Board of Mayor & Commissioners

MINUTES OF THE REGULAR SESSION OF THE PIPERTON BOARD OF MAYOR AND COMMISSIONERS June 25, 2024, 6:00 P.M. The Piperton Board of Mayor and Commissioners met in a rescheduled regular session on June 25, 2024 at 6:00 p.m. at City Hall, with Board members: Mayor Henry Coats, Vice-Mayor Mike Binkley, Commissioner Russ Fletcher and Commissioner Bret Morris. Commissioner David Crislip was absent. City Manager Steve Steinbach, Police Chief Jonathan Roney, Fire Chief Reed Bullock, Public Works Richard Mills, Building Official Elizabeth Reed, Finance Director Maria George, City Engineer Harvey Matheny, and City Recorder Beverly Holloway were present. Billy Meacham, Vicki Hancock, Debra Joyner (Fayette Falcon), Jim Ragon, Vicki Hancock, Denise Hurst, Beverly Brown, and et al were present in the audience. City Planner Brett Morgan was absent. Agenda item 1. Call to order, establish quorum Action taken: Vice-Mayor Mike Binkley called the meeting to order at 6:00 p.m. and established that a quorum was present. Agenda item 2. Prayer and Pledge of Allegiance to the American Flag Action taken: Fire Chief Reed Bullock led in the opening Prayer and Commissioner Bret Morris led in the Pledge of Allegiance to the American Flag. Agenda item 3. Any changes to Agenda; Motion to adopt Agenda Action taken: There were no changes to the agenda, Commissioner Russ Fletcher moved to adopt the agenda as shown, seconded by Commissioner Morris. The Motion received all affirmative votes. Agenda item 4. Any changes to the Minutes of the Regular Session of May 21, 2024: Motion to adopt the Minutes of the Regular Session of May 21, 2024 Action taken: There were no changes to the Minutes of the Regular Session of May 21, 2024, Commissioner Morris moved to adopt the Minutes of the Regular Session of May 21, 2024 as posted, seconded by Commissioner Fletcher. The Motion received all affirmative votes. Agenda item 5. Review/approval of Financial Reports, Building Inspector’s Report, Public Works Report, Fireman’s Report, Police Report and Development Activity City Manager Steve Steinbach stated we are wrapping fiscal year 2024. Balance sheets are strong and cash positions continue to remain strong as well. We will have a better assessment of where we’ve concluded by July. Building Official Elizabeth Reed stated May was a good month for the department. We issued 6 new single family dwelling permits. There are 39 active new single-family dwellings. We issued 29 total permits and collected $10,594.60. There were also 156 total inspections and 24 code compliance contracts. May was the first month of Piperton celebrating Building Safety Month along with the State of Tennessee to create safety awareness. I hope to expand on that next year. Mayor Henry Coats inquired on news concerning Ameriflo. Ms. Reed stated the contractor requested the permit to be suspended. I have not heard anything else in regards to that at this time. Mayor Coats inquired on Tuscan Irons. Ms. Reed stated she had heard they planned on starting but I have not received any permits or plans for review. 1  Public Works Richard Mills stated construction on the Piper House is over. We are wrapping the internet up in the morning and awaiting the contractor to key the doors. The contractor did a real good job. Mayor Coats stated we are going to have an open house for the public sometime in September and that will be announced. Mr. Mills stated TDEC ARPA, engineering is still moving forward on two of our projects (Wastewater Treatment plant and the Hwy 196 waterline). One of the projects (Piperton Farms Sewer) plans has been submitted to TDEC for approval. We will be opening bids Thursday on the paving project. On Power & Tel (Keough), the main valve that controls the water going into that facility is broken. Parts are on order to replace the inside of the valve. I will coordinate with Power & Tel and Pyramex on the best time to turn the water off. Hopefully it will only take an hour to repair. The well has been installed for Piper Park Lake. The electrical inspector has inspected it today. We are waiting on Chickasaw to install the transforms. The sewer flow going to Rossville for May was 1,627,200 million gallons for 04/26/24 to 05/28/24 (32 days). That is an average of 50,850.00 gallons per day (63.56% of the allotted 80,000 gallons per day). There were 95 Tennessee 811 line locates. There were 89 total work orders with 22 pending. There were 3 after hour call outs. Mayor Coats inquired if Mr. Mills and Daniel could put together a timeline on what we are going to finish on the park such as the parking lot, walking trails, lake etc. Mr. Mills stated I can. Fire Chief Reed Bullock stated to piggyback on Mr. Mills statement, we have a dedicated fiber line that we are working to interconnect all of our facilities so we can have redundancy and hard wire connection between everything for more reliability. The lines are all in and there is two pieces of equipment (10 gig switches) to be installed tomorrow that will make that connection permanent and at that point we go gangbusters on phones and