Town Council

PUBLIC NOTICE THE PINETOP-LAKESIDE TOWN COUNCIL WILL HOLD A REGULAR MEETING ON THURSDAY, MARCH 6, 2025, AT 6:00 P.M. THE MEETING WILL BE HELD IN THE TOWN COUNCIL CHAMBERS LOCATED AT 325 W. WHITE MOUNTAIN BOULEVARD, LAKESIDE AZ 85929 SOME MEMBERS OF COUNCIL MAY PARTICIPATE TELEPHONICALLY AGENDA A. Call to Order Mayor ➢ Roll Call and Ascertain Quorum ➢ Pledge of Allegiance ➢ Invocation Any prayer/invocation that may be offered before the start of regular Council business shall be the voluntary offering of a private citizen, for the benefit of the Council and the citizens present. The views or beliefs expressed by the prayer/invocation speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the religious beliefs or views of this, or any other speaker. A list of volunteers is maintained by the Town Clerk’s Office and interested persons should contact the Town Clerk’s Office for further information. B. Call to the Public Mayor This is a business meeting of the Town Council. The Town values and welcomes public input. Please address the Council as a whole and not individual Council Members. Do not address staff or members of the audience. Council action on items brought up in Call to the Public is limited by the Open Meeting Law. The Council may direct staff to study the matter and reschedule for further consideration at a later date. Items on the agenda will not be heard or discussed in Call to the Public. Individuals are limited to three (3) minutes. C. Consent Agenda Mayor All items listed in the Consent Agenda are considered routine matters and will be enacted by one motion of the Council. There will be no separate discussion of these items unless a Member of Town Council requests that an item or items be removed for discussion. Council Members may ask questions without removal of the item from the Consent Agenda. Items removed from the Consent Agenda are considered in their normal sequence as listed on the agenda, unless called out of sequence. C.1 Consider Approval of the Minutes of the Town Council Town Clerk Work Session held on February 6, 2025. Salskov C.2 Consider Approval of the Minutes of the Town Council Town Clerk Regular Meeting held on February 20, 2025. Salskov C.3 Consider Approval of a Special Event Liquor License for Town Clerk Pinetop-Lakeside Summer Nights being held at Mountain Salskov Meadow Recreation Complex on June 20-21, 2025. The applicant is the White Mountain Wildlife & Nature Center, Inc. C.4 Consider Approval of the Town Check Register for the Assist. Town Period of December 1 through 31, 2024. Manager/Finance Director Rodolph Town Council Regular Meeting – March 6, 2025 D. Business Before the Council Public comment will be taken at the beginning of each agenda item, after the subject has been announced by the Mayor and explained by staff. Any citizen, who wishes, may speak one time for five minutes on each agenda item before or after Council discussion. Questions from Council members, however, may be directed to staff or a member of the public through the Mayor at any time. D.1 Town of Pinetop-Lakeside Proclamation “Women’s History Mayor Irwin Month”, March 2025. D.2 Updates from the Nexus Coalition Efforts and the Latest Drug Vicky Solomon Trends. Nexus Coalition D.3 Updates from the Humane Society of the White Mountains. Joshua Smith Humane Society of the White Mountains D.4 Discussion and Consideration of Resolution No. 25-1771, Adopting Community a Policy for Incentivizing Workforce Housing. Development Director Loyd D.5 Discussion and Consideration of Resolution No. 25-1772, Commander Approving an MOU with Off Duty Management for the Purpose of Wilkey Staffing for School Security. E. Adjournment Mayor Irwin Posted on February 28, 2025, at 12:00 p.m. at the following locations: Kristi Salskov, CMC Town Hall Town Website Town Clerk 325 W. White Mountain Blvd. https://pinetoplakesideaz.gov Lakeside, AZ 85929 Pinetop U.S. Post Office Lakeside U.S. Post Office 712 E. White Mountain Blvd. 1815 W. Jackson Lane Pinetop, AZ 85935 Lakeside, AZ 85929 Meeting can be viewed at https://www.youtube.com/channel/UCN53WdzuQen_exXNbatODIw. Note: This meeting is open to the public. All interested people are welcome to attend. A copy of agenda background material provided to Council Members, with the exception of material relating to possible executive session, are available for public inspection at the Town Clerk’s Office, 325 W. White Mountain Boulevard, Lakeside, AZ 85929, Monday through Friday from 8:00 a.m. to 5:00 p.m. or online at https://pinetoplakesideaz.gov AMERICAN WITH DISABILITIES ACT: The Town of Pinetop-Lakeside intends to comply with the A.D.A. If you are disabled or physically challenged and need special accommodations to participate, please contact the Town Clerk at (928) 368-8696 Ext. 221 at least 48 hours prior to the meeting. Meeting Date: March 6, 2025 Agenda Item #: C.1 Subject: Consider Approval of the Minutes of the Town Council Work Session held on February 6, 2025.  MINUTES OF THE WORK SESSION OF THE HONORABLE TOWN COUNCIL OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD ON TUESDAY, FEBRUARY 6, 2025, IN THE TOWN COUNCIL CHAMBERS LOCATED AT 325 W. WHITE MOUNTAIN BOULEVARD, LAKESIDE, AZ 85929  Call to Order Mayor Irwin called the meeting to order at 4:00 p.m.  