Town Council

PUBLIC NOTICE THE PINETOP-LAKESIDE TOWN COUNCIL WILL HOLD A REGULAR MEETING ON THURSDAY, NOVEMBER 6, 2025, AT 6:00 P.M. THE MEETING WILL BE HELD IN THE TOWN COUNCIL CHAMBERS LOCATED AT 325 W. WHITE MOUNTAIN BOULEVARD, LAKESIDE AZ 85929 SOME MEMBERS OF COUNCIL MAY PARTICIPATE TELEPHONICALLY AGENDA A. Call to Order Mayor  Roll Call and Ascertain Quorum  Pledge of Allegiance  Invocation Any prayer/invocation that may be offered before the start of regular Council business shall be the voluntary offering of a private citizen, for the benefit of the Council and the citizens present. The views or beliefs expressed by the prayer/invocation speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the religious beliefs or views of this, or any other speaker. A list of volunteers is maintained by the Town Clerk’s Office and interested persons should contact the Town Clerk’s Office for further information. B. Call to the Public Mayor This is a business meeting of the Town Council. The Town values and welcomes public input. Please address the Council as a whole and not individual Council Members. Do not address staff or members of the audience. Council action on items brought up in Call to the Public is limited by the Open Meeting Law. The Council may direct staff to study the matter and reschedule for further consideration at a later date. Items on the agenda will not be heard or discussed in Call to the Public. Individuals are limited to three (3) minutes. C. Consent Agenda Mayor All items listed in the Consent Agenda are considered routine matters and will be enacted by one motion of the Council. There will be no separate discussion of these items unless a Member of Town Council requests that an item or items be removed for discussion. Council Members may ask questions without removal of the item from the Consent Agenda. Items removed from the Consent Agenda are considered in their normal sequence as listed on the agenda, unless called out of sequence. C.1 Consider Approval of the Minutes of the Town Council Town Clerk Work Session held on September 11, 2025. Salskov C.2 Consider Approval of the Minutes of the Town Council Town Clerk Work Session held on September 18, 2025. Salskov C.3 Consider Approval of the Minutes of the Town Council Town Clerk Regular Meeting held on October 16, 2025. Salskov C.4 Consider Approval of the Minutes of the Town Council Deputy Clerk Special Meeting held on October 21, 2025. Valichnac C.5 Consider Approval of the Minutes of the Town Council Deputy Clerk Special Meeting held on October 24, 2025. Valichnac Town Council Regular Meeting – November 6, 2025 D. Business Before the Council Public comment will be taken at the beginning of each agenda item, after the subject has been announced by the Mayor and explained by staff. Any citizen, who wishes, may speak one time for five minutes on each agenda item before or after Council discussion. Questions from Council members, however, may be directed to staff or a member of the public through the Mayor at any time. D.1 Discussion and Possible Approval of the Restructuring of the Interim Town Community Services Department and Adoption of the Updated Manager-Town Community Services Director Job Description and New Marketing Clerk Salskov and Communications Director Job Description and Salary Range. D.2 Discussion and Possible Legal Action on Resolution No. 25-1796, Commander Dan Entering Into an Intergovernmental Agreement Between the City of Wilkey Phoenix and the Town of Pinetop-Lakeside. D.3 Discussion and Possible Approval of Employee Appreciation for Mayor Irwin 2025. D.4 Discussion and Information Regarding the Town Manager Hiring Accountant/HR Process. MacArthur D.5 Discussion and Possible Legal Action Regarding the Salary of the Mayor Irwin Interim Town Manager. A. (1)(3) Upon a public majority vote of the members constituting a quorum, a public body may hold an executive session but only for the following purpose: 1. Discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of any public body, except that with the exception of salary discussions, an officer, appointee or employee may demand that the discussion or consideration occur at a public meeting. The public body shall provide the officer, appointee or employee with written notice of the executive session as is appropriate but not less than twenty-four hours for the officer, appointee or employee to determine to be maintained as confidential or consideration should occur at a public meeting. 3. Discussion or consultation for legal advice with the attorney or attorneys of the public body.  Discussion, Consideration and Possible salary increase for Interim Town Manger Salskov. Town Council will reconvene the Special Meeting to consider taking action on item D.5. Town Council Regular Meeting – November 6, 2025 E. Adjournment Mayor Irwin Posted on October 31, 2025, at 12:00 p.m. at the following locations: Mackenzie Valichnac, Town Hall CMC, Town Clerk Town Website 325 W. White Mountain Blvd. https://pinetoplakesideaz.gov Lakeside, AZ 85929 Pinetop U.S. Post Office Lakeside U.S. Post Office 712 E. White Mountain Blvd. 1815 W. Jackson Lane Pinetop, AZ 85935 Lakeside, AZ 85929 Meeting can be viewed at https://www.youtube.com/channel/UCN53WdzuQen_exXNbatODIw. Note: This meeting is open to the public. All interested people are welcome to attend. A copy of agenda background material provided to Council Members, with the exception of material relating to possible executive session, are available for public inspection at the Town Clerk’s Office, 325 W. White Mountain Boulevard, Lakeside, AZ 85929, Monday through Friday from 8:00 a.m. to 5:00 p.m. or online at https://pinetoplakesideaz.gov AMERICAN WITH DISABILITIES ACT: The Town of Pinetop-Lakeside intends to comply with the A.D.A. If you are disabled or physically challenged and need special accommodations to participate, please contact the Town Clerk at (928) 368-8696 Ext. 221 at least 48 hours prior to the meeting. Meeting Date: November 6, 2025 Agenda Item #: C.1 Subject: Consider Approval of the Minutes of the Town Council Work Session held on September 11, 2025.  