Planning & Zoning Commission

AGENDA SUMMARY- PLANNING COMMISSION MEETING Piedmont Civic Center 314 Edmond Road Northwest Monday, Monday January 6 2020 at 6:30 PM MEMBERS PRESENT: Chairman Richard Felton, Commissioner Bryan Seale, Commissioner Craig Eidson, and Commissioner Robin Hopkins. ABSENT: Commissioner Jeff Rycroft STAFF PRESENT: Community Development Director Kayla Cornett, City Secretary Arielle Garcia, and Attorney Michael Segler. 1. CALL TO ORDER- Chairman Richard Felton called the meeting to order at 6:30pm 2. ROLL CALL- City Secretary Arielle Garcia called roll and a quorum was present. Commissioner Jeff Rycroft enters at 6:32pm. 3. APPOINTMENTS- Appoint Richard Felton as Chair, Jeff Rycroft as Vice Chair, and Bryan Seale as Secretary for Planning Commission. 4. CONSENT AGENDA- All items on the consent agenda are non-controversial and may be approved by one motion for items. a. Approval of Minutes for the Planning Commission meeting held November 4, 2019. Commissioner Jeff Rycroft made a motion to approve the consent agenda. Motion was seconded by Commissioner Craig Eidson. The Vote was: AYE: Chairman Richard Felton, Commissioner Craig Eidson, Commissioner Jeff Rycroft, Commissioner Bryan Seale, and Commissioner Robin Hopkins. NAY: None 5. CONSIDERATION OF ITEMS REMOVED FROM CONSENT AGENDA None 6. HEARING OF CITIZENS- Topics to include those items not listed in the agenda. None 7. BUSINESS ITEMS  a. Discussion, consideration, and possible action on revised Piedmont Drainage Manual. Community Development Director Kayla Cornett addressed the board - The current manual that we go by was created many years ago - It has been reviewed by Jason Brinley and Garver - City manager Jason Orr would like for you to review then be sent to council Chairman Richard Felton addressed the board - We need to revise the manual - Would Garver make any alterations Commissioner Jeff Rycroft addressed the board - Garver should be here Engineer Jeff Chavez addressed the board - It is mainly to retain water from running off - It is a straight across the board procedure Commissioner Bryan Seale addressed the board - We want to prevent from it flooding b. Conduct a Public Hearing to consider a formal rezoning application, requested by Ronald Lodes, by requesting a rezoning from the established Agricultural (A-1) Zoning District to Residential Zoning District RE (Rural Residential District) at the following described property: (Also known as Tract 7 in Redland Hills): Lot Seven (7). Of Block One (1), in Redland Hills to Piedmont, Canadian County, Oklahoma according to the recorded plat thereof. Community Development Director Kayla Cornett addressed the board - They want to build on the property and reform it from A1 to RE - All surrounding property is agriculture - Correct, most properties has houses - Yes it will eventually be cleaned up Commissioner Bryan Seale addressed the board - Are the surrounding lots the same - Most of the properties have houses - Will this area need to be cleaned up Chairman Richard Felton made a motion to approve item B. Motion was seconded by Commissioner Bryan Seale. The Vote was: AYE: Chairman Richard Felton, Commissioner Craig Eidson, Commissioner Jeff Rycroft, Commissioner Bryan Seale, and Commissioner Robin Hopkins. NAY: None c. Discussion, consideration, and possible action on a formal rezoning application, requested by Ronald Lodes, by requesting a rezoning from the established Agricultural (A-1) Zoning District to Residential Zoning District RE (Rural Residential District) at the following described property: (Also known as Tract 7 in Redland Hills): See above for full legal description. Commissioner Bryan Seale made a motion to approve item C. Motion was seconded by Chairman Richard Felton. The Vote was: AYE: Chairman Richard Felton, Commissioner Craig Eidson, Commissioner Jeff Rycroft, Commissioner Bryan Seale, and Commissioner Robin Hopkins. NAY: None d. Discussion, consideration, and possible action on Final Plat of Autumn Chase Town Central Phase II. Community Development Director Kayla Cornett addressed the board - This is the final plot on Phase II -Garver approved the roads Commissioner Bryan Seale addressed the board - I wasn’t pleased with the asphalt but it was