access. During the month of May, there was 3 rough residential inspections and 1 final inspections. We responded to 40 total calls (34 in the city) with 18 calls being medical. There were 6 calls outside of City to the north. Police Chief Jonathan Roney stated in the month of May, there were 60 dispatched calls, 2 incident reports, 0 arrest report and 4 motor vehicle crashes. The new vehicles equipment is in and it is currently at Comserv for outfitting. It should be back this week. City Engineer Harvey Matheny filling in for City Planner Brett Morgan stated the previous Planning Commission granted preliminary approval for the next phase of Piperton Hills residential development. I believe it is 30 or 35 lots in the next phase. They will come next month for final approval. We expect MCR to be back on the Planning Commission Agenda for DRC and final site plan approval. For the July Board of Mayor and Commissioners meeting, we anticipate Tuscan Irons on the agenda for a Development Contract as well as Shaws Creek Phase 3. Commissioner Fletcher inquired on the City Entrance signage arrival date. Mayor Coats stated I am expecting something to happen in the next 30 days. Action taken: Commissioner Fletcher moved to approve all reports, seconded by Commissioner Morris. The Motion received all affirmative votes. Agenda item 6. Resolution No. 24-293, adjusting the letter of credit posted as security for required improvements to Piper Hollow, Phase 1 – on behalf of Arbor View City Engineer Harvey Matheny stated Piper Hollow Phase 1 had an initial letter of credit in the amount of $290,000.00. There were some offsite improvements. In 2021, the letter of credit was reduced to $200,000.00 and they have had final asphalt installed in Phase 1 along with some of the sidewalks. Staff recommends reducing the letter of credit to $75,000.00 which 2 would cover the warranty period for the final asphalt and cover the remaining sidewalks that are not installed yet. Action taken: Commissioner Morris moved to approve Resolution No. 24-293 reducing the letter of credit to $75,000.00, seconded by Commissioner Fletcher. The Motion received all affirmative votes. Agenda item 7. Resolution No. 24-294 releasing and canceling letter of credit #81193202, dated April 23, 2024, issued by the Bank of Fayette County, in the amount of $70,000.00 for Piperton Preserve, Phase 4 – on behalf of RusDun Farms, Inc. Mr. Matheny stated the final asphalt for Phase 4 was put down last April and they are to the end of their one-year warranty. We did an inspection and they had one minor item to address which they have addressed. So, staff recommends the release of the letter of credit. Action taken: Commissioner Fletcher moved to approve Resolution No. 24-294 releasing and canceling the letter of credit, seconded by Commissioner Morris. The Motion received all affirmative votes. Agenda item 8. Resolution No. 24-292, requesting unclaimed balance of accounts remitted to State Treasurer under Unclaimed Property Act Mr. Steinbach stated the City for years had previously required a deposit for water service and we changed that policy to be more consistent. We had built out quite a backlog of monies from individuals who have moved on and never requested their deposits back. So, this Resolution would enable us to submit to the State to secure these dollars back. This will be an annual event. We will request that Resolution to be considered and approved by the Board at the end of each fiscal year. We will make that submittal. Should there be subsequent claims the City will obviously make that claim. These are accounts are years and years old. Commissioner Morris inquired is there any accounts other than water deposits that we have collected for in the past. Finance Director Maria George stated I don’t think so. Mr. Steinbach stated I think that is the primary consideration now that we have gone to a non-refundable fee for water service. Action taken: Commissioner Fletcher moved to approve Resolution No. 24-292, seconded by Commissioner Morris. The Motion received all affirmative votes. Agenda item 9. Resolution No. 24-296, instituting a six-month moratorium on all solar farms within the City of Piperton Mr. Steinbach stated the City Planner, Brett Morgan had received an inquiry on solar farms and the regulations of solar farms. Piperton currently does not have provisions for solar farms. This moratorium will give us an opportunity to develop such provisions, and present those to the Planning Commission who will make a recommendation to the Board. Should we not be able to complete that within six months, we will ask for an extension. We want to make sure we have the adequate provisions in place to regulate them accordingly. Action taken: Commissioner Morris approve Resolution No. 24-296, seconded by Commissioner Fletcher. The Motion received all affirmative votes. Agenda item 10. Resolution No. 24-295, establishing the salaries for the Mayor and Commissioners at the time of adoption of the annual budget Mr. Steinbach stated as we were working on the budget, we considered the salaries of our