Town Council

PUBLIC NOTICE THE PINETOP-LAKESIDE TOWN COUNCIL WILL HOLD A REGULAR MEETING ON THURSDAY, DECEMBER 4, 2025, AT 6:00 P.M. THE MEETING WILL BE HELD IN THE TOWN COUNCIL CHAMBERS LOCATED AT 325 W. WHITE MOUNTAIN BOULEVARD, LAKESIDE AZ 85929 SOME MEMBERS OF COUNCIL MAY PARTICIPATE TELEPHONICALLY AGENDA A. Call to Order Mayor  Roll Call and Ascertain Quorum  Pledge of Allegiance  Invocation Any prayer/invocation that may be offered before the start of regular Council business shall be the voluntary offering of a private citizen, for the benefit of the Council and the citizens present. The views or beliefs expressed by the prayer/invocation speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the religious beliefs or views of this, or any other speaker. A list of volunteers is maintained by the Town Clerk’s Office and interested persons should contact the Town Clerk’s Office for further information. B. Call to the Public Mayor This is a business meeting of the Town Council. The Town values and welcomes public input. Please address the Council as a whole and not individual Council Members. Do not address staff or members of the audience. Council action on items brought up in Call to the Public is limited by the Open Meeting Law. The Council may direct staff to study the matter and reschedule for further consideration at a later date. Items on the agenda will not be heard or discussed in Call to the Public. Individuals are limited to three (3) minutes. C. Consent Agenda Mayor All items listed in the Consent Agenda are considered routine matters and will be enacted by one motion of the Council. There will be no separate discussion of these items unless a Member of Town Council requests that an item or items be removed for discussion. Council Members may ask questions without removal of the item from the Consent Agenda. Items removed from the Consent Agenda are considered in their normal sequence as listed on the agenda, unless called out of sequence. C.1 Consider Approval of the Minutes of the Town Council Deputy Clerk Regular Meeting held on November 20, 2025. Valichnac D. Business Before the Council Public comment will be taken at the beginning of each agenda item, after the subject has been announced by the Mayor and explained by staff. Any citizen, who wishes, may speak one time for five minutes on each agenda item before or after Council discussion. Questions from Council members, however, may be directed to staff or a member of the public through the Mayor at any time. Town Council Regular Meeting – December 4, 2025 D.1 Presentation of the Four Seasons Connection and White Mountain City of Show Low Connection Public Transit System. Grants & Transit Manager Lisa Robertson D.2 Presentation of Snow Removal Operations and Financial Update on Interim Public the Police Department Project and the Top of Woods Project. Works Director Spillman E. Adjournment Mayor Irwin Posted on November 26, 2025, at 12:00 p.m. at the following locations: Kristi Salskov, MMC, CPM Town Hall Town Website Town Clerk, Interim Town 325 W. White Mountain Blvd. https://pinetoplakesideaz.gov Manager Lakeside, AZ 85929 Pinetop U.S. Post Office Lakeside U.S. Post Office 712 E. White Mountain Blvd. 1815 W. Jackson Lane Pinetop, AZ 85935 Lakeside, AZ 85929 Meeting can be viewed at https://www.youtube.com/channel/UCN53WdzuQen_exXNbatODIw. Note: This meeting is open to the public. All interested people are welcome to attend. A copy of agenda background material provided to Council Members, with the exception of material relating to possible executive session, are available for public inspection at the Town Clerk’s Office, 325 W. White Mountain Boulevard, Lakeside, AZ 85929, Monday through Friday from 8:00 a.m. to 5:00 p.m. or online at https://pinetoplakesideaz.gov AMERICAN WITH DISABILITIES ACT: The Town of Pinetop-Lakeside intends to comply with the A.D.A. If you are disabled or physically challenged and need special accommodations to participate, please contact the Town Clerk at (928) 368-8696 Ext. 221 at least 48 hours prior to the meeting. Meeting Date: December 4, 2025 Agenda Item #: C.1 Subject: Consider Approval of the Minutes of the Town Council Regular Meeting held on November 20, 2025.  MINUTES OF THE REGULAR MEETING OF THE HONORABLE TOWN COUNCIL OF THE TOWN OF PINETOP- LAKESIDE, ARIZONA, HELD ON THURSDAY, NOVEMBER 20, 2025, IN THE TOWN COUNCIL CHAMBERS LOCATED AT 325 W. WHITE MOUNTAIN BOULEVARD, LAKESIDE, AZ 85929  Roll Call The following Council Members were present: Name Position Stephanie Irwin Mayor Sterling Beus Vice Mayor Taber Heisler Council Member Jerry Smith Council Member Harry Turner Council Member Jeff Phillips Council Member Todd Fernau Council Member Staff Present: Name Position Kristi Salskov Interim Town Manager/Town Clerk Sara Simonton Finance Manager Dan Barnes Police Chief Daniel Wilkey Police Commander Malaina Spillman Interim Public Works Director Betsy Peck Library Manager Annie DeRosier Marketing & Communications Director Frank Naranjo Public Works Parks Supervisor Mackenzie Valichnac Deputy Town Clerk Mayor Irwin called the Regular Meeting of the Pinetop-Lakeside Town Council to order at 6:00 p.m. A quorum was present.  