Roll Call The following Council Members were present: Name Position Stephanie Irwin Mayor Sterling Beus Vice Mayor Taber Heisler Council Member Jerry Smith Council Member Jeff Phillips Council Member Harry Turner Council Member Todd Fernau Council Member Staff Present: Name Position Keith Johnson Town Manager Kevin Rodolph Assistant Town Manager/Finance Director Kristi Salskov Town Clerk Matt Patterson Public Works Director Jeremiah Loyd Community Development Director Dan Barnes Police Chief Tony Alba Community Services Director Stacy MacArthur Accountant Annie DeRosier Marketing Coordinator Damien Zachman Solid Waste Manager Minutes of the Town Council Work Session – February 6, 2025 Page 2 Public Present: Mike Moffenbier- Pinetop Chamber of Commerce Chuck Coughlin- Wagon wheel Roll Off Joe Green- Blue Hills Environmental Leslee Wessel Mayor Irwin welcomed all to the Work Session. Public Works Director Patterson stated that Burns and McDonnell presented a good Study with a lot of information. It is now time to decide what direction the Town should go. The future of the Collection Center and the partnership with ADEQ will be affected by this decision. Vice Mayor Beus stated that this Study was based on using/purchasing new equipment and would like to know if the Town could contract with another company for a back truck. Vice Mayor Beus added that this is a service that property owners should pay year-round, like sewer, and not just for when they are in Town. Vice Mayor Beus suggested a partnership for billing with the Sanitary District. Town Manager Johnson stated that 55% of the homes in the Town are second homes adding that collecting payments could be difficult. Council Member Heisler said he is a business owner and never has problems with payment collection. Council Member Fernau stated that overall, he is not in favor of this project. It would be an unnecessary distraction and strain on current staff and projects. Councilor Fernau added that there are a lot of options for trash pick-up in the Town and if someone does not like the service they are getting, they can easily switch providers. Councilor Fernau stated he does not feel this will be a profitable project. Town Manager Johnson stated that the study does not include the cost of a loan to purchase equipment. Manager Johnson said Planning and Zoning Commissioner Rick Miller was the manager of a community with a population of 12,000 and has shared that the community he managed lost money from providing trash service. Manager Johnson added that the State is currently trying to take away $1 million dollars of grocery tax revenue from the Town which would hurt us. Minutes of the Town Council Work Session – February 6, 2025 Page 3 Mayor Irwin stated that with the potential loss of grocery tax, this is not an ideal time to start this endeavor. Town Manager Johnson stated that the Collection Center is subsidized. The prices cannot be raised without more complaints. The Collection Center is very busy now and could use more equipment. Damien Zachman, Solid Waste Manager, stated that most municipalities require their residents to use their trash service with an option to cancel it. He thought the Town could do that but tell property owners who want to cancel that they can use the Collection Center which is open 7 days a week. Council Member Heisler stated that there is potential to offer additional services, like bulk or special pick up. Damien Zachman stated that could be a possibility. Council Member Heisler said that this is a way to diversify the Town’s revenue. Vice Mayor Beus stated that offering this service could encourage people to want to be annexed in to the Town. Joe Green with Blue Hills Environmental in St. Johns stated that he ran the numbers, and it would be $1.25 million if the Town charges $27 a month for approximately 3,700 homes. (Mayor Irwin later stated that she believes it is closer to 1,700) Mr. Green said that trash trucks are expensive, adding if the Town was to buy an old truck, there is a lot of upkeep and maintenance involved, but a new truck is expensive. Mr. Green stated that having a backup truck would be an unnecessary expense and feels a better option would be to have a contract in place with a local company to use their trucks as backup, if needed. Mr. Green said he believes that this endeavor will be profitable for the Town. Council Member Smith stated that he wants to look at this from a wide view. He doesn’t want this new service to destroy the Collection Center. He also is curious how this would be impacted if the Town annexes. Council Member Smith thinks this should be approached with caution. Council Member Heisler stated that he has trash service but still uses the Collection Center regularly so he does not think it will negatively impact the center. He also stated that he does not believe that this should be a mandated service. Councilor Heisler said he feels the Town’s trash service should be the only one allowed, instead of allowing companies to operate, adding that this could be additional revenue to Minutes of the Town Council Work Session – February 6, 2025 Page 4 offset lost revenue if the State cuts grocery tax. Councilor Heisler said that he ran the numbers, and it matches the numbers in the study and the Town would break even after the first year. Mayor Irwin disagreed and stated that if the numbers are ran using 1,700 households rather than 3,700 households at $27 a month, the total is $510,000 a year. Town Manager Johnson stated that he looked at the Census data and there are about 3,100 homes but a lot are second homes. He reminded that the numbers from the Study do not include loan costs. Public Works Director stated that the numbers in the Study are correct. Both of the Town’s GIS specialists ran the numbers, and they matched. Town Manager Johnson stated the current facility is not large enough to handle this project, although the Study claims it is. Council Member Phillips asked what the estimated time would be to start the project. Public Works Director said it will take time whether the Town does it completely by itself or contracts it out. Director Patterson said the contract option is probably a year out and if the Town does it without a contract it is probably a year and half out. He did not want to give an exact date because there are a lot of steps for a project like this. Public Works Director stated that the Collection Center was never intended to make a profit. It was an answer to the problem of people leaving trash throughout the Town constantly. The next goal for the Collection Center was to provide a place for recycling. Mayor Irwin reiterated that she does not believe this will be profitable. She suggested conducting a community survey to see what community members think. Mayor Irwin added that she does not think that part-time residents should have the option to put their services on hold while they are away, stating that is a cost of having a second home. Public Works Director Patterson