MINUTES OF THE WORK SESSION OF THE HONORABLE TOWN COUNCIL OF THE TOWN OF PINETOP- LAKESIDE, ARIZONA, HELD ON THURSDAY, SEPTEMBER 11, 2025, IN THE TOWN COUNCIL CHAMBERS LOCATED AT 325 W. WHITE MOUNTAIN BOULEVARD, LAKESIDE, AZ 85929  Roll Call The following Council Members were present: Name Position Stephanie Irwin Mayor Sterling Beus Vice Mayor Taber Heisler Council Member Jerry Smith Council Member Harry Turner Council Member Todd Fernau Council Member Jeff Phillips Council Member Staff Present: Name Position Rick Miller Interim Town Manager Kristi Salskov Town Clerk Dan Wilkey Commander-PLPD Ryan VanPatten Information Technology Gabe Buldra-Participated Finance Director Telephonically Sara Simonton Finance Manager-Accounting Stacy MacArthur Accountant Tony Alba Community Services Director Matt Patterson Public Works Director Betsy Peck Library Director Annie DeRosier Tourism and Marketing Coordinator Mayor Irwin called the Work Session of the Pinetop-Lakeside Town Council to order at approximately 1:00 p.m. Minutes of the Town Council Work Session September 11 , 2025. Page 2 Council – Department Director Dialogue • Open Discussion Between the Town Council and Department Directors to Review Priorities, Address Questions, and Exchange Information Relevant to Town Operations and Policies. Mayor Irwin called the Work Session to order at 1:00 p.m. Town Clerk Salskov gave an update on employee Frank Young who had surgery today. Background and target • Initial General Fund shortfall at onboarding estimated at approximately $1.1 million, with direction to align spending to revenues within ~three months of budget adoption. • Savings already included in the adopted budget: Finance restructure (contracted director), Library staffing changes, Public Works right-sizing (net after corrections), Community Services hire at low end, and Tourism event reductions/targeted marketing; subtotal about $394,000 (captured by increasing contingency). • Additional post-adoption savings: not filling PD Receptionist and Animal/Code Enforcement positions and reducing the Aldrich contract to 10 months; subtotal about $197,000. • Remaining gap after these measures: just over $500,000. New and proposed measures (discussion only; no action taken) • Public Works organization o Eliminate the Operations Manager position (full-year savings about $153,000; current-year about $115,000). o Assign Malaina Stillman as Interim Public Works Director pending permanent recruitment by the incoming Town Manager. o Move toward simpler division structure (Parks, Streets, Facilities, Solid Waste, Fleet) and reduce supervisory layering. • Library and Community Services o Retitle Library Director to Library Manager; place Library, Cemetery, Recreation, and external liaison functions under Community Services (estimated savings about $3,750). • Personnel options o Explore limited layoffs in a way that preserves essential operations (e.g., Collection Center, Fleet), and/or normalize pay placement for employees hired in the last 1–3 years who were initially placed above mid-range. Minutes of the Town Council Work Session September 11 , 2025. Page 3 oScenario figures discussed for illustration only: layoffs producing about $577,000 FY26 impact or pay normalization about $423,000; further analysis required. o Clarify cost allocation for split-funded positions (e.g., HURF/Streets vs. General Fund); improve time-tracking and align positions primarily within one division while retaining seasonal flexibility (snow and chip- seal). • Transit (White Mountain Connection/Four Seasons) o Review IGA terms, matching obligations, and any prior commitments, including a potential bus-purchase match request of about $75,000. o Discussion noted strong local usage (around 6,000 riders per month; annual boardings cited as higher in Pinetop-Lakeside than in Show Low) and contributions from regional partners and programs (e.g., NACOG senior passes). o Council expressed interest in a data presentation from program leadership (ridership by stop, resident share, contributors). o If transit is retained, equivalent savings must be identified elsewhere. • Equipment financing and options o Approximately 19 active equipment leases/loans were noted; concern expressed about high interest rates (e.g., paver about 6.5%, mulcher about 4.99% with roughly $200,000 balance; mulcher annual payment about $33,000). o Legal review to confirm exit provisions and any credit implications if returning equipment. o Operational considerations: paver/mulcher support preservation work, paths, and spot repairs; alternatives include contracting larger projects, interagency sharing, or leasing (rental availability for pavers is limited). o Direction to explore IGAs or seasonal sharing for the paver and mulcher to offset costs; most other equipment is used year-round and less suited to sharing. o Current subdivision/neighborhood paving projects must be completed before any disposition or sharing changes. • Collection Center o Keep under review as a potential study item; prior loss range discussed as roughly $60,000–$90,000 after allocations. o New Recycling Partnership grant of $100,000 approved for equipment and education (including about $32,000 reimbursement for a truck and purchase of lidded cans, signage, and outreach). o EPA SWIFR grant application (about $600,000) is pending; if awarded, could support equipment and some operations. Minutes of the Town Council Work Session September 11 , 2025. Page 4 • Operating reductions o Department targets for the remainder of the year: Police and Public Works to return 10% of non-personnel operating budgets; smaller departments 5% (estimated remainder-year impact about $75,000; full- year; about $100,000). o Terminate landscaping contract and perform the work in-house (remainder-year savings about $30,000). • Save Our Park funds (capital) o A $300,000 donation was previously deposited in the Capital Fund; current balance appears below $300,000 (exact figure to be confirmed). o If the park is not acquired