Pledge of Allegiance and Invocation Mayor Irwin led the Pledge of Allegiance to the Flag. The Invocation was offered by Pastor Jeurgens. Minutes of the Town Council Regular Meeting. November 20, 2025. Page 2 B. Call to the Public Mayor Irwin called for public comments. Jim Beck offered the following comments, “Mayor, Council, and Manager, Alexander Hamilton cherished the idea of an engaged citizenry in governance. He called for active participation and consistently reminded citizens of their role in shaping public policy and holding leaders accountable. I would urge concerned citizens to start paying attention, or here is what will happen. Last year, the Town went from a $2 million surplus to $1.7 million in overspending. Thanks to some of our Council members, the overspending has ended. Our Town Manager and Financial Director recently resigned, making a quick exit once they discovered certain public records were being reviewed. Johnson and Rodolph knew those records would incriminate them. For instance, Manager Johnson withdrew funds from budgeted Town accounts and transferred them into petty cash. He then wrote a check in his name and cashed it. When questioned, he stated he was giving cash bonuses to Town employees. This went on for three years: • $15,000 the first year • $16,800 the second year • $16,800 the third year For a total of $48,600. Who exactly is guarding the hen house here? Some employees received cash, and some said they had not. We know there was no paper trail when dealing with cash, no accounting for those lost funds. No money was returned. There were no charges filed against the two. Both were paid their vacation and sick leave when they left. As if that wasn’t enough, at least 21 Town employees were issued Town credit cards. It was found that the Public Works Director spent: • $3,000 for a professional subscription to ChatGPT • $30,000 for a semi-truck • $32,000 for a new engine The Operations Director spent $4,000 on hunting backpacks for his employees. Another employee purchased a personal cell phone for $1,200, $130 for insurance, and $150 for accessories. He also purchased $500 in Nike polo shirts for himself, $189 to have those shirts embroidered, and $200 on breakfast burritos for his workers. Minutes of the Town Council Regular Meeting. November 20, 2025. Page 3 Is there no shame? Some of these inappropriate expenses were in violation of the Arizona State Procurement Code. Isn’t it curious that the Town quickly fired a previous Town Manager when she alerted the Town that they were violating the State’s procurement code? President Reagan once said, ‘The buck stops here.” Mr. Beck was unable to finish this statement due to the 3 minute time limit. Susan Denton offered the following comments, “To the Council, I have been worrying about a letter that I received from the Town concerning a trailer parked in front of my house. It was apparently there longer than 72 hours, and according to the Town Code, I needed to move it to the back or the side of my house. One of my thoughts was, how familiar with Town Code do I need to be? Am I inadvertently in non-compliance in other areas? Another worry was, do I need to tell my neighbors to move their trailers, etc., to the side or back of their lots? Did they get letters also? Another worry is: Is this harassment of a Town Council member through his mother-in-law? What I think now is that I need to be more involved in Town meetings and pay attention and not leave things to others to decide for me. I would encourage everyone to come to meetings and ask questions about things you see around town. One question I have is what the reason was for cutting trees at the park and planting new ones, for example. I’m not against that , I just don’t know what the reason was. Thank you for the opportunity to speak, and I appreciate your efforts to make this Town one in which everyone would like to live. Thank you.” C. Consent Agenda Mayor Irwin announced consideration of the Consent Agenda and explained that all items listed would be acted upon by a single vote of the Council, unless a member of the Council asked that specific items be removed from the Consent Agenda, discussed, and voted upon separately. Vice Mayor Beus moved to approve the Consent Agenda. Council Member Smith seconded the motion and by show of hands the following vote was recorded: Minutes of the Town Council Regular Meeting. November 20, 2025. Page 4 AYES