City Council

Piedmont City Council MEETING MINUTES Special Meeting Minutes Tuesday, January 4, 2022 -6:30 PM Piedmont City Hall – Council Chambers 314 Edmond Road NW The City of Piedmont met in Special session on Tuesday, January 4, 2022, at 6:30 p.m. in the George Fine Municipal Building Council Chambers. Notice of the meeting was posted as required on Thursday, December 30, 2021 at 11a.m. in compliance with the Open Meeting Law, 25 O.S., Section 301, et. seq. CALL TO ORDER_________________________________________________________________________ Mayor Kurt Mayabb called the meeting at 6:31pm ROLL CALL______________________________________________________________________________ City Clerk Jennifer Smith called roll and a quorum was present Councilman Present: Mayor Pro-Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Austin Redus, and Councilman Melissa Ashford Councilman Absent: None INVOCATION & PLEDGE OF ALLEGIANCE_______________________________________________| Mayor Kurt Mayabb led the Invocation & Pledge of Allegiance CONSENTAGENDA_______________________________________________________________________. 1. Approval of Minutes A. Approval of the Regular Meeting Minutes of October 25, 2021. B. Approval of the Special Meeting Minutes of November 12, 2021. C. Approval of the Regular Meeting Minutes of November 22, 2021. 2. Claims/Fiscal Transactions A. Income Statement B. Encumbrance Report C. Check Approval Register 3. Approve Heim and Associates Engagement Letter with Single Audit. 4. Approval of Holiday Schedule for Calendar Year 2022. Councilman Melissa Ashford made a motion to approve items 1a-c, 2a-c, 3, and 4 of the consent agenda. Motion was seconded by Mayor Pro-Tem Kevan Blasdel. VOTE WAS: AYE: Mayor Pro-Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Austin Redus, and Councilman Melissa Ashford NAY: None ITEMS REMOVED FROM CONSENT AGENDA______________________________________________ None PROCLAMATIONS_______________________________________________________________________ 5. Proclamations to Red Bluff, Piedmont Area Veteran’s and Sparky Donation Station. Mayor Mayabb announced Proclamations to Red Bluff, Piedmont Area Veteran’s, and The Community for their donations and assistance with the Sparky Donation Station Project. CITIZENS COMMENTS_______________________________________ _______________________ Councilman Melissa Ashford made a motion to open Citizens Comments. Motion was seconded by Mayor Pro- Tem Kevan Blasdel. VOTE WAS: AYE: Mayor Pro-Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Austin Redus, and Councilman Melissa Ashford NAY: None No Citizen Comments Councilman Jonathan Hisey made a motion to close Citizens Comments. Motion was seconded by Mayor Pro Tem Kevan Blasdel. VOTE WAS: AYE: Mayor Pro-Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Austin Redus, and Councilman Melissa Ashford NAY: None PUBLIC HEARING(S)_____________________________________________________________________ Councilman Melissa Ashford made a motion to open the public hear. Motion was seconded by Mayor Pro- Tem Kevan Blasdel. VOTE WAS: AYE: Mayor Pro-Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Austin Redus, and Councilman Melissa Ashford NAY: None Discussion on Street Safety in Piedmont Neighborhoods. Mayor Pro Tem Kevan Blasdel made a motion to close the public hear. Motion was seconded by Councilman Melissa Ashford. VOTE WAS: AYE: Mayor Pro-Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Austin Redus, and Councilman Melissa Ashford NAY: None SCHEDULED BUSINESS___________________________________________________________________ 6. Discussion on Street Safety in Piedmont Neighborhoods. Mayor Pro-Tem Kevan Blasdel addressed the council People in my subdivision, which is Wind Mill Park, have called to say that individuals are driving too fast on Wind Mill St, and they are not abiding by the law regarding school busses. I wish to remind the public that if a school bus is stopped loading or unloading children; then you have to stop in either direction. He also encouraged those driving in subdivisions to obey the law, and be courteous. Councilman Jonathan Hisey addressed the council Can the Piedmont Police do additional patrols, at certain times of the days, when the school busses are being let out? Chief Singer addressed the council We can with our manpower. I think a number of neighborhoods are experiencing the same issues, people are disregarding