Board of Mayor & Commissioners

MINUTES OF REGULAR MEETING OF THE PIPERTON BOARD OF MAYOR AND COMMISSIONERS July 19, 2022, 6:00 P.M. The Piperton Board of Mayor and Commissioners met in regular session on July 19, 2022 at 6:00 p.m. at City Hall, with Board members: Mayor Henry Coats, Vice-Mayor Mike Binkley Commissioner Preston Trotter, Commissioner Hugh Davis, and Commissioner David Crislip present. City Manager Steve Steinbach, Police Chief Phil Hendricks, Fire Chief Reed Bullock, Finance Director Maria George, Public Works Director Richard Mills, City Planner Brett Morgan and City Recorder Beverly Holloway were present. City Engineer Harvey Matheny and Building Official Elizabeth Reed were absent. William Meacham, Elizabeth McCommon, Kay Long, Beth Gallagher, Carolyn Rhea (Fayette Falcon), Bret Morris, Josh Burnette (Piper Hollow), Letha Granberry, Lt. Adam Hursh, Officer Scruggs and et al were present in the audience. Agenda item 1. Call to order, establish quorum Action taken: Mayor Henry Coats called the meeting to order at 6:00 p.m., and established that a quorum was present. Agenda item 2. Prayer and Pledge of Allegiance to the American Flag Action taken: Elizabeth McCommon led in the opening Prayer and Vice-Mayor Mike Binkley led in the Pledge of Allegiance to the American Flag. Agenda item 3. Any changes to Agenda; Motion to adopt Agenda Action taken: There were no changes to the Agenda, Vice-Mayor Binkley moved to adopt the agenda, seconded by Commissioner Preston Trotter. The Motion received all affirmative votes. Agenda item 4. Any changes to the Minutes of the Special Called Session of June 14, 2022 and the Minutes of the Regular Session of June 28, 2022: Motion to adopt the Minutes of the Special Called Session of June 14, 2022 and the Minutes of the Regular Session of June 28, 2022 Action taken: There were no changes to the Minutes of the Special Called Session of June 14, 2022 or to the Minutes of the Regular Session of June 28, 2022, Commissioner David Crislip moved to approve the Minutes of the Special Called Session of June 14, 2022 and the Minutes Regular Session of June 28, 2022, seconded by Commissioner Hugh Davis. The Motion received all affirmative votes. Agenda item 5. Review/approval of Financial Reports, Building Inspector’s Report, Public Works Report, Fireman’s Report and Police Report City Manager Steve Steinbach stated we are still in the process of wrapping up the books for fiscal year 2022, the financial reports show that we have exceeded our budgeted revenue stream by almost $400,000.00 over budgeted revenue receipts for local sales tax which covers shortfalls in building permit income, balance sheets are strong going into the new fiscal year with $500,000.00 in our general operating fund and exceeding $6 million in cash and cash equivalents as we embark upon a fairly ambitious capital improvement project year. Fire Chief Reed Bullock (filling in for Building Official Elizabeth Reed) stated active new single family dwellings (65) are the same as last year at this time, there were 7 CO’s compared to 6 last year, 41 total permits issued for the month of June, conducted 230 inspections, and handled 30 code compliance issues with 10 of those being property maintenance (grass), there are 2 additions to the building inspector’s report giving a snapshot of where we were overall for last year and where we are at year to date this year, it gives you the number of permits and the 1 valuations of those permits and the last chart gives you a comparison on inspections and code compliance from last year to this year. Fire Chief Reed Bullock stated during the month of June, issued 3 permits and conducted 7 rough inspections with 5 finals, and conducted 2 business safety checks, there were 30 total calls (29 in the City), 93% of our calls were in the City for the first six months of the year, motor vehicle crashes are up and continues to tread up. Mayor Coats inquired if we are under a full burn ban. Chief Bullock stated I have not extended one but I have spoken with Forestry of being very selective, a resident must have plenty of clearance with the water hose there but it is very likely we will not issue any permits with this heat and we will post it on our website and Facebook site at such time. Public Works Director Richard Mills stated they have completed the scanning of the concrete walls and floors at the Wastewater Treatment Plant, I have spoken with Geotechnology and they are hoping around the 25th to be out to core drill in about four different locations to test the strength of the concrete, there was a pre-bid meeting on July 13th for the Piper House and we had one sub-contractor present and that contractor installs phone systems and there have been 2 people to pickup bid packets for the renovation which is due to be opened on July 21st, on the Shaws Creek drainage project-several weeks ago I met with the contractor and we have looked at McCarty Grandberry’s recommendations and we will follow those recommendations, I also gave him the report to review but the contractor is busy and hasn’t responded back, I was hoping to have that started this month but that is not going to happen. Mayor Coats stated just wait a couple of months. Mr. Mills stated the FY 2023 paving project has been published for bids to pave all of Mann Dr., those bids will open on August 8th and come before this body on the 16th, the sewer flow going to Rossville was 1.3 million gallons for 33 days with an average of 36,571 gallons per day which is 45.71% of our allotted 80,000 gallons per day, our crew did 136 TN 811 locates, 97 work orders with 3 still pending, and TDOT has finished paving areas on Hwy 