NAYS ABSTAIN Mayor Irwin X Vice Mayor Beus X Council Member Smith X Council Member Turner X Council Member Phillips X Council Member Heisler X Council Member Fernau X Mayor Irwin then declared the motion passed unanimously. C.1 Consider Approval of the Minutes of the Town Council Regular Meeting held on November 6, 2025. Vice Mayor Beus moved to approve the Minutes of the Town Council Regular Meeting held on November 6, 2025. Council Member Smith seconded the motion and by show of hands the following vote was recorded: AYES NAYS ABSTAIN Mayor Irwin X Vice Mayor Beus X Council Member Smith X Council Member Turner X Council Member Phillips X Council Member Heisler X Council Member Fernau X C.2 Consider Approval of the Town Check Register for the Period of October 1 through 31, 2025. Vice Mayor Beus moved to approve the Town Check Register for the Period of October 1 through 31, 2025. Council Member Smith seconded the motion and by show of hands the following vote was recorded: AYES NAYS ABSTAIN Mayor Irwin X Vice Mayor Beus X Council Member Smith X Council Member Turner X Council Member Phillips X Council Member Heisler X Council Member Fernau X Minutes of the Town Council Regular Meeting. November 20, 2025. Page 5 D. Business Before the Council D.1 Presentation of the October 2025 Financial Report. To view this item, please go to: https://www.youtube.com/live/-ItJMbYn1DY?si=61gs69wTCiilpDB7 This item begins at minute: 00:10:20 Finance Manager Simonton presented. General Fund revenues year-to-date totaled approximately $2,858,971, representing about 30.14% of the annual budget including contingency and approximately 35.36% when contingency is removed. Transaction Privilege Tax (TPT) revenue made up about $2.1 million of that total, with other taxes at approximately $673,000 and non-tax revenues at around $97,000. Across all funds, TPT revenues were down approximately 1.7% year-to- date compared to the prior year. However, October collections are higher than October of the prior year. The largest revenue decreases were in construction tax and commercial rental tax. The Mayor requested that staff further investigate the drop in commercial rental tax, noting that it did not appear that there were significantly more vacancies than in the prior year. Manager Simonton agreed to look into that. Manager Simonton reviewed the expenditure report. She stated that the projected year-end General Fund balance is $1.4 million, representing roughly two months of operating expenditures. Simon Rizk stated, “I’m Simon Rizk and I’m the owner of the Best Western in Pinetop and the Green Tree Inn and Suites. I’m curious about your stats and where you are getting your information. Having hands on tourism and hotels, how do you see that we did better this October than last year when the numbers are worse? Same thing with restaurants and bars. So, I am just curious of where the numbers are coming from.” Manager Simonton stated that the Town receives tax revenue data from the State of Arizona and there is a two-month lag between when hotels and businesses collect taxes and when the Town receives the revenues. October will be reflected in December. Minutes of the Town Council Regular Meeting. November 20, 2025. Page 6 D.2 Information, Discussion, and Possible Legal Action Regarding the Unauthorized Expenditure of $78,895.56 for AB Basalt Purchased from Perkins Cinders for the Top of the Woods Paving Project Between June 24, 2025 and September 4, 2025. To view this item, please go to: https://www.youtube.com/live/-ItJMbYn1DY?si=61gs69wTCiilpDB7 This item begins at minute: 00:18:30 Interim Public Works Director Spillman reported that the Top of the Woods paving project required the purchase of AB Class 6 basalt from Perkins Cinders under a Navajo County contract over the course of several months. The total cost of the material was approximately $78,895.56, which exceeded the Town’s $50,000 purchasing threshold without prior Council approval. Because the purchases were made through multiple transactions, the overage was not immediately recognized. In response, the Town is reviewing and strengthening its purchasing procedures. Public Works will increase its use of the project-tracking software, and staff has reaffirmed its commitment to full transparency and ongoing compliance with the Town’s purchasing policies. Council Member Smith noted a discrepancy in the totals. Interim Manager Salskov stated that is because in one order, the Town did not receive the Navajo County contract price, so they received a credit from Perkins Cinders. Council Member Smith moved to approve the retroactive expenditure of $78,895.56 for the purchase of Class 6 Basalt (Spec) AB from Perkins Cinders, acquired under Navajo County Contract B25-01-010 and used for sub-base construction on six roads within the Top