City Council

Council Minutes August 15, 2013 – 7:00 p.m. Regular Meeting The Pinson City Council met in regular session in Council Chambers at 4410 Main Street on Thursday, August 15, 2013. Mayor Sanders led the invocation. Councilor Tanner led the Pledge of Allegiance to the Flag of the United States of America. Roll Call: Marie Turner, City Clerk, called roll of Pinson City Council with the following council members present: Mayor Sanders Councilor Tanner Councilor Cochran Councilor Roberts Councilor Churchwell Councilor McCain Minutes: Councilor Roberts made a motion to waive the reading of the August 1, 2013, minutes. Councilor Cochran duly seconded the motion. Mayor Sanders called for all opposed to say "no", all in favor say "aye." Councilor Cochran made a motion to accept the minutes as written of the August 1, 2013, meeting. Councilor McCain duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed to say "no", all in favor say "aye." Mayor Sanders "Let the record reflect that both motions passed unanimously." Committee Chair Comments: Finance: Councilor Tanner made a motion to approve payment of the bills in the amount of $31,173.10; a copy of the bills schedule is attached. Councilor Cochran duly seconded the motion. Mayor Sanders called for any discussion. Councilor Tanner mentioned that $11,000.00 of the bills schedule amount is for Goodwyn /Mills/Cawood for the park. Mayor Sanders mentioned we have received a transfer from the County for Lea Anne Gardens, regarding the Bond Money, and a check from AMIC for the Tahoe. Mayor Sanders called for any further discussion. As there was no further discussion, Mayor Sanders called for all opposed say "no", all in favor say "aye." Mayor Sanders, "Let the record reflect that the motion passed unanimously.” Annexation: Councilor Churchwell offered an ordinance annexing certain territory into the corporate limits of the City of Pinson, Alabama, owner Douglas E. Rothbaler, located at 3813 Osage Lane. Councilor Tanner duly seconded the motion. Mayor Sanders called for unanimous consent to consider with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, unanimous consent passes. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for a roll call vote on the main ordinance with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, ordinance passes unanimously as Ordinance 2013-19. Councilor Churchwell offered an ordinance annexing certain territory into the corporate limits of the City of Pinson, Alabama, owners Joseph Matthew and Laura Adams Loggins, located at 5836 Willow Ridge Road. Councilor McCain duly seconded the motion. Mayor Sanders called for unanimous consent to consider with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, unanimous consent passes. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for a roll call vote on the main ordinance with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, ordinance passes unanimously as Ordinance 2013-20. Education: Mayor Sanders stated let the record reflect the Mayor is appointing the Education Committee for the 2013/2014 year, which is apprised of the PTA Executive Board as well as Staff from the various schools. Mayor Sanders reported that Councilor Roberts will be the Chairman of the Education Committee and Mayor Sanders will remain the primary contact and liaison with the Board of Education. Enhancements: Councilor Churchwell reported that there was good attendance at the Shred-A- Thon which was held on Saturday, August 3rd, at City Hall. Councilor Churchwell added that some of the participants made 3 trips to have their items shredded. Councilor McCain offered a motion to host the Veteran’s Day Breakfast on, November 11, 2013, at 8:00 a.m., at PHCC, cost approximately $1,200.00. Councilor Cochran duly seconded the motion. Mayor Sanders called for any discussion. Councilor Churchwell stated that several of the council members will be in Seattle for the NLC conference, and will not be able to participate. Mayor Sanders called for any further discussion. As there was no further discussion, Mayor Sanders called for all opposed say “no”, all in favor say “aye”. Mayor Sanders, “Let the record reflect the motion passed unanimously”. Mayor’s Report: Mayor Sanders reported on the National Night Out, stating that there was a great turn out at Innsbrooke. Mayor Sanders added there were 98 hot dogs served and 8 lbs of sausage served. Councilor Cochran stated that he enjoyed meeting all of the neighbors. Mayor Sanders stated that Innsbrooke supplied most of the food, with our expense being approximately $150.00. Councilor Cochran offered a resolution authorizing the Mayor to accept a settlement proposal from Alabama Municipal Insurance Corporation in the amount of $3,750.00, regarding the 2006 Motorized Kawasaki Mule, which was stolen from PVYA. Councilor Roberts duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, resolution