Parks & Recreation Board

CITY OF PIEDMONT – PARK & RECREATION BOARD George Fina Municipal Building 314 Edmond Road NW Wednesday, June 19, 2019 6:30 p.m. MEMBERS PRESENT: Chairman Dr. Paul Francel, Abbie Hamblin, & Shelly Williamson, Charo Guillory. MEMBERS ABSENT: Rebecca Anderson STAFF PRESENT: City Secretary Valorie Cumming & Adam Vossen 1) CALL TO ORDER – Chairman Dr. Paul Francel called the Parks and Recreation meeting to order at 6:43pm 2) ROLL CALL – City Secretary Valorie Cumming called roll and a quorum was present. 3) CONSENT AGENDA – All items on the consent agenda are non-controversial and may be approved by one motion. a) Approval of Minutes for the Park and Recreation meeting on May 1, 2019. Abbie Hamblin made a motion to approve the consent agenda. Motion was seconded by Charo Guillory. The Vote was: AYE: Chairman Dr. Paul Francel, Abbie Hamblin, & Shelly Williamson, Charo Guillory. NAY: None 4) CONSIDERATION OF ITEMS REMOVED FROM THE CONSENT AGENDA – None 5) PUBLIC HEARING – Topics to include those items not listed in the agenda. None 6) BUSINESS ITEMS – a) Discussion, consideration and possible action on adding pathways at the park. Chairman Dr. Paul Francel addressed the board -plan on adding pathways with new additions to the park -will decide later where they need to be based on location of equipment Adam Vossen addressed the board -recommend waiting until done with the park due to changes Abbie Hamblin addressed the board -we could do a fundraiser for a brick pathway  -maybe a combo of brick, concrete or gravel b) Discussion, consideration and possible action on future fundraising/sponsorship opportunities. Charo Guillory addressed the board -businesses in Piedmont could pay to put banners in park -limited in size and have a certain time frame supply and demand -talk to Marshall about warranty for the banners -people come from all over and will see the businesses info -will need to measure space and see how many we can fit -National Honors Society needs hours so we can get volunteers if needed to cover booth -we could have a Freedom Fest booth and have a raffle -Zoo has animal statues that kids like to take pictures with -how close are we to statue funding -have we looked for grants -have we asked any tribes to help fund Chairman Dr. Paul Francel addressed the board -we could have a bulletin board or later on a kiosk where businesses can advertise -we have a lot of walls so could put up several banners -like the size of the banners at the elementary school -contact Mr. Jones to get information -Marvin provides maintenance for the park and has been terrific -is City allowed to host Bingo -library did it in the past -bricks were $100 pickets were $75 (maybe drop to $50) -we have a person already wanting to do a tree planting and memorial bench -hired someone to create statue and need between $80,000-$90,000 to make it happen -we need to make phone calls, write letters, and send out flyers -would like to have shirts made with our logo Abbie Hamblin addressed the board -we need to look at other parks to see how they do it before we do -haven’t seen banners at parks just sporting events and schools -want to know cost, maintenance, size -it would be nice to have benches near sports area -created a logo we can use for Parks and Recreation -create a t-shirt -create a tablecloth for events Adam Vossen addressed the board -what happens when someone tears up the banners -will measure space for signs -Marvin takes care of the park and if he has any free time he works in Public Works -Yukon designs memorial benches for example -will check on Bingo -maintenance is a little harder at the Girl Scout Park due to transportation of equipment -if you send me logo I can get shirts made for Marvin Shelly Williamson addressed the board  -will call school to check on banner information -business only pays money and gives design schools does the rest -are we in charge of trails as a board -who is in charge of the Girl Scout Park c) Discussion, consideration and possible action on senior leisure area. Chairman Dr. Paul Francel addressed the board -Library received a health literacy grant and will give around $4,500 for building of the senior leisure area -need to add 8 feet onto basketball court for pickle ball -maybe have David Math take a look at it -we could add a wild flower garden at the Girl Scout Park Adam Vossen addressed the board -we have to get price quotes for enlarging court -why not create a mini court on what we already have Charo Guillory addressed the board -we have over stimulated kids, older kids, or those with disabilities -build pick ball court at Girl Scout Park to help -will look at benches near the court Shelly Williamson addressed the board -Girl Scout Park has been tossed to the side and we need to make sure safe and inviting -need to way pros and cons of adding on concrete d) Discussion, consideration and possible action on drainage problems at the park. Adam Vossen addressed the board -whenever it rains certain areas of the park become a swamp -water needs to flow south and want to skid ground -reaching out to Phil to see if we can get it done -need to get dirt to build up the garden Abbie Hamblin addressed the board -we get dirt on the splash pad and it would be great if we could regrade the area Charo Guillory addressed the board -similar issue at the old park and City has an engineer looking on that -older homes created with no drainage and not graded above park Chairman Dr. Paul Francel made a motion to collect bids from contractors to repair drainage in the two parks. Motion was seconded by Shelly Williamson. The Vote was: AYE: Chairman Dr. Paul Francel, Abbie Hamblin, & Shelly Williamson, Charo Guillory. NAY: None  e) Discussion, consideration and possible action on creation of wildflower area. Shelly Williamson addressed the board -area in park collects water and would like it to become wildflower garden -they sell seeds by square feet -Eden Brothers reseed themselves Adam Vossen addressed the board -flowers take over and not a lot of weeds come up and are drought resistant -might attract vermin and snakes Charo Guillory addressed the board -would like to put a wildflower garden at the Girl Scout Park Abbie Hamblin addressed the board -if we do a garden we need to put up a sign saying wildflower area nature sign with logo Chairman Dr. Paul Francel made a motion to purchase wild flower seeds at a maximum price of $500 for wild flower gardens at the parks. Motion was seconded by Abbie Hamblin. The Vote was: AYE: Chairman Dr. Paul Francel, Abbie Hamblin, & Shelly Williamson, Charo Guillory. NAY: None f) Discussion, consideration and possible action on future events. Chairman Dr. Paul Francel addressed the board -what events do we want to be a part of -movies in the park -they borrow our equipment and host 3 shows a summer -can have a special meeting to discuss closer -would like to get a table cloth with our logo, signs for wildflower area, t-shirts for employee and board -need to purchase popcorn machine and store in storage facility Charo Guillory addressed the board -have a booth at 4th of July, Founders Day, Back to School Bash 7) NEW BUSINESS – a) “New business,” as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. (25 O.S. 311a(9)) None 8) BOARD MEMBER’S COMMENTS – None  9) ADJOURN – Shelly Williamson made a motion to adjourn the Park and Recreation Board meeting at 8:23pm. Motion was seconded by Abbie Hamblin. The Vote was: AYE: Chairman Dr. Paul Francel, Abbie Hamblin, & Shelly Williamson, Charo Guillory. NAY: None ___________________________ ____________________________ Chairman, Dr. Paul Francel Secretary, Valorie Cumming