Town Council

PUBLIC NOTICE THE PINETOP-LAKESIDE TOWN COUNCIL WILL HOLD A REGULAR MEETING ON THURSDAY, JANUARY 2, 2025, AT 6:00 P.M. THE MEETING WILL BE HELD IN THE TOWN COUNCIL CHAMBERS LOCATED AT 325 W. WHITE MOUNTAIN BOULEVARD, LAKESIDE AZ 85929 SOME MEMBERS OF COUNCIL MAY PARTICIPATE TELEPHONICALLY AGENDA A. Call to Order Mayor  Roll Call and Ascertain Quorum  Pledge of Allegiance  Invocation Any prayer/invocation that may be offered before the start of regular Council business shall be the voluntary offering of a private citizen, for the benefit of the Council and the citizens present. The views or beliefs expressed by the prayer/invocation speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the religious beliefs or views of this, or any other speaker. A list of volunteers is maintained by the Town Clerk’s Office and interested persons should contact the Town Clerk’s Office for further information. B. Call to the Public Mayor This is a business meeting of the Town Council. The Town values and welcomes public input. Please address the Council as a whole and not individual Council Members. Do not address staff or members of the audience. Council action on items brought up in Call to the Public is limited by the Open Meeting Law. The Council may direct staff to study the matter and reschedule for further consideration at a later date. Items on the agenda will not be heard or discussed in Call to the Public. Individuals are limited to three (3) minutes. C. Consent Agenda Mayor All items listed in the Consent Agenda are considered routine matters and will be enacted by one motion of the Council. There will be no separate discussion of these items unless a Member of Town Council requests that an item or items be removed for discussion. Council Member may ask questions without removal of the item from the Consent Agenda. Items removed from the Consent Agenda are considered in their normal sequence as listed on the agenda, unless called out of sequence. C.1 Consider Approval of the Minutes of the Town Council Town Clerk Regular Meeting held on December 5, 2024. Salskov C.2 Consider Approval of the Town Check Register for the Finance Director Period of October 1 through 31, 2024. Rodolph D. Business Before the Council Public comment will be taken at the beginning of each agenda item, after the subject has been announced by the Mayor and explained by staff. Any citizen, who wishes, may speak one time for five minutes on each agenda item before or after Council discussion. Questions from Council members, however, may be directed to staff or a member of the public through the Mayor at any time. Town Council Regular Meeting – January 2, 2025 D.1 Presentation of the Navajo and Apache Counties Traffic Study Public Works Findings. Director Patterson D.2 Interviews and Consideration of Resolution No.’s 25-1762 and 25- Community 1763, for the Purpose of Appointing up to Two (2) Candidates to Fill Development Vacant Seats on the Pinetop-Lakeside Planning and Zoning Director Loyd Commission with Terms Ending July 23, 2026. Interviews will be held in the following order: (Alphabetical) o Richard Miller o Cathy Purvis o Jeff Stearns Pursuant to A.R.S. §38-431.03(A)(1) the Council may vote to enter Mayor Irwin into Executive Session: A. Upon majority vote of the members constituting a quorum, a public body may hold an executive session for the following purpose: 1. Discussion or Consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body, except that, with the exception of salary discussions, an officer, appointee or employee may demand that the discussion or consideration occur at a public meeting. The public body shall provide the officer, appointee or employee with written notice of the executive session as is appropriate but not less than twenty- four hours for the officer, appointee or employee to determine whether the discussion or consideration should occur at a public meeting.  Discussion regarding possible appointment of up to two (2) applicants to fill vacant Planning & Zoning Commission seats. *If Town Council votes to enter into Executive Session, they will return to the Open Meeting to vote on item D.2. *If Town Council does not wish to enter into Executive Session, a vote will be taken immediately following interviews to fill up to two (2) Planning and Zoning Commission seats. Town Clerk Salskov will explain the voting method and read the results aloud. Town Council Regular Meeting – January 2, 2025 *If there are only two (2) applicants, for the two (2) vacant seats, Town Council may move to appoint one (1) or both applicants to serve on the Commission. E. Adjournment Mayor Irwin Posted on December 27, 2024, at 