City Council

Piedmont City Council NOTICE OF MINUTES Regular Meeting Minutes Monday, December 16th, 2024 -6:30 PM Piedmont City Hall – Council Chambers 314 Edmond Road NW Kurt Mayabb …………………………………………………..…. Mayor Ryan Aller…. …………….…….….…………………………. Ward One Ron Cardwell ………………….……………………………... Ward Two Rob Jones…………... ………………….……..……….……. Ward Three Jonathan Hisey ……………………………..... Mayor ProTem Ward Four Byron Schlomach…………………………………..…………..Ward Five Joshua Williams………………………………………….…City Manager Daniel McClure ………….…………………..……………. City Attorney Jennifer Smith ………….………………….…………………. City Clerk Morgan Clark…………………………………………..….. City Secretary 1. CALL TO ORDER___________________________________________________________________ Mayor Kurt Mayabb called the meeting to order at 6:30 PM. 2. ROLL CALL______________________________________________________________ City Clerk Jennifer Smith called roll. A quorum was present. Council Present: Mayor Kurt Mayabb, Mayor ProTem Jonathan Hisey, Councilman Ron Cardwell, Councilman Rob Jones, Councilman Ryan Aller, and Councilman Byron Schlomach Council Absent: NONE 3. INVOCATION & PLEDGE OF ALLEGIANCE_____________________________________ Mayor Kurt Mayabb led the pledge of allegiance. Mayor Kurt Mayabb led the invocation. 4. CONSENT AGENDA_____________________________________________________________ All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion. There will not be separate discussions of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Approval of the Regular Meeting Minutes of November 25th, 2024 B. Approval of Income Statement C. Approval of Check Approval Register D. Approval of Encumbrance Report E. Approval of Axon body camera contract  F. Approval of 17’ Right-of-Way easements for 2 lots Councilman Ron Cardwell made a motion to approve Items A-F. Motion was seconded by Councilman Byron Schlomach. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Rob Jones, and Councilman Ryan Aller NAY: NONE 5. ITEMS REMOVED FROM CONSENT AGENDA________________________________ NONE 6. CITIZENS COMMENTS__________________________________________________________ Residents may address City Council regarding an item that are listed and not listed on the agenda. Residents must provide their name and address. City Council requests that comments be limited to five (5) minutes unless the Presiding Officer grants additional time. NONE Mayor Kurt Mayabb moved to the PMA meeting without objection at 6:32PM. Mayor Kurt Mayabb reconvened to the City Council meeting at 6:55PM. 7. SCHEDULED BUSINESS____________________________________________________________ A. DISCUSSION, CONSIDERATION, AND POSSIBLE ACTION WITH RESPECT TO A RESOLUTION 12-16-24B OF THE CITY COUNCIL OF THE CITY OF PIEDMONT, OKLAHOMA (THE “CITY”) APPROVING ACTION TAKEN BY THE PIEDMONT MUNICIPAL AUTHORITY (THE “AUTHORITY”) AUTHORIZING ISSUANCE, SALE AND DELIVERY OF A PROMISSORY NOTE OF THE AUTHORITY TO THE OKLAHOMA WATER RESOURCES BOARD; RATIFYING AND CONFIRMING LEASE(S) PERTAINING TO THE LEASING OF THE UTILITY SYSTEMS OF THE CITY TO THE AUTHORITY AND/OR AUTHORIZING THE EXECUTION OF AN AMENDED LEASE(S) BETWEEN THE CITY AND THE AUTHORITY PERTAINING TO SAID UTILITY SYSTEMS; APPROVING AND AUTHORIZING EXECUTION OF A SALES TAX AGREEMENT; AND CONTAINING OTHER PROVISIONS RELATED THERETO. Councilman Byron Schlomach made a motion to approve Item 7A. Mayor ProTem Jonathan Hisey seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Rob Jones, and Councilman Ryan Aller NAY: NONE B. Discussion, consideration, and