City Council

MEETING OF THE CITY COUNCIL GEORGE FINA MUNICIPAL BUILDING - 314 EDMOND ROAD NORTHWEST Monday, June 22, 2020 6:30pm 1. CALL TO ORDER - Mayor or Mayor Pro Tem 2. ROLL CALL - City Clerk or City Secretary 3. DESIGNATE A MEETING LEADER- In the absence of the Mayor or Mayor Pro Tem 4. FLAG SALUTE - To be led by the designee of the Mayor or Mayor Pro Tem 5. INVOCATION – To be led by the designee of the Mayor or Mayor Pro Tem 6. HEARING OF CITIZENS - Topics to include those items not listed in the agenda. 7. EXECUTIVE SESSION a) Discussion, consideration, and possible action of the City Manager’s performance as required by contract. [23 OS Sec. 307(b)(1)]. MOTION TO RECESS TO EXECUTIVE SESSION _________________ MOTION TO ADJOURN TO RECONVENE TO REGULAR CITY COUNCIL MEETING _______________ MOTION _____________________________________________ 8. PRESENTATION/PROCLAMATIONS/OATHS/APPOINTMENTS a) Discussion, consideration and possible action on board appointments. -Britt Stanley and Lois Dickerson terms are expiring on the Board of Adjustments -Confirm Abbie Hamblin and Charo Guillory for the Parks and Recreation Board MOTION _____________________________________________ 9. CONSENT AGENDA - All items on the consent agenda are non-controversial and may be approved by one motion for items. a) Approval of Minutes for the City Council Meeting on May 18, 2020. (PAGE #7) b) Recognition/Approval of Purchase Order/Disbursements for the City (Claims List). (PAGE #15) c) Recognition/Approval of Financial Statements. (PAGE #24) d) Approval of GIS service agreement with Meshek. (PAGE #31) e) Approval for purchase of west booster pump. (PAGE #39) f) Approval of an interlocal agreement between Canadian County and City of Piedmont to provide grading services on specifically listed roads within the City. (PAGE #40) g) Approval of an interlocal agreement between Canadian County and City of Piedmont to provide mowing service on the right of ways for certain incorporated areas listed within the City. (PAGE #43) h) Approval of cleaning service agreement between Renee Millsap and City of Piedmont. (PAGE #46) i) Approval of equipment lease agreement Resolution No. 11052000 (3- 2019 Chevrolet Tahoe’s) with Farmers Merchants Bank. (PAGE #50) j) Approval of contract for Audit Services with HBC for Fiscal year July 1, 2019 to June 30, 2020. (PAGE #53) k) Approval of Coyoteee Springs drainage project. (HANDOUT AT MEETING) l) Approval of final printed copy of budget FY 20-21. (HANDOUT) m) Approval of an Inter-Local Agreement between the City of Yukon, Oklahoma and the City of Piedmont, Oklahoma for the City of Yukon to provide afterhours dispatch services for the City of Piedmont. (PAGE #59) n) Acceptance of dedication to the City of Piedmont for Trail Easements for the following described property: A parcel in Common Area "A", Block 6, Sky Line Estates Section IV Subdivision, Section 32, Township 14 North, Range 5 West, Indian Meridian, Canadian County, Piedmont, OK, more particularly described as follows: Beginning at the north corner of said Lot; Thence a distance of 80.00 feet in a southeasterly direction along the northeast lot line; Thence a distance of 19.95 feet, perpendicular to the northeast lot line, to a point on the cul-de- sac right-of-way; Thence along the cul-de-sac right-of-way to the west lot line; Thence 50.36 feet along the west lot line to the Point of Beginning. Said parcel containing 0.038 acres (1,649.43 square feet), more or less. (More commonly known as Parcel 1.0) (PAGE #63) o) Acceptance of dedication to the City of Piedmont for Trail Easements for the following described property: A tract of land situated in the Southwest Quarter (SW/4) and the Southeast Quarter (SE/4) of Section Thirty-Two (32), Township