Parks & Recreation Board

CITY OF PIEDMONT – PARK & RECREATION BOARD George Fina Municipal Building 314 Edmond Road NW Wednesday, October 16, 2019 6:30 p.m. MEMBERS PRESENT: Chairman Dr. Paul Francel, Abbie Hamblin, & Rebecca Anderson. MEMBERS ABSENT: Shelly Williamson & Charo Guillory. STAFF PRESENT: City Secretary Valorie Cumming. 1) CALL TO ORDER – Chairman Dr. Paul Francel called the Parks and Recreation meeting to order at 6:33pm. 2) ROLL CALL – City Secretary Valorie Cumming called roll and a quorum was present. 3) CONSENT AGENDA – All items on the consent agenda are non-controversial and may be approved by one motion. a) Approval of Minutes for the Park and Recreation meeting on August 21, 2019. Rebecca Anderson made a motion to approve the consent agenda. Motion was seconded by Abbie Hamblin. The Vote was: AYE: Chairman Dr. Paul Francel, Abbie Hamblin, & Rebecca Anderson. NAY: None 4) CONSIDERATION OF ITEMS REMOVED FROM THE CONSENT AGENDA – None 5) PUBLIC HEARING – Topics to include those items not listed in the agenda. None 6) BUSINESS ITEMS – a) Discussion, consideration and possible action on repair of the monarch butterfly garden. Rebecca Anderson addressed the board -got rid of grass and shoveled 35-wheel barrels of top soil -would like one more person to help so we can knock it out -need to get a 12-inch-tall edging and insect hotel -got more perennials and shrubs -TLC gave us some free stuff -splash pad still on and concerned it will freeze Chairman Dr. Paul Francel addressed the board -land not belonging to the City does not allow water run off -build up top soil  -can help next week -I believe the City thinks the splash pad is closed Abbie Hamblin addressed the board -large garden at Martin Nature Park to look at Shelly Williamson came into the meeting at 6:39pm. b) Discussion, consideration and possible action on the senior leisure area build out. Chairman Dr. Paul Francel addressed the board -David is starting to build the shuffle board courts -will be gone 2 weeks so it might be a bit before finished -have all equipment in the shed -everything is marked with steaks -bocce ball done now later phases are corn hole toss, horse shoes, pickleball court -in future will host events for these games -gaga ball can’t be played due to sand -recommend rubber lattice on top (green mats) -3x5 foot pieces and 40 of them should do -sand will creep up but have small openings for water and sand run offs -library is funding a large part due to a healthy living grant for seniors around $3,000-4,000 Rebecca Anderson addressed the board -where is the tether ball going -we can cut to fit the mats Abbie Hamblin addressed the board -should we advertise a teaching event c) Discussion, consideration and possible action on East Park (Girl Scout Park) complex. Rebecca Anderson addressed the board -would like to table this item until Charo Guillory can be here to speak on it d) Discussion, consideration and possible action on logo. Abbie Hamblin addressed the board -finished the logo and discussed 2 meetings ago will email the logo out Chairman Dr. Paul Francel addressed the board -talked about using the logo on items Rebecca Anderson addressed the board -we need to make a banner for events Shelly Williamson addressed the board -we also talked about getting shirts made e) Discussion, consideration and possible action on the new display board. Chairman Dr. Paul Francel addressed the board -hope to get put up soon -when you walk in it with be on the right-hand side -what do we want to put in it -can other people put items in it -maybe nonprofit events only -keys given to us and City Rebecca Anderson addressed the board -it will be placed near the pavilion -don’t feel companies should have advertisements in there -we can rotate who puts up the items and takes them down -double pane plexiglass Abbie Hamblin addressed the board -have City events in there -how much advance notice do we need and how long can items stay in there -how do people get the items to us f) Discussion, consideration and possible action to approve 2020 board meeting dates. Rebecca Anderson made a motion to approve item f. Motion was seconded by Shelly Williamson. The Vote was: AYE: Chairman Dr. Paul Francel, Shelly Williamson, Abbie Hamblin, & Rebecca Anderson. NAY: None 7) NEW BUSINESS – a) “New business,” as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. (25 O.S. 311a(9)) None 8) BOARD MEMBER’S COMMENTS – Chairman Dr. Paul Francel addressed the board -thanked Tyler Laflan for getting sand for the park 9) ADJOURN – Rebecca Anderson made a motion to adjourn the Park and Recreation Board meeting at 6:59pm. Motion was seconded by Chairman Paul Francel. The Vote was: AYE: Chairman Dr. Paul Francel, Shelly Williamson, Abbie Hamblin, & Rebecca Anderson. NAY: None ___________________________ ____________________________ Chairman, Dr. Paul Francel Secretary, Valorie Cumming