by the Town, funds may need to be returned to the donor group; verify any earmarks (e.g., matching funds for fire- wise grant work). • Irrigation district/license o Ongoing payment of about $3,000 per month for a license agreement was discussed; approach changes cautiously due to dam implications and community impact; inspection timing to be confirmed. • Police K-9 o Proceed with K-9 acquisition and deployment; a $25,000 donation and identified offsets cover costs through the fiscal year with no net FY impact. Additional discussion points • Explore equipment sharing or seasonal swaps with other jurisdictions where feasible (begin with specialty items like the paver and mulcher). • Consider competitive bidding for larger paving work to test market pricing versus cooperative contract use or in-house delivery; maintain strong inspection/testing regardless of delivery model. • Maintain Public Works focus on maintenance (potholes, crack seal, culverts, drainage) and use outside contractors for large one-time projects when it is more efficient or cost-effective. • Recognize the need for clear public communication about timelines for active paving projects before any equipment changes. Next steps • No formal action was taken during this work session. • Staff will refine scenarios (organizational structure, personnel placement, allocations, equipment sharing/financing, operating reductions, grant opportunities), validate figures, and return with recommendations to close the remaining gap while maintaining essential services. Minutes of the Town Council Work Session September 11 , 2025. Page 5 Adjournment Mayor Irwin There being no further business at this time, the regular meeting was adjourned at approximately 2:30 p.m. ________________________ Stephanie Irwin Mayor ATTEST: ____________________________ Kristi Salskov, MMC, CPM, Town Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Work Session of the Town Council of the Town of Pinetop-Lakeside, Arizona, held on the 11th day of September, 2025. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 11th day of September, 2025. ____________________________ Kristi Salskov, MMC, CPM Town Clerk Meeting Date: November 6, 2025 Agenda Item #: C.2 Subject: Consider Approval of the Minutes of the Town Council Work Session held on September 18, 2025. Meeting Date: November 6, 2025 Agenda Item #: C.3 Subject: Consider Approval of the Minutes of the Town Council Regular Meeting held on October 16, 2025  MINUTES OF THE REGULAR MEETING OF THE HONORABLE TOWN COUNCIL OF THE TOWN OF PINETOP- LAKESIDE, ARIZONA, HELD ON THURSDAY, OCTOBER 16, 2025, IN THE TOWN COUNCIL CHAMBERS LOCATED AT 325 W. WHITE MOUNTAIN BOULEVARD, LAKESIDE, AZ 85929  Roll Call The following Council Members were present: Name Position Stephanie Irwin Mayor Sterling Beus Vice Mayor Taber Heisler Council Member Jerry Smith Council Member Harry Turner Council Member Jeff Phillips Council Member The following Council Members were absent: Name Position Todd Fernau Council Member Staff Present: Name Position Kristi Salskov Town Clerk Gabe Buldra Finance Director Dan Barnes Chief of Police-PLPD Daniel Wilkey Police Commander-PLPD Betsy Peck Library Director Jeremiah Loyd Community Development Department Stacy MacArthur Accountant Annie DeRosier Marketing & Communications Director Malaina Spillman Interim Public Works Director Precila De La Garza Executive Secretary- Police Dept. Eric De La Garza Collection Center Manager Mayor Irwin called the Regular Meeting of the Pinetop-Lakeside Town Council to order at 6:00 p.m. A quorum was present. Minutes of the Town Council Regular Meeting. October 16, 2025. Page 2  Pledge of Allegiance and Invocation Mayor Irwin led the Pledge of Allegiance to the Flag. Mayor called for a moment of silence for former Mayor Don Rae, recognized for his decades of service as a teacher, coach, councilman, and mayor. The Invocation was offered by Vice Mayor Beus. B. Call to the Public Mayor Irwin called for public comments. No public comments were offered. C. Consent Agenda Mayor Irwin announced consideration of the Consent Agenda and explained that all items listed would be acted upon by a single vote of the Council, unless a member of the Council asked that specific items be removed from the Consent Agenda, discussed, and voted upon separately. Vice Mayor Beus moved to approve the Consent Agenda. Council Member Smith seconded the motion and by show of hands the following vote was recorded: AYES NAYS ABSTAIN Mayor Irwin X Vice Mayor Beus X Council Member Smith X Council Member Turner X Council Member Phillips X Council Member Heisler X Mayor Irwin then declared the motion passed unanimously. C.1 Consider Approval of the Minutes of the Town Council Work Session held on October 2, 2025. Vice Mayor Beus moved to approve the Minutes of the Town Council Work Session held on October 2, 2025. Council Member Smith seconded the motion and by show of hands the following vote was recorded: Minutes of the Town Council Regular Meeting. October 16, 2025. Page 3 AYES NAYS ABSTAIN Mayor Irwin X Vice Mayor Beus X Council Member Smith X Council Member Turner X Council Member Phillips X Council Member Heisler X C.2 Consider Approval of the Minutes of the Town Council Regular Meeting held on October 2, 2025. Vice Mayor Beus moved to approve the Minutes of the Town Council Regular Meeting held on October 2, 2025. Council Member Smith seconded the motion and by show of hands the following vote was recorded: AYES NAYS ABSTAIN Mayor Irwin X Vice Mayor Beus X Council Member Smith X Council Member Turner X Council Member Phillips X Council Member Heisler X C.3 Consider Approval of the Town Check Register for the Period of September 1 through 30, 2025. Vice Mayor Beus moved to approve the Town Check Register for the Period of September 1 through 30, 2025. Council Member Smith seconded the motion and by show of hands the following vote was recorded: AYES NAYS ABSTAIN Mayor Irwin X Vice Mayor Beus X Council Member Smith X Council Member Turner X Council Member Phillips X Council Member Heisler X Minutes of