the state law, our city ordinances, and safety of our children loading and unloading on the buses. People are traveling faster than the posted speed limits in our neighborhoods. As much as possible, we will be around, if we see a violation or if a violation is made known to us, we can act on that. If people see a violation, please call and let us know as soon as possible. Councilman Ron Cardwell addressed the council I would like to bring to Community Development Director Scott Garand’s attention, when we look at and review plans for plats, we look at drawings, this is one of the problems for single access neighborhoods for the most part. One way in and one way out with possibly long routes in and out are part of the reason why our subdivision regulations identify proper road way networks. No action taken on business item 6. 7. Consider, and act upon, a Resolution of the City of Piedmont, Canadian County, Oklahoma calling for a General Election for Election of a Councilmember from Ward One (1), of the City of Piedmont, Oklahoma, to be held on April 5, 2022; providing for a Filing Period and Requesting the Canadian County Election Board to Conduct said Election; and providing for Notice of Election. Mayor Pro-Tem Kevan Blasdel made a motion to approve the resolution for the election in ward one. Motion was seconded by Councilman Melissa Ashford VOTE WAS: AYE: Mayor Pro-Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Austin Redus, and Councilman Melissa Ashford NAY: None 8. Consider, and act upon, Ordinance #701 of the City of Piedmont, closing to Public Use the Street Right-of-Way and Alley Described as that Portion of Jackson Avenue East of Piedmont of the Original Townsite of Piedmont, Canadian County, Oklahoma; and declaring an emergency. Councilman Jonathan Hisey addressed the council This is the second reading. Councilman Melissa Ashford made a motion to approve business item 8 on second reading. Motion was seconded by Councilman Jonathan Hisey. VOTE WAS: AYE: Mayor Pro-Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Austin Redus, and Councilman Melissa Ashford NAY: None 9. Consider, and act upon, a Professional Services Agreement with Louanne Trammel to assist the City with Flockfest, Freedom Fest and the Mayor’s Tree Lighting and other meaningful events at a sum not to exceed $7,800. Interim City Manager Mark Roath addressed the council What you have before you is a professional service contract for Louanne Trammel for the entire calendar year 2022. This does carry over for the fiscal year. We do have a provision in there that the agreement is subject to city council approval of funding. This contract amount is $7,800, and is currently in line with the amount the council approved this past year. This is to keep her coordinating these events. We did budget $75,000 for special events, and the past turnout and comments have been great. Councilman Jonathan Hisey addressed the council Louanne is doing a great job. Councilman Austin Redus addressed the council I agree, Louanne is doing great. Councilman Melissa Ashford made a motion to approve business item 9. Motion was seconded by Councilman Austin Redus VOTE WAS: AYE: Mayor Pro-Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Austin Redus, and Councilman Melissa Ashford NAY: None 10. Discussion, and possible action, on a request for an ordinance prohibiting the use of Dynamic Braking Devices within the Corporate Limits. Interim City Manager addressed the council There is a resident that has brought this noise complaint to us. I would like to ask for approval to research the issue and develop an ordinance prohibiting Dynamic Braking Devices with in the Corporate Limits; and then bring a draft back to the City Council next meeting. Councilman Jonathan Hisey addressed the council Let’s move forward and have staff draft an ordinance, and bring it back at the next meeting. Councilman Ron Cardwell addressed the council Piedmont Road up to 178th is predominately commercial. Look at the areas you could allow the use of Dynamic Braking Devices rather than areas you would not allow it. That would be an easier way to limit the use rather than listing all places you cannot. Councilman Melissa Ashford addressed the council Since Jason Nieuwenhuis from Red Bluff is here, do you know if that is an oil route? Jason Nieuwenhuis with Red Bluff addressed the council In answer to your question Piedmont Road is not. I would