elected officials. The current salary structure had not been adjusted for some time so we did and analysis/assessment. We are making a recommendation with regard to the salaries. As with the majority of these types of consideration, they don’t go into effect until the next subsequent election. The adjustments are contained within the Resolution and adjusted based on my 3 assessment of current market salaries for elected officials within our area. I deem them fair and reasonable and would recommend that you consider this. It does by law require 2/3 approval and its placement is before the consideration of the budget which does include these salary increases. Commissioner Morris inquired compared to other areas around here such as Oakland which is a larger city. At some point in time, you go to actual salary where it becomes a job and at our level it is more of a stipend situation. Where are we comparative to other cities our size in the area. Mr. Steinbach stated the Town of Oakland Mayor, I believe has a salary of $1,000.00 and Rossville is $600.00. We don’t have a full time Mayor charter system but on behalf of our Mayor, he gives a substantial amount of his time in terms of working with constituents in the development community. As the responsibilities increase, we try to take that into account. It’s a common-sense assessment of the amount of time that is provided. Some are in a position to give more time and some aren’t. So, we take that into account as well but I believe the salary structure here is fair, equitable and market. Action taken: Commissioner Morris moved to accept Resolution No. 24-295, seconded by Commissioner Fletcher. The Motion received all affirmative votes. Agenda item 11. Recess – hold Public Hearing concerning Ordinance No. 391-24, amending the budget for FY 2023-2024, (Third Amendment) for the City of Piperton Action taken: Commissioner Morris moved to recess to hold a public hearing, seconded by Commissioner Fletcher. The Motion received all affirmative votes. Mr. Steinbach stated this is the second reading of our third budget amendment for the fiscal year. The ordinance before you provides for requested budget amendments to the General Fund (Exhibit A), Enterprise Fund (Exhibit B-Water), Enterprise Fund (Exhibit C-Sewer), Street Aid Fund (Exhibit D) and the Drug Fund (Exhibit E). We will note the color coding which identifies changes that have occurred since the first reading due to expenditures that have exceed budget. Starting with the General Fund (Exhibit A) under the revenue items; we are recognizing revenues that exceeded the adopted budget on Payments in Lieu of Property Tax, Business Tax, Building Permit Income, Zoning/Development Fees, Inspections Fees-Fire Department. Traffic Violations, City Litigation Tax, Stated Litigation Tax Commission, No Insurance Fine, General Sessions/Circuit Court Fees are all related to the Police Department business and we have identified a reduction in that revenue stream. Interest Income, we are recognizing an increase. Two additional entries after the first reading are the City Transport Mod(EV) which is a new distribution from the State of Tennessee for electric vehicles and becomes a new income stream. Code Enforcement Fines, we previously budgeted but didn’t have an amount so we are recognizing $250.00. Expenditure items; recognizing underestimated expenses under Admin for Hospital Insurance, Hospital Wing, Building and Office Rental. Recognizing a new line item not included in the budget for Charity (Carl Perkins Center). Police Department-Live Firing Range, this project was delayed and carried over to FY2025. Fire Department-Fire Apparatus recognizing a new line item for repairs due to the wrecked fire truck. Recognizing underestimated expense on Fire Department. Public Works-Telephone and Data adjustments due to vendor increases. Uniforms reflect a nominal increase. The next several items for Public Works are Capital Items that were not expensed this fiscal year and some will carry over to the next fiscal year (Emergency Lights, Community Beautification, Building Expansion, Mower and City Entrance Monument Signage). CapEx- Street Aid Transfer (Annual Paving) increase due to incurred additional cost for repairs in advance of paying and lastly CapEx-Street Aid Transfer (Keough Rd), this project will carry over to FY2025. No questions from the audience on Exhibit A. Moving on to Exhibit B (Enterprise Fund-Water), the third budget amendment we recognize increased revenue for Interest Income and Water Tap fees. TDEC-we are simply reconciling that with the amount of money we have been reimbursed and this will rollover into next fiscal year. 4 Metered Water Sales recognizing increased customer usage and increased customers. Money in and money out, those will cancel each other out. Penalty for Late Payment associated with water bills increased as well and we are recognizing that revenue. Expenditure items-Purchased Water just addressed along with Metered Water Sales. Emergency Sewer Repairs were not expensed in FY 2024. Public Works Building Expansion is considered a change