City Council

Council Minutes July 2, 2013 – 7:00 p.m. Regular Meeting The Pinson City Council met in regular session in Council Chambers at 4410 Main Street on Tuesday, July 2, 2013. Mayor Sanders led the invocation. Councilor Tanner led the Pledge of Allegiance to the Flag of the United States of America. Roll Call: Marie Turner, City Clerk, called roll of Pinson City Council with the following council members present: Mayor Sanders Councilor Tanner Councilor Cochran Councilor Roberts Councilor Churchwell Councilor McCain Minutes: Councilor Roberts made a motion to waive the reading of the June 20, 2013, minutes. Councilor Cochran duly seconded the motion. Mayor Sanders called for all opposed to say "no", all in favor say "aye." Councilor Cochran made a motion to accept the minutes as written of the June 20, 2013, meeting. Councilor McCain duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed to say "no", all in favor say "aye." Mayor Sanders "Let the record reflect that both motions passed unanimously." Committee Chair Comments: Finance: Councilor Tanner made a motion to approve payment of the bills in the amount of $61,327.90; a copy of the bills schedule is attached. Councilor Churchwell duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed say "no", all in favor say "aye." Mayor Sanders, "Let the record reflect that the motion passed unanimously.” Public Safety: Councilor Cochran reminded everyone of the State Law regarding fireworks. Mayor Sanders stated that Pinson relies on the State Law which is enforceable inside and outside of the city limits. Mayor Sanders added that if anyone has a problem with someone using fireworks they should call the Sheriff’s Department. Enhancements: Councilor McCain mentioned the Turkey Creek Nature Preserve’s Float Your Boat event will be held on July 20, 2013, and boats can be purchased for $5.00. Councilor McCain added that the city will provide frozen treats for those in attendance. Councilor Cochran stated that he will be the MC for this event. Mayor’s Report: Mayor Sanders stated that the PHCC Roof Replacement was re-advertised with a new budget for the project of under $50,000.00. Mayor Sanders announced the bids received. Weatherguard Metal Roofing-$47,267.00; Ageless Restoration-$47,589.00; Smith Roofing-$58,000.00; Hinkle Roofing-$78,000.00. Councilor McCain offered a resolution authorizing the Mayor to accept a proposal for roof replacement at the Palmerdale Homesteads Community Center, regarding the low bidder Weatherguard Metal Roofing in the amount of $47,267.00. Councilor Churchwell duly seconded the motion. Mayor Sanders called for any discussion. Councilor Cochran stated that the monies to fund the PHCC Roof were carried over from last year’s budget. Mayor Sanders called for any further discussion. As there was no further discussion, Mayor Sanders called for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, resolution passes unanimously, as Resolution 13-27. Councilor Roberts offered a resolution authorizing the Mayor to secure mowing services for assorted streets, regarding Asplundh Corporation in the amount of $4,000.00 to be paid from the 7-2 Road Fund. Councilor Cochran duly seconded the motion. Mayor Sanders stated that the County has advised that they are not available to mow in the near future due to their financial issues and Asplundh has the special equipment needed for this at a cost of $100.00 per man per hour. Mayor Sanders called for any further discussion. Councilor Cochran stated that he was glad that we became a municipality, if we hadn’t the people of Pinson would be without services and the people of the city deserve to have this done, because they are paying taxes. Mayor Sanders called for any further discussion. As there was no further discussion, Mayor Sanders called for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, resolution passes unanimously, as Resolution 13-28. Councilor Cochran offered a resolution authorizing the demolition of a nuisance at 6201 Kaley Lane, low bid received from Eastern Tree Service $3,000.00. Councilor Tanner duly seconded the motion. Mayor Sanders announced the bids received. Eastern Tree Service $3,000.00; D & E Excavating $5,000.00; the next lowest was not broken apart but was equal to D & E. Mayor Sanders called for any further discussion. As there was no further discussion, Mayor Sanders called for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, resolution passes unanimously as Resolution 13-29. Old Business: Councilor Cochran offered a resolution accepting the Conceptual Master Plan and the Phasing Proposal and authorizing the Mayor to accept a proposal from Goodwyn, Mills and Cawood for construction design of the park. Councilor McCain duly seconded the motion. Mayor Sanders stated that this resolution accepts the phasing proposal and conceptual drawing so that the architect /engineers can go ahead and start the design process. Mayor Sanders added that this is only approving the conceptual drawing as you see it and the money to