possible action on a Planned Unit Development (PUD) Design Statement for Autumn Chase Phase III and IV. Community Development Director, Julie Steele, gave a staff report to City Council. Staff recommendation is approval. Mayor Kurt Mayabb took a 2-minute recess at 7:01PM. Mayor Kurt Mayabb resumed the City Council meeting at 7:06PM. Mayor Kurt Mayabb made a motion to table this item until January 13th. Councilman Rob Jones seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Rob Jones, and Councilman Ryan Aller NAY: NONE C. Discussion, consideration, and possible action on the warrant study at the intersection of Mustang Road and Edmond Road. Mayor Kurt Mayabb made a motion to instruct city staff to look at signing improvements for this intersection. Councilman Byron Schlomach seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Rob Jones, and Councilman Ryan Aller NAY: NONE D. Discussion, consideration, and possible action on Ordinance 2024-019 amending the Employee Retirement System. Mayor Kurt Mayabb made a motion to approve Item 7D. Councilman Byron Schlomach seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Rob Jones, and Councilman Ryan Aller NAY: NONE 8. NEW BUSINESS_______________________________________________________________ Any matter not known or which could not have been reasonably foreseen prior to the time of posting the agenda in accordance with Title 25, Sec. 311.9 Oklahoma Statues.  NONE 9. PIEDMONT MUNICIPAL AUTHORITY _________________ Majority of a Quorum required for approval. \ Mayor Kurt Mayabb moved into PMA meeting at 6:32PM Mayor Kurt Mayabb reconvened back to City Council meeting at 6:55PM 10. CITY MANAGER’S REPORT____________________________________________________ City Manager Josh Williams gave a monthly report to the City Council. 11. ADJOURNMENT ______ Mayor Kurt Mayabb adjourned the meeting at 7:20 PM. ____________________________________ _________________________________ Mayor, Kurt Mayabb City Secretary, Morgan Clark  Piedmont Municipal Authority MEETING MINUTES Regular Meeting Minutes Monday, December 16th, 2024 -6:30 PM Piedmont City Hall – Council Chambers 314 Edmond Road NW Kurt Mayabb…. …………………………………………..…Chairman Ryan Aller …………….…….….………………………….Trustee Ron Cardwell ………………….…………………………….... Trustee Rob Jones……..… ………………….……………………...…. Trustee Jonathan Hisey ………………………...…………………...…. Trustee Byron Schlomach…………………………………………….…Trustee Daniel McClure………….………………………….…. PMA Attorney Jennifer Smith ………….………………….………....…….PMA Clerk Josh Williams………………..………………………….PMA Manager Morgan Clark……………...…………………………...PMA Secretary Present: Chairman Kurt Mayabb, Trustee Jonathan Hisey, Trustee Byron Schlomach, Trustee Ryan Aller, Trustee Rob Jones, and Trustee Ron Cardwell Absent: NONE 1. CALL TO ORDER Chairman Kurt Mayabb called the meeting to order at 6:32 PM. 2. ROLL CALL Without objection, Chairman Kurt Mayabb used the roll call from City Council meeting. 3. CONSENT AGENDA A. Approval of Regular Meeting Minutes from November 25th, 2024 B. Approval of Income Statement C. Approval of Check Approval Register D. Approval of the ARPA Subrecipient Agreement Trustee Ron Cardwell made a motion to approve items A-D on the consent agenda. Trustee Byron Schlomach seconded this motion. VOTE WAS: AYE: Trustee Jonathan Hisey, Trustee Ron Cardwell, Trustee Rob Jones, Trustee Ryan Aller, and Trustee Byron Schlomach NAY: None 4. ITEMS REMOVED FROM CONSENT AGENDA____________________________________ NONE 5. CITIZENS COMMENTS ON AGENDA AND NON-AGENDA