Fourteen (14) North, Range Five (5) West of the Indian Meridian, Canadian County, said tract being more particularly described as follows: Beginning at the northwest corner of Lot 12, Old Town Estates Subdivision; Thence S0°18'18"E along the west boundary of said subdivision a distance of 165.36 feet; Thence N43°53'23"W a distance of 26.80 feet; Thence S46°06'37"W a distance of 60.00 feet; Thence N43°53 '23"W a distance of 45.73 feet; Thence N46°06'37"E a distance of 60.00 feet; Thence N0°18' l 8"W a distance of 112.83 feet; Thence N89°41 '42"E a distance of 50.00 feet to the point of beginning. Said parcel containing 0.221 acres (9,637.27 square feet), more or less. (More commonly known as Parcel 2.0) (PAGE #68) p) Acceptance of dedication to the City of Piedmont for Trail Easements for the following described property: A tract of land situated in the Southwest Quarter (SW/4) and the Southeast Quarter (SE/4) of Section Thirty-Two (32), Township Fourteen (14) North, Range Five (5) West of the Indian Meridian, Canadian County, said tract being more particularly described as follows: Commencing at the northwest corner of Lot 12, Old Town Estates Subdivision; Thence S89°41'42"W a distance of 50.00 to the point of beginning; Thence S0°18'18"E a distance of 25.00 feet; Thence S89°41'42"W a distance of 487.10 feet; Thence S0°18'12"E a distance of 10.00 feet; Thence S89°41'42"W a distance of 30.00 feet; Thence N0 °18'1 2" W a distance of 35.00 feet; Thence N89°41'42"E a distance of 517.10 feet to the point of beginning. Said parcel containing 0.304 acres (13,227.12 square feet), more or less. (More commonly known as Parcel 3.0) (PAGE #73) q) Acceptance of dedication to the City of Piedmont for Trail Easements for the following described  property: A parcel in Common Area A, Block 5, Sky Line Estates Section III Subdivision, Section 32, Township 14 North, Range 5 West, Indian Meridian, Canadian County, Piedmont, OK, more particularly described as follows: The east 50.00 feet of Common Area A. Said parcel containing 0.546 acres, more or less. (More commonly known as Parcel 4.0) (PAGE #77) r) Acceptance of dedication to the City of Piedmont for Trail Easements for the following described property: A parcel in Lot A#13, Section 32, Township 14 North, Range 5 West, Indian Meridian, Canadian County, Piedmont, OK, more particularly described as follows: The east 50.00 feet of the lot. Said parcel containing 0.746 acres, more or less. (More commonly known as Parcel 5.0) (PAGE #82) s) Acceptance of dedication to the City of Piedmont for Trail Easements for the following described property: A parcel in Lot A#14, Section 32, Township 14 North, Range 5 West, Indian Meridian, Canadian County, Piedmont, OK, more particularly described as follows: The east 50.00 feet of the south 50.00 feet of the lot. And The east 25.00 feet of the north 100.00 feet of the lot. Said parcels containing 0.115 acres, more or less. (More commonly known as Parcel 6.0) (PAGE #87) t) Acceptance of dedication to the City of Piedmont for Trail Easements for the following described property: A parcel in Lot A#29, Section 32, Township 14 North, Range 5 West, Indian Meridian, Canadian County, Piedmont, OK, more particularly described as follows: The east 25.00 feet, the north 50.00 feet, and the south 50.00 feet of the lot. Said parcel containing 0.773 acres, more or less. (More commonly known as Parcel 7.0) (PAGE #92) u) Acceptance of dedication to the City of Piedmont for Trail Easements for the following described property: A 25-foot wide parcel in Lot A#30, Section 32, Township 14 North, Range 5 West, Indian Meridian, Canadian County, Piedmont, OK, whose east boundary is more particularly described as follows: Beginning at the southeast corner of A#30; Thence