City Council

Council Minutes January 8, 2015 – 7:00 p.m. Regular Meeting The Pinson City Council met in regular session in Council Chambers at 4410 Main Street on Thursday, January 8, 2015. Mayor Sanders led the invocation. Councilor Tanner led the Pledge of Allegiance to the Flag of the United States of America. Roll Call: Marie Turner, City Clerk, called roll of Pinson City Council with the following council members present: Mayor Sanders Councilor Tanner Councilor Cochran Councilor Roberts Councilor Churchwell Absent: Councilor McCain Minutes: Councilor Roberts made a motion to waive the reading of the December 4, 2014, minutes. Councilor Cochran duly seconded the motion. Mayor Sanders called for all opposed to say "no", all in favor say "aye." Councilor Cochran made a motion to accept the minutes as written of the December 4, 2014, meeting. Councilor Tanner duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed to say "no", all in favor say "aye." Mayor Sanders "Let the record reflect both motions passed unanimously." Councilor Roberts made a motion to waive the reading of the minutes of the December 18, 2014, minutes. Councilor Cochran duly seconded the motion. Councilor Cochran made a motion to accept the minutes as written of the December 18, 2014, meeting. Councilor Roberts duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed to say “no”, all in favor say “aye”. Mayor Sanders “Let the record reflect both motions passed unanimously”. Pre-Meeting Public Comments: Barry Wilson, President PHCC, presented Pinson Valley High School Art Department with a check in the amount of $7,300.00, a portion of the proceeds from Insanitarium which the Art Department creates and manages at PHCC during the month of October. Mr. Wilson stated this was a very successful year. Mr. Wilson also presented the City of Pinson with a check in the amount of $2,800.00 a percentage of the proceeds of Insanitarium as well. Mayor Sanders stated the proceeds are broken down between PVHS; the City; and PHCC. Mayor Sanders reinstated rules. Councilor Cochran offered a resolution authorizing the Mayor to enter into an amendment to the contract for enhanced law enforcement services between the City of Pinson and the Sheriff of Jefferson County. Councilor Tanner duly seconded the motion. Mayor Sanders mentioned the cost of dispatch; insurance; jail; matrons; cooks; etc., are all covered in our monthly cost. Councilor Cochran explained how this works for Pinson, stating that our contract pays for 4 contracted deputies; cars; equipment; etc. Councilor Cochran added that 2 of our contract deputies are members of the S.W.A.T. Team. Councilor Cochran stated their purpose is to patrol the City of Pinson and we also still have all of the beat cars and detectives. Councilor Cochran added our contracted deputies are not to be pulled away from the city/not to handle all calls, but to patrol our neighborhoods. Councilor Cochran stated this is a great program of which we are very pleased. Mayor Sanders called for any further discussion. As there was no further discussion, Mayor Sanders ask for a roll call vote with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes. Mayor Sanders, resolution passes unanimously as Resolution 15-1. Committee Chair Comments: Finance: Councilor Tanner made a motion to approve payment of the bills in the amount of $56,190.47; a copy of the bills schedule is attached. Councilor Cochran duly seconded the motion. Mayor Sanders called for any discussion. Councilor Tanner mentioned $28,000.00 of the total is our monthly payment to Jefferson County Sheriff’s Office for our contract Deputies. Mayor Sanders called for any further discussion. As there was no further discussion, Mayor Sanders called for all opposed say "no", all in favor say "aye." Mayor Sanders, "Let the record reflect the motion passed unanimously.” Mayor Sanders mentioned to council he had included November’s monthly financial report in their packets for their review. Annexation: Councilor Churchwell offered an ordinance annexing certain territory into the corporate limits of the City of Pinson, Alabama, owner Cynthia Lynne Estes, located at 5885 Pendleton Circle. Councilor Tanner duly seconded the motion. Mayor Sanders called for unanimous consent to consider with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes. Mayor Sanders, unanimous consent passes. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for a roll call vote on the main ordinance with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes. Mayor Sanders, ordinance passes unanimously as Ordinance 2015-1. Councilor Churchwell offered an ordinance annexing certain territory into the corporate limits of the City of Pinson, Alabama, owner Frances Otts, located at 5858 Red Hollow Road. Councilor Cochan duly seconded the motion. Mayor Sanders called for unanimous consent to consider with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes. Mayor Sanders, unanimous consent passes. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for a roll call vote on the main ordinance with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes. Mayor Sanders, ordinance passes unanimously as Ordinance 2015-2. Councilor Churchwell offered an ordinance annexing certain territory into the corporate limits of the City of Pinson, Alabama, owner Palmerdale Methodist Church, located at 7776 Highway 75. Councilor Roberts duly seconded the motion. Mayor Sanders called for unanimous consent to consider with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes. Mayor Sanders, unanimous consent passes. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for a roll call vote on the main ordinance with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes. Mayor Sanders, ordinance passes unanimously as, Ordinance 2015-3. Councilor Churchwell offered an ordinance annexing certain territory into the corporate limits of the City of Pinson, Alabama, owners William and Debra Fannin and Palm Tree Properties, located at 4060 Mountain View Drive and 373 St. John Road. Councilor Cochran duly seconded the motion. Mayor Sanders called for unanimous consent to consider with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes. Mayor Sanders, unanimous consent passes. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for a roll call vote on the main ordinance with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes. Mayor Sanders, ordinance passes unanimously as, Ordinance 2015-4. Mayor’s Report: Mayor Sanders mentioned the painting and chair repair at PVYA is complete and Pike’s Plumbing has replaced and will performed maintenance on the septic issues. Mayor Sanders added that all of the odd chairs have been removed. Mayor Sanders stated the Girl Scouts have ask for permission to use Triangle Park for their cookie pick up location, and ask council for any opposition. Mayor Sanders stated no opposition was voiced. Old Business: Councilor Tanner offered a motion authorizing the purchase of netting for PVYA, at a cost of $1,881.00. Councilor Churchwell duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed say “no”, all in favor say “aye”. Mayor Sanders, “Let the record reflect the motion passed unanimously”. Mayor Sanders ask Attorney Black to speak to the resolutions concerning the FEMA grant for storm shelters. Attorney Black stated the first resolution is authorizing the Mayor to execute the grant documents and the second resolution is to approve hiring the consultants for the storm shelter at a cost of $7,500.00. Mayor Sanders stated the storm shelter would be located at Palmerdale and would be on the tennis courts and will shelter up to 50 first responders. Councilor Cochran offered a resolution of the City of Pinson, Alabama, approving the Mayor to pursue a FEMA Hazard Mitigation Grant for a first responder saferoom which could result in the project approval, and the commitment of city funds, or contributions to make up the City of Pinson, Alabama’s, grant match, which is 75/25.Councilor Roberts duly seconded the motion. Mayor Sanders called for any discussion Councilor Roberts mentioned this is something the fire station has talked about for years. Mayor Sanders called for any further discussion. As there was no further discussion, Mayor Sanders ask for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes. Mayor Sanders, resolution passes unanimously as, Resolution 15-2. Councilor Cochran offered a resolution of the City of Pinson, Alabama, approving a professional services agreement with Encompass360, Inc., to provide consulting and application development for a FEMA Hazard Mitigation Saferoom Grant, consulting cost $7,500.00. Councilor Tanner duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders ask for a roll call vote on the man resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes. Mayor Sanders, resolution passes unanimously as, Resolution 15-3. New Business: Councilor Cochran offered a resolution approving a contract for fire protection services by and between the Glennwood Fire District and the City of Pinson, Alabama. Councilor Roberts duly seconded the motion. Mayor Sanders mentioned if we were to decide to create our own fire protection services the city would have to pay a 6 year penalty to the current fire districts. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes. Mayor Sanders, resolution passes unanimously as Resolution 15-4. Councilor Tanner offered an ordinance of the City of Pinson, Alabama, to exempt certain “covered items” from the municipal sales and use tax during the first full weekend of August, 2015, as authorized by § 40-23-213 of the Code of Alabama, generally referred to as the State Sales Tax Holiday Legislation and certain Emergency Preparedness items under ACT Number 2- 12-256. Councilor Cochran duly seconded the motion. Mayor Sanders called for unanimous consent to consider with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes. Mayor Sanders, unanimous consent passes. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders ask for a roll call vote with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes. Mayor Sanders, ordinance passes unanimously as, Ordinance 2015-5. Councilor Roberts offered a motion to move the council meeting scheduled for January 22, 2015 to a daytime meeting and date the Mayor can schedule to work with everyone’s schedule. Councilor Cochran duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed say “no” all in favor say “aye”. Mayor Sanders, motion passes unanimously. Mayor Sanders suspended rules and introduced Charlie Polmetier, Borland and Benefield, to present the 2013/2014 audit report. Mr. Polmetier stated the city has maintained it’s financially strong position adding that the cities revenues are up $60,000. over last year. Mr. Polmetier added the city has a 7 month operating reserve which 4-6 months reserve is considered strong. Mr. Polmetier mentioned the city has obtained an outside General Obligation Bond for the park and received an AA- S & P rating which is a solid rating. Councilor Tanner mentioned the PVHS Softball team will have a pancake breakfast at PHCC on January 24, 2015 from 7 a.m.-10 a.m. Tickets are $7.00. Public Comment: Danny Churchwell presented a design for the Bicentennial Banners to be displayed around the city during the celebration. Mr. Churchwell was asked to present a quote at the next meeting for the cost of 30 banners. Councilor Cochran offered a motion to enter executive session to discuss litigation, real estate and trade and commerce. Councilor Churchwell duly seconded the motion. Attorney Black, I provide certification in regard to litigation it would be detrimental if items were discussed in open forum. Mayor Sanders, I provide certification in regard to trade and commerce it would be detrimental if items were discussed in open forum. Mayor Sanders called for all opposed say “no”, all in favor say “aye”. Mayor Sanders, “Let the record reflect the motion passed unanimously. Mayor Sanders stated we will not reconvene other than to adjourn. Mayor Sanders called council out of executive session. Councilor Roberts moved to adjourn. Councilor Cochran duly seconded the motion. Mayor Sanders called for all opposed to say “no”, all in favor say “aye”. Motion carried. Adjourned at 8:43 p.m. Respectfully submitted, Marie Turner, City Clerk January 8, 2015 Minutes Adopted ____________ Bills: 01/08/15 Jeff.Co.Sheriff’s Office $ 28,324.19 Edgewire Digital 20.00 Account Balances @11/30/14: Acceptance Janitorial 352.17 Regions General Fund $ 539,742.89 APEX 293.78 Regions Debt Service Fund 1,536,921.91 Pike’s Plbg 189.00 Regions Debt.Srv.Rock Sch. 2,368.12 BJC Animal Control 655.00 Regions MM Capital Fund 69,935.35 Hand Arendall 1,922.85 Hometown Library Fund 4,141.78 Alabama Power-City Hall 1,394.78 Triangle Park 107.49 Wells Fargo 4-6-5 84,333.13 Rock School 601.73 Wells Fargo 7-2 247,212.33 Comm. Center 163.42 Wells Fargo Misc. Road 14,904.89 Lane Street 64.42 Spring Street 115.34 Reserve CD @ 12/31/14 $251,507.40 PHCC 3,207.55 AT&T 918.83 Mayer Electric 182.00 Center Point Fire Dist-Fire Inspector 5,744.75 Regions-reimb. Petty Cash 80.68 Randall Terry-PHCC 260.00 1, PVYA 785.00 Pete Chandler-PHCC 80.00 PVYA 800.00 Oneonta Utilities Board-PHCC 8.56 Andrew Foster-PHCC 335.00 AT&T-PHCC 109.02 Robert Hayes Roofing-Rock School 360.00 APEX-Rock School 398.29 Ronnie Foust/Bolt Elect.-Rock School 665.00 BECC-(Park) 2,231.51 Goodwyn Mills Cawood-Park 814.30 Ingram (Library) 224.40 Midwest Tape (Library) 57.97 Moore Coal (misc road) 368.50 Verizon Wireless-(misc road) 633.02 Waste Pro (misc road) 248.80 Sweeping Corp of Amer. (misc road) 1,450.00 Call-A-Haul (misc road) 154.00 Craig’s lawn Service (7/2) 525.00 Alabama Power-streetlights (7/2) 1,344.12 TOTAL $ 56,190.47 Rock School Auto Draft $5,200.00 Checks written since 12/18/14: Check # 7159 Alabama Power-PVYA $713.20