the Town Council Regular Meeting. October 16, 2025. Page 4 D. Business Before the Council D.1 Update of by the Pickleball Club on Fundraising Efforts for the Community Pickleball Court Expansion Project. Mr. Dilts reported that the Club exceeded its $100,000 fundraising goal, raising $102,302 for the Community Pickleball Court Expansion Project. Due to workforce reductions at Public Works, the Club increased its contribution to $125,000 for the State Parks grant match. Fundraising will continue through 2025 with an anticipated construction start in 2026. Council expressed appreciation for the Club’s success. To view this item, please go to: https://www.youtube.com/live/uTmeK7oXxU8?si=8wBa3OTpN9s0Xyar This item begins at minute: 00:07:05 D.2 Presentation of the September 2025 Financial Report. Mr. Buldra provided a summary of Town finances through the first fiscal quarter. Revenues totaled $2.094M, approximately 22% of the annual projection. Sales tax revenues declined slightly by 5% year over year, largely due to construction and rental reductions. Expenditures were $2.175M (22%) and under budget. Projected year-end General Fund cash balance: $1.5M. Council noted revised October reports will reflect cost-saving measures. To view this item, please go to: https://www.youtube.com/live/uTmeK7oXxU8?si=8wBa3OTpN9s0Xyar This item begins at minute: 00:10:37 D.3 Discussion and Consider Legal Action on Resolution No. 25-1793, Cancelling the Purchasing Agreement with Mohave Educational Services Cooperative, Inc. Town Clerk Kristi Salskov presented the item, explaining that the contract with Mohave Educational Services Cooperative, Inc. was originally approved by Council to purchase food for employee appreciation dinner and the Town Thanksgiving and fall picnic potlucks. As the Town is no longer hosting these events, staff is recommending cancellation of the agreement to reduce unnecessary expenses. Salskov noted that the Town currently has a holding account with Mohave Aspen containing $1,500 and has been paying an annual membership fee of $308.85. In order to receive a refund of the funds held, the Town must provide a notice of intent to terminate the agreement by Council resolution. Minutes of the Town Council Regular Meeting. October 16, 2025. Page 5 Staff recommends approving the cancellation of the contract, as it is no longer needed. Vice Mayor Beus asked whether there were any fees associated with early termination of the agreement. Town Clerk Salskov confirmed there are no fees or penalties for ending the contract early. To view this item, please go to: https://www.youtube.com/live/uTmeK7oXxU8?si=8wBa3OTpN9s0Xyar This item begins at minute: 00:16:06 Vice Mayor Beus moved to approve Resolution No. 25-1793, cancelling the Purchasing Agreement with Mohave Educational Services Cooperative, Inc. effective immediately; and authorize Interim Town Manager, or his designee, to provide written notice of termination in accordance with the Agreement. Council Member Phillips seconded the motion and by show of hands the following vote was recorded: AYES NAYS ABSTAIN Mayor Irwin X Vice Mayor Beus X Council Member Smith X Council Member Turner X Council Member Phillips X Council Member Heisler X Mayor Irwin then declared the motion passed unanimously. D.4 Discussion and Consider Legal Action for Resolution No. 25-1792, Entering into an Intergovernmental Agreement Between the Navajo County Sheriff’s Office, the Cities of Winslow and Show Low and the Town of Pinetop-Lakeside, Regarding the Byrne Grant and Arizona Local Border Support Funding for Fiscal Year 2025-2026. Police Chief Dan Barnes presented the item, explaining that this is the Town’s annual renewal of the Intergovernmental Agreement (IGA) administered through the Navajo County Sheriff’s Office for participation in the Major Crimes Apprehension Team (MCAT). The Sheriff’s Office oversees the MCAT program, which focuses on investigations related to illegal drugs, gangs, and violent crimes throughout Navajo County. Minutes of the Town Council Regular Meeting. October 16, 2025. Page 6 Chief Barnes noted that although the Town does not currently have an officer assigned to the task force due to staffing limitations, staff recommends maintaining the IGA to ensure participation eligibility in the future. Should the Town assign an officer in the future, the grant would cover approximately 75% of the salary (estimated at $88,000), along with overtime costs of roughly $10,000 and the provision of a vehicle. Chief Barnes added that while the grant portion is included in the Town’s FY2025- 2026 budget under grant revenues, no additional funding is currently budgeted to cover the Town’s matching portion for salary and employee-related expenses. Council Discussion: Councilmembers inquired about the Town’s past participation in MCAT. Chief Barnes confirmed that the Town had previously participated approximately fifteen years ago. Council members also asked whether the program provides a vehicle and other equipment. Chief Barnes confirmed that the vehicle and a portion of overtime costs are provided through the grant. To view this item, please go to: https://www.youtube.com/live/uTmeK7oXxU8?si=8wBa3OTpN9s0Xyar This presentation starts at minute: 00:17:56 Council Member Heisler moved to approve Resolution No. 25-1792, entering into an Intergovernmental Agreement between the Navajo County Sheriff's Office, the Cities of Winslow and Show Low and the Town of Pinetop-Lakeside, regarding the Byrne Grant and Arizona Local Border Support funding for fiscal year 2025-2026. Council Member Turner seconded the motion and by show of hands the following vote was recorded: AYES NAYS ABSTAIN Mayor Irwin X Vice Mayor Beus X Council Member Smith X Council Member Turner X Council Member Phillips X Council Member Heisler X Mayor Irwin then declared the motion passed unanimously. Minutes of the Town Council Regular Meeting. October 16, 2025. Page 7 D.5 Discussion and Consider Legal Action on Resolution No. 25-1794, Authorizing the Recycling Partnership Grant Agreement for the Residential