of the Woods subdivision, and to authorize the remaining payment of $10,221.72. Council Member Phillips seconded the motion and by a show of hands the following vote was recorded: AYES NAYS ABSTAIN Mayor Irwin X Vice Mayor Beus X Council Member Smith X Council Member Turner X Council Member Phillips X Council Member Heisler X Council Member Fernau X Mayor Irwin then declared the motion passed unanimously. Minutes of the Town Council Regular Meeting. November 20, 2025. Page 7 D.3 Town Council Committee Liaison and Interim Town Manager Monthly Reports. To view this item, please go to: https://www.youtube.com/live/-ItJMbYn1DY?si=61gs69wTCiilpDB7 This item begins at minute: 00:23:30 Council Member Fernau stated that TRACKS had a successful year despite some hurdles. They are seeking funding from the community to help print maps. Council Member Smith stated there will be a presentation from the Transit Authority at the next Council meeting. The Arizona Alpine Trail is complete, and the grand opening will be in March or April. Vice Mayor Beus stated the Historical Museum is closed for the winter but they are working on updating the displays and exhibits. Blue Ridge theater will be performing “Hello, Dolly!” on November 19th. The “Light the World” donation kiosk will be at the Show Low Meadow from November 18-December 2. Council Member Heisler had no report. Council Member Phillips stated the Humane Society has been completing necessary improvements to their building and the Dog House thrift store. Council Member Turner stated that the Chamber of Commerce is holding elections for the Board of Directors and will be launching an app to better connect businesses and community members. The Community Center will be distributing 2,000 pounds of food on Wednesday before Thanksgiving from 9 a.m. to 3 p.m. This is possible because of a donation from Basha’s. Mayor Irwin stated that the League of Cities and Towns is in final negotiations with an internal candidate to fill the Executive Director’s position upon retirement. She expressed the gratitude she has for this community and residents and wished everyone a happy Thanksgiving. Interim Town Manager Salskov stated that Town staff has been busy over the past few months. She gave a detailed report for each department including: Police department: participated in the Harvest Fun Fest, the new K-9 and officer have started their 8-week training program, officers and VIPs helped with various events in the community and completed assorted training. Minutes of the Town Council Regular Meeting. November 20, 2025. Page 8 Library: many events and programs are happening at the library this winter. The library is now open 8:30-5 p.m. Monday-Friday. Public Works: continued progress on Mountain Meadow projects, water tank, ADA path, expanded parking lot, and pedestrian cross walk sensor in addition to their regular workload. Clerk department: preparing 2026 election packet, there are 2 vacancies on the Planning and Zoning Commission, MYAC is collecting blanket and stuffed animal donations for Sirens and Sleigh Bells. Community Development: House Bill 2247 will amend the Town Code to allow administrative review of subdivision plats without a public hearing. Community Services/Communications: upcoming events include the Mayor’s Tree Lighting, Santa’s Workshop and Coffee with Council. The Community Services director job has been posted. A “Shop Local” campaign is being launched. Finance/HR: finance continues to monitor the Town’s financials closely and is working on the annual audit. An external HR consultant has been hired to speak to employees to rebuild culture and trust and reduce turnover. D.4 Discussion Regarding Future Town Council Committee Liaison Reports During Town Council Meetings. To view this item, please go to: https://www.youtube.com/live/-ItJMbYn1DY?si=61gs69wTCiilpDB7 This item begins at minute: 00:47:00 Mayor Irwin stated liaison reports have been on the agenda for a while and some groups are more active than others with results in uneven reporting. She questioned whether a business meeting is the best place for these updates or if they would be better in “Talk of the Town” or a manager’s report. Council Member Smith stated that he values hearing about the organizations the Town supports financially or with staff participation. This allows members to understand what is going on in the community and how they may be able to support. The reports also show the citizens how much time the Council spends supporting the community. Minutes of the Town Council Regular Meeting. November 20, 2025. Page 9 Council Member Heisler stated that some reports can appear as special interest driven. There are other groups who have a meaningful role in the community that are not represented. He suggested that there should be a clear selection