have to look at the routes to be sure on the others. Councilman Jonathan Hisey addressed the council I would be interested in seeing the oil route maps. Councilman Jonathan Hisey made a motion to direct staff to prepare a draft ordinance prohibiting the use of Dynamic Braking Devices in Corporate City Limits. Motion was seconded by Mayor Pro-Tem Kevan Blasdel. VOTE WAS: AYE: Mayor Pro-Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Austin Redus, and Councilman Melissa Ashford NAY: None 11. Consider, and act upon, appointment to the Planning and Zoning Commission. Mayor Pro-Tem Kevan Blasdel made a motion to approve the appointment of Jennifer Ochoa to the Planning and Zoning Commission. Motion was seconded by Councilman Melissa Ashford. VOTE WAS: AYE: Mayor Pro-Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Austin Redus, and Councilman Melissa Ashford NAY: None NEW BUSINESS___________________________________________________________________________ No New Business CONVENE AS PIEDMONT MUNICIPAL AUTHORITY Councilman Melissa Ashford made a motion to recces to Piedmont Municipal Authority Meeting at 6:53pm. Motion was seconded by Mayor Pro-Tem Kevan Blasdel. VOTE WAS: AYE: Mayor Pro-Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Austin Redus, and Councilman Melissa Ashford NAY: None ADJOURN PMA. RECONVENE COUNCIL MEETING___________________________________________________ Mayor Pro-Tem Kevan Blasdel made a motion to Reconvene to City Council Meeting at 7:28pm. Motion was seconded by Councilman Jonathan Hisey. VOTE WAS: AYE: Mayor Pro-Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Austin Redus, and Councilman Melissa Ashford NAY: None Councilman Melissa Ashford made a motion to recces to Executive Session at 7:28pm. Motion was seconded by Mayor Pro-Tem Kevan Blasdel. VOTE WAS: AYE: Mayor Pro-Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Austin Redus, and Councilman Melissa Ashford NAY: None EXEXUCTIVE SESSION Recess into Executive Session in compliance with Title 25, Section 307 (B), et. seq., Oklahoma Statues, to wit:  Discussion, consideration, and possible action to recess the Regular City Council Meeting, and convene an Executive Session for the purpose of discussing a Pending Lawsuit: Boevers Homes LLC v. The City of Piedmont, Oklahoma (CJ-2021-447) as provided for in 25 OS Sec 307 (B) (4). RECONVENE INTO OPEN SESSION Councilman Melissa Ashford made a motion to adjourn the executive session and reconvene into open session. Motion was seconded by Councilman Jonathan Hisey. VOTE WAS: AYE: Mayor Pro-Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Austin Redus, and Councilman Melissa Ashford NAY: None Councilman Jonathan Hisey made a motion to direct City Attorney to pursue unsealing the confidential settlement agreement dated Dec. 20, 2018 and unseal the portion 2021-447 as to the city involvement. Motion was seconded by Mayor Pro-Tem Kevan Blasdel VOTE WAS: AYE: Mayor Pro-Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, and Councilman Austin Redus NAY: Councilman Melissa Ashford REPORTS FROM CITY MANAGER, CITY ATTORNEY, AND BOARDS/COMMITTEES Interim City Manager Mark Roath addressed the council We had seventeen apply, and four finalists were interviewed for the position of Public Works Director. I am pleased to announce that I offered Joshua Johnston the position. Public Works Director Joshua Johnston addressed the council Thank you for trusting me with this position. If anyone ever has question, I am here and glad to help. You can contact me at City Hall or contact my work phone. Interim City Manager Mark Roath addressed the council We have several projects that call for Council action including the inspection contract for Mustang Road Reconstruction Project. We will have those items on the next Regular Meeting Agenda. REMARKS AND INQURIES BY CITY COUNCIL Councilman Austin Redus addressed the council Can we please have page numbers on the next agenda? Councilman Jonathan Hisey addressed the council The city should never enter into secret agreements. Councilman Ron Cardwell addressed the council I like the look to the agenda. The encumbrance report format and heading look good. I look forward to meeting with Graver again. Materials are hard to find currently. ADJOURNMENT Mayor Kurt Mayabb adjourned the city council meeting at 8:04pm ___________________________ ______________________________ Mayor, Kurt Mayabb City Secretary, Arielle Garcia