ITEMS___________________ Residents must provide their name and address. Council requests that comments be limited to five (5) minutes. NONE 6. SCHEDULED BUSINESS________________________________________________________ A. DISCUSSION, CONSIDERATION, AND POSSIBLE ACTION WITH RESPECT TO A RESOLUTION NO. 12-16-24A OF THE PIEDMONT MUNICIPAL AUTHORITY (THE “BORROWER”) AUTHORIZING A LOAN FROM THE OKLAHOMA WATER RESOURCES BOARD IN THE TOTAL AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED $22,650,000.00; APPROVING THE ISSUANCE OF A PROMISSORY NOTE IN THE TOTAL AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED $22,650,000.00, SECURED BY A PLEDGE OF REVENUES AND AUTHORIZING ITS EXECUTION; DESIGNATING A LOCAL TRUSTEE; APPROVING AND AUTHORIZING THE EXECUTION OF A TRUST AGREEMENT; APPROVING AND AUTHORIZING THE EXECUTION OF A LOAN AGREEMENT; APPROVING AND AUTHORIZING THE EXECUTION OF A SECURITY AGREEMENT; APPROVING AND AUTHORIZING EXECUTION OF A SALES TAX AGREEMENT; RATIFYING AND CONFIRMING LEASE(S) PERTAINING TO THE LEASING OF THE CITY’S UTILITY SYSTEMS TO THE BORROWER AND/OR AUTHORIZING THE EXECUTION OF AN AMENDED LEASE(S) BETWEEN THE CITY AND THE BORROWER PERTAINING TO SAID UTILITY SYSTEMS; APPROVING AND AUTHORIZING A NOTE PURCHASE AGREEMENT; APPROVING VARIOUS COVENANTS; APPROVING AND AUTHORIZING PAYMENT OF FEES AND EXPENSES; APPROVING AND AUTHORIZING APPLICATION TO THE OKLAHOMA WATER RESOURCES BOARD; APPROVING AND AUTHORIZING PROFESSIONAL SERVICES AGREEMENTS; AND CONTAINING OTHER PROVISIONS RELATING THERETO. Trustee Jonathan Hisey made a motion to approve Resolution No. 12-16-24A. Trustee Byron Schlomach seconded this motion. VOTE WAS: AYE: Trustee Jonathan Hisey, Trustee Ron Cardwell, Trustee Rob Jones, Trustee Ryan Aller, and Trustee Byron Schlomach NAY: None B. Discussion, consideration, and possible action on Ordinance 2024-019 amending the Employee Retirement System Trustee Jonathan Hisey made a motion to approve Item 6B. Trustee Rob Jones seconded this motion. VOTE WAS: AYE: Trustee Jonathan Hisey, Trustee Ron Cardwell, Trustee Rob Jones, Trustee Ryan Aller, and Trustee Byron Schlomach NAY: None Chairman Kurt Mayabb made a motion to move into executive session. Trustee Jonathan Hisey seconded this motion. VOTE WAS: AYE: Trustee Jonathan Hisey, Trustee Ron Cardwell, Trustee Rob Jones, Trustee Ryan Aller, and Trustee Byron Schlomach NAY: None C. Executive session pursuant to Title 25 Section 307B4, for confidential communications between the public body and its attorney concerning a pending investigation, claim, or action concerning the Gordon’s Hollow water connection, if with the advice of its attorney, the governing body determines that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Chairman Kurt Mayabb left executive session at 6:54PM. D. Discussion, consideration, and possible action concerning approving the Consent Order proposed by ODEQ concerning Gordon’s Hollow Water Connection. Trustee Ron Cardwell moved to accept the consent order from DEQ on consent case order #24-262. Trustee Byron Schlomach seconded this motion. VOTE WAS: AYE: Trustee Jonathan Hisey, Trustee Ron Cardwell, Trustee Rob Jones, Trustee Ryan Aller, and Trustee Byron Schlomach NAY: None 7. NEW BUSINESS___________________________________________________________________ NONE  8. RECONVENE TO CITY COUNCIL MEETING_______________________________________ Reconvened to City Council at 6:55PM. _________________________________ ____________________________________ Mayor, Kurt Mayabb City Secretary, Morgan Clark