corrected. Commissioner Bryan Seale made a motion to approve item D. Motion was seconded by Commissioner Jeff Rycroft. The Vote was: AYE: Chairman Richard Felton, Commissioner Craig Eidson, Commissioner Jeff Rycroft, Commissioner Bryan Seale, and Commissioner Robin Hopkins. NAY: None e. Discussion, consideration, and possible action on revisions to the Lot Split Ordinance in the Subdivision Regulations. Chairman Richard Felton addressed the board - Is this the model we want to follow - This is a sub division divided into 3 - I would like a sample put together from Mustang into an ordnance - All comments can be sent to Community Development Director Kayla Cornett - We will table and get a plan for Attorney Michael Segler Attorney Michael Segler addressed the board - It is unusual to have properties on 3 acre and others 5 acre - More time would be necessary to adjustment any needed corrections for this ordnance Commissioner Robin Hopkins addressed the board - There are not many 3 acre properties - I would like this tabled to look into further Commissioner Jeff Rycroft made a motion to approve item E. Motion was seconded by Commissioner Bryan Seale. The Vote was: AYE: Chairman Richard Felton, Commissioner Craig Eidson, Commissioner Jeff Rycroft, Commissioner Bryan Seale, and Commissioner Robin Hopkins. NAY: None f. Discussion and possible action on Mother-In-Law Suites on properties. Chairman Richard Felton addressed the board - This comes as a request from the Chamber Members - There needs to be some requirements to building Mother-In-Law Suits - Most people convert barns into living headquarters, which are already detached from the house - We currently do not allow these Mother-In-Law Suites unless they are RE or D1 - We want to prevent people from building these living spaces to rent out to others - How will we regulate that - There can only be 1 address - Would it be a rare situation or something done often - Special Event Permit - Does it apply to all residential - Can you put together Special Event Permit/ Ordnance for this - Can permit be revoked Community Development Director Kayla Cornett addressed the board - For it to be a 2 family home it has to be RD1 - Most people want it to be detached from home Commissioner Robin Hopkins addressed the board - Where are these requested most  - Many HOA do not allow a Mother-in-Law Suites Commissioner Jeff Rycroft addressed the board - We currently do not allow these living headquarters - Is our goal to govern these living conditions Commissioner Bryan Seale addressed the board - Many residents in this city already have Mother-In-Law Suites and we are unaware of it - We need to regulate these living conditions and make correct - We would like to have some of these in our town - Making sure they are done right and correctly will take a lot of work Attorney Michael Segler addressed the board - They will need Special Event Permit to have a Mother-In-Law Suite - You can regulate with mortgage and inspectors - Permits will all be temporary and need renewed yearly - Most are in backyard with a small side walk connect - Special use is granted by the city - As long as they are in compliance they automatically get approved - Occupants has to be in 3rd degree relation Chairman Richard Felton made a motion to approve item B. Motion was seconded by Commissioner Bryan Seale. The Vote was: AYE: Chairman Richard Felton, Commissioner Craig Eidson, Commissioner Jeff Rycroft, Commissioner Bryan Seale, and Commissioner Robin Hopkins. NAY: None 8. NEW BUSINESS a. “New Business,” as used herein shall mean any matter not known about or which could not have been reasonable foreseen prior to the time of posting. (25 O.S. 311 a9) 9. ADMINISTRATION REPORT- (Oral) City Manager, Engineer, Community Development, and Attorney. None 10. COMMISSIONER’S COMMENTS- (Oral) None 11. ADJOURN- Commissioner Craig Eidson adjourned the meeting at 7:06pm. All regular meetings of the City Council of Piedmont for the 2019, calendar year, were set on December 15, 2018. This agenda was posted at the Piedmont Civic Center – Front door, as of November 29, 2019. The above Agenda was posted on the City of Piedmont Website as of November 29, 2019, at 5:00pm. Posted by the City Clerk ________________________