City Council

Piedmont City Council NOTICE OF MINUTES Regular Meeting Minutes Monday, January 27th, 2025 -6:30 PM Piedmont City Hall – Council Chambers 314 Edmond Road NW Kurt Mayabb …………………………………………………..…. Mayor Ryan Aller…. …………….…….….…………………………. Ward One Ron Cardwell ………………….……………………………... Ward Two Rob Jones…………... ………………….……..……….……. Ward Three Jonathan Hisey ……………………………..... Mayor ProTem Ward Four Byron Schlomach…………………………………..…………..Ward Five Joshua Williams………………………………………….…City Manager Daniel McClure ………….…………………..……………. City Attorney Jennifer Smith ………….………………….…………………. City Clerk Morgan Clark…………………………………………..….. City Secretary 1. CALL TO ORDER___________________________________________________________________ Mayor Kurt Mayabb called the meeting to order at 6:31 PM. 2. ROLL CALL______________________________________________________________ City Clerk Jennifer Smith called roll. A quorum was present. Council Present: Mayor Kurt Mayabb, Mayor ProTem Jonathan Hisey, Councilman Ron Cardwell, Councilman Rob Jones, Councilman Ryan Aller, and Councilman Byron Schlomach Council Absent: NONE 3. INVOCATION & PLEDGE OF ALLEGIANCE_____________________________________ Mayor Kurt Mayabb led the pledge of allegiance. Mayor Kurt Mayabb led the invocation. 4. CONSENT AGENDA_____________________________________________________________ All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion. There will not be separate discussions of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Approval of the Regular Meeting Minutes of December 16th, 2024 B. Approval of the Special Meeting Minutes of January 13th, 2025 C. Approval of Income Statement D. Approval of Check Approval Register E. Approval of Encumbrance Report  F. Approval of Community Development Surplus G. Approval of SRB On Call Contract for 2025 H. Approval of Resolution 01-27-25A Election Resolution I. Approval of Resolution 01-27-25B for the RAISE Grant Mayor ProTem Jonathan Hisey made a motion to approve Items A, B, E, F, and H. Motion was seconded by Councilman Ryan Aller. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Rob Jones, and Councilman Ryan Aller NAY: NONE 5. ITEMS REMOVED FROM CONSENT AGENDA________________________________ Item C: Councilman Byron Schlomach pulled Item C. He had questions regarding the fund transfers and when they occur. Mr. Williams answered his questions. He asked the Police Chief about a budgeted item for police car. The Police Chief answered the question. Councilman Byron Schlomach made a motion to approve Item C. Councilman Ron Cardwell seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Rob Jones, and Councilman Ryan Aller NAY: NONE Item D: Councilman Byron Schlomach pulled Item D. Councilman Schlomach asked the Police Chief about an item regarding rekeying the doors. Chief Clark answered this question. Councilman Schlomach asked about an item regarding a dispatch desk and the cost. Chief Clark answered the question regarding this item. Councilman Schlomach asked a question about a tow charge for the Police Department. Chief Clark answered the question regarding this item. Councilman Schlomach asked a question regarding the cost of transporting millings. Public Works Director, Joshua Johnston answered this question regarding this item. Councilman Byron Schlomach made a motion to approve Item D. Mayor ProTem Jonathan Hisey seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Rob Jones, and Councilman Ryan Aller NAY: NONE Item G: Councilman Rob Jones pulled Item G. Council Jones asked a question about the rate schedule including travel time from SRB. Craig Wallace from SRB answered the question regarding this item. Mayor ProTem Jonathan Hisey made a motion to approve Item G. Councilman Byron Schlomach seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Rob Jones, and Councilman Ryan Aller NAY: NONE Item I: Councilman Byron Schlomach pulled Item I. The number needed to add to the grant application is $19 million. Councilman Byron Schlomach made a motion that City of Piedmont Resolution 01-27-25B be amended at the fourth Whereas where the placeholder total cost is to say $19 million dollars and that we approve the resolution. Councilman Ron Cardwell seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Rob Jones, and Councilman Ryan Aller NAY: NONE 6. CITIZENS COMMENTS__________________________________________________________ Residents may address City Council regarding an item that are listed and not listed on the agenda. Residents must provide their name and address. City Council requests that comments be limited to five (5) minutes unless the Presiding Officer grants additional time. Willis Castor made a complaint about people parking in their yards. 