12:00 p.m. at the following locations: Kristi Salskov, CMC Town Hall Town Website Town Clerk 325 W. White Mountain Blvd. https://pinetoplakesideaz.gov Lakeside, AZ 85929 Pinetop U.S. Post Office Lakeside U.S. Post Office 712 E. White Mountain Blvd. 1815 W. Jackson Lane Pinetop, AZ 85935 Lakeside, AZ 85929 Meeting can be viewed at https://www.youtube.com/channel/UCN53WdzuQen_exXNbatODIw. Note: This meeting is open to the public. All interested people are welcome to attend. A copy of agenda background material provided to Council Members, with the exception of material relating to possible executive session, are available for public inspection at the Town Clerk’s Office, 325 W. White Mountain Boulevard, Lakeside, AZ 85929, Monday through Friday from 8:00 a.m. to 5:00 p.m. or online at https://pinetoplakesideaz.gov AMERICAN WITH DISABILITIES ACT: The Town of Pinetop-Lakeside intends to comply with the A.D.A. If you are disabled or physically challenged and need special accommodations to participate, please contact the Town Clerk at (928) 368-8696 Ext. 221 at least 48 hours prior to the meeting. Meeting Date: January 2, 2025 Agenda Item #: C.1 Subject: Consider Approval of the Minutes of the Town Council Regular Meeting held on December 5, 2024.  MINUTES OF THE REGULAR MEETING OF THE HONORABLE TOWN COUNCIL OF THE TOWN OF PINETOP- LAKESIDE, ARIZONA, HELD ON THURSDAY, DECEMBER 5, 2024, IN THE TOWN COUNCIL CHAMBERS LOCATED AT 325 W. WHITE MOUNTAIN BOULEVARD, LAKESIDE, AZ 85929  Roll Call The following Council Members were present: Name Position Sterling Beus Vice Mayor Jerry Smith Council Member Jeffrey Phillips Council Member Todd Fernau Council Member Harry Turner Council Member The following Council Members participated telephonically: Name Position Stephanie Irwin Mayor Taber Heisler Council Member The following Staff Members participated telephonically: Name Position Keith Johnson Town Manager Matt Patterson Public Works Director Staff Present: Name Position Kevin Rodolph Asst. Town Manager/Finance Director Kristi Salskov Town Clerk Dan Barnes Police Chief PLPD Betsy Peck Library Director Tony Alba Community Services Director Annie DeRosier Marketing Coordinator Rob Hephner Creative Services Minutes of the Town Council Regular Meeting. December 5, 2024. Page 2 The following Planning and Zoning Commissioner was present: Name Position David Westley Planning & Zoning Commissioner  Pledge of Allegiance and Invocation Vice Mayor Beus led the Pledge of Allegiance to the Flag. The Invocation was offered by Tony Alba. B. Call to the Public Vice Mayor Beus called for public comments. Mike Moffenbier offered the following comments, “Good evening, Mayor, Vice Mayor, Council Members, Staff, neighbors, and friends. Thank you for giving me the opportunity to speak tonight on behalf of the Chamber of Commerce for Pinetop-Lakeside. I am thrilled to share some updates that reflect the continued growth and evolution of the Chamber, as well as our commitment to supporting the local business community. First, we are pleased to announce the addition of two new voting Board Members, Bridget Wood and Mariah Comer. Bridget and Mariah bring fresh perspectives and extensive experience that will undoubtedly enhance our leadership. They replaced David Yonko, who recently accepted an exciting new position in Oklahoma, and Jay Zucker who stepped aside after taking on a role with the Arizona Gaming Commission. We are grateful to David and Jay for their service and wish them both the very best in their new endeavors. Additionally, we are excited to welcome Sammy Stevenson as our new communication secretary. Sammy will be taking the lead on managing our social media platforms, maintaining the Chamber’s Website, and addressing other key communication needs. Her expertise will ensure that we stay connected and engaged with our members and the broader community. Our recent members’ meetings have been a testament to the strength of our network. On Tuesday evening, we were honored to host Todd Clark of Sunrise Ski Resort. Todd shared valuable insights about their operations and plans. Last month we highlighted Marilyn Mott from the Better Business Bureau whose presentation on business ethics and community collaboration was exceptionally well received. I would also be remise if I didn’t thank the Chamber Members for their support of our meetings by hosting our networking events and providing door prizes. We are grateful for their giving spirit. As we enter the renewals period, our focus is not only on retaining our current members, but also growing our membership in 2025. We are working diligently to enhance the benefits we provide to renewing businesses