process. He agreed with the Mayor that the Town’s business meeting may not be the more appropriate time to update on these groups. Council Member Turner stated that the groups he works with value the relationship with the Town and appreciate the opportunity to have their activities shared publicly. David Westley offered the following comments, “I’m DJ Westley and I live in the County. Mayor, Vice Mayor, members of the Council. This part is really encouraging because each individual has interests and plugs into the community and it’s engagement. You know, to me, I think that a thriving community shows engagement and you set a great example in doing that. So, thank you.” Leslie Wessel offered the following comments, “I’m Leslee Wessel, a member of the community. Several questions just came into my mind when you started talking about this. If you think about all of the non-profits that are on the list that you have, there’s a lot of things going on in our community that you don’t have to do or you’re not doing, but you’re actually knowing about so you can report on what is going on in our community. It’s a lot of work, and I think these non-profits feel really appreciative and are grateful that you pay attention to what’s going on and that you appreciate what’s going on. I think it’s a great thing. The question that ran through my mind is how do they get selected, and do you have a financial relationship with all of them or just some of them? Is that one of the reasons why you have a liaison with the non-profits? If you have a financial relationship, then you should know what’s going on with those dollars. So that’s been a great thing to happen, too. The one thing I’m noticing, though, is this is your audience as of right now. Of course, this is recorded and people can watch it at home, and I don’t know to what extent these comments go into the minutes so they can read the minutes too. But how do the citizens know that you have this relationship with these groups that are benefiting them? Is it something that, when you do a verbal report, it might not give enough information to really know that there’s a benefit to the community or the Council to have these? I don’t know if the Council would be receptive to putting it in writing and making sure it goes in, maybe a corner of the Talk of the Town, where these reports can go. That’s on the Facebook page and that’s available to everybody to specifically look at if they are interested in it. Minutes of the Town Council Regular Meeting. November 20, 2025. Page 10 I have also heard about a lot of things going on tonight that I didn’t know about that I could possibly participate in or help with, and I think that’s a great thing, too. So, I like what you are doing. I think it could be made better. There are important things going on that I’m glad that you know about, and also maybe some financial responsibilities that are going on too. Thank you for doing that, and I hope it continues in form. Thank you.” Mayor Irwin clarified that she does not want the Council to stop working with the groups, she is suggesting that they consider how they are sharing the information about these groups. Mayor Irwin suggested that the Council has a brief work session to discuss the future of the committee reports. D.5 Pursuant to A.R.S. 38-431.03(A)(3) and (A)(4)the Council may vote to enter into Executive Session: A. Upon a public majority vote of the members constituting a quorum, a public body may hold an executive session for the following purpose: 3. Discussion or consultation for legal advice with and to give direction to the attorney or attorneys of the public body. 4. Discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation. • Discussion and Legal Advice regarding lawsuit; Weeden V. Town of Pinetop-Lakeside. If Town Council votes to enter into Executive Session. Town Council will reconvene into Open Meeting to adjourn the Town Council Regular Meeting. Mayor Irwin moved to go into executive session. Vice Mayor Beus seconded the motion and by show of hands the following vote was recorded: Minutes of the Town Council Regular Meeting. November 20, 2025. Page 11 AYES NAYS ABSTAIN Mayor Irwin X Vice Mayor Beus X Council Member Smith X Council Member Turner X Council Member Phillips X Council Member Heisler X Council Member Fernau X Mayor Irwin then declared the motion passed unanimously. The Council entered the executive session at 7:02 p.m. The Council reconvened at 7:31 p.m. to adjourn the meeting. Adjournment: Mayor Irwin There being no further business at this time, the regular meeting was adjourned at approximately 7:31p.m. ____________________________ Stephanie Irwin, Mayor ATTEST: ______________________________ Mackenzie Valichnac, CMC, Deputy Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting of the Town Council of the Town of Pinetop-Lakeside, Arizona, held on the 20th day of November, 2025. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 20th day of November, 2025. _______________________________ Mackenzie Valichnac, CMC, Deputy Clerk Meeting Date: December 4, 2025 Agenda Item #: D.1 Subject: Presentation of the Four Seasons Connection and White Mountain Connection Public Transit System.  FSC & WMC Public Transit PTLS TOWN COUNCIL DECEMBER 4, 2025  Four Seasons Connection began operating in 1997 and serves Show Low, Pinetop-Lakeside and Hon-Dah Convention Center. White Mountain Connection, began operating in 2009 and is the commuter bus between Pinetop-Lakeside and Holbrook. Show Low contracts with MV Transportation to oversee daily operational activities for both services.  Transit Partners Four Seasons Partners White Mountain Partners  Town of Pinetop-  Town of Pinetop- Lakeside Lakeside  Town of Taylor  City of Show Low  Town of Snowflake  NPC  Hon-Dah Casino  Navajo County  City of Show Low  Four Seasons Connection Annual Ridership October 2024 – September 2025 PINETOP-LAKESIDE 36,241 = 47% HON-DAH CASINO 9,403 = 12% SHOW LOW 31,850 = 41% Total FSC Ridership 77,494  White Mountain Connection Annual Ridership October 2024 – September 2025 Navajo County Complex 4,279 Show Low 2,556 Greyhound (Holbrook Circle K) 2,325 Town of Snowflake 1,925 Town of Pinetop-Lakeside (Safeway) 1,566 Town of Taylor 1,438 Northland Pioneer College 1,280 Total WMC Ridership 15,369  Four Seasons Connection 5-Year Ridership October 2020 – September 2025 PINETOP-LAKESIDE 224,126 = 46% HON-DAH CASINO 41,619 = 9% SHOW LOW 216,531 = 45% TOTAL 482,276  SENIOR BUS PASS PROGRAM Sponsored by Area Agency on Aging 12000 10000 8000 6000 4000 2000 0 2020 2021 2022 2023 2024 2025  ADOT REIMBURSEMENT RATES ADMINISTRATION 80%/20% OPERATIONS (MV) 58%/42% VEHICLE MAINT. 80%/20% BUS FARE 58%/42%  TRANSIT COSTS - 2026 (estimated) ADMINISTRATION $ 77,250 OPERATIONS (before fare) $810,073 VEHICLE MAINT. $ 75,000 Total Costs $962,323  ANNUAL REVENUE – 2026 (estimated) FEDERAL SHARE $569,602 (after 58% of $38,000 fare) FARE 42% $ 15,960 HON-DAH CASINO $ 12,000 DONATIONS $ 7,200 ADVERTISING $ 4,000 GREYHOUND $ 2,400 Total Revenue $ 611,162  PTLS SHARE Estimated 10/2025 - 9/2026 Administration $ 5,922 Operations (net of 42% Fare) $124,304 Vehicle Maintenance $ 5,750 Total Share $ 135,976 Less Revenue Share $ (11,100) Est. PTLS Match (13%) $124,876  REPLACEMENT BUSES 2026 ADOT LOCAL TOTAL FSC – 2 UNITS $330,514 $ 99,288 $429,802 WMC – 1 UNIT $137,879 $ 24,331 $162,210 3 BUSES 468,393 $123,619 $595,012 PTLS SHARE - BUSES REPLACEMENT BUSES – 2026 GRANT AWARD FEDERAL SHARE 85% COST SHARE 15%  PTLS SHARE - BUSES PTLS - 15% SHARE FOR TWO (2) FSC BUSES $49,614 PTLS - 15% SHARE FOR ONE (1) WMC BUS $ 2,703 PTLS SHARE FOR THREE (3) BUSES $52,317 Meeting Date: December 4, 2025 Agenda Item #: D.2 Subject: Presentation of Snow Removal Operations and Financial Update on the Police Department Project and the Top of Woods Project.  Memorandum To: Town Council From: Malaina Spillman, Interim Public Works Director CC: Kristi Salskov, Interim Town Manager/Town Clerk Date: November 25, 2025 Re: Status Overview and Request for Additional Time – Top of the Woods Drainage Project & Police Department Remodel Project Introduction On November 12, 2025, I received a request from Interim Town Manager Kristi Salskov to prepare a presentation for the December 4, 2025, Council Meeting regarding the Top of the Woods Drainage Project and the Police Department Remodel Project. Council requested specific information for each project, including: 1. What was the original budget for the project? 2. How much has been spent on the project to date? 3. What is the target date for completing the project? 4. How much more money will be required to complete the project? 5. If 100% means the project is complete how much of the project has been finished as a percentage? 6. What is the source of funds for the project. Both projects have extensive histories and multi-year documentation. In order to ensure that Town Council and the public receive the most accurate and complete information, I am continuing to review all historical materials, Council actions, expenditures, and supporting documentation. Top of the Woods Drainage Project Project Background In August 2019, the Town of Pinetop-Lakeside experienced a 1,000-year flood event that significantly impacted several subdivisions, including Top of the Woods. The event caused substantial damage to the existing drainage system and exposed several longstanding deficiencies. Funding and Budget Information (Preliminary) - Original estimated project cost: $1.9 million - Funding received from Navajo County Flood District: $140,000 - Additional assistance: Some emergency funding from DEMA (amount not