proceed. Mayor Sanders called for any further discussion. As there was no further discussion, Mayor Sanders called for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, resolution passes unanimously as Resolution 13-30. Councilor McCain offered a motion to approve the purchase of a Movie Screen and Projector at an estimated cost of $3,300.00. Councilor Cochran duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed say "no", all in favor say "aye." Mayor Sanders, "Let the record reflect the motion passed unanimously.” New Business: Councilor Tanner offered a resolution confirming costs associated with abating a public nuisance at 4247 Walnut Street, in the amount of $659.75. Councilor Roberts duly seconded the motion. Mayor Sanders suspended rules and opened a Public Hearing asking if there was anyone present to object to the cost associated. Mayor Sanders stated, “Let the record reflect no one spoke to object the cost associated to abating the grass pursuant to this resolution”. Mayor Sanders reinstated rules. Mayor Sanders called for a roll call vote with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, resolution passes unanimously as Resolution 13-31. Councilor Cochran offered a resolution accepting the dedication of Lea Anne Circle, and portions of Anne Drive and Judy Circle and related rights of way in Lea Anne Gardens Sector 1. Councilor Churchwell duly seconded the motion. Mayor Sanders stated that there is a little bond money for Sector 1 and Sector 2 is fully bonded. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, resolution passes unanimously as Resolution 13-32. Councilor Cochran offered a resolution authorizing the Mayor to accept a proposal for paving of Lea Anne Gardens 1st Sector, low bid received from Campbell’s Paving $35/ton. Councilor Roberts duly seconded the motion. Mayor Sanders called for any discussion. Councilor Cochran stated that the bids were received for the project only, adding that the city will purchase the asphalt for this project through PACA. Councilor Cochran mentioned bids received were Campbell’s Paving an estimated $35/ton; Karma Construction an estimated $56/ton. Mayor Sanders stated that by using PACA to purchase the asphalt we get the same price as the County. Mayor Sanders added that once the project is complete the County will wire the bond funds into our account. Mayor Sanders called for any further discussion. As there was no further discussion, Mayor Sanders called for a roll call vote with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, Resolution passes unanimously as Resolution 13-33. Councilor Cochran offered a first reading of a request from the Pinson Valley High School Football Program, regarding assistance with the purchase of a Boom Arm Video System at a cost of $2,000.00. Councilor Cochran stated these funds are being requested from the school discretionary fund. Councilor Cochran added the Football Program has already raised $3,500.00 of the $5,500.00 total. Public Comment: Charles Yeager, TCNP. Mr. Yeager stated that the Preserve has received a National Honor, being designated as a National Recreational Trail. Mr. Yeager presented the Plaque for this honor to the City for display at City Hall. Mr. Yeager also mentioned the Float Your Boat event to be held on, July 20, 2013, encouraging everyone to attend. Councilor Cochran mentioned that this award is a very big deal, stating that this recognition is from the United States Department of the Interior. Dorlan Terry, PHCC. Mr. Terry expressed his appreciation to council for there efforts regarding the PHCC Roof Replacement. Councilor Cochran moved to adjourn. Councilor Churchwell duly seconded the motion. Mayor Sanders called for all opposed to say “no”, all in favor say “aye”. Motion carried. Adjourned at 7:33 p.m. Respectfully submitted, Marie Turner, City Clerk July 2, 2013 Minutes Adopted ____________ Bills: 07/02/13 Alapestco $ 85.00 AT&T 783.37 Account Balances @05/31/13: Regions General Fund $809,278.81 Regions Debt Service Fund 2,231.25 Estate of John Harrison-Drafting Plans Cabinet 75.00 Alabama Graphics 1,994.00 Regions MM Capital Fund 123,540.72 Alabama Power-City Hall 2,050.00 Hometown-Library Fund 2,586.93 Wachovia 4-6-5 228,550.41 Triangle Park 39.20 Wachovia 7-2 241,011.01 Lane Street 30.68 Wachovia Misc. Road 39,120.21 Comm Ctr 236.90 PHCC 761.48 Cutters Small Eng. 3,130.00 Reserve CD @ 06/21/13 $251,098.15 John Leon-Security TCNP 300.00 Hand Arendall 9,171.05 Edgewire Digital 20.00 Jeff. Co. Sheriff’s Office-July 28,324.19 Advance Cleaning Serv. 495.00 Advance Cleaning Serv-PVYA 195.00 Randall Terry-PHCC 435.00 Nail Services-PHCC gravel 2,067.00 Brodart-Library (state aid) 988.65 Regions mortgage (capital) 3,854.18 APEX (capital) 1,767.00 Call-A-Haul (misc road) 249.00 Moore Coal (misc road) 166.00 Waste Pro (misc road) 237.65 Craig’s Lawn Srvc (misc road) 2,025.00 Verizon Wireless (misc road) 544.36 Advance Cleaning Serv. (7-2) 1,245.00 Alabama Power-streetlights (7-2) 58.19 TOTAL $ 61,327.90 June Gross Payroll $25,664.63