and attract new members who can contribute and benefit from our collective efforts. Finally, we want to Minutes of the Town Council Regular Meeting. December 5, 2024. Page 3 express our heartfelt gratitude to the Council and the entire community for their unwavering support. Your partnership is essential to our mission of fostering a thriving business environment and we look forward to continuing to work together to achieve shared success. As we enter the holiday season, I wish all of you the very best for a healthy and happy holiday season. We look forward to seeing many of you at the Mayor’s Tree Lighting tomorrow evening and I hope you all have a blessed holiday season. Thank you!” C. Consent Agenda Vice Mayor Beus announced consideration of the Consent Agenda and explained that all items listed would be acted upon by a single vote of the Council, unless a member of the Council asked that specific items be removed from the Consent Agenda, discussed, and voted upon separately. Council Member Smith moved to approve the Consent Agenda. Council Member Fernau seconded the motion and by show of hands the following vote was recorded: AYES NAYS ABSTAIN Mayor Irwin- X Telephonically Vice Mayor Beus X Council Member Heisler- X Telephonically Council Member Smith X Council Member Phillips X Council Member Fernau X Council Member Turner X Vice Mayor Beus then declared the motion passed unanimously. C.1 Consider Approval of the Minutes of the Town Council Regular Meeting held on November 21, 2024. Council Member Smith moved to approve the Minutes of the Town Council Regular Meeting held on November 21, 2024. Council Member Fernau seconded the motion and by show of hands the following vote was recorded: Minutes of the Town Council Regular Meeting. December 5, 2024. Page 4 AYES NAYS ABSTAIN Mayor Irwin- X Telephonically Vice Mayor Beus X Council Member Heisler- X Telephonically Council Member Smith X Council Member Phillips X Council Member Fernau X Council Member Turner X Vice Mayor Beus then declared the motion passed unanimously. D. Business Before the Council D.1 Presentation of the Solid Waste Feasibility Study Performed by Burns & McDonnell. Jack Simmons (in-person) and Philip Kramer (telephonic) of Burns & McDonnell presented the Solid Waste Feasibility Study that was performed by Burns & McDonnell. This is a presentation only; no action was taken for this item. Jack Simmons and Phillip Kramer answered questions after the presentation was made. Vice Mayor Beus asked the presenters if they had considered a hybrid option. This question was asked and answered at Minute 1:34.30 of the presentation. To view the presentation and the Q&A between Council and the presenters, in its entirety, go to: https://www.youtube.com/watch?v=o4wU2sxeV2k The Power Point Presentation is attached. Adjournment Vice Mayor Beus There being no further business at this time, the regular meeting was adjourned at approximately p.m. ________________________ Sterling Beus, Vice Mayor Minutes of the Town Council Regular Meeting. December 5, 2024. Page 5 ATTEST: ________________________ Kristi Salskov, CMC Town Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting of the Town Council of the Town of Pinetop-Lakeside, Arizona, held on the 5th day of December 2024. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 5th day of December 2024. _________________________ Kristi Salskov, CMC Town Clerk Meeting Date: January 2, 2025 Agenda Item #: C.2 Subject: Consider Approval of the Town Check Register for the Period of October 1 through 31, 2024. Meeting Date: January 2, 2025 Agenda Item #: D.1 Subject: Presentation of the Navajo and Apache Counties Traffic Study Findings. NO MATERIAL PROVIDED. Meeting Date: January 2, 2025 Agenda Item #: D.2 Subject: Interviews and Consideration of Resolution No.’s 25-1762 and 25-1763, for the Purpose of Appointing up to Two (2) Candidates to Fill Vacant Seats on the Pinetop-Lakeside Planning and Zoning Commission with Terms Ending July 23, 2026. Interviews will be held in the following order: (Alphabetical) o Richard Miller o Cathy Purvis o Jeff Stearns Pursuant to A.R.S. §38-431.03(A)(1) the Council may vote to enter into Executive Session: A. Upon majority vote of the members constituting a quorum, a public body may hold an executive session for the following purpose: 1. Discussion or Consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body, except that, with the exception of salary discussions, an officer, appointee or employee may demand that the discussion or consideration occur at a public meeting. The public body shall provide the officer, appointee or employee with written notice of the executive session as is appropriate but not less than twenty- four hours for the officer, appointee or employee to determine whether the discussion or consideration should occur at a public meeting.  