Councilman Melissa Ashford present via phone. ABSENT: None STAFF PRESENT: City Manager Jason Orr, City Clerk Jennifer Smith, City Attorney Michael Seagler, and City secretary Arielle Garcia present via phone 1. CALL TO ORDER - Mayor Kurt Mayabb called the meeting to order at 6:39pm. 2. ROLL CALL - City Clerk Jennifer Smith called roll and a quorum was present. 3. DESIGNATE A MEETING LEADER- None 4. FLAG SALUTE - Mayor Kurt Mayabb led Flag salute 5. INVOCATION – Chief Singer Mayabb led Invocation. 6. PRESENTATION/PROCLAMATIONS/OATHS/APPOINTMENTS a) Discussion, consideration and possible action on board appointments. -Abbie Hamblin and Charo Guillory terms are expiring on the Park and Recreation Board -Ben Oldham (Chair) and Sheila Urton (Vice-Chair) terms are expiring on the Library Board -Craig Eidson and Jeff Rycroft terms are expiring on the Planning Commission Board -Jackie Jackson term is expiring for the Personal Board -Britt Stanley and Lois Dickerson terms are expiring on the Board of Adjustments Mayor Pro Tem Kevan Blasdel made a motion to keep on the same library board members. Motion was seconded by Councilman John Brown. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williams, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None Councilman John Brown made a motion to keep Jeff Rycroft as chairman of Planning Commission. Motion was seconded by Mayor Pro Tem Kevan Blasdel. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williams, Mayor Pro Tem Kevan  Blasdel, and Councilman Melissa Ashford. NAY: None b) Nomination of two trustees to the Oklahoma Municipal Assurance Board of Directors. Mayor Pro Tem Kevan Blasdel made a motion to nominated Justin Battles of Mustang, Lindsey Greek of El Reno, and Tim Lyon of Mid West City. Motion was seconded by Councilman John Brown. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williams, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None 7. CONSENT AGENDA - All items on the consent agenda are non-controversial and may be approved by one motion for items. a) Approval of payment for repair of Fire Department tanker truck. b) Approval of Fraternal Order of Police Union Contract for the 2020-2021 fiscal year. c) Approval of Minutes for the City Council Meeting on February 24, 2020. d) Approval of Minutes for the Special City Council Meeting on March 5, 2020. e) Approval of Minutes for the City Council Meeting on March 23, 2020. f) Recognition/Approval of February Purchase Order/Disbursements for the City (Claims List). g) Recognition/Approval of March Purchase Order/Disbursements for the City (Claims List). h) Recognition/Approval of February Financial Statements. i) Recognition/Approval of March Financial Statements. j) Approval of FY 2020-21 employee pay scale. k) Acceptance of dedication to the City of Piedmont for Road and Utility Easements for the property described: Description for the South 17' of the North 50' of the church property at the NW corner of the NE/4, Section 35, T-14-N, R-5-W, I.M. A tract of land in the Northeast Quarter (NE/4) of Section Thirty-five (35), Township Fourteen (14) North, Range Five (5) West of the Indian Meridian, Canadian County, Oklahoma, more particularly described as follows: COMMENCING at the Northwest corner of said Northeast Quarter (NE/4); Thence S 00°14'48" E along the West line of said Northeast Quarter (NE/4), a distance of 33.00 feet to the POINT OF BEGINNING; Thence N 89°20'39" E parallel with the North line of said Northeast Quarter (NE/4) (Basis of Bearing), a distance of 550.00 feet; Thence S 00°14'48" E parallel with the West line of said Northeast Quarter (NE/4), a distance of 17.00 feet; Thence S 89°20'39" W parallel with the North line of said Northeast Quarter (NE/4), a distance of 550.00 feet to a point on the West line of said Northeast Quarter (NE/4); Thence N 00°14'48" W along the West line of said Northeast Quarter (NE/4), a distance of 17.00 feet to the POINT OF BEGINNING. Said tract having an area of 9,350.00 Square Feet or 0.215 Acres, more or less. (More commonly known as the South 17’ of the North 50’ of the Mustang Assembly of God property on NW 178th Street.) l) Approval of Resolution No. 4/27/2020 amending the agreement establishing OMAG. Councilman John Brown made a motion to approve the items on the consent agenda. Motion was seconded by Mayor Pro Tem Kevan Blasdel. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williams, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None 8. CONSIDERATION OF ITEMS REMOVED FROM THE CONSENT AGENDA None 9. HEARING OF CITIZENS - Topics to include those items not listed in the agenda. Susie Rodgers addressed the council I want justification as to why employees were laid off. Why did the City lay off some of their employees? I want to know why there was not enough money to pay these employees. A few months ago City Manager Jason Orr bought two new trucks. What has come of that? It was talked about but there was no action. Councilman John Brown made a motion to suspend hearing of the citizens until the other speaker arrives. Monition was seconded by Mayor Pro Tem Kevan Blasdel. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williams, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None Jonathan Hisey addressed the council Sales tax does not bring in much money. What happened with the Road Maintenance Fee that was supposed to be added to our bills? With supplies becoming cheaper we need to start these road projects now. 10. BUSINESS ITEMS – a) Conduct a public hearing for the proposed budget for the FY 2020-2021. Councilman John Brown made the motion to open the public hearing for the proposal budget for the FY 2020- 2021. Motion was seconded by Mayor Pro Tem Kevan Blasdel. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williams, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None Jonathan Hisey addressed the council  Sales taxes do not appear to be updated of the projected short fall we have heard about. In the general fun there is a million dollar transfer; it appears to be the million transferred from reserves but it is not earmarked as much. Community development still have wages budgeted for employees that have been laid off as was as Piedmont Municipal Authority. Why are those wages still budgeted in? Councilman Albert Gliechmann made the motion to close the public hearing for the proposal budget for the FY 2020-2021. Motion was seconded by Councilman John Brown. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williams, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None b) Discussion of proposed budget for the FY 2020-2021. Councilman John brown addressed the council I have a question about the million dollars being transferred in the general fund and then being transferred back out. We dedicated that money to piedmont road and I believe a pothole patching truck. That money needs to be put in to the capital improvement fund. Mayor Pro Tem Kevan Blasdel addressed the council The transfer from reserves, a portion of that will being going to piedmont roads and the patch truck. There can still be a transfer from reserves to the general fund to pay for other things as part of the budget. We need to have the initial transfer from reserves to the capital improvement fund. That will be for anything needed for the road or the patching truck. Any additional funds needed to balance the budget can be transferred to the general fund. c) Discussion on a proposed thru trucks ordinance. Mayor Pro Tem Kevan Blasdel addressed the council I have proposal ordnance for trucks driving through Piedmont. Many surrounding Cities have ordnances against trucks driving through that do not have business or oil wells in their town. Councilman John Brown addressed the council Chief Singer is this enforceable? Chief Singer addressed the council To a degree- we can enforce it. There are many factors that go into play. I suggest talking to the attorney first. Mayor Pro Tem Kevan Blasdel made a motion to make ordnance and approve it at the next meeting after the City Attorney looks over it. Motion was seconded by Councilman John Brown. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown,  Councilman Bobby Williams, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None d) Conduct a public hearing on Ordinance No. 678 an Ordinance amending the City of Piedmont Code of Ordinances by providing that zoning designation for a tract of land in Canadian County. Oklahoma, lot two (2), block one (1), cottonwood estates, an addition in the City of Piedmont, Canadian County, Oklahoma, according to the recorded plat thereof, be changed from a-1 (agriculture district) to re-2 (single family residential district); providing for severability; repeal of conflicting ordinances; and declaring an emergency. (also known as 1530 Sue Circle) Mayor Pro Tem Kevan Blasdel made a motion to open a pubic hearing. Motion was seconded by Councilman John Brown. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williams, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None Mayor Pro Tem Kevan Blasdel made a motion to close a pubic hearing. Motion was seconded by Councilman John Brown. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williams, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None e) Discussion, consideration and possible action on Ordinance No. 678 an Ordinance amending the City of Piedmont Code of Ordinances by providing that zoning designation for a tract of land in Canadian County. Oklahoma, lot two (2), block one (1), cottonwood estates, an addition in the City of Piedmont, Canadian County, Oklahoma, according to the recorded plat thereof, be changed from a-1 (agriculture district) to re-2 (single family residential district); providing for severability; repeal of conflicting ordinances; and declaring an emergency. (also known as 1530 Sue Circle) City Manager Jason Orr addressed the council I spoke with Richard Felton; these are just clean ups. We want to get these zoned to the proper classification. We do not have an ordnance where we show this has been rezoned. I have not seen this document; I would like to review it. Mayor Pro Tem Kevan Blasdel addressed the council This property is located in the cotton woods estate addition in piedmont. This plat was filed in November and recorded in November of 2006. This is a raise in the residential subdivision and the city of Piedmont recorded in 2006. On the plat map it says “all lots shown on this plat map must be used as single- family residential development. The plat map was signed by Spencer Huggins, the Planning Commissioner at the time, and by Donnie Roberson the Mayor of the City of Piedmont. This is a residentially zoned property currently. Mayor Kurt Mayabb addressed the council We are missing a lot of ordnances. Mayor Pro Tem Kevan Blasdel made a motion to approve business item e. Motion was seconded by Councilman John Brown. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williams, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None f) Conduct a public hearing on Ordinance No. 677 an Ordinance amending the City of Piedmont code of ordinances by providing that zoning designation for lot two (2), block one (1), cornman properties no. 1, an addition to the City of Piedmont, Canadian County, Oklahoma, be changed from a-1 (agriculture district) to c-3 (commercial district); providing for severability; repeal of conflicting ordinances; and declaring an emergency. (Also known as 318 Edmond Road NE) Councilman John Brown made a motion to open a pubic hearing. Motion was seconded by Mayor Pro Tem Kevan Blasdel. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williams, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None Councilman Bobby Williams made a motion to close a pubic hearing. Motion was seconded by Councilman John Brown. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williams, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None g) Discussion, consideration and possible action on Ordinance No. 677 an Ordinance  amending the City of Piedmont code of ordinances by providing that zoning designation for lot two (2), block one (1), cornman properties no. 1, an addition to the City of Piedmont, Canadian County, Oklahoma, be changed from a-1 (agriculture district) to c-3 (commercial district); providing for severability; repeal of conflicting ordinances; and declaring an emergency. (Also known as 318 Edmond Road NE) Councilman John Brown made a motion to approve business item g. Motion was seconded by Mayor Pro Tem Kevan Blasdel. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williams, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None h) Conduct a public hearing on Ordinance No. 679 an Ordinance amending the City of Piedmont Code of Ordinances by providing that zoning designation a tract of land in the northeast quarter (ne/4) of section ten (10), township fourteen (14) north, range six (6) west of the Indian Meridian, Canadian County, Oklahoma, more particularly described as follows: commencing at the northeast corner of said northeast quarter (ne/4); thence s 90°00'00" w along the north line of said northeast quarter (ne/4) (basis of bearing), a distance of 652.95 feet to the point of beginning; thence s 01°41'50" e parallel with the east line of said northeast quarter (ne/4), a distance of 391.77 feet; thence s 90°00'00" w parallel with the north line of said northeast quarter (ne/4), a distance of 159.57 feet; thence n 03°49'26" w a distance of 392.47 feet to a point on the north line of said northeast quarter (ne/4); thence n 90°00'00" e along the north line of said northeast quarter (ne/4), a distance of 174.14 feet to the point of beginning, be changed from a-1 (agriculture district) to re-1 (rural residential district); providing for severability; repeal of conflicting ordinances; and declaring an emergency. (Also known as 7949 Cimarron Rd NW) (PAGE #70) Councilman John Brown made a motion to table business item h. Motion was seconded by Mayor Pro Tem Kevan Blasdel. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williams, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None i) Discussion, consideration and possible action on Ordinance No. 679 an Ordinance amending the City of Piedmont Code of Ordinances by providing that zoning designation a tract of land in the northeast quarter (ne/4) of section ten (10), township fourteen (14) north, range six (6) west of the Indian Meridian, Canadian County, Oklahoma, more particularly described as follows: commencing at the northeast corner of said northeast quarter (ne/4); thence s 90°00'00" w along the north line of said northeast quarter (ne/4) (basis of bearing), a distance of 652.95 feet to the point of beginning; thence s 01°41'50" e  parallel with the east line of said northeast quarter (ne/4), a distance of 391.77 feet; thence s 90°00'00" w parallel with the north line of said northeast quarter (ne/4), a distance of 159.57 feet; thence n 03°49'26" w a distance of 392.47 feet to a point on the north line of said northeast quarter (ne/4); thence n 90°00'00" e along the north line of said northeast quarter (ne/4), a distance of 174.14 feet to the point of beginning, be changed from a-1 (agriculture district) to re-1 (rural residential district); providing for severability; repeal of conflicting ordinances; and declaring an emergency. (Also known as 7949 Cimarron Rd NW) Councilman John Brown made a motion to table business item i. Motion was seconded by Mayor Pro Tem Kevan Blasdel. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williams, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None j) Discussion, consideration and possible action to allow Mayor Kurt Mayabb to provide free welding services to the City of Piedmont. Councilman John Brown made a motion to approve business item j. Motion was seconded by Mayor Pro Tem Kevan Blasdel. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williams, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None k) Discussion of proposed changes to water tap procedures and fees. Councilman Albert Gliechmann made a motion to raise fee for tap to $2500 and get contractor to install. Motion was seconded by Mayor Pro Tem Kevan Blasdel. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williams, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None 10. NEW BUSINESS –  a) “New business,” as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. (25 O.S. 311a(9)) None 11. PIEDMONT MUNICIPAL AUTHORITY- Mayor Pro Tem Kevan Blasdel made a motion to recess to Piedmont Municipal Authority. Motion was seconded by Councilman John Brown. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williams, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None 13. ADMINISTRATION REPORT- None 14. COUNCILMEMBER COMMENTS- None 15. ADJOURN – Mayor Kurt Mayabb adjourned the meeting at 8:04pm. ______________________________ ____________________________ Mayor, Kurt Mayabb Secretary, Arielle Garcia  SPECIAL MEETING OF THE PIEDMONT MUNICIPAL AUTHORITY (PMA) GEORGE FINA MUNICIPAL BUILDING - 314 Edmond Road NW Monday, April 27, 2020 6:30pm (Immediately following the City Council Meeting) MEMBERS PRESENT: Albert Gliechmann, John Brown, Mayor Kurt Mayabb, Blasdel and Bobby Williamson. Melissa Ashford present via phone. ABSENT: None STAFF PRESENT: City Manager Jason Orr, City Clerk Jennifer Smith, City Attorney Michael Segler, and City secretary Arielle Garcia present via phone 1. CALL TO ORDER – Mayor Kurt Mayabb called the meeting to order at 7:41pm. 2. ROLL CALL – City Clerk Jennifer Smith called roll and a quorum was present. 3. CONSENT AGENDA - All items on the consent agenda are non-controversial and may be approved by one motion. a) Approval of Minutes for the Piedmont Municipal Authority Meeting on February 24, 2020. b) Recognition/Approval of February Purchase Order/Disbursements for the City (Claims List). c) Recognition/Approval of March Purchase Order/Disbursements for the City (Claims List). d) Recognition/Approval of February Financial Statements. e) Recognition/Approval of March Financial Statements. Councilman John Brown made a motion to approve items a,b,d, and e on the consent agenda. Motion was seconded by Mayor Pro Tem Kevan Blasdel. The Vote was: AYE: Albert Gliechmann, John Brown, Bobby Williams, Kevan Blasdel, and Melissa Ashford. NAY: None 