196. Police Chief Phil Hendricks stated in the month of June, there were 43 dispatched calls, 0 incident reports, 0 arrest reports and 5 motor vehicle crashes with 3 at the traffic lights, the Tahoe has been placed on the auction site and that will close on the 25th of this month. Action taken: Commissioner Trotter moved to approve all reports, seconded by Vice- Mayor Binkley. The Motion received all affirmative votes. Agenda item 6: Recess – hold Public Hearing concerning Ordinance No. 361-22, amend in part and delete Ordinances No. 210-12 and No. 249-14 – Water Usage Rate Increase Action taken: Vice-Mayor Binkley moved to recess the meeting to hold a public hearing, seconded by Commissioner Davis. The Motion received all affirmative votes. Mr. Mills stated last year Piperton partnered with Buddy Petty to do a rate study for water and sewer, the completed report was passed out to the Board last month and the recommendations of what the water and sewer rates would need to be adjusted to keep our net position out the red, on water the base rate is going from $15.75 to $17.30, that is an increase of $1.55 a month and the usage rate from $2.83 to $3.10 which is a $.27 increase per month. Mr. Steinbach stated future adjustments will be accessed prior to implementation. Action taken: Vice-Mayor Binkley moved to reconvene the meeting, seconded by Commissioner Trotter. The Motion received all affirmative votes. Agenda item 7. Second Reading, Ordinance No. 361-22, amend in part and delete Ordinances No. 210-12 and No. 249-14 – Water Usage Rate Increase Action taken: Vice-Mayor Binkley moved to accept Ordinance No. 361-22 on second reading, seconded by Commissioner Davis. The Motion received all affirmative votes. 2 Agenda item 8. Recess – hold Public Hearing concerning Ordinance No. 362-22, amend in part and delete Ordinances 284-17, 285-17, 249-14 and 347-21 – Sewer Usage Rate Increase Action taken: Commissioner Davis moved to recess the meeting to hold a public hearing, seconded by Commissioner Trotter. The Motion received all affirmative votes. Mr. Mills stated the residential wastewater (centralized and decentralized) increase will go from $43.75 per month to $48.10 per month, which is an increase of $4.35 per month. Mayor Coats stated this is a flat rate. Mr. Mills stated wastewater for commercial’s flat base rate will go from $84.75 to $93.20 which is an increase of $8.45 per month. Mayor Coats inquired on the usage rate. Mr. Mills stated the usage rate increase $5.65 per thousand to $6.20 per thousand which is an increase of $.55 per month, and on Marshall County wastewater base will go from $40.00 flat to $44.00. Mayor Coats stated Marshall County can be confusing but a lot of it is based on what they charge. Action taken: Commissioner Trotter moved to reconvene the meeting, seconded by Commissioner Davis. The Motion received all affirmative votes. Agenda item 9. Second Reading, Ordinance No. 362-22, amend in part and delete Ordinances 284-17, 285-17, 249-14 and 347-21 – Sewer Usage Rate Increase Action taken: Commissioner Trotter moved to approve Ordinance No. 362-22 on second reading, seconded by Commissioner Davis. The Motion received all affirmative votes. Agenda item 10. First Reading, Ordinance No. 360-22, amending Title 11, Chapter 3 of the Piperton Municipal Code by amending building operations during severe heat conditions Chief Bullock stated in our building operations/anti-noise regulations we have stipulations for the time that construction workers should be onsite and this seeks to amend the start time to 6:00 am and remain until dusk on days that the National Weather Service issues heat advisories or excessive heat warning, we are trying to work with the builders to give them safer work times. Action taken: Commissioner Crislip moved to approve Ordinance No. 360-22 on first reading, seconded by Commissioner Davis. The Motion received all affirmative votes. Agenda item 11. First Reading, Ordinance No. 364-22, amending the Master Development Plan of the Piper Hollow Mixed Use Planned Development (Approved by Ord. 309-19, Amended by Ord. 335-20 City Planner Brett Morgan stated the Planning Commission approved the amendment to the Piper Hollow Master Development Plan and recommended it to this Board, this amendment is to include the cluster mailboxes areas. Action taken: Commissioner Trotter moved to accept Ordinance No. 364-22 on first reading, seconded by Commissioner Crislip. The Motion received all affirmative votes. Agenda item 12. Any other old/new business, questions or matters from the audience Mayor Coats stated the County is kicking up the adequate facilities tax increase to $1.00 or possibly a $1.10 on all which will hurt the building community and if anybody else wants to voice it to Mayor Skip Taylor or members of the Fayette County Commission, I think they are trying to use that money to pay for a hospital which none of us will use, it is my understanding it will be on Hwy. 64 and most of this corridor along Hwy. 57 will go to Collierville or Germantown and I don’t think adequate facilities taxes should be increased to pay for a hospital, a hospital 3 should be self-sufficient or it will go away again or become a tax burden to the community but that is just a comment. Commissioner Crislip stated he believes there is a group that will fund it. Agenda item 13. Adjournment Action taken: Vice-Mayor Binkley made a motion to adjourn the meeting, seconded by Commissioner Davis. The Motion received all affirmative votes and the meeting was adjourned at 6:24 p.m. Respectfully submitted, Beverly Holloway, City Recorder Approved: _________________________________date:______________________ 4