Recycling Drop-Off Program. Interim Public Works Director Malaina Spillman presented the item and shared positive news regarding the Town’s successful award of the Recycling Partnership Grant. The Town received notification of a $100,000 grant award. Director Spillman explained that the grant funds will be used to reimburse the General Fund for a portion of the cost of the recycling truck purchased in February 2025, totaling just under $32,000. Remaining funds will be utilized to purchase new roll-off containers (20-yard and 40-yard sizes) to replace aging equipment currently in use at the Recycling Collection Center. The new containers will be equipped with lids, in compliance with Arizona Department of Environmental Quality (ADEQ) requirements, to prevent litter and debris from escaping during windy conditions. Director Spillman noted that the improvements will assist staff by reducing the need to tarp containers nightly. She also highlighted that the grant includes $10,000 specifically dedicated to public outreach and education, which will be used for updated signage at the collection center, brochures, and potential mailers to residents promoting recycling participation and education. Council Discussion: No questions or concerns were raised by the Council. To view this presentation, please go to: https://www.youtube.com/live/uTmeK7oXxU8?si=8wBa3OTpN9s0Xyar This presentation starts at minute: 00:21:09 Council Member Smith moved to approve Resolution No. 25-1794 authorizing The Recycling Partnership Grant Agreement for the Residential Recycling Drop-off Program; and authorize the Mayor to execute all documents necessary to complete said Grant Agreement. Vice Mayor Beus seconded the motion and by a show of hands the following vote was recorded: AYES NAYS ABSTAIN Mayor Irwin X Vice Mayor Beus X Council Member Smith X Council Member Turner X Council Member Phillips X Council Member Heisler X Minutes of the Town Council Regular Meeting. October 16, 2025. Page 8 Mayor Irwin then declared the motion passed unanimously. D.6 Discussion and Consider Legal Action on Resolution No. 25-1795, Approving the Arizona State Parks and Trails Grant Application for the Pinetop-Lakeside Pickleball Courts Project No. PR 26-001. Interim Public Works Director Malaina Spillman presented the item, explaining that the Town has submitted a grant application to the Arizona State Parks and Trails Board for funding assistance for the Pinetop-Lakeside Pickleball Courts Project. Director Spillman expressed appreciation for the partnership and fundraising efforts of the Pinetop-Lakeside Pickleball Club, led by President Mark Diltz, noting their strong collaboration with Town staff. Director Spillman stated that the resolution before Council would finalize the grant application process, which has already been submitted in draft form due to the application deadline extension. The Arizona State Parks and Trails Board will review the application, and if approved, it will proceed to the National Park Service for final authorization. Director Spillman described the project as an important recreational amenity for the community, emphasizing that pickleball is one of the fastest-growing sports in the country and appeals to residents of all ages. Council Discussion Mayor and Council discussed the project scope, timeline, and funding structure. Director Spillman explained that the grant is structured as a three-year project, allowing phased implementation. The anticipated award notification is expected within six to twelve months, though the ongoing federal government shutdown may cause some delays. Director Spillman noted that construction is projected to begin in 2026, with preliminary budgeting to begin in the coming months. Staff intends to phase the project as funding allows prioritizing construction of the pickleball court pads, restrooms, and parking area adjacent to the gymnasium. Director Spillman added that utility connections, including plumbing and electrical conduit, were previously installed during the Police Department construction project, reducing future costs. Lighting, fencing, benches, and picnic pavilions are included in the grant proposal but may be completed in later phases of the three-year period to manage expenses and scheduling effectively. Minutes of the Town Council Regular Meeting. October 16, 2025. Page 9 To view this item, please got to: https://www.youtube.com/live/uTmeK7oXxU8?si=8wBa3OTpN9s0Xyar This presentation starts at minute: 00:25:08 Council Member Heisler moved to adopt Resolution No. 25-1795 approving the Arizona State Parks & Trails Grant Application for the Pinetop-Lakeside Pickleball Complex Project No. PR 26-001; and authorize the Town Manager, or his designee, to execute any and all documents necessary for this project including any grant application and related documents. Mayor Irwin seconded the motion and by a show of hands the following vote was recorded: AYES NAYS ABSTAIN Mayor Irwin X Vice Mayor Beus X Council Member Smith X Council Member Turner X Council Member Phillips X Council Member Heisler X Mayor Irwin then declared the motion passed unanimously. D.7 Town Council Committee Liaison and Town Manager Monthly Reports. Councilor Turner reported on new board appointments to the Community Center, ongoing recruitment for a treasurer, and noted that the Nature Center will hold quarterly meetings, next on December 8. Councilor Phillips provided updates from the Humane Society, including staffing needs, progress on a 15-year land transfer effort with U.S. Forest Service, installation of a new generator system, and construction of a new cat care facility. Vice Mayor Beus shared updates from Blue Ridge Schools and the Historical Museum, highlighting upcoming school events including the Trunk-or-Treat Carnival and Veterans Day Breakfast. The Historical Museum will close October 30th for winter and will reopen in March. He also noted that Town staff donated unused parade candy to support the elementary school’s Autumn Fun Fest. Councilor Smith discussed the upcoming November 6 presentation