Parks & Recreation Board

CITY OF PIEDMONT – PARK & RECREATION BOARD George Fina Municipal Building 314 Edmond Road NW Wednesday, February 20, 2019 6:30 p.m. MEMBERS PRESENT: Chairman Dr. Paul Francel, Louann Trammel, and Rebecca Anderson MEMBERS ABSENT: Cory Cranfill & Abbie Hamblin STAFF PRESENT: City Secretary Valorie Cumming 1) CALL TO ORDER – Chairman Dr. Paul Francel called the Parks and Recreation meeting to order at 6:40pm 2) ROLL CALL – City Secretary Valorie Cumming called roll and a quorum was present. 3) CONSENT AGENDA – All items on the consent agenda are non-controversial and may be approved by one motion. a) Approval of Minutes for the Park and Recreation meeting on October 17, 2018. Louann Trammel made a motion to approve the consent agenda. Motion was seconded by Dr. Paul Francel. The Vote was: AYE: Chairman Dr. Paul Francel, Louann Trammel, and Rebecca Anderson NAY: None 4) CONSIDERATION OF ITEMS REMOVED FROM THE CONSENT AGENDA – None 5) PUBLIC HEARING – Topics to include those items not listed in the agenda. None 6) BUSINESS ITEMS – b) Discussion and possible action on spring picket sales. Rebecca Anderson addressed the board -people are asking us to reopen Chairman Dr. Paul Francel addressed the board -let’s go ahead and kick off the sales -talked to City Manager Jason Orr and he will designate someone to collect the forms and money c) Discussion on City’s plan for a park and recreation employee. Chairman Dr. Paul Francel addressed the board -spoke with City Manager Jason Orr and will start looking now -keep park in order is primary responsibility and secondary is to help out with public works -Police Chief Scott Singer is working on getting security up and running Louann Trammel addressed the board -is this a part-time position Rebecca Anderson addressed the board -are bathrooms actually going to happen d) Discussion and possible action on events. 1. Sandra Schwinn Speaking Engagement- March 23 2. Easter Egg Hunt- April 19 Rebecca Anderson addressed the board -Sandra Schwinn is the monarch representative from state -speak on conservation -Mayor’s Monarch City -have to give a presentation -1,500 people have seen event on Facebook -event will be at Old Store and at no charge -we need bathrooms open and working for Easter event -will have a few special gold coins Chairman Dr. Paul Francel addressed the board -can we have more of a forum at the event -need to promote Easter event -we always have a good turnout Louann Trammel addressed the board -Easter event will start at 5pm and end at 9pm on Friday -event will be at the park -have food trucks, bounce house, petting zoo, face painters, Chester, movie and egg hunts -Hop movie will play on a truck -once movie end, we will have glow in the dark for intermediate/middle -2 and under on west side of park against the fence near inflatables -kids corral inside of park will be for 3-6-year old -big play ground area will be for 7-10-year old -Bridge church will stuff and hide eggs as well as serve popcorn -we need to put up a banner and hang flyers at local events e) Discussion and possible action on senior leisure area. Chairman Dr. Paul Francel addressed the board -Daren Scott is working on drawing hopefully will have next week -received stencils for hopscotch, pickleball, foursquare etc. -Cory Cranfill said he would paint them on -people are excited about shuffle board and bocce ball  a) Presentation, discussion and possible action on Eagle Scout gaga ball project. Ethan Olson addressed the board -one component of the leisure area is the gaga pit -will do it for Eagle Scout Project -I have to be in charge of volunteers putting it together -have small fundraisers to raise money -any money raised above and beyond will go to park -wants to raise around $300 or more -sale goods such as lemonade, beef sticks, funnel cakes, soda, water and Dutch oven cobbler etc. -cost around $1,051-$1300 -sporty activity for young children to stay active -rules of the game are simple don’t let the ball hit you, you can’t step out, no feet can be used only use hands to swat -it is built like a hexagonal shop -approximately 10x10 with walls 2x12x10 boards 3 feet off ground and 5-foot posts to keep in place -different types of flooring can be used sand, wood, mulch, grass etc. -need to weather proof such as sealant or special types of paint to also give color -project completed by June 1st -would like to extend to community, create flyers, and post on Facebook -project has to be approved by Eagle Board -send minutes to us to take with me to the meeting in mid-March Rebecca Anderson addressed the board -grass and dirt are not a good idea for flooring -we could use sand or wood chips -sand could double as a box for kids to play in and easy to refill -love to help you promote your project -for finish like natural wood and paint posts maybe primary color -you will sale out if you do fundraise event at Easter Egg Hunt -finances for park are at F&M bank -Abbie Hamblin is really good at creating flyers -send me information you would like to post on Facebook -Library would like to give away books and have a paint and pallet for fundraiser this summer -Chairman Dr. Paul Francel addressed the board -wood chips might hamper ball -you can’t hit people anywhere with the ball except the legs -seen lots of other Eagle Scout projects and aren’t nearly as good as this -be confident in yourself and believe we can get community involved -would like to recognize him somehow maybe with a plaque on the court -put near athletic fitness circle and volleyball court -need a rules sign -we need an equipment and supply list to purchase Louann Trammel addressed the board -expand good to sale including water and canned drinks -like the look of natural wood -sale goods at the Easter Egg Hunt on April 19th Louann Trammel made a motion to approve item a with sand flooring. Motion was seconded by Dr. Paul Francel. The Vote was: AYE: Chairman Dr. Paul Francel, Louann Trammel, and Rebecca Anderson NAY: None 7) NEW BUSINESS – a) “New business,” as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. (25 O.S. 311a(9)) None 8) BOARD MEMBER’S COMMENTS – Rebecca Anderson addressed the board -look at the areas next to splash pad that fill with water -horse tails -look at the monarch garden due to flooding -raised bed with boarder 9) ADJOURN – Chairman Dr. Paul Francel made a motion to adjourn the Park and Recreation Board meeting at 7:49pm. Motion was seconded by Rebecca Anderson. The Vote was: AYE: Chairman Dr. Paul Francel, Louann Trammel, and Rebecca Anderson NAY: None ___________________________ ____________________________ Chairman, Dr. Paul Francel Secretary, Valorie Cumming