in strategy, considering an alternative plan for the mezzanine. Mower not expended in FY 2024. The following items are being reclassified from capital to expense: Equipment, Repair/Replace Equipment and Utility Vehicle. Lastly, Water Line Upgrade (TDEC-Hwy 196) and the associated design are related to the TDEC (ARP) and will be rolled over into next fiscal year. No audience questions on Exhibit B. On Exhibit C (Enterprise Fund-Sewer), additional revenues are recognized for Centralized Sewer (Rossville). TDEC grant was previously explained. Penalty for Late Payment recognizing additional revenues. On the Expenditure items, there is the ARP (TDEC) for Piperton Farms Sewer Construction, Rossville Sewer Fees on the expenditure side, Public Works Building, again these are items that had a percentage that was shared between the water and the sewer funds. So, this is the sewer fund percentage same with the Mower. I explained that Equipment, Repair/Replace Equipment and Utility Vehicle are reclassified as an expense and not capitalizing those. Line item for Machinery-Generator, Lift, Tools was not fully expensed. Fence Replacement for Shaw’s Creek will carry over to next fiscal year. Marshall Utility Sewer Fees reflects an increase. Lastly, two TDEC projects for the Wastewater Treatment Plant Design and Piperton Farms Sewer Extension will roll into next fiscal year. No audience questions on Exhibit C. Exhibit D (Street Aid), on the revenue side we are recognizing additional interest income. On the Expenditure side there were nominal increases in Materials/Supplies/Maintenance. Keough Road Widening will be rolled over into next fiscal year. Repair/Patch Work/Replace reflects an increase for additional repairs. No audience questions on Exhibit D. Moving to Exhibit E (Drug Fund), there were no amended revenue items. We had budgeted a Firearms Training Simulator which we chose not to acquire and in its place the Chief acquired and purchased radar equipment for a vehicle. The resulting adjustment is identified there. That concludes an overview of the third amendment for fiscal year 2024. There were no questions from the audience. Action taken: Commissioner Morris moved to reconvene the meeting, seconded by Commissioner Fletcher. The Motion received all affirmative votes. Agenda item 12. Second reading, Ordinance No. 391-24, amending the Budget for FY 2023- 2024, (Third Amendment) for the City of Piperton Action taken: Commissioner Morris moved to approve Ordinance No. 391-24 on second reading, seconded by Commissioner Fletcher. The Motion received all affirmative votes. Agenda item 13. Recess – hold Public Hearing concerning Ordinance No. 392-24, adopting the annual Budget and Tax Rate for the Fiscal Year beginning July 1, 2024 and ending June 30, 2025 Action taken: Commissioner Fletcher moved to recess to hold a public hearing, seconded by Commissioner Morris. The Motion received all affirmative votes. Mr. Steinbach stated we still have no debt. We are proposing a five-cent property tax increase. We are proposing two full time police officers as we work towards having a minimum of two officers per shift around the clock. Enterprise Fund operating revenue reflects 2.7 million, of that we are the recipient of the American Rescue Plan Grant at $1.1 million which is a part of that. Special Revenue Fund (consisting of Street Aid, Sanitation and Drug Fund) has an operating revenue of $525,000.00 and part of that is an anticipated $125,000.00 for signalization grant. The General Fund increase year over year is about $240,000.00 that is resulting from the nickel property tax increase (estimated $110,000.00) and the increase in our State Shared taxes as a result of the special census. Our official population is now 2,801 and 5 the end result is roughly $90,000.00 in additional State Shared money. Enterprise Fund (Water and Sewer) are user based fees and indicates the growth in our customer basis at a $70,000.00 increase. Special Revenue increase $34,000.00 again related to our increased population and increased sanitation customers. Projected operating expenses for the General Fund this year just at $4 million dollars and the Enterprise Fund is $1.3 million dollars. Special Revenue Fund is $315,850.00. Capital Budget (fund appropriations and/or capital expenses if capitalized and have a utility life of generally greater than 5 years) is $1.1 million dollars in the General Fund. Enterprise (Water and Sewer) is $1.8 million and largely paid for by the American Rescue Plan Grants. Special Revenue fund (Street Aid, Sanitation and Drug Fund) is $566,500.00 and that is almost exclusively our street paving program which is transferred in from our General Fund. Looking at fund reserves and savings; General Fund has 3.5 million dollars in savings (which is 89% of our operating expenses), Enterprise Fund has $1.9 million dollars in savings (145% of our enterprises operating expense). We have no debt. We have been a pay as you go but there will come a time when we will fund our street paving program with an ongoing perpetual debt stream. Same thing with large capital