included in improvement totals) Expenditures to Date - Public Works recorded expenditures (per ShareNet/Novo): $442,088.54 - Additional invoices (Perkins Cinders & Perkins Aggregates): approx. $190,919.70 Estimated total to date: $633,008.24 Project Completion - Estimated project completion: 90% - Anticipated final completion: March 2026 - Funding sources: Navajo County Flood Control District ($140,000) and Public Works Streets budget Pinetop-Lakeside Police Department Project Background The Police Department Remodel Project is the largest capital project undertaken by the Town. Due to increasing operational needs and building deficiencies, architectural design services were required. Funding and Budget History - October 7, 2021: Barton Architecture contract approved ($165,000) - March 4, 2021: Revenue bonds approved; $3.5 million remained for PD construction - January 19, 2023: Sierra Building Systems contract awarded ($4,499,000) Budgeted Funding by Fiscal Year FY22–23 - PD Building (Revenue Bonds): $2,700,000 FY23–24 - PD Building (ARPA): $1,300,712 - PD Building (Revenue Bonds): $2,100,000 - PD Building (Reserves): $1,400,000 FY24–25 - PD Building (ARPA): $1,180,000 - PD Building (Reserves): $1,400,000 FY25–26 - PD Building (Reserves): $550,000 Expenditures to Date As of October 31, 2025, total project expenditures: $6,280,410.76. This includes construction, civil work, fencing, drainage, lighting, furniture, technology, architecture, and materials, this does not include staff labor and Town owned equipment costs. Project Completion - Estimated completion: 97% Remaining major item: APEX jail cell doors (pending cost from Sierra Building Systems) Request for Additional Time Due to the complexity and importance of both projects, I am requesting that Town Council allow additional time to finalize a comprehensive report. I anticipate completion by the end of January 2026. Snow Removal Operations Town of Pinetop- Lakeside Public Works Snow Removal Operations  Council Request “Presentation of a comprehensive snowplow plan for our community. There has been much discussion from our staff and form the community about a concern that we do not have enough staff to provide this critical service to our community. I believe the following information should be provided as part of this presentation. 1. How many snowplow routes does the town operate? 2. How many employees also have the duties of driving a snowplow? 3. What is our primary snowplow plan? (Staffing, trucks, routes, shifts, etc.) 4. What is our contingency snowplow plan? (What metrics are in place for people that may be sick, trucks that are broken, or any other problems that may impact our ability to deliver service to our community? 5. Any other problems I have not addressed in this request that seems to be causing concern about being able to deliver this critical service to our community.” With the proper equipment, experienced and knowledgeable employees, ongoing training, and thorough advance planning, the Public Works Department is able to field an effective response team for the many winter storms the Town experiences each year. Well before the winter season begins, staff develops a detailed snow removal plan that prioritizes every roadway within Town limits. During active storms, the Public Works Department operates in two five-person crews working twelve-hour shifts to ensure the roadways remain clear and safe. With an additional Fleet staff member on duty. Under normal storm conditions, these crews can clear all priority routes within one hour and plow every Town roadway within four hours. Each year, the Roads crew dedicates more than 500 man- hours to snow removal across streets and Town facilities. 1. How many snowplow routes does the town operate? There are a total of six routes: Orange Red Blue Green Grey White – Facilities & Trails Intersections/Cul-de-sac and Dirt Roads (as needed) 2. How many employees also have the duties of driving a snowplow? • Last year, Public Works had 28 FTE and 1 PTE • The Current Roster is 20 FTE, 1 PTE. • The Street Supervisor position is vacant. • All Public Works FTE’s are required to maintain a Class B CDL. • Exceptions: Administrative Assistant,and Engineering Technician  Interim Town Manager Malaina Spillman Engineering Tech Kathrine Nunn Admin. Asst. Lisa Mears Interim CC Parks Manager Facilities Supervisor Streets Supervisor Fleet Supervisor Supervisor Frank Naranjo Buddy Miller Vacant Ryan Church Eric De La Garza Maint. Worker Parks Lead Maint. Worker Feet Mechanic Maint. Worker David Marcus Ramos Mike Mettie Clay Reidhead Tanner Fellows Halverson Maint. Worker PT Maint. Worker Maint. Worker Maint. Worker Russell David Leyba Ben Mendez Luis Gonzales Scoggins Maint. Worker Maint. Worker Hollis Harvey Jason Ramsey Maint. Worker Maint. Worker Brandon Rose Jones Deatherage Maint. Worker Michael Van Dyke • The Public Works Department has 2 employees assigned to each snowplow route, 1 employee for each 12 hour shift. • 10 Public Works Employees minimum are required to provide snow removal for paved Town maintained roads. • Three employees earned their CDL licenses earlier this year and are required to complete 24 hours of on-the-job training. • Additionally, there are two employees who recently completed CDL training and are currently working toward obtaining their licenses.  