pointed out that he did not agree with the use of the national average when figuring out how much trash will be collected. He believes there will be less trash collected because there are many second homes and an elderly population that typically creates less trash than a family home. Minutes of the Town Council Work Session – February 6, 2025 Page 5 Mayor Irwin stated that Council needs to decide if this will be a mandatory service, adding that she does not think it should be. Council Member Fernau asked how it would be enforced if Council were to make it mandatory. Public Works Director Patterson stated that the Town Code requires trash companies to have a permit to operate. Enforcement needs to be discussed with the Attorney. Leslee Wessel stated, “I showed up late to the game because I just read in the newspaper last week that you would be talking about this. So, I am late and I am sorry that I don’t know a lot. What is the time frame that you are coming up with to do this yourself? Is that what you are coming to the conclusion for waste collection?” Mayor Irwin said that Council is trying to decide what direction they want to direct staff to take. Leslee Wessel stated, “Okay, but you have to make a decision to pursue this at some point? Have you already made that decision? When is that going to happen?” Mayor Irwin stated that it has not been decided, and they are probably six months away from making a decision. Leslee Wessel stated, “Okay. So, there will be ample opportunity for people like me who don’t pay a lot of attention or understand what the pros and cons are, what the cost will be?, is it a good thing?, what is going to happen to the current waste haulers?, are we going to put them out of business?, and taking away someone’s livelihood?, and is that a good thing? Is there going to be enough ample opportunity to find that information out?” Mayor Irwin confirmed that there will be time for public input. Leslee Wessel stated, “So, it is not on the agenda tonight, but will be some other time to make that decision?” Mayor Irwin confirmed and asked if she had any opinions. Leslee Wessel stated, “I do not like what is going on now, having 3 or 4 trucks going down the same street. That bothers me. I like the waste hauler who is picking up my trash. He is always there, even in the winter. I had terrible service with another waste hauler, so I went with this one. I like them and it is affordable. I would feel Minutes of the Town Council Work Session – February 6, 2025 Page 6 bad if he loses his livelihood because we decided to do something like this. But we have to look at all of the points and not just the waste hauler that I like. I am concerned a little bit about the town taking it on, but I understand some of the reasons why you would want to.” Council Member Fernau asked what would happen to the current waste haulers if the Town did this. Joe Green stated that Ponderosa Waste would take a big hit. He is not sure if the others would be put out of business, but it would hurt them. Mayor Irwin asked if any Council Members have heard that this is a huge problem. Council Member Heisler has heard neighbors complain but not a lot of community members. Councilor Heisler said that the community members he has spoken to about this project think that it is a good idea. Leslee Wessel stated, “In my experience, when you put ‘mandatory’ on anything, people become unglued. But, it doesn’t make sense to do it if it’s not mandatory. If you don’t, you will not get the numbers you need to make it affordable for everybody. So, I guess you have to be careful with your wording and decision. I don’t think ‘mandatory’ is going to fly. You are probably going have a referendum or something like that. It’s a big bite. That’s why you are studying it, and you know more than I do. So, good job.” Vice Mayor Beus brought up the idea again of contracting to ease into the process. Mayor Irwin stated that she thinks it best to just do it through the Town. Council Member Heisler asked how much time Staff would need to research more on how realistic it is for the Town to do this. Public Works Director Patterson said his Department has several big projects they are trying to get completed and asked that Council allow time to finish the projects before diving into this. Director Patterson said July or August would be ok. Mayor Irwin agreed that a community meeting would be a good idea to hear input from the citizens before moving forward. Council and Staff agreed July or August would be a good time to hold a community meeting. Minutes of the Town Council Work Session – February 6, 2025 Page 7 Council Member Heisler said he feels if the Town decides to provide trash service, the Town should be the only provider, and it should not be mandatory for every household because they may prefer to use the Collection Center. Mayor Irwin thanked staff for their work and all for attending the Work Session. There being no further business at this time, the Work Session was adjourned at 5:25 p.m. __________________________ Stephanie Irwin Mayor ATTEST: ______________________ Kristi Salskov, CMC Town Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Work Session of the Town Council of Town of Pinetop-Lakeside, Arizona, held on the 6th day of February 2025. I further certify that the Work Session was duly called and held and that a quorum was present. Dated this 6th day of February 2025. _____________________________ Kristi Salskov, CMC, Town Clerk Meeting Date: March 6, 2025 Agenda Item #: C.2 Subject: Consider Approval of the Minutes of the Town Council Regular Meeting held on February 20, 2025.  