projects, you don’t engage in projects unless you have a growing population to support. We anticipate a new fire/police facility. That will require us to service debt as will the wastewater treatment plant in the enterprise fund. Our current budget shows a projection of $858,000.00 in revenues over expenditures. Which will go back to fund savings. Cities can’t fund their capital projects and operating projects with property tax and sales taxes so we funded a lot of our capital projects with the overage. What we don’t spend we put back into savings. When we take on debt for street paving, larger city projects that number will start to decrease but right now we are preparing for the future and I think we are in pretty good shape. Regarding the operating expenses by department, we will see the comparison between our current fiscal year and the proposed fiscal year. Admin reflects a decrease due to no longer paying rent. All the other departments are exhibiting increases across the board and 90% of that is employees. The other big item is the city will be retaining a professionally managed IT vendor, roughly at $100,000.00 and that is reflected in each department as we distributed the cost of that service on a per capita basis ($185.00 per employee, less for different tiers). Capital appropriations reflect some significant reductions and the reduction in the Admin’s capital budget is again related to the house. It is substantially less that last year. A lot of those items as you heard during the budget amendment were not expensed, some will never be expensed and some will be rolled over into next year or due to uncontrolled circumstances moved further out in advance. Under the increased expenditure notes: this gives a breakdown of what the increased operating expenses result from. Again, as I noted our personnel is our most important asset and that is the highest cost. Health Insurance reflects a 6% increase in premiums. We have increased the Retirement Benefit by .5% and hope in the future to make contributions for employees who don’t or can’t make contributions themselves. IT implementation was just discussed and we had other capital expenses related to servers. Other is related to increased infrastructure depreciation costs. Projected FY 2024 revenues for General Fund is $4.8 million dollars with total operating revenues at $6,534,384.20 less proposed Operating Expenditures (General/Enterprise/Special Rev) of $5,675,880.42 resulting in the difference of $858,503.78. Mr. Steinbach gave a brief overview of the required State’s Format Budget Ordinance. The increase in operating expenditures; largely based on our personnel. We proposed 2 new police officers, made salary or position adjustments. We adjusted both the Fire and Police pay scales to remain competitive. We are proposing a 5% across the board increase for COLA. I will have an organizational study, an objective third party assessment of our salary scales as we grow to make sure we are remaining competitive. We want to take of our employees. That is an overview of your revenues; anticipated, proposed, projected. Of your expenditures; proposed, projected where the monies going. Moving to the Capital Budget Exhibit; some of these are roll-over items. These are broken down by departments, beginning with Admin Fund Balance Appropriation-proposed computer equipment 6 replacement. We are updated PC’s and computers. Update to regulatory documents (Zoning Ordinance or Subdivision Regulations). Organizational Study as previously mentioned for salaries and benefits. This year I have asked the Board to fund an impact fee study. Looking at a new angle to fund largely infrastructure and to have the right fees in place. Transfers to Street Aid for our paving. Piper House-a whole house generator proposed. There is a possibility we may be able to include the Police Department with those funds if the Board and the Landlord approves that. We want to minimize work interruptions. Under Building, we generally fund lot clean-up. Proposed mobile tablets. Under Fire Department; proposed Repeaters, Turnouts and a lot of these are covered by grants. Chief Bullock went over proposed items such as the RAD 57monitors, repeaters for redundancy and maintaining equipment. Fund Balance appropriation for the Police Department includes signage replacement for new suite, capital items include radios, new firearms, Flock cameras and In-car Video. Chief Roney gave a brief overview on the Flock Cameras and the In-car video. Also proposed are two additional police cars and the outfitting of those cars, Life Firing Range is a place holder. Court is proposing additional computer replacement, legal fees (Citations, appeals, Code Enforcement suits). No capital appropriations for the Drug Fund. Public Works (Water & Sewer) are proposing City Hall improvements, Personal equipment, tools, Piper Park improvements. Public Works Director Richard Mills gave an overview on the proposed Skid Steer, proposed a new vehicle, Tweel Tires for the mowers, a jack system for the vehicle lift, a tire balancer, and a good size air compressor. Mr. Steinbach