3. What is our primary snowplow plan? (Staffing, trucks, routes, shifts, etc.) Staffing: 2025-2026 Snowplow Assignments Each season, the department reviews and updates snowplow staffing assignments to ensure safe, efficient, and effective winter operations. Assignments are evaluated based on current staffing levels, employee skill sets, equipment availability, and operational needs for the upcoming snow season.  SNOWPLOW ASSIGNMENTS 2024-2025 SNOWPLOW ASSIGNMENTS 2025-2026 Midnight to Noon (12am to 12pm) Midnight to Noon (12am to 12pm) Marcus Ramos 4044 Orange 8 Marcus Ramos 4086 Orange Connor Stephenson 4079 Red 13 Jason Ramsey 4079 Red Ben Mendez 4070 Blue 25 Malaina Spillman 4070 Blue David Halverson 4076 Green 27 David Halverson 4076 Green Cole Berlin 4085 Grey 5 Buddy Miller 4085 Grey Trevor Stafford Intersections/Cul-de-sac 88 Assigned as needed 4215 Intersections/Cul-de-sac Daniel Rawlings 4222 Grader 27 David Halverson 4222 Grader Ryan Church - Mechanic 22 Ryan Church - Mechanic Noon to Midnight (12pm to 12am) Noon to Midnight (12pm to 12am) Frank Naranjo 4044 Orange 1 Frank Naranjo 4086 Orange Russell Scoggin 4079 Red 20 Russell Scoggin 4079 Red Jason Ramsey 4070 Blue 9 Ben Mendez 4070 Blue Luis Gonzalez 4076 Green 17 Clay Reidhead 4076 Green Hollis Harvey 4085 Grey 66 Hollis Harvey 4085 Grey Assigned as needed Intersections/Cul-de-sac Assigned as needed 4212 Intersections/Cul-de-sac Clay Reidhead 4222 Grader 17 Clay Reidhead 4222 Grader Ryan Church - Mechanic 22 Ryan Church - Mechanic Facilities (Building Cleaning) White Route & Facilities (Building Cleaning) Brandon Deatherage White 14 Michael Vandyke White Tanner Fellows White 19 Mike Mettie White Eric De La Garza White 88 Luis Gonzales* White Mike Mettie White 7 Rose Jones* White Rose Jones White 2 Brandon Deatherage** White Micheal Vandyke White Back-up and Office Sean Nusbaum White 21 Eric De La Garza** *Backup Back-up and Office 32 Tanner Fellows *Backup Matt Patterson Back up 50 David Leyba Back up Malaina Spillman Back up Dan Barnes Back up David Leyba Back up 007 Lisa Mears Office calls Dan Barnes Back up * Must complete 24hr of on-the-job Traning Lisa Mears Office calls ** CDL Permit Only Routes: Orange, Red, Blue, Green, Grey, Green, White (Facilities& Trails)  (Intersections/Cul-de-sac and Grader assigned as needed) Shifts: Public Works operates two shifts: Midnight to Noon (12am - 12pm) Noon to Midnight (12pm - 12am) Each route is designed to complete 1 pass in each direction and open all Town roads within four hours. This does not mean that snow removal operations are complete within four hours. TRUCKS 4017 – Grey Dump Truck White Route (Backup) 4070 – Dump Truck 6 Wheel Equipment Red Route 4215 – CAT Loader 4076 – Dump Truck 6 Wheel 4230 – CAT 415 Gannon Green Route 4222 – Motor Grader 4079 – Dump Truck 6 Wheel 4213 – Skidsteer Bobcat Blue Route 4219 – 299 Cat Skidsteer 4085 – Dump Truck 6 Wheel 3212 - L28 Bobcat Grey Route 4212 – Backhoe 4086 – Dump Truck 10 Wheel Orange Backup Truck 4044 – Dump Truck 10 Wheel 4. What is our contingency snowplow plan? (What metrics are in place for people that may be sick, trucks that are broken, or any other problems that may impact our ability to deliver service to our community?) • The Town’s Fleet consists of seven trucks and seven pieces of equipment that can be used for snowplow operations. • Each shift uses five trucks to plow the Town’s streets. • Each shift is staffed with five snowplow operators and one mechanic • The day shift has five staff members dedicated to the White Route (Facilities, Building Cleaning, Trails and are backup snowplow operators) • In the event of absences, operators will be pulled from the White Route. • Trucks – Reference Slide 11 with Trucks and Equipment  EMPLOYEE ABSENCES If a Route Operator (Orange/Red/Blue/Green/Grey) Is Absent • One or more drivers will be pulled from the White Route and/or Backup Driver List. Secondary Impacts • Trails and parking lots at Mountain Meadow and Woodland will be the last to be cleared. • Cleaning of Town Facilities could be delayed. 5. Any other problems I have not addressed in this request that seems to be causing concern about being able to deliver this critical service to our community. I am happy to answer any questions the Town Council may have. Thank you.