Discussion regarding possible appointment of up to two (2) applicants to fill vacant Planning & Zoning Commission seats. *If Town Council votes to enter into Executive Session, they will return to the Open Meeting to vote on item D.2. *If Town Council does not wish to enter into Executive Session, a vote will be taken immediately following interviews to fill up to two (2) Planning and Zoning Commission seats. Town Clerk Salskov will explain the voting method and read the results aloud. *If there are only two (2) applicants, for the two (2) vacant seats, Town Council may move to appoint one (1) or both applicants to serve on the Commission Applicant Coversheet Richard C. Miller  Richard C. Miller Supplemental Information to go with my application to serve on the Town of Pinetop/Lakeside Planning and Zoning Commission Present Situation Retired Municipal Employee – August 23rd, 2024 Previous Employment City of Rapid City, South Dakota 1980 – 1990 Positions: Planning Technician, City Planner, Senior Planner, Assistant Planning Director, Planning Director City of Casa Grande, Arizona 1990 -2010 Position: Planning and Development Director City of Eloy, Arizona: Contract Employee 2010 - 2012 Position: Planning and Development Director City of Coolidge, Arizona 2012 - 2023 Positions: Development Services Director, City Manager Qualifications to serve on the Pinetop/Lakeside Planning and Zoning Commission Extensive knowledge of Municipal Zoning granted to Cities and Towns under ARS Title 9, Section 9-462.01 Familiar with ARS Growing Smarter Statutes and the Elements required in City and Town General Plans. I understand the role of the Planning and Zoning Commission, appointed by the Mayor and Council, to make recommendations on local land use applications consistent with the adopted General Plan. I appreciate Planning and Zoning staff competency and will review the staff reports and visit the sites in advance of the Planning Commission meetings so that I am prepared to ask appropriate questions if necessary. I understand the delicate balance between private property rights and land use regulation affecting those rights to ensure the health, safety and welfare of the general public. I have a broad knowledge of the principles and practices of Zoning and Subdivision regulations as a tool to implement the vision goals and objectives of the adopted General Plan. Additional Thoughts I’m relatively familiar with the White Mountain communities as I have owned property in Apache County off Porter Mountain Road since 2005. My Wife and I have been married 43 years and we have two children and seven grandchildren who love the beautiful White Mountains and visiting the communities of Pinetop/Lakeside and Show Low. I would like to apply the experience I have gained over my 43-year career involving current and long-range planning, historic preservation, beautification, code enforcement, downtown revitalization, economic development, recreation, open space, water and environmental resources protection. I’m also very sensitive to the wildland/urban interface and the importance of fire hazard mitigation. References: Mayor Jon Thompson – City of Coolidge: 520-705-2853 City Manager Larry Rains – City of Casa Grande: 520-421-8644 Paul Hendricks, wastewater consultant: 623-204-4901 Denis Fitzgibbons – Fitzgibbon’s Law, municipal attorney: 520-251-2393 Applicant Coversheet Cathy Purvis My name is Cathy Purvis and I am interested in serving on the Planning and Zoning (P&Z) Commission. I have been a resident of Lakeside since 2018 and love the small-town feel of the community. I started getting involved with various non-profits, such as TRACKS (I serve on its Board), the White Mountain Humane Society, the Nature Center and recently Save Our Park. I’ve been attending the “Coffee with Council” to learn about the happenings of the town and provide input. I acknowledge that Pinetop-Lakeside needs to grow to survive, but I am concerned as with other residents that our growth needs to be properly managed. I feel serving on the P&Z commission will give me an opportunity to not only learn more about what is being planned for the town, but also provide input on shaping the future growth of Pinetop-Lakeside. I am a native Arizonan; graduating High School in Mesa and receiving my undergraduate and Masters degrees at NAU. I spent over 30 years in corporate security management, the majority of it with Motorola in the Chicago area. My primary responsibilities were physical security