7. SCHEDULED BUSINESS____________________________________________________________ Mayor ProTem Jonathan Hisey made a motion to open public hearing. Councilman Ron Cardwell seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Rob Jones, and Councilman Ryan Aller NAY: NONE Danelle Delp spoke on behalf of Town Central residents and Town Central HOA. She listed out several items that were listed in the PUD Master Plan presented by the developer that the community had concerns over. Mayor ProTem Jonathan Hisey made a motion to close public hearing. Councilman Rob Jones seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Rob Jones, and Councilman Ryan Aller NAY: NONE A. Discussion, consideration, and possible action on a Planned Unit Development (PUD) Design Statement for Autumn Chase Phase III and IV. (Community Development) Ron Cardwell excused himself and left the chambers and the meeting at 6:58PM. David Box represented the applicant and presented the PUD Design statement to City Council. City Council and Mr. Box conversed on terms for the PUD. Community Development Director, Julie Steele, gave a staff report. Staff recommends approval contingent upon updating the PUD to meet requirements of the ordinance. City Attorney read out the terms to be amended. Section 7.1-adding an access road across from Blugil Drive. Section 9.2 it will read that the sidewalk designs shall be in accordance to the Piedmont design standards and located in accordance with the code. Section 10 will state that the development sequence shall require the completion of the clubhouse prior to beginning on Phase IV. We will add a definition section to the end which will state that the lot coverage ratio will be determined including outbuildings, patios, pools, house and excluding driveways and making the lot coverage total of 45% and recommending the letter from the engineer. Mayor Kurt Mayabb made that a motion as amended. Councilman Ryan Aller seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, and Councilman Ryan Aller NAY: Councilman Rob Jones Councilman Ron Cardwell reentered the chambers and the meeting after the discussion and vote on item 7A. Mayor Kurt Mayabb opened and closed the public hearing without objection. B. Discussion, consideration, and possible action on an application for a Final Plat Map for Richland Farms to include eighty (80) acres with thirteen (13) residential lots on the West side of Richland Road NW, South of Edmond Rd NW for the following described property: A tract of land being a part of the South half of the Northeast Quarter (S/2 NE/4) of Section Thirty-five (35), Township Fourteen (14) North, Range Six (6) West of the Indian Meridian, Piedmont, Canadian County, Oklahoma. (Community Development) Community Development Director, Julie Steele, gave a staff report to City Council. Staff recommendation is approval. Mayor ProTem Jonathan Hisey made a motion to approve the Final Plat Map for Richland Farms. Councilman Ron Cardwell seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Rob Jones, and Councilman Ryan Aller NAY: NONE Councilman Ron Cardwell made a motion to accept the dedication of the offsite waterline. Mayor ProTem Jonathan Hisey seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Rob Jones, and Councilman Ryan Aller NAY: NONE C. Discussion, consideration, and possible action on purchase of seven (7) 2025 Chevrolet Tahoe Police Vehicles using a lease-purchase agreement with F&M Bank, or other police vehicle vendor for an amount not to exceed $530,000.00 (Police Department) Councilman Byron Schlomach made a motion to approve authorizing the Police Chief to obtain a contract for a lease purchase of 7 police cars not to exceed $525,000 subject to approval by the Council at the February Council Meeting. Councilman Ron Cardwell seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Rob Jones, and Councilman Ryan Aller NAY: NONE D. Discussion, consideration, and possible action on appointing one or more person(s) to the Library Board. Mayor Kurt Mayabb made a motion to appoint Rebecca Anderson to the Library Board. Councilman Byron Schlomach seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Rob Jones, and Councilman Ryan Aller NAY: NONE E. Update from City Manager on signage for the intersection of 178th and Mustang Road. City Manager Josh Williams gave the City Council an update on the signage. New and bigger signage was installed to alert driver that “cross traffic does not stop”. Councilman Ron Cardwell made a motion to move into executive session at 7:41PM. Mayor ProTem Jonathan Hisey seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Rob Jones, and Councilman Ryan Aller NAY: NONE F. Confidential communications between the City Council and its attorney concerning Canadian County case No. CJ-2022-384 & 385 and CJ-2021-447 if the public body, with the advice of its attorney, determines that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Mayor Kurt Mayabb exited executive session without objection at 8:14PM. NO ACTION WAS TAKEN. 