Planning & Zoning Commission

MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD THURSDAY, JULY 28, 2016, IN THE TOWN COUNCIL CHAMBERS. Chairman Jarchow called the Regular Meeting to order at 6:00 p.m. Roll call was as follows: ROLL CALL: Present Absent Present Absent John Jarchow X Timothy Williams X James Snitzer X Errol Heslop X Rob Ingels X Adam Staley X _____ Richard Smith X STAFF PRESENT: Cody Blake, Interim Zoning Administrator and Jill Akins, Assistant to the Town Clerk. ITEM NO. 3, CALL TO THE PUBLIC: There were no requests to address the Commission at this time. ITEM NO. 4, APPROVAL OF THE REGULAR MEETING MINUTES JULY 14, 2016: COMMISSIONER WILLIAMS MOVED TO APPROVE THE REGULAR MEETING MINUTES FROM JULY 14, 2016. COMMISSIONER HESLOP SECONDED THE MOTION AND IT CARRIED UNANIMOUSLY. ITEM NO. 5, STAFF REPORTS: Cody Blake said the joint meeting with Navajo County Planning and Zoning would be held in Holbrook on August 18, 2016 at 6:00 p.m. He said he emailed a link to the Commissioners with the Counties Comprehensive Plan and their Zoning Code. He said this is a regular Navajo County Planning and Zoning meeting that our Commission had been invited to attend. Mr. Blake said he pulled the site plan approval for the Taco Bell, and said Taco Bell is in the process of repainting the color to a grey color that the Commission approved. He said the plans specified a custom light grey. He said the metal roof on the site plan showed a red metal roof, and said they had installed a greyish metal roof. He said he would approach Taco Bell on the roof. Discussion ensued regarding the Taco Bell remodel site plan. Mr. Blake said Taco Bell has approximately one more week of work to do before they reopen. Commissioner Staley said the theme is acceptable, but he said the colors are different from what was proposed and approved by the Commission. Mr. Blake said legal action would not be able to be taken at this meeting since it is not on the agenda, but said the Commission could take a consensus of what they would like to do regarding the Taco Bell remodel. Chairman Jarchow said he does not have strong concerns about Taco Bell, but said his concern is the role of the Commission regarding design review after action had been taken. Mr. Blake said if there are any changes after the Commission approves the design review it should be brought back in front of the Commission. He said there had been some discrepancies on Taco Bell between what the Commission had approved and what the General Contractor had received. Chairman Jarchow said either Taco Bell corrects the colors, and said if they do not they would have to come back before the Commission for review and approval. Mr. Blake said a Certificate of Occupancy would be issued to Taco Bell before the next Planning and Zoning meeting, but said he could issue a temporary Certificate of Occupancy with the condition of returning to the Commission for approval of the 1 new paint and metal roof colors or change the paint and roof back to the approved colors. Mr. Blake said at the last Town Council meeting the issue of Forest Health and Fire Protection was discussed. He said the Council asked the Commission to look at the Forest Health and Fire Protection Code, and said they would like the Commission to review the code at the Planning and Zoning Commissions next meeting. Mr. Blake said Matthew Williams, Community Services Manager, would like to move the Town Christmas tree and the tree lighting event from Woodland Lake Park to the corner opposite the library. He said the Town owns the corner property. He said the tree would be more visible then the current location. Mr. Blake said this is information for the Commission, and he said there would not be direction needed by the Commission. He said decorating would continue at Woodland Lake Park and at this location. He said Burger King would be submitting next week for their building permit. Mr. Blake said he met with Chairman Jarchow, Vice Chairman Snitzer and Commissioner Ingels regarding property located on the corner of Penrod Lane and Nadine in Pinetop. He said the owner had erected a fence and has the intent to use the property for RV parking and storage. He said he had mailed a letter to the owner instructing a site plan review would be needed and to notify potential buyers a site plan review would be required. Mr. Blake said the property had not yet been used for storage. Commissioner Smith said the seller should disclose the letter from the Town to any potential buyers. Mr. Blake said the Code says any new change of use needs to come before the Planning and Zoning Commission for review. Mr. Blake said the historic Lakeside market owners would like to install steel roofing along the bottom of the building, and said it would be three foot high and installed along the bottom of the building like wainscoting. He said this would help with the wood rotting along the bottom of the building. He said the Code discourages metal, and said at the next meeting they would propose to the Planning and Zoning Commission for approval. ITEM NO. 6, INFORMATION/DISCUSSION/LEGAL ACTION REGARDING SITE PLAN REVIEW OF THE SHEPHERD OF THE MOUNTAINS LUTHERAN CHURCH LOCATED AT 2035 S. PENROD LANE, PINETOP, AZ: Mr. Blake said the site plan for the Shepherd of the Mountains Church meets all the Town requirements, and he said there are no issues or concerns. He said a small amount of gravel based parking would be added, and he said the siding would be wood based. He said there had been a difference of opinion regarding the