and loss prevention. I was fortunate to be with the company during their growth years, and oversaw the physical security requirements for their new facilities and acquired businesses around the world. I do have experience with reviewing and evaluating building plans and designs for the private sector. Thank you for your time and consideration. Cathy Purvis 939 W. Apache Ln, Lakeside cpurvis25@gmail.com 847-812-5558 Applicant Coversheet Jeff Stearns  TOWN OF PINETOP-LAKESIDE RESOLUTION NO. 24-1762 A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA, APPOINTING ______________________ TO SERVE ON THE PLANNING AND ZONING COMMISSION IN ACCORDANCE WITH PINETOP-LAKESIDE TOWN CODE TITLE 17, CHAPTER 17.116.020. WHEREAS, A Public Notice advertising Planning and Zoning Commission vacancies was posted at three (3) public posting sites and published in the White Mountain Independent on December 3rd and December 6th, as well as White Mountain Independent online from November 22nd through December 27th, inviting interested individuals desiring to serve on the Planning and Zoning Commission to submit a letter of interest, and WHEREAS, the Mayor and Town Council reviewed the letters of interest/qualifications from citizens interested in serving on the Planning and Zoning Commission; and WHEREAS, in accordance with Town Code Chapter 17.116.020, which requires that appointments to the Planning and Zoning Commission be accomplished by resolution, this Resolution is being undertaken to cause the composition of the Planning and Zoning Commission to consist of members having staggered terms as required by Town Code Chapter 17,116.010; accordingly, the terms of the appointed Commissioners shall be until July 23, 2026; and WHEREAS, Town Council interviewed interested citizens during the Regular Meeting of the Town Council and moved to appoint ___________________________ which carried by a vote of ___Ayes and ___Nays. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Town Council that _________________________, residing within the Town boundaries of Pinetop-Lakeside, Arizona, is hereby appointed to serve as a Commissioner of the Planning and Zoning Commission. The term of this appointment will expire on July 23, 2026. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Pinetop-Lakeside on this 2nd day or January 2025. TOWN OF PINETOP-LAKESIDE ______________________________ Stephanie Irwin, Mayor ATTEST: APPROVED AS TO FORM: ______________________________ ______________________________ Kristi Salskov, CMC, Town Clerk William J. Sims, III, Town Attorney  TOWN OF PINETOP-LAKESIDE RESOLUTION NO. 24-1763 A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA, APPOINTING ______________________ TO SERVE ON THE PLANNING AND ZONING COMMISSION IN ACCORDANCE WITH PINETOP-LAKESIDE TOWN CODE TITLE 17, CHAPTER 17.116.020. WHEREAS, A Public Notice advertising Planning and Zoning Commission vacancies was posted at three (3) public posting sites and published in the White Mountain Independent on December 3rd and December 6th, as well as White Mountain Independent online from November 22nd through December 27th, inviting interested individuals desiring to serve on the Planning and Zoning Commission to submit a letter of interest, and WHEREAS, the Mayor and Town Council reviewed the letters of interest/qualifications from citizens interested in serving on the Planning and Zoning Commission; and WHEREAS, in accordance with Town Code Chapter 17.116.020, which requires that appointments to the Planning and Zoning Commission be accomplished by resolution, this Resolution is being undertaken to cause the composition of the Planning and Zoning Commission to consist of members having staggered terms as required by Town Code Chapter 17,116.010; accordingly, the terms of the appointed Commissioners shall be until July 23, 2026; and WHEREAS, Town Council interviewed interested citizens during the Regular Meeting of the Town Council and moved to appoint ___________________________ which carried by a vote of ___Ayes and ___Nays. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Town Council that _________________________, residing within the Town boundaries of Pinetop-Lakeside, Arizona, is hereby appointed to serve as a Commissioner of the Planning and Zoning Commission. The term of this appointment will expire on July 23, 2026. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Pinetop-Lakeside on this 2nd day or January 2025. TOWN OF PINETOP-LAKESIDE ______________________________ Stephanie Irwin, Mayor ATTEST: APPROVED AS TO FORM: ______________________________ ______________________________ Kristi Salskov, CMC, Town Clerk William J. Sims, III, Town Attorney