1. Board of Commissioners (BOC)

MINUTES TOWN OF PITTSBORO BOARD OF COMMISSIONERS WORKSESSION 6:00 PM REGULAR MEETING MONDAY, JUNE 11, 2018 7:00 PM WORKSESSION SPECIAL ASSESSMENT DISTRICT (SAD) Tom D' Alesandro gave a PowerPoint Presentation. PowerPoint Presentation can be found at: https://pittsboronc.gov/index.asp?Type=B BASIC&SEC= {4 DD4 D0A9-D93 B-4 E92-8B2B- 1BAC76976EB0} &DE= {2F792508-9A9D-494F-A2F8-748ADD2E29 AD} (Chatham Park SAD Presentation 2018.6.11) Mr. D' Alesandro said he could do another worksession if the Board wants him to so that he can answer any questions the Board may have (next meeting). REGULAR MEETING [ Mayor Cindy Perry called the meeting to order and called for a moment of silence. PLEDGE OF ALLEGIANCE Boy Scouts in attendance from Troop 951 and Troop 93 led the Pledge of Allegiance. ATTENDANCE Members present: Mayor Cindy S. Perry, Mayor Pro Tern Pamela Baldwin, Commissioner John Bonitz, Jay Farrell and Michael Fiocco. Commissioner Bett Wilson Foley was absent. Staff present: Manager Bryan Gruesbeck, Clerk Alice F. Lloyd, Attorney Paul S. Messick, Jr., Chief of Police Percy T. Crutchfield, Finance Director Heather Meacham, Planning Director Jeff Jones, Planner II Victoria Bailiff and Parks Planner Paul Home. CONSENT AGENDA Mayor Perry stated she would like to move #7 to New Business #1. Motion made by Commissioner Fiocco seconded by Commissioner Bonitz to approve the consent agenda moving item #7 to New Business #1. The Consent Agenda contains the following items: I. Approve Minutes of the May 14, 2018 regular meeting. June 11, 2018 Minutes Page 1 2. Approve Minutes of the May 29, 2018 regular meeting. 3. Set Public Hearing for Text Amendment Request (ZTA-2018-03) for Public Utilities with Storage and Service Yards for June 25, 2018 at 7:00 PM. 4. Set Public Hearing for Chatham Park 5.1 North Subdivision Perimeter Buffer (SUB-2017- 02) for June 25, 2018 at 7:00 PM. 5. Set Public Hearing for Chatham Park 5.1 North Annexation (A-2018-01) for June 25, 2018 and authorize the Town Clerk to determine the sufficiency of the petition. 6. Approve Charter Resolution authorizing changes to Triangle J Council of Governments (TJCOG) Charter. 7. Approve Statement of Work with Professional Mail Services, Inc (PMSI) for utility bill mailing services and authorize the Town Manager to sign on the Town's behalf. (Moved to New Business #1) Vote Aye-4 Nay-0 TRIANGLE J COUNCIL OF GOVERNMENTS CHARTER AS AMENDED ON APRIL 25, 2018 IS RECORDED IN THE BOOK OF RESOLUTIONS NUMBER ONE, PAGES 145-155 PUBLIC HEARING FISCAL YEAR 2018-2019 ANNUAL OPERA TING BUDGET Motion made by Commissioner Fiocco seconded by Commissioner Baldwin to go into public hearing. Vote Aye-4 Nay-0 https://pittsboronc.gov/index.asp?Type=B BASIC&SEC={ 4DD4D0A9-D93B-4E92-8B2B- 1BAC76976EB0} &DE={2F792508-9 A9D-494F-A2F8-748ADD2E29AD} Public Comments: None Motion made by Commissioner Farrell seconded by Commissioner Fiocco to go out of closed sess10n. Vote Aye-4 Nay-0 REGULAR MEETING AGENDA CITIZENS' MATTERS COMMISSIONER UPDATES June 11, 2018 Minutes Page 2  Mayor Updates - Mayor Perry said instead of during updates tonight she would like to ask the Board if they would like to reconsider the rules regarding citizens speaking during citizens' matters when an item is on the agenda. Currently they are not allowed to speak unless it is approved by the Board to speak. She asked about a three minute time limit and if it should be limited to thirty minutes. Mayor Perry asked that it be placed on the next agenda for discussion. Commissioner Fiocco said the distinction to him is when we have a public hearing it is advertised that we will be receiving comments on a matter. When we allow citizens' comments we do not advertise that the item is receiving public input. Mayor Perry asked Manager Gruesbeck to place it on the next agenda. • EDC • RPO • Fairground Association • PBA/Downtown • Triangle J Council of Governments • Main Street • Climate Change OLD BUSINESS RESOLUTION TO COMMEMORATE JUNETEENTH I Mayor Perry read the Juneteenth Resolution into the record: RESOLUTION TO COMMEMORATE JUNETEENTH WHEREAS, Juneteenth is the oldest celebration of the emancipation of African-American slaves, and is so named for the June 19, 1866 adoption of Black Independence Day in Galveston, Texas;and WHEREAS, Juneteenth celebrates America's commitment to liberty and equality in accordance with the Constitution of the United States, along with the Emancipation Proclamation, issued by President Lincoln on January I, 1863, and the 13 th Amendment to the Constitution which abolished slavery, ratified by Congress on December 6, 1865; and WHEREAS, The U.S. Census discloses that the population of North Carolina in 1860 was 992,622, of which 331,059 were enslaved, including 6,246 slaves living in Chatham County; and WHEREAS, the history of African-Americans is a study in resilience for the plight of slavery in our history, and today, for the over 45 million people in forced labor, child labor and other forms of human trafficking; June 11, 2018 Minutes Page 3 BE IT THEREFORE RESOLVED, that the Board of Commissioners for the Town of Pittsboro recognizes, adopts and proclaims this Resolution to underscore the freedom with dignity of every