north along the east boundary a distance of 1,417.64 feet; Thence west along the north boundary a distance of 501.49 feet; Thence north along the east boundary a distance of 535.11 feet to a point on the north line of said section. Said parcel containing 1.413 acres, more or less. (More commonly known as Parcel 8.0) (PAGE #97) v) Acceptance of dedication to the City of Piedmont for Trail Easements for the following described property: A 50-foot wide parcel in Lot A#30, Section 32, Township 14 North, Range 5 West, Indian Meridian, Canadian County, Piedmont, OK, whose east boundary is more particularly described as follows:  Commencing at the southeast corner of A#30; Thence west along the south boundary a distance of 25.00 feet to the point of beginning; Thence north along the east boundary a distance of 1,392.64 feet; Thence west along the north boundary a distance of 501.49 feet; Thence north along the east boundary a distance of 560.32 feet to a point on the north line of said section. Said parcel containing 2.817 acres, more or less. (More commonly known as Parcel 8.0T) (PAGE #102) MOTION _____________________________________________ 10. CONSIDERATION OF ITEMS REMOVED FROM THE CONSENT AGENDA 11. BUSINESS ITEMS – a) Discussion, consideration, and possible action on water tap procedures. (PAGE #107) MOTION _____________________________________________ b) Conduct a public hearing on Ordinance No. 683 an ordinance amending the City of Piedmont Code of Ordinances by amending section 1-108 (A) to increase the general penalty for code violations to seven hundred fifty dollars as provided for by state statute and by repealing sections 1-108 (B) and (C); amending section 10-517 to reflect current court costs; providing for repealer and severability; and declaring an emergency. (PAGE #111) MOTION TO OPEN THE PUBLIC HEARING _______________ MOTION TO CLOSE THE PUBLIC HEARING _______________ c) Discussion, consideration and possible action on Ordinance No. 683 an ordinance amending the City of Piedmont Code of Ordinances by amending section 1-108 (A) to increase the general penalty for code violations to seven hundred fifty dollars as provided for by state statute and by repealing sections 1-108 (B) and (C); amending section 10-517 to reflect current court costs; providing for repealer and severability; and declaring an emergency. MOTION TO APPROVE OR REJECT ON FIRST READING_______________________ d) Conduct a public hearing on Ordinance No. 682 accessory dwelling unit. (PAGE #114) MOTION TO OPEN THE PUBLIC HEARING _______________ MOTION TO CLOSE THE PUBLIC HEARING _______________ e) Discussion, consideration and possible action on Ordinance No. 682 accessory dwelling unit. MOTION TO APPROVE OR REJECT ON FIRST READING_______________________ f) Discussion, consideration and possible action on Ordinance No. 680 an ordinance amending the City of Piedmont Code of Ordinances by adding section 15-405 prohibiting operation of heavy trucks with a gross vehicle weight rating of more than 26,000 pounds on city streets or roads and providing for exceptions; providing for severability; repeal of conflicting ordinances; and declaring an emergency. (PAGE #117) MOTION TO APPROVE OR REJECT ON SECOND READING _______________  MOTION TO APPROVE OR REJECT EMERGENCY CLAUSE _______________ g) Discussion, consideration and possible action on Ordinance No. 681 an ordinance amending the City of Piedmont Code of Ordinances by amending section iii- 5 of the subdivision regulations to provide for short form subdivision of land; providing for severability; repeal of conflicting ordinances; and declaring an emergency. (Also known as lot split ordinance) (PAGE #119) MOTION TO APPROVE OR REJECT ON FIRST READING_______________________ h) Discussion on State