City Council

MEETING OF THE CITY COUNCIL GEORGE FINA MUNICIPAL BUILDING - 314 EDMOND ROAD NORTHWEST Monday, September 27, 2021 6:30pm MEMBERS PRESENT: Mayor Kurt Mayabb, Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Melissa Ashford, and Councilman Austin Redus ABSENT: None STAFF PRESENT: City Clerk Jennifer Smith, City Attorney Michael Segler, Community Development Director Scott Garnand, and City Secretary Arielle Garcia. 1. CALL TO ORDER - Mayor Kurt Mayabb called the meeting to order at 6:31pm 2. ROLL CALL - City Clerk Jennifer Smith called roll and a quorum was present 3. DESIGNATE A MEETING LEADER- In the absence of the Mayor or Mayor Pro Tem 4. FLAG SALUTE - Mayor Kurt Mayabb led flag salute 5. INVOCATION – Mayor Kurt Mayabb led invocation 6. PRESENTATION/PROCLAMATIONS/OATHS/APPOINTMENTS a) Discussion, consideration and possible action on Planning Commission Board and Parks and Recreation Board appointments. Mayor Pro Tem Kevan Blasdel made a motion to approve Mayor Kurt Mayabb’s appointment of Kyle Cormann to the Planning Commission Board. Motion was seconded by Councilman Jonathan Hisey. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Melissa Ashford, and Councilman Austin Redus NAY: None Councilman Ron Cardwell made a motion to approve Mayor Kurt Mayabb’s appointment of Barbra Walker to the Parks and Recreations Board. Motion was seconded by Mayor Pro Tem Kevan Blasdel. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, and Councilman Austin Redus NAY: Councilman Melissa Ashford 7. HEARING OF CITIZENS - Topics to include those items listed and or not listed in the agenda. Charles Midkiff addressed the council Trash has not run on its normal day in a month. My trash day is on Thursday, my trash has been picked up on Friday or Monday. Trash limbs from the ice storm have not been completely picked up. I was told to put the across the street in the Ditch, no one has come to pick up the rest of the limbs. I have about one third of what was there, sitting in the ditch. Lastly, the roads around arrowhead have been chip and sealed. Arrowhead has been graded and it leaves dust and dirt everywhere. We have ten people living on arrowhead and we would like our road done as well. Mayor Kurt Mayabb addressed the council There are about six trucks on back order for the trash company. We are in discussion with them about the trash not being picked up on schedule. City hall is not giving you the run around, they usually don’t know what is going on until they can get ahold of the company. Charo Green addressed the council I am the chair of the Parks and Recreations board. I would like to say thank you for the appointment of chair. I wanted to give the council an update of what is happening at the park, we just recently had one of the first events in a long while. The event was Bites and Beats. It went really well. I also wanted to let everyone know about the circus coming to town on Saturday October 2nd. Terry Herndon addressed the council I work with the Piedmont Schools. I wanted to talk about the PSA Lease. We have no problem signing the lease; however, we do want to make one change if we could. The lease is up yearly, we would like to change that, if possible, to every five to seven years. We’ve spent about $92,000 on that field. 8. CONSENT AGENDA - All items on the consent agenda are non-controversial and may be approved by one motion for items. a) Approval of Minutes for the City Council Meeting on August 23, 2021. b) Approval of Minutes for the Special City Council Meeting on August 4, 2021. c) Approval of Minutes for the Special City Council Meeting on August 30, 2021. d) Approval of Minutes for the Special City Council Meeting on September 14, 2021. e) Recognition/Approval of Purchase Order/Disbursements for the City (Claims List). f) Recognition/Approval of Financial Statements. Mayor Pro Tem Kevan Blasdel made a motion to approve items b, c, d, and f of the consent agenda. Motion was seconded by councilman Jonathan Hisey. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Melissa Ashford, and Councilman Austin Redus NAY: None 9. CONSIDERATION OF ITEMS REMOVED FROM THE CONSENT AGENDA Councilman Jonathan Hisey pulled item a of the consent agenda Councilman Jonathan Hisey addressed the council On page 6 - the minutes on from August 23rd meeting; the motion made on business item d was not correct. I made the motion to have the mayor and staff meet with Kingfisher to determine the ownership of the pothole. Councilman Jonathan Hisey made a motion to approve item a of the consent agenda with the amendment of the motion made for business item d to the clarification of who is responsible of the hole. Motion was seconded by councilman Ron Cardwell. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman  Ron Cardwell, Councilman Jonathan Hisey, Councilman Melissa Ashford, and Councilman Austin Redus NAY: None 10. BUSINESS ITEMS – a) Discussion, consideration and possible action on creation of steering committee for comprehensive plan. Community Development Director Scott Garnand addressed the council I would like to have five people on the steering committee; one Council Member, one Planning Commissioner, one business owner, and two residents. Addressed the council Joyce leach, Mayor Kurt Mayabb, Zach Weldon, Steve Bottkol, Community Development director Scott Garnand, Councilman Melissa Ashford. Councilman Ron Cardwell made a motion to approve the appointments for the steering committee and have them come back with an update in two months. Motion was seconded by Councilman Jonathan Hisey Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Melissa Ashford, and Councilman Austin Redus NAY: None b) Discussion, consideration and possible action on acting City Manager’s contract. Mayor Pro Tem Kevan Blasdel made a motion to pay additional $2500 for acting City Manager’s contract. Motion was seconded by Councilman Jonathan Hisey Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Melissa Ashford, and Councilman Austin Redus NAY: None c) Discussion, consideration and possible action on final bill from state audit. Councilman Ron Cardwell made a motion to table business item c. Motion was seconded by Councilman Jonathan Hisey. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Melissa Ashford, and Councilman Austin Redus NAY: None 11. NEW BUSINESS – a) “New business,” as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. (25 O.S. 311a(9)) None  11. PIEDMONT MUNICIPAL AUTHORITY Mayor Pro Tem made a motion to recess to Piedmont Municipal Authority. Motion was seconded by Councilman Jonathan Hisey. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Melissa Ashford, and Councilman Austin Redus NAY: None Councilman Jonathan Hisey made a motion to adjourn and reconvene to regular City Council meeting. Motion was seconded by Councilman Ron Cardwell. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Melissa Ashford, and Councilman Austin Redus NAY: None 12. COUNCILMEMBER COMMENTS- Councilman Ron Cardwell addressed the council Public Works Director Doug Baustert, you are doing pretty good on 206 east and west of Piedmont Road. At the chamber golf event I talked to someone who works with OGE; I would like to discuss ways to get power for food trucks at events instead of having the loud generators. Councilman Jonathan Hisey addressed the council City Clerk Jennifer Smith, doing two jobs isn’t easy. Thank you for your hard work. I would like to find an interim city manager by the end of October. Councilman Austin Redus addressed the council Many of my calls have been in regards to the school traffic. Is there something the school would do to work with us on making that road wider? Mayor Kurt Mayabb addressed the council We had an event at the park, the park is looking really good. I apricate the public works for taking care of it. Thank you to Jeff Williams for allowing us to us the lot next to them for the circus. 13. ADJOURN – Mayor Kurt Mayabb adjourned the meeting at 7:29pm _____________________________________ _____________________________________ Mayor, Kurt Mayabb City Secretary, Arielle Garcia  MEETING OF THE PIEDMONT MUNICIPAL AUTHORITY (PMA) GEORGE FINA MUNICIPAL BUILDING - 314 Edmond Road NW Monday, September 27, 2021 6:30pm (Immediately following the City Council Meeting) MEMBERS PRESENT: Mayor Kurt Mayabb, Trustee Kevan Blasdel, Trustee Ron Cardwell, Trustee Jonathan Hisey, Trustee Melissa Ashford Trustee Austin Redus ABSENT: None STAFF PRESENT: City Clerk Jennifer Smith, City Attorney Michael Segler, Community Development Director Scott Garnand, and City Secretary Arielle Garcia. 1. CALL TO ORDER – Mayor or Mayor Pro Tem 2. ROLL CALL – City Clerk or City Secretary 3. CONSENT AGENDA - All items on the consent agenda are non-controversial and may be approved by one motion. a) Approval of Minutes for the Piedmont Municipal Authority Meeting on August 23, 2021. b) Recognition/Approval of Purchase Order/Disbursements for the City (Claims List). c) Recognition/Approval of Financial Statements. Trustee Jonathan Hisey made a motion to approve item a and c of the consent agenda. Motion was seconded by Trustee Austin Redus. Vote Was: AYE: Trustee Kevan Blasdel, Trustee Ron Cardwell, Trustee Jonathan Hisey, Trustee Melissa Ashford, Trustee Austin Redus NAY: None 4. CONSIDERATION OF ITEMS REMOVED FROM THE CONSENT AGENDA – Trustee Ron Cardwell pulled item b of the consent agenda Trustee Ron Cardwell addressed the board There was a payment made for hydraulic analyst to Garver. City Clerk Jennifer Smith addressed the council That cost was including the 16-inch water line. I will check if this cost is within there contract amount as well as ask them to be here. Trustee Jonathan Hisey addressed the board Whay are well readings? City Clerk Jennifer Smith addressed the board That is the payment to the owners of the wells we lease. Trustee Ron Cardwell made a motion to approve item b of the consent agenda. Motion was seconded by Trustee Jonathan Hisey Vote Was: AYE: Trustee Kevan Blasdel, Trustee Ron Cardwell, Trustee Jonathan Hisey, Trustee Melissa Ashford, Trustee Austin Redus NAY: None 5. BUSINESS ITEMS – a) Discussion, consideration and possible action on PSA lease agreement. Trustee Jonathan Hisey addressed the board I was asked about this field and how tournaments could be set up. I realized that this lease is up from a couple years ago. tournaments would go through the PSA. Terry Herndon addressed the board We are looking in to organizations for tournaments. We are having a problem with a shortage on supplies for the concession stands. Trustee Kevan Blasdel made a motion to approve business item a. Motion was seconded by trustee Jonathan Hisey. Vote Was: AYE: Trustee Kevan Blasdel, Trustee Ron Cardwell, Trustee Jonathan Hisey, Trustee Melissa Ashford, Trustee Austin Redus NAY: None b) Discussion, consideration and possible action on upgrade/repair to sewer lagoon. Public Works Director Doug Baustert addressed the board We have to go out to bid to put in a lagoon. It will be advertised for 21 days. No action taken on business item b. 6. NEW BUSINESS – a) “New business,” as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. (25 O.S. 311a(9)) None 7. AJOURN- Mayor Kurt Mayabb adjourned the meet at 7:12pm Trustee Jonathan Hisey made a motion to adjourn the Piedmont Municipal Authority meeting and reconvene to the regular City council meeting. Motion was seconded by Trustee Ron Cardwell. Vote Was: AYE: Trustee Kevan Blasdel, Trustee Ron Cardwell, Trustee Jonathan Hisey, Trustee Melissa Ashford, Trustee Austin Redus NAY: None ______________________________________ _______________________________________ Mayor, Kurt Mayabb City Secretary, Arielle Garcia