from the Navajo County Transit Manager on the White Mountain Connection transit system and reported on progress for the Arizona Alpine Trail, including statewide marketing coordination and completion of official trail photography. He noted that the organization is seeking volunteers to manage social media outreach. Mayor Irwin provided updates on TRACKS trail maintenance, the successful Tour Minutes of the Town Council Regular Meeting. October 16, 2025. Page 10 of the White Mountains event, and activities of the Mayor’s Youth Advisory Committee (MYAC), including their civic engagement efforts, community service, and participation in the Blue Ridge musical 'Hello, Dolly'. Town Clerk and Acting Town Manager Kristi Salskov provided an extensive update on behalf of Interim Town Manager Rick Miller. She expressed appreciation for staff perseverance and highlighted departmental updates: - Finance: Incorporating revised budget and cost-saving measures; debt refinancing with Zions Bank; purchasing policy review; Town Manager recruitment process underway. - Library: Hosting a Groundwater Education Exhibit and continuing expanded programming. - IT: Completed Police Department network upgrades; reducing software licensing costs; implementing mobile data terminals. - Police: New K-9 Arco joining the force; Officer Gauna completing handler training; new fingerprint device; 31 arrests and 57 citations for September; new officer joining in November. - Public Works: Leadership transition with Malaina Spillman as Interim Director; completed paving at The Top of the Woods subdivision; parking lot improvements at Mountain Meadow Park; winter readiness activities underway. - Clerk/Communications: Coffee with Council session on annexation and budget; ordinances meeting publication requirements; employee policy review resuming; early planning for the 2026 Home Rule campaign. Adjournment: Mayor Irwin There being no further business at this time, the regular meeting was adjourned at approximately 7:50 p.m. ____________________________ Stephanie Irwin, Mayor ATTEST: ______________________________ Kristi Salskov, MMC, CPM Town Clerk Minutes of the Town Council Regular Meeting. October 16, 2025. Page 11 CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting of the Town Council of the Town of Pinetop-Lakeside, Arizona, held on the 16th day of October, 2025. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 16th day of October, 2025. _______________________________ Kristi Salskov, MMC, CPM Town Clerk Meeting Date: November 6, 2025 Agenda Item #: C.4 Subject: Consider Approval of the Minutes of the Town Council Special Meeting held on October 21, 2025.  MINUTES OF THE SPECIAL MEETING OF THE HONORABLE TOWN COUNCIL OF THE TOWN OF PINETOP- LAKESIDE, ARIZONA, HELD ON TUESDAY, OCTOBER 21, 2025, IN THE TOWN COUNCIL CHAMBERS LOCATED AT 325 W. WHITE MOUNTAIN BOULEVARD, LAKESIDE, AZ 85929  Roll Call The following Council Members were present: Name Position Stephanie Irwin Mayor Sterling Beus Vice Mayor Taber Heisler Council Member Jerry Smith- Arrived at Approx. 3:45 Council Member p.m. Harry Turner Council Member Todd Fernau Council Member The following Council Member was absent: Name Position Jeff Phillips Council Member Staff Present: Name Position Kristi Salskov Town Clerk-Acting Town Manager Dan Barnes Chief of Police-PLPD Dan Wilkey Police Commander Stacy MacArthur Accountant Mackenzie Valichnac Deputy Town Clerk Malaina Spillman Interim Public Works Director Jeremiah Loyd- Arrived at Approx. Community Development Department 4:00 p.m. Betsy Peck Library Director Annie DeRosier Marketing & Communications Director Susie Anderson Visitor Center Receptionist Allanna Jackson Visitor Center Receptionist Mayor Irwin called the Special Meeting of the Pinetop-Lakeside Town Council to order at 3:30 p.m. Minutes of the Town Council Special Meeting. October 21, 2025. Page 2 B. Business Before the Council B.1 Discussion and Possible Legal Action Regarding the Appointment of an Interim Town Manager. A. (1)(3) Upon a public majority vote of the members constituting a quorum, a public body may hold an executive session but only for the following purpose: 1. Discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of any public body, except that with the exception of salary discussions, an officer, appointee or employee may demand that the discussion or consideration occur at a public meeting. The public body shall provide the officer, appointee or employee with written notice of the executive session as is appropriate but not less than twenty-four hours for the officer, appointee or employee to determine to be maintained as confidential or consideration should occur at a public meeting. 3. Discussion or consultation for legal advice with the attorney or attorneys of the public body.  Discussion, Consideration and Possible Appointment of an Interim Town Manger. To view this item, please go to: https://www.youtube.com/live/ZfEWznsfkZE?si=MuCcdyuPudMGUY8m and https://www.youtube.com/live/dKae7mRvNbY?si=OAbPb0dYtnWBWHHh Mayor Irwin presented the item and stated that there is the option for the Council to go into E- Session. Vice Mayor Beus moved to enter into executive session. Council Member Heisler seconded the motion and by show of hands the following vote was recorded: AYES NAYS ABSTAIN Mayor Irwin X Vice Mayor Beus X Council Member Heisler X Council Member Fernau X Council Member Turner X Mayor Irwin then declared the motion passed 4-1, with Council Member Turner opposed. Town Council entered into Executive Session at approximately 3:35 p.m. Deputy Clerk Valichnac attended the Executive Session. Minutes of the Town Council Special Meeting. October 21, 2025. Page 3 Town Council reconvened the Special Meeting at approximately 3:38 p.m. Vice Mayor Beus moved to appoint Kristi Salskov to serve as the Interim Town Manager effective this 21st day of October 2025. Council Member Turner seconded the motion and by show of hands the following vote was recorded: AYES NAYS ABSTAIN Mayor Irwin X Vice Mayor Beus X Council Member Heisler X Council