Audit. i) Discussion, consideration and possible action on Ordinance No. 679 an Ordinance amending the City of Piedmont Code of Ordinances by providing that zoning designation a tract of land in the northeast quarter (ne/4) of section ten (10), township fourteen (14) north, range six (6) west of the Indian Meridian, Canadian County, Oklahoma, more particularly described as follows: commencing at the northeast corner of said northeast quarter (ne/4); thence s 90°00'00" w along the north line of said northeast quarter (ne/4) (basis of bearing), a distance of 652.95 feet to the point of beginning; thence s 01°41'50" e parallel with the east line of said northeast quarter (ne/4), a distance of 391.77 feet; thence s 90°00'00" w parallel with the north line of said northeast quarter (ne/4), a distance of 159.57 feet; thence n 03°49'26" w a distance of 392.47 feet to a point on the north line of said northeast quarter (ne/4); thence n 90°00'00" e along the north line of said northeast quarter (ne/4), a distance of 174.14 feet to the point of beginning, be changed from a-1 (agriculture district) to re-1 (rural residential district); providing for severability; repeal of conflicting ordinances; and declaring an emergency. (Also known as 7949 Cimarron Rd NW) (PAGE #126) MOTION TO APPROVE OR REJECT ON SECOND READING _______________ MOTION TO APPROVE OR REJECT EMERGENCY CLAUSE _______________ 12. NEW BUSINESS – a) “New business,” as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. (25 O.S. 311a(9)) 13. PIEDMONT MUNICIPAL AUTHORITY (PAGE #139) MOTION TO RECESS TO PIEDMONT MUNICIPAL AUTHORITY _________________ MOTION TO ADJOURN TO RECONVENE TO REGULAR CITY COUNCIL MEETING _______________ 14. COUNCILMEMBER COMMENTS- Councilman Bobby Williamson- Councilman Albert Gliechmann- Councilman John Brown- Councilman Melissa Ashford- Mayor Pro Tem Kevan Blasdel- Mayor Kurt Mayabb- 15. ADJOURN – All regular meetings of the City Council of Piedmont for the 2020, calendar year, were set on October 28, 2019. The above Agenda Summary is posted at Piedmont Civic Center – Front door, June 19, 2020 at 5:00pm. The above Agenda is posted on the City of Piedmont Website, on June 19, 2020 at 5:00pm. Posted by: City Clerk Jennifer Smith______________________________________________  MEETING OF THE PIEDMONT MUNICIPAL AUTHORITY (PMA) GEORGE FINA MUNICIPAL BUILDING - 314 Edmond Road NW Monday, June 22, 2020 6:30pm (Immediately following the City Council Meeting) 1. CALL TO ORDER – Mayor or Mayor Pro Tem 2. ROLL CALL – City Clerk or City Secretary 3. CONSENT AGENDA - All items on the consent agenda are non-controversial and may be approved by one motion. a) Approval of Minutes for the Piedmont Municipal Authority Meeting on May 18, 2020. (PAGE #140) b) Recognition/Approval of Purchase Order/Disbursements for the City (Claims List). (PAGE #142) c) Recognition/Approval of Financial Statements. (PAGE #150) d) Approval of water tap procedures. (PAGE #107) 4. CONSIDERATION OF ITEMS REMOVED FROM THE CONSENT AGENDA – 5. BUSINESS ITEMS – 6. NEW BUSINESS – a) “New business,” as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. (25 O.S. 311a(9)) 7. TRUSTEE COMMENTS- Trustee Bobby Williamson- Trustee Albert Gliechmann- Trustee John Brown- Trustee Melissa Ashford- Trustee Kevan Blasdel- Mayor Kurt Mayabb- 8. AJOURN- MOTION TO ADJOURN TO REGULAR CITY COUNCIL MEETING_______________ All regular meetings of the Piedmont Municipal Authority for the 2020, calendar year, were set on October 28, 2019. The above Agenda Summary is posted at Piedmont Civic Center – Front door, June 19, 2020 at 5:00pm. The above Agenda is posted on the City of Piedmont Website, on June 19, 2020 at 5:00pm. Posted by: City Clerk Jennifer Smith_____________________________________________