passes unanimously, as Resolution 13-40. Mayor Sanders mentioned that he and the City Clerk are in receipt of a check from PHCC in the amount of $1,971.00 for rentals. Old Business: Councilor Roberts offered a resolution authorizing the Mayor to accept a proposal for certain demolition work at 4286 Main Street, regarding Eastern Tree in the amount of approximately $7,500.00. Councilor Tanner duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, resolution passes unanimously as Resolution 13-41. Councilor McCain offered a motion to accept the City of Pinson Employee Manual. Councilor Churchwell duly seconded the motion. Mayor Sanders called for any discussion. Councilor Churchwell stated that this is a very thorough policy. Mayor Sanders stated that we can always clarify if something is not working we can always clarify, confirm, and we should update our documents from time to time. Councilor Roberts stated that there is not any problem with our current employees. Mayor Sanders stated, correct, as we grow this is just something that we need in place, there is no problem at present. Mayor Sanders added that this will be passed to the Library Board. Mayor Sanders called for any further discussion. As there was no further discussion, Mayor Sanders called for a roll call vote on the main motion with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, motion passes unanimously. New Business: Councilor Cochran reported he had attended the Football Booster Meeting and was asked to pass along their thanks for the assistance with the purchase of the Boom Camera. Councilor Cochran added that they would like to invite council to attend the first home game to be recognized for their help. Councilor Cochran stated the first home game will be September 6, 2013. Public Comment: Barry Wilson, PHCC. Mr. Wilson thanked the city for the new roof that is now being put on PHCC. Mr. Wilson announced the Labor Day Barbecue would be held from 11:00 a.m. until 1:00 p.m., tickets are available. Mr. Wilson added there will be a Prayer Walk for all of the schools on Saturday, August 17th, beginning at Triangle Park at 9:00 a.m. Stephen Baird, 9339 Old Tennessee Pike. Mr. Baird presented council with plaques from the Alabama Historical Commission recognizing Red Hill Cemetery; Cole Johnson Cemetery; and Chamblee Cemetery adding that they are now listed in the Alabama Historic Cemetery Registry. Pete Chandler, 4450 Silver Lake Road. Mr. Chandler suggested that if possible the city provide a golf cart at the Veteran’s Day Breakfast to help transport those that might need the help. Mayor Sanders stated that we could use the cities golf cart. Councilor Cochran offered a motion to enter executive session for the purpose of discussing real estate and trade and commerce. Councilor Churchwell duly seconded the motion. Mayor Sanders, I provide certification in regard to trade and commerce it would be detrimental if items were discussed in open forum. Mayor Sanders called for all opposed say “no”, all in favor say “aye”. Mayor Sanders, “Let the record reflect the motion passed unanimously”. Mayor Sanders stated that council will not reconvene other than to adjourn. Mayor Sanders called council out of executive session. Councilor Cochran moved to adjourn. Councilor Roberts duly seconded the motion. Mayor Sanders called for all opposed to say “no”, all in favor say “aye”. Motion carried. Adjourned at 8:30 p.m. Respectfully submitted, Marie Turner, City Clerk August 15, 2013 Minutes Adopted ____________ Bills: 08/15/13 Ray Sport-survey $ 290.00 Account Balances @07/31/13: Edgewire Digital 20.00 Regions General Fund $814,072.12 Hand Freshwater Land Trust 800.00 Regions Debt Service Fund 2,871.41 B’ham Water Works-City Hall 118.10 Regions MM Capital Fund 109,741.08 Triangle Pk 20.59 Hometown-Library Fund 2,586.93 Lane Street 20.59 Wachovia 4-6-5 238,920.33 Comm Ctr 41.53 Wachovia 7-2 247,803.50 PHCC 161.03 Wachovia Misc. Road 19,525.25 Regions Visa 1,150.57 Cutters Small Engine 3,715.00 Reserve CD @ 06/21/13 $251,098.15 Goodwyn/Mills/Cawood 11,753.91 Nohab 2.15 John Leon-Security TCNP 8/11 150.00 AL. League of Municipalities-annual dues 3,008.85 The Title Group-4286 Main Street title search 526.00 Advance Cleaning Services-City properties 495.00 PVYA 195.00 Regions Visa – Supplies $ 279.69 Randall Terry-PHCC 500.00 Gasoline 116.55 Postage 184.00 Pete Chandler-PHCC 480.00 Technology 39.00 AT&T-PHCC 171.17 Training 245.00 Oneonta Utilities Board-PHCC 8.56 Beat the Heat 242.94 Nohab-Library 21.05 Equip. Maint. 43.39 AT&T-Library 236.02 Brodart-Library 69.63 TOTAL $1,150.57 Baker & Taylor-Library 20.48 Ingram-Library 1,129.88 Sweeping Corp. (misc road) 1,450.00 Craig’s Lawn Srvc (misc road) 1,580.00 Call-A-Haul (misc road) 249.00 Verizon Wireless (misc road) 535.31 Advance Cleaning Srvc-r-o-w (7/2) 1,345.00 Alabama Power-streetlights (7/2) 908.68 TOTAL $31,173.10