MINUTES OF THE REGULAR MEETING OF THE HONORABLE TOWN COUNCIL OF THE TOWN OF PINETOP- LAKESIDE, ARIZONA, HELD ON THURSDAY, FEBRUARY 20, 2025, IN THE TOWN COUNCIL CHAMBERS LOCATED AT 325 W. WHITE MOUNTAIN BOULEVARD, LAKESIDE, AZ 85929  Roll Call The following Council Members were present: Name Position Stephanie Irwin Mayor Sterling Beus Vice Mayor Taber Heisler Council Member Jerry Smith Council Member Jeff Phillips Council Member Harry Turner Council Member Todd Fernau Council Member Staff Present: Name Position Keith Johnson Town Manager Kevin Rodolph Asst. Town Manager/Finance Director Kristi Salskov Town Clerk Matt Patterson Public Works Director Dan Barnes Chief of Police Daniel Wilkey Police Commander-PLPD Betsy Peck Library Director Rob Hephner Creative Services Eric De La Garza Facilities Manager Priscilla De La Garza Executive Assistant Police Department The following Planning and Zoning Commissioner was present: Name Position David Westley Planning & Zoning Commissioner Mayor Irwin called the Regular Meeting of the Pinetop-Lakeside Town Council to order at 6:00 p.m. Minutes of the Town Council Regular Meeting. February 20, 2025. Page 2  Pledge of Allegiance and Invocation Mayor Irwin led the Pledge of Allegiance to the Flag. The Invocation was offered by Pastor Mick Mathews B. Call to the Public Mayor Irwin called for public comments. No comments were offered. C. Consent Agenda Mayor Irwin announced consideration of the Consent Agenda and explained that all items listed would be acted upon by a single vote of the Council, unless a member of the Council asked that specific items be removed from the Consent Agenda, discussed, and voted upon separately. Vice Mayor Beus moved to approve the Consent Agenda. Council Member Smith seconded the motion and by show of hands the following vote was recorded: AYES NAYS ABSTAIN Mayor Irwin X Vice Mayor Beus X Council Member Heisler X Council Member Smith X Council Member Phillips X Council Member Turner X Council Member Fernau X Mayor Irwin then declared the motion passed unanimously. C.1 Consider Approval of the Minutes of the Town Council Work Session Training held on January 14, 2025. Vice Mayor Beus moved to approve the Minutes of the Town Council Work Session Training held on January 14, 2025. Council Member Smith seconded the motion and by show of hands the following vote was recorded: Minutes of the Town Council Regular Meeting. February 20, 2025. Page 3 AYES NAYS ABSTAIN Mayor Irwin X Vice Mayor Beus X Council Member Heisler X Council Member Smith X Council Member Phillips X Council Member Turner X Council Member Fernau X Mayor Irwin then declared the motion passed unanimously. C.2 Consider Approval of the Minutes of the Town Council Regular Meeting held on February 6, 2025. Vice Mayor Beus moved to approve the Minutes of the Town Council Regular Meeting held on February 6, 2025. Council Member Smith seconded the motion and by show of hands the following vote was recorded: AYES NAYS ABSTAIN Mayor Irwin X Vice Mayor Beus X Council Member Heisler X Council Member Smith X Council Member Phillips X Council Member Turner X Council Member Fernau X Mayor Irwin then declared the motion passed unanimously. D. Business Before the Council D.1 Public Hearing, Discussion and Consideration of Resolution No. 25-1769, Rescinding Resolution No. 91-253 and all Succeeding Resolutions Accepting Roadways Within the incorporated Boundaries of the Town For Maintenance, Rehabilitation and Upgrading Based on Categories I, II, and III; and Consider Ordinance No. 25-480, Adopting an Additional Chapter to Title 12 STREETS, SIDEWALKS, AND PUBLIC PLACES by Adding Chapter 12.26 TOWN OF PINETOP-LAKESIDE ROAD MAINTENANCE. Minutes of the Town Council Regular Meeting. February 20, 2025. Page 4 Public Works Director Matt Patterson stated that the current system has been in place for ten years. Director Patterson explained that the current system has a category for courtesy maintenance, which are private roads that were accepted at some point throughout the process. What this means is that certain roads are put on a list that isn’t for regular maintenance and can cause confusion. Director Patterson stated by adding Chapter 26. To Title 12 of the Town Code it will outline the requirements of adding a road to the Road Maintenance Schedule as well as simplify the application process. Vice Mayor Beus asked if this includes paved and gravel roads. Public Works Director Patterson responded, “Yes”, and explained that there is a standard for gravel roads just like there is for paved roads. All roads would need to meet the Town’s standards/requirements in order to be added to the Town Road Maintenance List. Council Member Smith asked if some of the roads that are in the Town would be re- evaluated for roads that do not meet Town standards. Public Works Director Patterson gave an example of the current Category I roads, which are supposed to be the best roads in Town, but they have come across roads like Lee Lane which is an electrical easement. Director Patterson said the current categories do not make sense. There are dirt roads listed in Category I and paved roads that are listed in Category III. Director Patterson shared that the new Town Code Chapter 12.26 will categorize roads as arterials, collectors, and local streets. Director Patterson explained that the only roads that will be dropped from the list are the courtesy roads that the Town does not pay to maintain. The reason the Town would call them a courtesy, is for emergency purposes. An example of an emergency/courtesy maintenance would be Rim Road where the Town would do courtesy maintenance but not put any money into the road. Council Member Smith said he wants to avoid angry citizens that have roads in the Town, that the Town may have done courtesy maintenance on, then the Town says, “sorry, it’s not good enough.” Public Works Director Patterson stated that there were very few roads listed as courtesy maintenance adding that he had already spoken with homeowners that would be affected. Council Member Smith asked how this would work with Annexation. Minutes of the Town Council Regular Meeting. February 20, 2025. Page 5 Public Works Director Patterson said that this would align with what Navajo County currently does. Any road that was annexed into the Town from Navajo County would come in and fall under the categories we have outlined within Town Code Chapter 12.26. Council Member Phillips asked if this would change any of the road projects that are currently being worked on. Public Works Director said it would not affect current projects. Vice Mayor Beus moved to approve Resolution No. 25-1769 