City Council

Council Minutes February 6, 2014 – 7:00 p.m. Regular Meeting The Pinson City Council met in regular session in Council Chambers at 4410 Main Street on Thursday, February 6, 2014. Mayor Sanders led the invocation. Councilor Tanner led the Pledge of Allegiance to the Flag of the United States of America. Roll Call: Marie Turner, City Clerk, called roll of Pinson City Council with the following council members present: Mayor Sanders Councilor Tanner Councilor Cochran Councilor Roberts Councilor Churchwell Councilor McCain Minutes: Councilor Roberts made a motion to waive the reading of the January 16, 2014, minutes. Councilor Cochran duly seconded the motion. Mayor Sanders called for all opposed to say "no", all in favor say "aye." Councilor Cochran made a motion to accept the minutes as written of the January 16, 2014, meeting. Councilor McCain duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed to say "no", all in favor say "aye." Mayor Sanders "Let the record reflect that both motions passed unanimously." Committee Chair Comments: Finance: Councilor Tanner made a motion to approve payment of the bills in the amount of $151,772.99; a copy of the bills schedule is attached. Councilor Cochran duly seconded the motion. Mayor Sanders called for any discussion. Councilor Tanner mentioned that $5,700.00 of the bills schedule amount is our quarterly portion for the Fire Marshal; $86,125.00 is our 2nd payment of 3 to BHT for property purchase; and $28,000.00 is our monthly Sheriff Department payment for our contracted deputies. Mayor Sanders called for any further discussion. As there was no further discussion, Mayor Sanders called for all opposed say "no", all in favor say "aye." Mayor Sanders, "Let the record reflect that the motion passed unanimously.” Mayor Sanders stated he has provided council with the mid-year financial report, which includes 7 months unreconciled balances. Mayor Sanders added the Franchise Funds are all up this year. Mayor Sanders mentioned in this report he had projected $80,000. ,which we just approved payment, in Capital Projects. Mayor Sanders also mentioned the PVHS Concession Stand expansion is also included in year end projections. Mayor Sanders stated this is essentially where we are and what we have spent the first 7 months of the year. This mid year report is also available to the public and located on the table in the back of chambers. Annexation: Councilor Churchwell offered an ordinance annexing certain territory into the corporate limits of the City of Pinson, Alabama, owners Mary Francis Hand Carr Neaves, Paul & Catherine Wenzel, Ronnie & Bonnie Smith, Arizona & Cassandra Winborn, Bryan & Rhonda Hardy, James & Sandra Suttles, Patricia Remer, Michael & Caroline Wainman , located at 5259 Willow Ridge Lane; and lots 21 & 22 Block 4, Saddle Ridge 2nd Sector Unit 1; Lot 7, Block 5, Saddle Ridge 2nd Sector Unit II; Lot 13, Block 3, Saddle Ridge 2nd Sector, Unit 1; Lot 2, Block 3, Saddle Ridge 1st Sector, Unit 1; Lot 10 Block 5, Saddle Ridge 2nd Sector Unit 1; Lot 1, Block 5, Saddle ridge, 2nd Sector, Unit 1. Councilor Roberts duly seconded the motion. Mayor Sanders called for unanimous consent to consider with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, unanimous consent passes. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for a roll call vote on the main ordinance with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, ordinance passes unanimously as Ordinance 2014-05. Public Safety: Councilor Cochran reported the snow took everyone by surprise, adding that the he commended the school administration at Kermit Johnson; Pinson Elementary; Rudd; and Pinson Valley High School on their efforts on sheltering the students during this unexpected storm. Councilor Cochran stated he also wanted to thank Mayor Gene Melton, City of Trussville, for his help with placing the students from Shades Valley IB School in a shelter at Trussville First Baptist Church. Councilor Cochran added this was a situation were there was one Bus Driver as supervisor over 50 students from both Clay Chalkville and Pinson, and they could not get the students any further. Councilor