drainage for the project. He said Mr. Esparza wrote a letter in 2004 in which he stated that he had walked the property with the Town appointed engineer and said the engineer stated no drainage report would be required. He said when the project resurfaced several months ago when Ms. Racette was the Town Manager; she had said a drainage report would be required for this project. Mr. Blake said he discussed this subject with the present Town Manager, Keith Johnson, and said Mr. Johnson said neither Ms. Racette nor the Public Works Director were qualified to make this assessment and said he was alright with the letter from Mr. Esparza stating no drainage report would be required. Mr. Blake said he recommends for the Commission to approve the project, but said if the Church decides to pave the parking area in the future a drainage report would be required. Pastor Wayne Morton said the architect was not able to make the meeting, but said he would try to answer any questions from the Commission. A short discussion ensued regarding the addition on the church. Commissioner Ingels said he is impressed with the color and type of the siding material, and he said it fits with the Towns design review board. 2 COMMISSIONER WILLIAMS MOVED TO APPROVE THE SITE PLAN OF THE SHEPHERD OF THE MOUNTAINS LUTHERAN CHURCH LOCATED AT 2035 S. PENROD LANE, PINETOP, AZ. COMMISSIONER SMITH SECONDED THE MOTION AND IT CARRIED UNANIMOUSLY. ITEM NO. 7, INFORMATION/DISCUSSION REGARDING NAVAJO COUNTY’S ZONING AND COMPREHENSIVE PLAN: Mr. Blake said the August 18th meeting would be a regular meeting of the Counties Planning and Zoning department that the Commission would be attending. Chairman Jarchow would like the Commission to be the last item on their agenda. He said the Commission would like to discuss the following with the County: Navajo County’s intention and plans with the lands adjacent to the Town’s boundary; the Town’s equivalent to C2 Zoning; Code compliance and how the county deals with their Code compliance; the County’s intent with the land between the Maverick center and Creekside and the area on Porter Mountain Road. Commissioner Heslop said he would write a letter to ADOT and the Town regarding the incorrect stripping at the Penrod Lane intersection near Eddies and Charlie Clarks. He said he would write this letter as a private citizen, not as a Commissioner. Commissioner Ingels said as a resident he would support Commissioner Heslops letter. ITEM NO. 8, INFORMATION/DISCUSSION/LEGAL ACTION REGARDING REVIEW OF TOWN CODE CHAPTER 16 SUBDIVISIONS: Chairman Jarchow said the Commission would begin on page ten number 85. The following changes were discussed: 86. Remove the words “active and passive.” Combine 87 Pathway, 88 Pedestrian Way and 101 Sidewalk into one definition. 102. Delete “Sketch plan” definition. 104. “Street, arterial” capitalize General Plan in the definition. Check the use of “arterial.” 110. Possibly remove (see also “developer”) for clarity. 111. Subdivision b. ii. Where is the regulation for “regulation the partitioning of land held in common ownership.” 113. “Time-share unit” possible remove (see also “condominium”) for clarity. 116. “Trail, multi-use” use the USFS definition for clarity. 118. “Trailhead” use the USFS definition for clarity. Add a USFS definition for “Trail Access.” 119. Delete “Urban-wildlife interface” definition only occurs in the definition. 121. Delete “U.S.C. and G.S.” means the United States Coast and Geodetic Survey, and use the current agency. 122. Remove the “O” from “U.S.A.C.O.E.” the correct abbreviation is “U.S.A.C.E.” 124. “Vegetation, significant” remove from Chapter 16. It occurs in Chapter 17, confirm that the definition is in Chapter 17. 3 Chairman Jarchow said there are definitions in Chapter 16.32 Minor Land Divisions. He said under 16.32.020 definitions B. 3, 5, 8, 9 and 10 also occur on the early list of Title 16 definitions and do not match the earlier definitions. He said these would need to be corrected so they are the same definitions. Chairman Jarchow said it had been proposed for Chapter 16 and Chapter 17 to have common definitions so the definitions would only be listed once for each Chapter, and he said it was better not to duplicate the definitions in each section. He said the references to the Towns departments and positions would have to be corrected and/or addressed. Chairman Jarchow said in reference to Chapter 16.36 Fee Schedule, he questions if the Fee Schedule should be included as a chapter in the Town Code. Mr. Blake said the Fee Schedule could be referenced in the document and the actual fee schedule document kept separate. He said this way if the fees change it would not require a Town Code change. Chairman Jarchow said Chapter 16.36 would be removed completely, and said the fee schedule would be referenced, and said if any fees change it would not require a Code change. Chairman Jarchow said at the next meeting the Commission would begin on Chapter 16.08 Administration. He said the Commission would also need direction from the Town Manager on clarification of the Community Development Department and the Director position and other personnel. ITEM NO. 9, FUTURE AGENDA ITEMS: Chairman Jarchow said at the next meeting the Chairman and Vice Chairman would be selected. He said Forest Health and the Lakeside Market would be agenda items at the next meeting. Dated this 1st day of August 2016. PINETOP-LAKESIDE PLANNING AND ZONING COMMISSION _____________________________________________ Jill Akins, Assistant to the Town Clerk 4