Member Fernau X Council Member Turner X Mayor Irwin then declared the motion passed unanimously. B.2 Discussion and update on the Town Manager Hiring Process and Timeline. To view this item, please go to: https://www.youtube.com/live/dKae7mRvNbY?si=OAbPb0dYtnWBWHHh Council Member Smith arrived at approximately 3:45 p.m. Accountant Stacy MacArthur stated that they have decided to go with Top Search Recruiting, Jackie Bennett for assistance with the Town Manager hiring process. Jackie can provide an “a la carte”/hourly option since the town has already advertised and received applications. Jackie would interview and screen the candidates and aid the Council with the final interview/selection process. Jackie has requested direction from the Council on what areas the screening process should focus on and if there are specific questions that should be asked. Mayor Irwin stated that she liked the idea of a stakeholder survey and thought each Council Member could provide a few people who the survey could be sent to. Council Member Heisler asked if a QR code could be created for the survey and then more people can provide input. Communications Director DeRosier stated that if the Council provided guidance on what they would like in the survey by October 24th, she could create the survey and launch it on October 27th, leave it open until November 3rd and then she can process the results. Council Member Heisler stated that he would like to see more than just an interview, like a presentation, to get to know the candidates better. Mayor Irwin stated that they required a presentation in a previous manager search and that it would be a good idea to include again. Minutes of the Town Council Special Meeting. October 21, 2025. Page 4 Council Member Smith stated that he thinks the Council can make this decision without help from a third party. Council Member Fernau added that citizens who live outside of the Town limits should also be able to participate in the survey since there is potential them to be annexed in the future and their perspective should be included. There was discussion on whether a third party is needed for guidance on the hiring process or if it should only be the Council. Communications Director DeRosier proposed that to save money, staff could outline a process, scoring system, and timeline, including any specific requests, like a presentation, from the Council. Using this process, they could narrow down the top candidates that were provided by Council. If at any point the Council feels a third party needs to be consulted, then they can utilize Jackie Bennett. The Council agreed with that process. The timeline included: -Council provides Stacy with their top candidates and any guidance on the survey by October 24th -Communication Director will launch the survey from October 27th-November 3rd -Accountant MacArthur and Communications Director DeRosier will provide the top candidates based off of the Council’s recommendations and the survey results -Aim to have the Council interview the top candidates around the first week of December. Adjournment Mayor Irwin There being no further business at this time, the regular meeting was adjourned at approximately 4:15 p.m. ________________________ Stephanie Irwin Mayor ATTEST: ____________________________ Mackenzie Valichnac, CMC Deputy Town Clerk Minutes of the Town Council Special Meeting. October 21, 2025. Page 5 CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Special Meeting of the Town Council of the Town of Pinetop-Lakeside, Arizona, held on the 21st day of October, 2025. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 21st day of October, 2025. ____________________________ Mackenzie Valichnac, CMC Deputy Town Clerk Meeting Date: November 6, 2025 Agenda Item #: C.5 Subject: Consider Approval of the Minutes of the Town Council Special Meeting held on October 24, 2025.  MINUTES OF THE SPECIAL MEETING OF THE HONORABLE TOWN COUNCIL OF THE TOWN OF PINETOP- LAKESIDE, ARIZONA, HELD ON TUESDAY, OCTOBER 24, 2025, IN THE TOWN COUNCIL CHAMBERS LOCATED AT 325 W. WHITE MOUNTAIN BOULEVARD, LAKESIDE, AZ 85929  Roll Call The following Council Members were present: Name Position Stephanie Irwin Mayor Sterling Beus Vice Mayor Taber Heisler Council Member Harry Turner Council Member Jeff Phillips Council Member The following Council Members were absent: Name Position Jerry Smith Council Member Todd Fernau Council Member Staff Present: Name Position Kristi Salskov Interim Town Manager-Town Clerk Dan Wilkey Police Commander-PLPD Malaina Spillman Interim Public Works Director Jeremiah Loyd Community Development Director Annie DeRosier Marketing & Communications Director Mackenzie Valichnac Deputy Clerk Betsy Peck Library Manager Stacy MacArthur Accountant-HR Specialist Mayor Irwin called the Special Meeting of the Pinetop-Lakeside Town Council to order at 3:30 p.m. A quorum was present. Minutes of the Town Council Special Meeting. October 24, 2025. Page 2 B. Business Before the Council B.1 Discussion and Possible Legal Action to Approve an Increase to the Contract Amount with Olney Construction for the Mountain Meadow Recreation Complex ADA Ramp and Curbing Project No. 23.002. To view this item, please go to: https://www.youtube.com/live/ZUwcRaSQCxs?si=0kd6H4d6iC03yEVK Interim Town Manager Salskov stated that she received a check to sign to pay for the remainder of the ADA Ramp and Curbing project for $31,768.19. With this payment, the project would be $27,422.18 over the amount approved by Council in 2024. The overage needs to be brought back to the Council for this increase. Interim Public Works Director Spillman stated that she measured the project area and there is a bit of a discrepancy. Because of this, she has requested that the motion be amended to approve the change orders as presented with the caveat that she will meet with the contractor to verify the linear footage that was completed. There is usually a contingency associated with a project, but this project did not have one. Mayor Irwin asked if any of the delays that were the Town’s fault