rescinding Resolution No. 91.253 and all succeeding Resolutions that accepted roadways within the incorporated boundaries of the Town for the purpose of maintenance, rehabilitation, and upgrading programs based on Categories I, II, and III; and adopt Ordinance No 25-480 approving the addition of Town Code Chapter 12.26 TOWN OF PINETOP- LAKESIDE ROAD MAINTENANCE to Town Code Title 12. Council Member Smith seconded the motion and by show of hands the following vote was recorded: AYES NAYS ABSTAIN Mayor Irwin X Vice Mayor Beus X Council Member Heisler X Council Member Smith X Council Member Phillips X Council Member Turner X Council Member Fernau X Mayor Irwin then declared the motion passed unanimously. D.2 Presentation and Update from the White Mountain Nature Center John Glitsos presented updates for the White Mountain Nature Center. To view this presentation please visit: https://www.youtube.com/watch?v=NY85oGtbM_k&t=315s This presentation starts at minute 21:16. D.3 Discussion and Consideration of Resolution No. 25-1770, Approving the First Amendment to the License Agreement Between Arizona Water Company and the Town of Pinetop-Lakeside. Chief of Police Barnes stated that Council approved a License Agreement with Arizona Water Company in 2002 allowing the Town to construct a 100-foot Communications Tower on their property. Chief Barnes stated that the site has been backed up with a battery backup system in case of a power outage in the area. The Minutes of the Town Council Regular Meeting. February 20, 2025. Page 6 battery backup would provide power for a certain amount of time. Chief Barnes said this First Amendment to the License Agreement with Arizona Water Company is to allow the Town to remove the current battery backup system and replace it with a 10 KW propane generator. This will allow for equipment to function during extended outages. Chief Barnes said the cost for this Agreement is $500 dollars upon execution of the Agreement and $100 dollars per year thereafter. The Generator was purchased by the Town in 2024 and there is no additional cost for the Generator. Council Member Heisler moved to adopt Resolution No. 25-1770 entering into a First Amendment to the License Agreement with Arizona Water Company (“Licensor”) and the Town of Pinetop-Lakeside (“Licensee”); and authorize the Town Manager to execute all documents necessary to complete this Agreement. Vice Mayor Beus seconded the motion and by show of hands the following vote was recorded: AYES NAYS ABSTAIN Mayor Irwin X Vice Mayor Beus X Council Member Heisler X Council Member Smith X Council Member Phillips X Council Member Turner X Council Member Fernau X Mayor Irwin then declared the motion passed unanimously. D4. Town Council Committee Liaison and Town Manager Monthly Reports. Council Member Fernau said he had nothing to report. Council Member Smith reported the following items: • 716 miles of the Arizona Alpine Trail have been finalized and approved by the Forest Service. Vice Mayor Beus reported the following items: • The Historical Society Museum is looking for volunteers to serve on their Board. The Museum will open in early April. • Mr. Ryan Grace (currently Blue Ridge Elementary Principal) will be the new Blue Ridge High School Principal next year. The current Principal, Loren Webb, is retiring. Minutes of the Town Council Regular Meeting. February 20, 2025. Page 7 • The Blue Ridge High School Performing Arts will be presenting “Into the Woods” starting tonight, February 20, 2025, at 7:00 p.m. The dates for the play are February 20th and 21st at 7:00 p.m. and Saturday the 22nd at 2:00 p.m. and the following week February 27th and 28th at 7:00 p.m. and Saturday, March 1st at 2:00 p.m. Council Member Heisler said he had nothing to report. Council Member Phillips reported the following items: • The Humane Society is looking for staff. If anyone is interested, please reach out to the Humane Society. • The Humane Society needs a washing machine and dryer. If anyone would like to donate a washer and dryer, please reach out to the Humane Society. Council Member Turner reported the following items: • Pinetop-Lakeside Chamber of Commerce had 168 members out of 600 businesses at the end of last year. They are currently soliciting and collecting dues for 2025. The Chamber has hired a couple of part-time administrative employees to help with communications and marketing. • The Chamber will be hosting the Fall Artisan Festival September 26th -28th, at The Orchard at Charlie Clarks. Ray Villafane, a well-known carver of pumpkins will be putting on a display for children and adults and teaching them how to do carvings. The Chamber is looking for musical on-stage talent to perform. • The Chamber of Commerce is sponsoring the Color Run with the Town on October 11th. • The Community Center is looking for ways to increase the number of meals sold per month. • Town Council and Staff will be serving lunch at the Community Center on February 27th. • The Community Center is having roof repairs done and should be completed by the end of March. Mayor Irwin reported the following items: • Mayor Irwin and Town Manager Johnson traveled to Phoenix to the speak at the Ways and Means Committee Hearing to advocate against HCR 2021 (Food Tax Bill). • Blue Ridge Scholarship Fund is having their Annual Golf Tournament at White Mountain Country Club on Saturday, May 3rd. • On May 17th Taste of the Mountains will be held at Camp Grace. (18 area restaurants that will offer samplings) Minutes of the Town Council Regular Meeting. February 20, 2025. Page 8 Town Manager Johnson reported the following items: • The Annual Employee Appreciation Dinner will be held on Monday, February 24th at 6:00 p.m. • The Town is working on a letter that will be sent out to homeowners encouraging and reminding citizens to clean their properties and create defensive spaces around their homes. Town Manager Johnson added that this is a requirement in the Pinetop-Lakeside Town Code. The letter will include a wildfire evacuation plan and how to prepare your home for a wildfire. • The Town will offer a 10-day period in March for free green waste dumping at the Collection Center. (this letter will also be sent to homeowners) • The information for wildfire preparedness will be added to a Special Edition of Talk of the Town. • There will be a Town Council Budget Work Session on March 4th at 9:00 a.m. • The Darrin Reed Fund Raiser will be held on April 12th The Town has purchased two tables and there are seats available for any Council Members that would like to attend. Adjournment Mayor Irwin There being no further business at this time, the regular meeting was adjourned at approximately 6:57 p.m. ________________________ Stephanie Irwin, Mayor ATTEST: ____________________________ Kristi Salskov, CMC, Town Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting of the Town Council of the Town of Pinetop-Lakeside, Arizona, held on the 20th day of February 2025. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 20th day of February 2025. ____________________________ Kristi Salskov, CMC, Town Clerk Meeting Date: March 6, 2025 Agenda Item #: C.3 Subject: Consider Approval of a Special Event Liquor License for Pinetop-Lakeside Summer Nights being held at Mountain Meadow Recreation Complex on June 20-21, 2025. The applicant is the White Mountain Wildlife & Nature Center, Inc. Meeting Date: March 6, 2025 Agenda Item #: C.4 Subject: Consider Approval of the Town Check Register for the Period of December 1 through 31, 2024 Meeting Date: March 6, 2025 Agenda Item #: D.1 Subject: Town of Pinetop-Lakeside Proclamation “Women’s History Month”, March 2025. Meeting Date: March 6, 2025 Agenda Item #: D.1 Subject: Town of Pinetop-Lakeside Proclamation “Women’s History Month”, March 2025.  PROCLAMATION “Women’s History Month” March 2025 WHEREAS, women in Arizona’s history have transformed the state and entire nation through leadership in a wide range of fields including elected and appointed public service, military service, public safety, entrepreneurship, business, education, medicine, the arts, philanthropy, and charitable service; and WHEREAS, the first woman United States Supreme Court Justice, Sandra Day O’Connor; first woman state Chief Justice in United States history, Arizona Supreme Court Justice Lorna Lockwood; one of the first women in the United States elected to a state legislature, Representative Rachel Emma Allen Berry are from Arizona; and WHEREAS, Arizona inaugurated five female statewide officeholders-Governor, Secretary of State, Superintendent of public instruction, State Treasurer, and Attorney General-in 1999, the first time women held all statewide elected offices in United States history; and WHEREAS, Arizona became the tenth state to grant women full voting rights in 1912, nearly eight years before the United States Congress ratified the 19th Amendment and granted women the right to vote nationally; and WHEREAS, Arizona celebrates the women whose tenacity, courage and grit contributed to the development and continued growth throughout Arizona communities; and WHEREAS, women working in the health care and medical industries throughout Arizona have made history during the pandemic, including those who have dedicated time, energy and resources to vaccinating Arizonans and saving lives; and WHEREAS, 38 women are currently serving in the Arizona State Legislature; and WHEREAS, women from across the United States have contributed to the achievements, prosperity and continued growth of our nation and these examples of leadership and determination should be honored and recognized; and WHEREAS, Congress passed legislation in 1981 which authorized and requested the President to proclaim the week beginning March 7, 1982 as “Women’s History Week” and WHEREAS, every president since 1995 has issued annual proclamations designating March to be “Women’s History Month.” NOW, THEREFORE, I, Stephanie Irwin, Mayor of the Town of Pinetop-Lakeside, do hereby proclaim March 2025 as “Women’s History Month” in the Town of Pinetop-Lakeside. IN WITNESS WHEREOF, I have hereunto set my hand and caused to be affixed the seal of the Town of Pinetop-Lakeside, Arizona. Done on this 6th day of March 2025. Attest: _______________________________ _____________________________ Kristi Salskov, CMC, Town Clerk Stephanie Irwin, Mayor Meeting Date: March 6, 2025 Agenda Item #: D.2 Subject: Updates from the Nexus Coalition Efforts and the Latest Drug Trends. NO MATERIAL FOR THIS ITEM Meeting Date: March 6, 2025 Agenda Item #: D.3 Subject: Updates from the Humane Society of the White Mountains. NO MATERIAL FOR THIS ITEM Meeting Date: March 6, 2025 Agenda Item #: D.4 Subject: Discussion and Consideration of Resolution No. 25-1771, Adopting a Policy for Incentivizing Workforce Housing.  TOWN OF PINETOP-LAKESIDE RESOLUTION NO. 25-1771 A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA, RECOGNIZING THE NEED FOR WORKFORCE HOUSING IN THE TOWN OF PINETOP-LAKESIDE AND PRIORITIZING AND ENCOURAGING WORKFORCE HOUSING DEVELOPMENT WITHIN THE TOWN. WHEREAS, the Town of Pinetop-Lakeside has a lack of workforce housing for middle-income households, the lack of affordable workforce housing has increased due to higher housing demands, limited supply, rising housing and rental prices, and the cost of housing rising faster than incomes; and WHEREAS, the average home sales price has increased by 30% year over year, the average home sales price in 2024 was $530,000, and the median rent in Pinetop-Lakeside was $1,700.00 per month; and WHEREAS, the median household income for Pinetop-Lakeside was $52,207.00 in 2023; and WHEREAS, a significant portion of housing stock in Pinetop-Lakeside consists of second homes and short-term rentals, impacting the availability of housing stock for local households; and WHEREAS, households with an income less than 60% of the Area Median Income (AMI) generally qualify for subsidized housing. A majority of the multifamily housing opportunities in Pinetop-Lakeside are income-restricted, subsidized housing; and WHEREAS, workforce housing is targeted toward households that are 60% to 120% of the AMI; and WHEREAS, housing opportunities close to places of employment will benefit employees and employers within the Town of Pinetop-Lakeside; and WHEREAS, the Town seeks to encourage the development of workforce housing with incentives within the Town’s control. ENACTMENTS: NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Pinetop- Lakeside, Arizona, as follows: Section 1 The Town of Pinetop-Lakeside recognizes the lack of affordable workforce housing and acknowledges the need to prioritize it. Section 2 The Town will encourage the development of workforce housing with incentives within the Town’s control as outlined in “Exhibit A”, including, but not limited to, A. Expedited Review and Permit Processing, B. Waiver of permit fees, C. Reimbursement of Sales Tax on Construction D. Flexible Development Standards. Section 3 The Town of Pinetop-Lakeside will continue prioritizing workforce and affordable housing, seeking additional avenues to encourage and implement workforce housing. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Town Council of the Town of Pinetop-Lakeside hereby adopt a policy to Incentivize Workforce Housing Projects. PASSED AND ADOPTED at a regular meeting of the Mayor and Town Council of the Town of Pinetop-Lakeside, Arizona on this 6th day of March 2025. TOWN OF PINETOP-LAKESIDE ____________________________ Stephanie Irwin Mayor ATTEST: APPROVED AS TO FORM: _________________________ _____________________________ Kristi Salskov, CMC William J. Sims, III Town Clerk Town Attorney  EXHIBIT A Town of Pinetop-Lakeside Incentive Policy for Workforce Housing  Town of Pinetop-Lakeside Incentive Policy for Workforce Housing February 2025 1) Overview Rising home prices in Pinetop-Lakeside are making it increasingly difficult for workers to afford housing in the Town. Couple that with the fact that the Town is lacking in affordable housing options—particularly multi-family—and it is becoming increasingly difficult for local businesses to find a sufficient workforce as many potential workers cannot afford to live in the Town. This situation is having a negative impact on the Town’s ability to attract new businesses and even retain existing businesses. 2) Rising Housing Costs and Lack of Affordable Options in Pinetop-Lakeside Pinetop-Lakeside continues to experience rising housing costs. The average home sale price in the Town has increased dramatically since 2020. In December of 2024 the average home value price was $530,000 per Zillow which had increased 3.3% in a year. The Town lacks affordable options in housing for the workforce—particularly multi-family. Current housing inventory in the Town indicates that there is a significant shortfall of multi-family housing stock. 3) Home Affordability The Town had an Area Median Income of $52,207 in 2023. Assuming the average household spends 30% of their income on housing, means they have $1,300 per month to spend on a mortgage payment. According to mortgage calculators, that monthly payment would support a $190,000 mortgage after a $20,000 down payment at 6.875% interest. The typical home value for a home in the Town in December of 2024 was $530,000. That leaves the average middle-income home buyer in the Town almost $340,000 short when seeking to purchase a home. 4) Housing Definitions The Urban Land Institute (ULI) is the oldest and largest network of real estate development and land use professionals in the world and is widely considered a global leader in solving community and real estate challenges. ULI defines the following as standard housing classifications: Market Rate Housing: Housing for middle-income households with an income greater than 120% of Area Median Income (AMI). Workforce Housing: Housing for moderate income households with an income between 60% and 120% of Area Median Income (AMI). This housing type is meant to be for teachers, first responders, nurses, service providers and even middle managers in many local companies. Although low-wage workers are still a critical part of the overall workforce in the Town, they are covered under subsidized housing. Workforce housing includes various dwellings such as single-family, multifamily, and units offered for rent. Subsidized Housing: Housing for low-income households with an income less than 60% of area median income (AMI). This is federally sponsored financial assistance on housing for low-income earners and is often referred to as “affordable housing.” 5) Pinetop-Lakeside Area Median Income The United States Census Bureau calculates the Area Median Income (AMI) for every geographic region in the U.S. The AMI is defined as the midpoint of a region’s income distribution. The AMI for Pinetop-Lakeside in 2023 was $52,207. Therefore, a household making greater than $62,648 (AMI x 120%) would qualify for Market Rate Housing in the Town. A household with an income between $31,324 (AMI x 60%) and $62,648 (AMI x 120%) would qualify for Workforce Housing in the Town. A household with an income less than $31,324 (AMI x 60%) would qualify for Subsidized Housing in the Town. If it is assumed that 30% of household income goes to rent, monthly rent for workforce housing in the Town would range between $783 & $1,566 per month. 6) Development Incentives These incentives are offered to encourage the development of new site built single- family and multi-family housing, new manufactured housing, and the renovation/repurposing of existing properties specifically for the Workforce Housing as defined in Section 4) Housing Definitions. To receive incentives, the project must be approved as Workforce Housing as outlined in Section 7C of the Eligibility Guidelines. A. Expedited Review and Permit Processing. All development projects in Pinetop-Lakeside are subject to application, review, and permitting procedures outlined in the Pinetop-Lakeside Town Code, Titles 15-17. However, the Town of Pinetop-Lakeside will prioritize plan, design, and building permit applications and reviews for Workforce Housing, as defined in Section 4) Housing Definitions, development projects. A dedicated Community Development staff member will be assigned to work with Workforce Housing Projects to assist them in moving through the planning and permitting stages as quickly and efficiently as possible. The Town of Pinetop-Lakeside will provide a no-charge Pre-Application Meeting, will complete the first review of permit application within fifteen (15) working days, and will offer inspections on a priority basis. 