Cochran stated with Mayor Melton’s help they received shelter and food, and once the roads began to clear Councilor Cochran was able to drive a city vehicle and pick up those students and get them to their parents. Councilor Cochran stated he and Mayor Sanders helped several stranded motorists using the Mule (ATV), and the Tahoe. Councilor Cochran added the Deputies drove the Military Vehicle and worked extra shifts helping the community as well. Mayor Sanders stated he, Councilors Cochran; Roberts; and Churchwell applied sand around Miles Spring Road as well. Councilor Roberts thanked Councilor Cochran for his efforts concerning the Shades Valley IB students, adding his daughter was one of them. Councilor Roberts added the students had received a letter from the principal at Shades Valley IB School thanking them for their behavior while in the shelter. Mayor Sanders mentioned the city is still down one 4WD SUV and we are looking for one at a good value. Councilor Cochran stated this is why we need another 4WD SUV, because of situations like we just experienced. Enhancements: Councilor McCain stated the date for Beat the Heat at Turkey Creek has been set for July 19, 2014. Councilor McCain announced that CityFest will be held on April 5, 2014. Mayor’s Report: Mayor Sanders stated the Planning Commission that were to be heard on January 28, 2014 but were postponed due to the weather, will be heard on February 24, 2014. Mayor Sanders added the owners will be re-notified. Mayor Sanders mentioned the insurance proceeds for the replacement of the ATV that was stolen from PVYA are on hand and Golf Carts Unlimited has a good used ATV for $3,950.00. Councilor Cochran offered a motion to approve the purchase of a used ATV from Golf Carts Unlimited in the amount of $3,950.00, for use at PVYA. Councilor Tanner duly seconded the motion. Mayor Sanders called for any discussion. Councilor Tanner asked what year the ATV is. Mayor Sanders stated he didn’t remember. Councilor Cochran stated it does have low hours and looks like a perfect fit for PVYA. Mayor Sanders called for any further discussion. As there was no further discussion, Mayor Sanders called for all opposed say”no”, all in favor say “aye”. Mayor Sanders, Let the record reflect the motion passed unanimously. Mayor Sanders mentioned that Ronnie Dixon, Alabama Butterbean Festival Executive Director, will be at the February 20th meeting to recap the 2013 ABBF. Councilor Cochran offered a motion to approve Suzanne Bobo, as our Farmers Market Coordinator, at a cost of $100.00 per Farmers Market. Councilor McCain duly seconded the motion. Mayor Sanders called for any discussion. Councilor Cochran stated he felt this is good use of our taxpayers money, to provide a service to them. Mayor Sanders stated he is hoping our Market will expand with her contacts. Councilor Churchwell asked if this was $100.00 per week. Mayor Sanders responded yes, per Market. Mayor Sanders called for any further discussion. As there was no further discussion, Mayor Sanders called for all opposed say “no”, all in favor say “aye”. Mayor Sanders, Let the record reflect the motion passed unanimously. Old Business: Councilor Cochran offered a resolution authorizing the demolition of a nuisance at 6201 Kaley Lane, at a cost of $700.00. Councilor Tanner duly seconded the motion. Attorney Black explained the court process regarding the nuisance. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, resolution passes unanimously as Resolution 14-04. Mayor Sanders offered an amended first reading on a resolution changing the name of a street, regarding an area of Center Point Road. Councilor Tanner offered a motion to approve a poured rubber surface for the playground area at the new park, at a cost of $39,600.00. Councilor Cochran duly seconded the motion. Mayor Sanders called for any discussion. After some discussion, Mayor Sanders called for a roll call vote on the main motion with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, motion passes unanimously. New Business: Councilor Cochran offered a resolution accepting said bids received on the 5th day of February , 2014, for debris removal services and authorizing the Mayor to contract with the lowest, most responsible bid received, lowest bidder Call-A-Haul at a cost of $429.00/cubic yards (full truck); $229.00/ ½ truck. Councilor Tanner duly seconded the motion. Mayor Sanders stated any contracted item that exceeds $15,000.00 we must bid, adding that Call-A- Haul was the sole bidder. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, resolution passes unanimously as Resolution 14-05. Councilor Roberts mentioned he has received some feedback from citizens regarding the weekly papers that are littering our community. Councilor Roberts stated these are the Extra and Yes papers. Councilor Roberts stated this might be something we should look at as an ordinance violation. Attorney Black stated that if it is on property uninvited it can be a littering issue. Public Comment: Charles Yeager, TCNP Resident Manager. Mr. Yeager he has submitted a letter to Freshwater Landtrust Board for a 44 acre tract belonging to the Shepard family for 60 years and is untouched property. Mr. Yeager announced on February 8, 2014 there will be a Tree Giveaway beginning at 10:00 a.m. this is in efforts to help replace the 2000-3000 trees lost in the 2011 tornadoes. Dorlan Terry, PHCC. Mr. Terry stated PHCC is looking at the possibility of having emergency supplies stored at PHCC, cots, blankets, etc., in the case of a disaster. Councilor Cochran mentioned there is a Semi-Pro Football Team, Birmingham Crusaders, that will be playing their games at PVHS. Councilor Cochran added some of the game dates are, March 1, 8, 22, 29, 2014. Come out and support them. Councilor Cochran offered a motion to enter executive session for the purpose of discussing real estate and trade and commerce and litigation. Councilor Churchwell duly seconded the motion. Attorney Black, I provide certification in regard to litigation it would be detrimental if items were discussed in open forum. Mayor Sanders, I provide certification in regard to trade and commerce it would be detrimental if items were discussed in open forum. Mayor Sanders called for all opposed say “no”, all in favor say “aye”. Mayor Sanders, “Let the record reflect the motion passed unanimously”. Mayor Sanders stated that council will not reconvene other than to adjourn. Mayor Sanders called council out of executive session. Councilor Cochran moved to adjourn. Councilor McCain duly seconded the motion. Mayor Sanders called for all opposed to say “no”, all in favor say “aye”. Motion carried. Adjourned at 8:30 p.m. Respectfully submitted, Marie Turner, City Clerk February 6, 2014 Minutes Adopted ____________ Bills: 02/06/14 Alapestco $ 360.00 Account Balances @01/31 /14: Edgewire Digital 20.00 Regions General Fund $759,720.39 Regions Debt Service Fund 3,589.20 Acceptance Janitorial 352.17 Regions Debt Serv. Rock Sch. 7,150.10 Center Point Fire Dist.Qtrly Fire Marshal 5,744.75 Regions MM Capital Fund 46,345.52 Internat’l Council Shopping Ctrs-Dues 100.00 Ed’s Lock and Key 201.75 Account Balances @ 12/29/13 Alabama Power-City Hall 1,452.20 Hometown-Library Fund 5,099.57 Comm Ctr. 170.00 Wachovia 4-6-5 233,672.79 Triangle Park 108.42 Wachovia 7-2 243,056.79 Lane St. 43.84 Wachovia Misc. Road 30,385.07 Rock School 1,171.66 Spring Street 94.85 Reserve CD @ 12/31/13 $251,318.00 PHCC 3,946.78 Goodwyn Mills Cawood 3,467.23 Mayer Electric 398.27 AT&T 797.08 Jefferson Co. Sheriff’s Off. 28,324.19 Cutters Small Eng. 2,760.00 BHT Investments-2 of 3 pymts for property 86,125.00 O’Jay Fence-Rock School 784.00 Randall Terry-PHCC 490.00 AT&T-PHCC 164.89 Oneonta Utilities-PHCC 8.56 JCLC-Library 1,959.63 Perma Bound-Library 1,412.71 Junior Library Guild (State Aid) 120.75 Code 11 Products-Light Bar(misc road) 190.00 Verizon (misc road) 606.72 Waste Pro(misc road) 248.00 Moore Coal Co. (misc road) 368.50 Call-A-Haul (misc road) 1,712.62 Sweeping Corp. of Amer. (misc road) 1,600.00 Hurst Towing/Recovery (misc road) 250.00 Regions mortgage (capital) 3,854.18 Stone & Sons (7/2) 970.59 Alabama Power-streetlights (7/2) 1,223.82 TOTAL $151,772.99 Rock School Warrant Fund –Auto Draft $5,200.00 January Payroll $29,535.21 Hand Arendall to be paid 2/20/14 $8,292.49