Planning & Zoning Commission

Meeting Minutes - Special Meeting of the Piedmont Planning Commission George Fina Municipal Building - 314 Edmond Road Northwest Monday, May 9, 2016 at 6:30 PM MEMBERS PRESENT: Commissioner Ron Cardwell, Commissioner Marva Oard and Commissioner Bryan Seale ABSENT: Chairman Richard Felton and Commissioner Kevin Hopkins STAFF PRESENT: Community Development Director John Moore, City Engineer Pat Garrett, Attorney Curtis Chandler and Secretary Valorie Cumming 1. CALL TO ORDER – Commissioner Ron Cardwell called the meeting to order at 6:30pm. 2. ROLL CALL – Secretary Valorie Cumming called roll. A quorum was present. 3. CONSENT AGENDA – All items on the consent agenda are non-controversial and may be approved by one motion for items. None 4. CONSIDERATION OF ITEMS REMOVED FROM CONSENT AGENDA None 5. HEARING OF CITIZENS - Topics to include those items not listed in the agenda. None 6. BUSINESS ITEM Commissioner Marva Oard made a motion to discuss item a. Motion was seconded by Commissioner Bryan Seal. a. DISCUSSION, CONSIDERATION AND POSSIBLE ACTION ON A FINAL PLAT FOR MORGAN MEADOW, A PROPERTY OWNED BY BASLER CUSTOM HOMES, LLC AND DESCRIBED AS FOLLOWS: A part of the Northeast Quarter (NE/4) of Section Twenty Three (23), Township Fourteen (14) North, Range Five (5) West of the Indian Meridian, Canadian County, Oklahoma, more particularly described as follows: Beginning at the NE corner of said Section; thence South 89°43’45” West along the North line of said NE/4 a distance of 259.77 feet; thence South 37°15’20” West a distance of 615.96 feet; thence North 89°43’45” East and parallel to the North line a distance of 634.16 feet to a point on the East line of said NE/4; thence North 00°10’36” West along the East line of said NE/4 a distance of 488.50 feet to the point of beginning. This property is generally located on the Southwest corner of the intersection of Apache Rd and Morgan Rd., more commonly known as 4740 Apache Rd NE, Piedmont, OK. 1 Community Development Director John Moore addressed the board -preliminary plat was approved under the condition that certain items be included in the final plat 1. new fire hydrant 2. flood study conducted and reviewed by City Engineer Pat Garrett Commissioner Marva Oard verified with Community Development Director John Moore that the asterisks are used on the submission sheet to show items that are being put on hold until the project has final approval. Jason Spencer with Crafton Tull addressed the board -drainage easement is shown on the map but not flood plain boundary -situated the drainage easements to completely encompass the flood plain Commissioner Marva Oard made a motion to close the discussion on item a. Motion was seconded by Commissioner Bryan Seal Commissioner Bryan Seal made a motion to approve item a. Motion was seconded by Commissioner Marva Oard. The Vote was: AYE: Commissioner Ron Cardwell, Commissioner Marva Oard and Commissioner Bryan Seale NAY: None 7. NEW BUSINESS - Unplanned Items None 8. ADMINISTRATION REPORT - (Oral) City Manager, Engineer, Community Development, and Attorney. None 9. COMMISSIONER’S COMMENTS – Oral Comments Commissioner Marva Oard apologized that the board was unable to make quorum last week and appreciated everyone’s efforts. Commissioner Ron Cardwell addressed the board. -apologized for being out of state at last week’s meeting -received a letter from the Mayor informing him that she would be choosing someone else to be on the board -this was not his choosing as he would like to stay on the board -concerned about staff and what they have been doing -the City needs to figure out a way to do things based on the regulations in place -need to figure out what recourse we can do if staff does not follow rules 10. ADJOURN – Commissioner Ron Cardwell adjourned the meeting at 6:38pm. 2 ______________________________ ____________________________ Chairman Richard Felton Secretary, Valorie Cumming 3