2 B. Waiver of Permit Fees. The Town of Pinetop-Lakeside will waive all applicable application fees, development review fees, building permit fees and inspection fees for Workforce Housing, as defined in Section 4) Housing Definitions, development projects. C. Reimbursement of Sales Tax on Construction. The Town of Pinetop-Lakeside will pay a reimbursement of the Town's portion of sales tax paid by the developer on construction of Workforce Housing, as defined in Section 4) Housing Definitions, in an amount up to $2,500 per unit at such a time as each unit has been issued a certificate of occupancy and is occupied pursuant to a lease agreement entered into for the unit. Reimbursements are budget dependent and contingent on the availability of funds and continued authorization of the program. D. Flexible Development Standards. Pinetop-Lakeside development codes as outlined in the Town Code, Sections 17.104.020 may be modified up to a 10% variance at the Community Development Director’s discretion to accommodate the development of Workforce Housing as defined in Section 4) Housing Definitions. All requests for modification of development standards will be evaluated on a case-by-case basis and determined by various factors including but not limited to number of units, project location, site topography and compatibility with neighboring land uses. Factors that may be subject to modification include but are not limited to lot coverage, building height, building set-back, lot area, and lot dimensions. 7) Eligibility Guidelines A. The incentives as, outlined above in Section 6) Development Incentives, are available only for the rental of (i) new site built single-family units, (ii) new multi- family housing project units, (iii) new manufactured housing units and (iv) the renovation/repurposing of existing site built single-family units, multi-family units and manufacturing housing units that are specifically designated as Workforce Housing units, as defined in Section 4) Housing Definitions, within the Town. The income of the person(s) on the rental application will only be considered when determining qualification for Workforce Housing as defined in Section 4) Housing Definitions. B. Developers of Workforce Housing, as defined in Section 4) Housing Definitions, projects wishing to receive incentives must be the owner of the development site and must comply with Town of Pinetop-Lakeside zoning codes, land use plan, adopted building codes, engineering standards, and otherwise follow the standard development processes as outlined in the Town Code. C. To begin the process of obtaining incentives, developers of Workforce 3 Housing, as defined in Section 4) Housing Definitions, projects should contact Town staff at the time of project application to determine if the project qualifies as Workforce Housing. The project must be approved as Workforce Housing by the Community Development Director prior to seeking incentives. D. Prior to receiving a Certificate of Occupancy for participating Workforce Housing, as defined in Section 4) Housing Definitions, the developer shall provide documentation proving compliance with the terms of this policy. E. The Town of Pinetop-Lakeside reserves the right to approve, approve with conditions or deny any request for Workforce Housing, as defined in Section 4) Housing Definitions, incentives and any modification of development codes after determining whether the development or project complies with the terms this incentive policy. F. Housing developments or individual housing units receiving any or all the incentives listed in Section 6) Development Incentives must be completed and rented and occupied within eighteen (18) months from the date of the execution of an agreement with the Town of Pinetop-Lakeside documenting compliance with the terms of this policy. Prior to the expiration of the agreement, the developer shall be responsible for applying in writing for additional extensions. The Community Development Director may, after consulting with the Town Manager, elect to extend the time frame for completion. G. Housing developments or individual housing units receiving any or all the incentives listed in Section 6) Development Incentives must keep rents within the parameters of Workforce Housing (defined in Section 5. Housing Definitions) and said requirements shall be in place for a period of ten (10 years) following issuance of the Certificate of Occupancy and the property owner must submit an annual affidavit of proof of compliance to the Community Development Director. The Town may record the agreement documenting compliance with this policy for said ten (10) years. H. Housing developments or individual housing units receiving any or all the incentives listed in Section 6) Development Incentives are prohibited from becoming short-term rentals of less than 30 days for a period of ten (10) years following issuance of Certificate of Occupancy. I. Housing developments or individual housing units receiving any or all the incentives listed in Section 6) Development Incentives must be owned or rented by legal residents of the United States and at least one (1) adult person in the household must be employed full-time or full-time equivalent with income that falls within the parameters of Workforce Housing as outlined in Section 4) Housing Definitions for a period of ten (10) years following issuance of Certificate of Occupancy. Units must be occupied full-time. Units can be subleased provided lessees have incomes that meet the requirements of workforce housing as outlined in Section 4) Housing Definitions. Subleases do not apply to multigenerational family households. Owners and renters should not own another home or have joint ownership in another home. 4 Meeting Date: March 6, 2025 Agenda Item #: D.5 Subject: Discussion and Consideration of Resolution No. 25-1772, Approving an MOU with Off Duty Management for the Purpose of Staffing for School Security.