stated we have the benefit of an employee who is mechanically inclined and we are doing a lot of our own automobile maintenance/repairs in house so these tools of the trade are necessary. Richard and I worked to break a lot of these items over funds so a lot of these are repeated throughout the water and sewer. You will see the percentage breakouts. You will see the continuation of our major TDEC/American Rescue Plan projects (Wastewater Treatment Plant, waterline upgrade and Piperton Farm Sewer Extension). Proposed generator for sewer lift stations. Moving on to Street Aid, proposed small equipment, street striping, grounds/ROW maintenance (Herbicide). Capital items proposed are new street light installations, signal modification (Hwy 57/Hwy 19, we are hoping for a grant), annual paving patch/repair program and Keough Road Pedestrian Trail. No fund appropriations or Capital for Sanitation. You will see a total cost of $3.5 million dollars, paid through a combination of the difference of operating revenues and expenses plus savings on hand but leaving sufficient fund savings to address any emergencies. Mayor Coats commended staff for a tremendous job. Questions from the audience: Denise Hurst inquired if there is an update on the Sewer for Piperton Farms. Mr. Mills stated it has been submitted to TDEC for review and approval. Because of American Rescue Plan (ARP), TDEC is overwhelmed and has brought on a third party to help supposedly to speed it up. They are saying four weeks once submitted it for approval and get our plans back but we have yet to see that. It is in TDEC’s hands and as soon as we receive the stamped approval letter, we will put it out for bid. Mayor Coats inquired if the design for Piperton Farms has been done? Mr. Mills stated it is complete and is in TDEC’s hands. Mayor Coats inquired about Steve Gwin. Mr. Mills stated I have not reached out to him yet. Beverly Brown inquired on the waterline extensions for Hollow and Freeman. Who will that serve? Mayor Coats stated it is primarily for fire protection right now, we ran that 8-inch line into the subdivision because you are inadequately protected. We can eventually hook people up for city water. There will be a hookup fee. Our primary goal was for fire protection. Ms. Brown stated there has been folks coming out every year asking if we wanted to be on city water. I can’t tell you how many times folks have checked and turned stuff in and 7 nothing has happened. We want to hook up but we are trying to find out what the timeline is and what is going to be happening. Mayor Coats inquired if the pipe has been completed now and flushed to which Mr. Mills stated yes sir, we pulled the bacteriological on it today and we should have the results back Thursday. Phasing this out, the line would be phase 1 and phase 2 would be to take it on down to Critton, loop it back out to Hwy 196 and then extend it towards the dead-end. Mayor Coats inquired if we need to do that for water service or can we run a smaller line for water? Mr. Mills stated you need to that same 8-inch line. Ms. Brown inquired if you are going to the Hwy 196 first instead of the dead-end first. Mr. Mills stated we will go both directions at the same time. Ms. Brown inquired on the timeline. Mr. Mills stated that would be budgeted for next year in fiscal year 2026. Action taken: Commissioner Morris moved to reconvene the meeting, seconded by Commissioner Fletcher. The Motion received all affirmative votes. Agenda item 14. Second reading, Ordinance No. 392-24, adopting the annual Budget and Tax Rate for the Fiscal Year beginning July 1, 2024 and ending June 30, 2025 Action taken: Commissioner Fletcher moved to approve Ordinance No. 392-24 on second reading, seconded by Commissioner Morris. The Motion received all affirmative votes. Agenda item 15. Resolution No. 24-291, repealing Resolution No. 23-273 in its entirety and establishing an amend City Deferred Compensation Contribution Policy Mr. Steinbach stated this simply memorializes what you approved as part of the Budget, the increase by .5% for City Employee Deferred Compensation Contribution. Vice-Mayor Binkley inquired are we currently where they don’t have to contribute to get that .5%. Mr. Steinbach stated we are not currently there. I am hoping next year when we get to a 6%, we will do employee contribution and I have some professionals looking at the numbers and then determine a vesting period. If the Board is comfortable with that, then lock it down. Action taken: Commissioner Morris moved to approve Resolution No. 23-291, seconded by Commissioner Fletcher. The Motion received all affirmative votes. Agenda item 16. Any other unfinished/new business, questions or matters from the audience There was none. Agenda item 17. Adjournment Action taken: Commissioner Morris made a motion to adjourn the meeting, seconded by Commissioner Fletcher. The Motion received all affirmative votes and the meeting was adjourned at 7:32 p.m. Respectfully submitted, Beverly Holloway, City Recorder Approved: _________________________________date: ______________________ 8