8. NEW BUSINESS_______________________________________________________________ Any matter not known or which could not have been reasonably foreseen prior to the time of posting the agenda in accordance with Title 25, Sec. 311.9 Oklahoma Statues. NONE 9. PIEDMONT MUNICIPAL AUTHORITY _________________ Majority of a Quorum required for approval. \ Mayor Kurt Mayabb moved into PMA meeting at 8:37PM Mayor Kurt Mayabb reconvened back to City Council meeting at 8:48PM 10. CITY MANAGER’S REPORT____________________________________________________ City Manager Josh Williams gave a monthly report to the City Council. 11. ADJOURNMENT ______ Mayor Kurt Mayabb adjourned the meeting at 8:51 PM. ____________________________________ _________________________________ Mayor, Kurt Mayabb City Secretary, Morgan Clark  Piedmont Municipal Authority MEETING MINUTES Regular Meeting Minutes Monday, January 27th, 2025 -6:30 PM Piedmont City Hall – Council Chambers 314 Edmond Road NW Kurt Mayabb…. …………………………………………..…Chairman Ryan Aller …………….…….….………………………….Trustee Ron Cardwell ………………….…………………………….... Trustee Rob Jones……..… ………………….……………………...…. Trustee Jonathan Hisey ………………………...…………………...…. Trustee Byron Schlomach…………………………………………….…Trustee Daniel McClure………….………………………….…. PMA Attorney Jennifer Smith ………….………………….………....…….PMA Clerk Josh Williams………………..………………………….PMA Manager Morgan Clark……………...…………………………...PMA Secretary Present: Chairman Kurt Mayabb, Trustee Jonathan Hisey, Trustee Byron Schlomach, Trustee Ryan Aller, Trustee Rob Jones, and Trustee Ron Cardwell Absent: NONE 1. CALL TO ORDER Chairman Kurt Mayabb called the meeting to order at 8:37PM. 2. ROLL CALL Without objection, Chairman Kurt Mayabb used the roll call from City Council meeting. 3. CONSENT AGENDA A. Approval of Regular Meeting Minutes from December 16th, 2024 B. Approval of Income Statement C. Approval of Check Approval Register D. Approval of 01-27-25A Election Resolution Trustee Byron Schlomach made a motion to approve items A-D on the consent agenda. Trustee Ron Cardwell seconded this motion. VOTE WAS: AYE: Trustee Jonathan Hisey, Trustee Ron Cardwell, Trustee Rob Jones, Trustee Ryan Aller, and Trustee Byron Schlomach NAY: None 4. ITEMS REMOVED FROM CONSENT AGENDA____________________________________ NONE 5. CITIZENS COMMENTS ON AGENDA AND NON-AGENDA ITEMS___________________ Residents must provide their name and address. Council requests that comments be limited to five (5) minutes. NONE 6. SCHEDULED BUSINESS________________________________________________________ A. Discussion, consideration, and possible action on the water and sewer impact fees. Adon Chapa with Central Oklahoma Home Builder Association represented members of that group and asked about the timeline of the impact fees. City Manager, Josh Williams requested additional time from the City Council. Mayor Kurt Mayabb made a motion to bring this item back to the March City Council Meeting. Trustee Byron Schlomach seconded this motion. VOTE WAS: AYE: Trustee Jonathan Hisey, Trustee Ron Cardwell, Trustee Rob Jones, Trustee Ryan Aller, and Trustee Byron Schlomach NAY: None B. Executive session pursuant to Title 25 Section 307B4, for confidential communications between the public body and its attorney concerning a pending investigation, claim, or action concerning the Gordon’s Hollow water connection, if with the advice of its attorney, the governing body determines that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. No action was taken. C. Update on the OWRB Loan Application City Manager gave update on the loan application approved by OWRB and next steps. 7. NEW BUSINESS___________________________________________________________________ NONE 8. RECONVENE TO CITY COUNCIL MEETING_______________________________________ Reconvened to City Council at 8:48PM. ________________________________ ____________________________________ Mayor, Kurt Mayabb City Secretary, Morgan Clark