Board of Mayor & Commissioners

MINUTES OF THE SPECIAL CALLED SESSION OF THE PIPERTON BOARD OF MAYOR AND COMMISSIONERS September 10, 2024, 5:30 P.M. The Piperton Board of Mayor and Commissioners met in a special called session on September 10, 2024, at 5:30 p.m. at City Hall, with Board members: Mayor Henry Coats, Vice-Mayor Mike Binkley, Commissioner Russ Fletcher. Commissioner David Crislip and Commissioner Bret Morris were absent. City Engineer Harvey Matheny, Fire Chief Reed Bullock, and City Recorder Beverly Holloway were present. Jim and Mimi Ragon, John Henszey, and et al were present in the audience. City Manager Steve Steinbach was absent. Agenda item 1. Call to order, establish quorum Action taken: Mayor Henry Coats called the meeting to order at 5:30p.m. and established that a quorum was present. Agenda item 2. Prayer and Pledge of Allegiance to the American Flag Action taken: City Engineer Harry Matheny led in the opening Prayer and Mayor Coats led in the Pledge of Allegiance to the American Flag. Agenda item 3. Consideration of Water Utility Extension Agreement between the Elizabeth Piper Trust and the City of Piperton Mr. Matheny stated this item is an agreement between the City and the Elizabeth Piper Trust, which Frank Fitzgerald is the custodian of the trust. There is a TDOT project for the widening on Hwy 57 (Poplar) that is soon to bid and as part of that project all utility providers that are in the way must be relocated and that includes Piperton’s waterline at our cost. Mr. Fitzgerald has asked Collierville and Piperton if there could be water stubs installed under the highway to his undeveloped property on the north side at this time during the TDOT project for the future development. On the Piperton side he is asking for two stubs to his property and the reason is there won’t be a connectivity between Piperton and Collierville and that will provide for a loop system for his property on the Piperton side for future development. The cost is Mr. Fitzgerald’s responsibility for the upgrades. The TDOT contract is with the City and for the betterment for Mr. Fitzgerald. This agreement puts in place the terms for that payment from that property owner to the City. Mr. Fitzgerald’s portion for this project is $141,020.00 and he would provide that to the City. Then we can pay TDOT and fully execute our agreement with TDOT. All of this is so TDOT can let this project for bidding in October. Collierville approved a very similar agreement to this at their board meeting last night. Action taken: Vice-Mayor Mike Binkley moved to approve the Water Utility Extension Agreement, seconded by Commissioner Russ Fletcher. The Motion received all affirmative votes. Agenda item 4. Any other unfinished/new business, questions or matters from the audience There was none. Agenda item 5. Adjournment Action taken: Vice-Mayor Binkley made a motion to adjourn the meeting, seconded by Commissioner Fletcher. The Motion received all affirmative votes, and the meeting was adjourned at 5:40 p.m. 1 Respectfully submitted, Beverly Holloway, City Recorder Approved: _________________________________date: ______________________ 2