City Council

Piedmont City Council NOTICE OF MINUTES Regular Meeting Minutes Monday, November 28th, 2022 -6:30 PM Piedmont City Hall – Council Chambers 314 Edmond Road NW Melissa Ashford ……………………………. Mayor Pro-Tem Ward Five Ryan Aller…. …………….…….….…………………………. Ward One Ron Cardwell ………………….……………………………... Ward Two Ryan Austin Redus ………………….………………………. Ward Three Jonathan Hisey …………………………………………….…. Ward Four Joshua Williams………………………………………….…City Manager Daniel McClure ………….…………………..……………. City Attorney Jennifer Smith ………….………………….…………………. City Clerk Morgan Clark…………………………………………..….. City Secretary 1. CALL TO ORDER___________________________________________________________________ Mayor ProTem Melissa Ashford called the meeting to order at 6:30pm 2. ROLL CALL______________________________________________________________ City Secretary Morgan Clark called role. A quorum was present. Council Present: Mayor ProTem Melissa Ashford, Councilman Ryan Aller, Councilman Jonathan Hisey, and Councilman Ron Cardwell Council Absent: Councilman Austin Redus 3. INVOCATION & PLEDGE OF ALLEGIANCE_____________________________________ Mayor ProTem led the pledge of allegiance. Fire Chief Andy Logan led us in prayer. 4. CONSENT AGENDA_____________________________________________________________ All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion. There will not be separate discussions of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Approval of the Special Meeting Minutes of October 11th, 2022. B. Approval of the Special Meeting Minutes of October 18th, 2022. C. Approval of the Regular Meeting Minutes of October 24, 2022. D. Income Statement E. Encumbrance Report F. Check Approval Register  G. Surplus for the Piedmont Fire Department H. Surplus for the Piedmont Police Department I. Approval of Police Department Purchase Agreement with LensLock, Inc J. Approval of 2023 Public Meeting Dates for City Council, Boards, and Commissions. K. Approval of Resolution 11-28-22A for TAP Grant #1 (Piedmont Road) from SRB. L. Approval of Resolution 11-28-22B for TAP Grant #2 (Stout Dr. and 178th) from SRB. M. Approval of Resolution 11-28-22C for the Roadway Project Drilling Fund #1 (Moffat Road to Waterloo Road on Piedmont Road) from SRB. N. Approval of Resolution 11-28-22D for the Roadway Project Drilling Fund #2 (Ash Road to Moffat Road on Piedmont Road) from SRB. Councilman Ron Cardwell made a motion to approve items A-N. Motion was seconded by Councilman Ryan Aller. VOTE WAS: AYE: Councilman Jonathan Hisey, Mayor ProTem Melissa Ashford, Councilman Ron Cardwell and Councilman Ryan Aller NAY: None 5. ITEMS REMOVED FROM CONSENT AGENDA________________________________ None 6. CITIZENS COMMENTS____________________________________________________________ Residents may address City Council regarding an item that is listed and not listed on the agenda. Residents must provide their name and address. City Council requests that comments be limited to five (5) minutes unless the Presiding Officer grants additional time. None 7. SCHEDULED BUSINESS____________________________________________________________ A. Discussion, consideration, and possible action on updating City Council Ward boundaries per Section 6.3 of the City Charter. MOTION_____________________________________________________________________________ Councilman Ron Cardwell suggested that City Manager Josh Williams and Councilman Ryan Aller attend the Ward Boundaries class to determine wards based on the 2020 census. Councilman Jonathan Hisey seconded this motion. VOTE WAS: AYE: Councilman Ron Cardwell, Councilman Ryan Aller, Mayor ProTem Melissa Ashford, Councilman Jonathan Hisey NAY: None  B. Discussion, consideration, and possible action on entering into an agreement with Oklahoma City and/or Canadian County for reconstruction of NW 164th/Washington Street between Mustang and Sara Road. MOTION_____________________________________________________________________________ Councilman Jonathan Hisey made a motion to enter into an agreement with Oklahoma City to start construction process on 164th. VOTE WAS: AYE: Councilman Ron Cardwell & Councilman Jonathan Hisey NAY: Mayor ProTem Melissa Ashford & Councilman Ryan Aller MOTION FAILED C. Discussion, consideration and possible action on review fee for plats, review fees for plans for commercial and residential improvements and creation of engineering inspection fees for public improvements. MOTION Councilman Jonathan Hisey made a motion to have Piedmont City Staff research and create a construction inspection fee for public improvements. This is to be presented along with any other design fees that are currently under review in the December Council Meeting. Councilman Ron Cardwell seconded this motion. VOTE WAS: AYE: Councilman Jonathan Hisey, Councilman Ron Cardwell, Mayor ProTem Melissa Ashford, Councilman Ryan Aller NAY: None 8. NEW BUSINESS__________________________________________________________________ Any matter not known or which could not have been reasonably foreseen prior to the time of posting the agenda in accordance with Title 25, Sec. 311.9 Oklahoma Statues. Mayor ProTem Melissa Ashford made a motion to move December’s City Council meeting from December 19th, 2022 to December 20th, 2022. Councilman Ron Cardwell seconded this motion. VOTE WAS: AYE: Councilman Ryan Aller, Mayor ProTem Melissa Ashford, Councilman Jonathan Hisey, Councilman Ron Cardwell NAY: None 9. PIEDMONT MUNICIPAL AUTHORITY ________________ Majority of a Quorum required for approval. RECESS COUNCIL MEETING TO PMA MEETING Councilman Ron Cardwell moved to leave the City Council meeting and reconvene as the PMA meeting. Councilman Jonathan Hisey seconded this motion. VOTE WAS: AYE: Councilman Ryan Aller, Mayor ProTem Melissa Ashford, Councilman Jonathan Hisey, and Councilman Ron Cardwell NAY: None RECONVENE COUNCIL MEETING Councilman Ron Cardwell motioned to reconvene to City Council meeting. Councilman Jonathan Hisey seconded this motion. VOTE WAS: AYE: Councilman Ryan Aller, Mayor ProTem Melissa Ashford, Councilman Jonathan Hisey, Councilman Ron Cardwell NAY: None 10. CITY MANAGER’S REPORT___________________________________________________ City Manager Josh Williams was not in attendance at this meeting but would have a report for council by the end of the week or sooner. 11. REMARKS AND INQURIES BY MAYOR AND CITY COUNCIL ____________ Councilman Ryan Aller stated we are continuing work on the roads. He reminded everyone that there is a resident request form on the website and submit if you see something that needs to be addressed. He thanked the Piedmont Public Works department for being proactive and identifying equipment they need to stay ahead of things and congratulated them on the $10,000 grant they received. He appreciates the creative ways the City offices are trying to find additional funds to support the projects we need. Thank you for everyone’s hard work. Councilman Jonathan Hisey stated that he appreciated all the grants that we have presented to council. The revenue collections showed that we have collected 61% of revenue. He reminded everyone that the Mayor’s Christmas Tree Lighting is on Saturday, December 3rd. He thanked Ron for helping with getting the tree done.  Councilman Ron Cardwell suggested we keep up on good weather and patch the roads when able. He stated appreciation for the hard work everyone is doing. Mayor ProTem Melissa Ashford thanked the City Staff that was in attendance. She hopes that everyone feels better soon. She thanked SRB and JJ with Piedmont Public Works for everything they continue to do. She thinks our City Staff is great and she is looking forward to getting things done. 12. ADJOURNMENT ____ _ Mayor ProTem Melissa Ashford adjourned the meeting at 7:35PM. ____________________________________ _________________________________ Mayor ProTem Melissa Ashford City Secretary, Morgan Clark