effected the final cost. Interim Public Works Director Spillman said that the delays from the Town did not affect the final cost, but it effected the timeline. Council Member Heisler stated that he did not think that a director should have been able to approve change orders that caused the project to go over budget. He thanked Interim Town Manager Salskov and Interim Public Works Director Spillman for catching this and bringing it back to Council for approval. Council and staff agreed that contingencies need to be built into future projects and policies need to be followed. Finance Manager Sara Simonton explained where the funding for the project overage will come from. Council Member Heisler moved to approve an increase of $27,422.18 to the Mountain Meadow Recreation Complex ADA Ramp and Curbing Project No. 23- 002 after clarification of the LF completed by the contractor and authorize payment to Olney Construction from the Town’s Park Reserve Fund. Vice Mayor Beus seconded the motion and by show of hands the following vote was recorded: AYES NAYS ABSTAIN Mayor Irwin X Vice Mayor Beus X Minutes of the Town Council Special Meeting. October 24, 2025. Page 3 Council Member Heisler X Council Member Turner X Council Member Phillips X Mayor Irwin then declared the motion passed unanimously. Adjournment Mayor Irwin There being no further business at this time, the regular meeting was adjourned at approximately 3:53 p.m. ________________________ Stephanie Irwin Mayor ATTEST: ____________________________ Mackenzie Valichnac, CMC Deputy Town Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Special Meeting of the Town Council of the Town of Pinetop-Lakeside, Arizona, held on the 24th day of October, 2025. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 24th day of October, 2025. ____________________________ Mackenzie Valichnac, CMC Deputy Town Clerk Meeting Date: November 6, 2025 Agenda Item #: D.1 Subject: Discussion and Possible Approval of the Restructuring of the Community Services Department and Adoption of the Updated Community Services Director Job Description and New Marketing and Communications Director Job Description and Salary Range. Meeting Date: November 6, 2025 Agenda Item #: D.2 Subject: Discussion and Possible Legal Action on Resolution No. 25-1796, Entering Into an Intergovernmental Agreement Between the City of Phoenix (Phoenix Police Department/Arizona Internet Crimes Against Children Task Force) and the Town of Pinetop-Lakeside (Pinetop-Lakeside Police Department). Meeting Date: November 6, 2025 Agenda Item #: D.3 Subject: Discussion and Possible Approval of Employee Appreciation for 2025.  •-- PINETOPILAKESIDE � Celebrate the Seasons Staff Memo Background: As part of the FY2025-2026 budget balancing efforts, several discretionary accounts were reduced or eliminated, including the Employee Appreciation Fund. Despite this, Department Directors have continued to seek meaningful ways to recognize the dedication and resilience of Town employees who have remained committed during this period of transition and fiscal challenge. Mayor Irwin suggested/asked if closing Town offices on December 26th would be a good option. One of the most consistently expressed wishes from staff has been the ability to spend additional time with their families during the holiday season. Town offices are scheduled to be open on December 26, 2025. Historically, the Town has remained open on this day; however, records and staff observation indicate there is little to no public interaction during this time, as most residents and businesses remain closed or are unavailable due to holiday schedules. In lieu of utilizing Town funds for appreciation items or events, staff proposes granting December 26 as a paid day off for all Town employees. Because employee salaries and benefits are already accounted for in the adopted budget, this gesture will not create additional expense to the General Fund or any other operating fund. Public safety coverage will continue without interruption. Police Officers scheduled to work will remain on duty, and Public Works personnel will be called in if snow removal or emergency response is required. To ensure equity, employees required to work on December 26 will receive one (1) additional vacation day to use at a later date with supervisor approval. Interim Town Manager Salskov will ensure public notice is posted at all Town facilities, including a phone number for citizens who may require immediate assistance. This small but meaningful gesture will allow staff to spend valuable time with their families and will demonstrate the Town Council's appreciation for their continued service, loyalty, and dedication. Fiscal Impact: No additional fiscal impact. All payroll expenses are already included in the adopted FY2025-2026 budget. Meeting Date: November 6, 2025 Agenda Item #: D.4 Subject: Discussion and Information Regarding the Town Manager Hiring Process. NO MATERIAL FOR THIS ITEM. Meeting Date: November 6, 2025 Agenda Item #: D.5 Subject: Discussion and Possible Legal Action Regarding the Salary of the Interim Town Manager. A. (1)(3) Upon a public majority vote of the members constituting a quorum, a public body may hold an executive session but only for the following purpose: 1. Discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of any public body, except that with the exception of salary discussions, an officer, appointee or employee may demand that the discussion or consideration occur at a public meeting. The public body shall provide the officer, appointee or employee with written notice of the executive session as is appropriate but not less than twenty-four hours for the officer, appointee or employee to determine to be maintained as confidential or consideration should occur at a public meeting. 3. Discussion or consultation for legal advice with the attorney or attorneys of the public body.  Discussion, Consideration and Possible salary increase for Interim Town Manger Salskov. Town Council will reconvene the Special Meeting to consider taking action on item D.5.