4. CONSIDERATION OF ITEMS REMOVED FROM THE CONSENT AGENDA –- Trustee Albert Gliechmann pulled item c of the consent agenda. Trustee Albert Gliechmann addressed the Trustees Engineering for mustang road; $7,371 again. We just paid $14,000 for engineering. How much are we going to pay on that road? Mayor Kurt Mayabb addressed the Trustees  The first amount that we had paid, the check was made out to Brinley engineering. However, we figured out that was for the surveyor, which we got a bill from. Brinley hired the surveyor for us. That is why we wrote them the check. This check is for the actual engineering for the scope of the plans. Trustee John Brown made a motion to approve item c on the consent agenda. Motion was seconded by Trustee Kevan Blasdel. The Vote was: AYE: Albert Gliechmann, John Brown, Mayor Kurt Mayabb, Blasdel and Bobby Williamson. Melissa Ashford present via phone. NAY: None 5. BUSINESS ITEMS – a) Conduct a public hearing for the proposed budget for the FY 2020-2021. Trustee John Brown made a motion to open the public hearing. Motion was seconded by Trustee Kevan Blasdel. The Vote was: AYE: Albert Gliechmann, John Brown, Mayor Kurt Mayabb, Blasdel and Bobby Williamson. Melissa Ashford present via phone. NAY: None Trustee John Brown made a motion to close the public hearing. Motion was seconded by Trustee Kevan Blasdel. The Vote was: AYE: Albert Gliechmann, John Brown, Mayor Kurt Mayabb, Blasdel and Bobby Williamson. Melissa Ashford present via phone. NAY: None b) Discussion of proposed budget for the FY 2020-2021. 6. NEW BUSINESS – a) “New business,” as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. (25 O.S. 311a(9)) None 7. TRUSTEE COMMENTS- None 8. AJOURN- Mayor Kurt Mayabb adjourned the meeting at 8:00pm. Trustee John Brown made a motion to recess to PSPA meeting. Motion was seconded by Trustee Albert Gliechmann The Vote was: AYE: Albert Gliechmann, John Brown, Mayor Kurt Mayabb, Blasdel and Bobby Williamson. Melissa Ashford present via phone. NAY: None ______________________________ ____________________________ Mayor, Kurt Mayabb Secretary, Arielle Garcia  SPECIAL MEETING OF THE PIEDMONT SPECIAL PROJECTS AUTHORITY (PSPA) GEORGE FINA MUNICIPAL BUILDING - 314 Edmond Road NW Monday, April 27, 2020, 6:30 P.M. (Immediately following the Piedmont Municipal Authority Meeting) MEMBERS PRESENT: Albert Gliechmann, John Brown, Mayor Kurt Mayabb, Blasdel and Bobby Williamson. Melissa Ashford present via phone. ABSENT: None STAFF PRESENT: City Manager Jason Orr, City Clerk Jennifer Smith, City Attorney Michael Segler, and City secretary Arielle Garcia present via phone 1. CALL TO ORDER – Mayor Kurt Mayabb called the meeting to order at 8:00pm. 2. ROLL CALL – City Clerk Jennifer Smith called roll and a quorum was present. 3. CONSENT AGENDA - All items on the consent agenda are non-controversial and may be approved by one motion. a) Approval of minutes for the Piedmont Special Projects Authority meeting on December 16, 2019. (PAGE #111) Trustee Kevan Blasdel made a motion to approve the consent agenda. Motion was seconded by Trustee John Brown. The Vote was: AYE: Albert Gliechmann, John Brown, Bobby Williams, Kevan Blasdel, and Melissa Ashford. NAY: None 4. CONSIDERATION OF ITEMS REMOVED FROM THE CONSENT AGENDA – None 5. BUSINESS ITEMS – a) Conduct a public hearing for the proposed budget for the FY 2020-2021. Trustee Kevan Blasdel made a motion to open the public hearing. Motion was seconded by Trustee John Brown. The Vote was: AYE: Albert Gliechmann, John Brown, Mayor Kurt Mayabb, Blasdel and Bobby Williamson. Melissa Ashford present via phone. NAY: None Jonathan Hisey addressed the trustees The city was unable to provide me with the documentation needed for this public hearing. My councilman was gracious enough to provide me with a copy. The city should provide these things. Trustee John Brown made a motion to open the public hearing. Motion was seconded by Trustee Kevan Blasdel. The Vote was: AYE: Albert Gliechmann, John Brown, Mayor Kurt Mayabb, Blasdel and Bobby Williamson. Melissa Ashford present via phone. NAY: None b) Discussion of proposed budget for the FY 2020-2021. 6. TRUSTEE COMMENTS- None 6. ADJOURN Mayor Kurt Mayabb adjourned the meeting at 8:02pm. Mayor Kurt Mayabb made a motion to recess to City Council meeting. Motion was seconded by Trustee Kevan Blasdel. The Vote was: AYE: Albert Gliechmann, John Brown, Mayor Kurt Mayabb, Blasdel and Bobby Williamson. Melissa Ashford present via phone. NAY: None ______________________________ ____________________________ Mayor, Kurt Mayabb Secretary, Arielle Garcia