human being. As a governmental body, we oppose and reject any form of oppression and pledge to support our residents, churches and organizations working to achieve genuine equality and protect the human rights of all of people of Pittsboro. Adopted this the 11 th day of June, 2018. Motion was made by Commissioner Baldwin seconded by Commissioner Fiocco to approve the Resolution read by Mayor Perry. Vote Aye-5 Nay-0 A RESOLUTION TO COMMEMORATE JUNETEENTH IS RECORDED IN THE BOOK OF RESOLUTIONS NUMBER ONE, PAGE 156 WASTE INDUSTRIES EXTENSION AGREEMENT Manager Gruesbeck stated the original agreement with Waste Industries was approved in 2011 and renewed for two years in 2016 and expires June 30, 2018. The proposed extension will be for two years and expire on June 30, 2020. He said that complaints are resolved in a reasonable fashion. Commissioner Fiocco said he would like to look at ways to decrease solid waste tonnage to encourage more recycling. A motion was made by Commissioner Fiocco seconded by Commissioner Farrell to approve an extension of the Agreement with Waste Industries through June 30, 2020. Vote Aye-4 Nay-0 EXTENSION OF AGREEMENT WITH WASTE INDUSTRIES IS RECORDED IN THE BOOK OF RESOLUTIONS NUMBER ONE, PAGES 157-158 DOWNTOWN OVERLAY DISTRICT (ZTA-2018-01) Planning Director Jeff Jones said this is a continuation of the Public Hearing on May 29, 2018 on ZTA-2018-01. At the May 29, 2018 there were many concerns about the number of uses that are prohibited on the list. Items to be removed from the prohibited list were: Amusements, commercial including bowling alleys, roller skating rinks; athletic fields, play grounds; bingo games; clubs and lodges (private, non-profit); churches, college, universities, etc., and incidental uses on same property, nursing homes; locksmiths and gunsmiths; repair and servicing of office and household equipment; small item repair shop; veterinary establishments; bicycle sales and repair; hardware supplies with open storage; hardware supplies without open storage; convenience stores without gas pumps; June 11, 2018 Minutes Page 4  nightclubs (except adult entertainment), bars, taverns; transportation terminals, passenger; bakeries, bottling works; shopping centers and tobacco shops. PUBLIC COMMENTS: Patrick Bradshaw - 128 Hillsboro Street - Me. Bradshaw stated that he and Nick Robinson own property at 128 Hillsboro Street which would be in the overlay district. Mr. Bradshaw asked for clarity of Section 5.9.3 and felt that the language to saw that the prohibited use listed shall not be allowed within the overlay district. Mr. Bradshaw stated he felt Retail businesses not otherwise listed and wholesale businesses not otherwise listed should be taken off the list. Manager Gruesbeck read comments submitted by email from Commissioner Foley: I would like to advocate the removal of the following items from the list of un-allowed uses in the overlay district, though we should limit their size: Theater (a small theater for plays or alternative films would be a lovely addition to downtown). Would also like to allow a stage outdoors for performances & films (perhaps on the lawn between the annex buildings & the Justice center). I Farmers markets Churches (limit size?) And perhaps allow therapeutic massage, though perhaps this is ok on the outskirts of downtown. Thanks, Bett Commissioner Farrell asked if Hardees burnt down could they have a drive-thru. Planning Director Jones said that if it was over 50% it could not be if it was less than 50% it can be rebuilt. If it is vacant for less than six month it can still exist. Commissioner Fiocco said he feels the percentage should change from 50% to 100% so that any business can rebuild after a fire. That is something that will have to be addressed at a later time. Commissioner Fiocco said the ¼ mile is more reaching than he thought and he would like the boundary to be modified to the Main Street boundary. Commissioner Fiocco said he agrees with the Planning Board's recommendation with a few exceptions. He would like to remove indoor/outdoor theaters, open air farmers market, garden center, retail nursery and retail business not otherwise listed. He would like to keep on transportation terminals, passenger. June 11, 2018 Minutes Page 5 Commissioner Baldwin asked about gun shops. Commissioner Bonitz said it did not make the list so it would have to be addressed at another time. Commissioner Bonitz asked that gunsmiths be prohibited. Commissioner Bonitz wanted to clarify that massage parlors are not allowed but therapeutic message is allowed. Commissioner Farrell said he has had citizens approach him about the boundary being too large. Motion made by Commissioner Baldwin seconded by Commissioner Fiocco to go out of public hearing. Vote Aye-4 Nay-0 Motion made by Commissioner Fiocco seconded by Commissioner Baldwin to approve the consistency statement for ZTA-2018-01. Vote Aye-4 Nay-0 Motion was made by Commissioner Bonitz seconded by Commissioner Baldwin to approve ZTA-2018-01 with corrections listed above. Vote Aye-4 Nay-0 A RESOLUTION ADOPTING A CONSISTENCY STATEMENT FOR AN AMENDMENT TO THE ZONING ORDINANCE OF THE TOWN OF PITTSBORO (DOWNTOWN OVERLAY DISTRICT) ZTA-2018-01 IS RECORDED IN THE BOOK OF RESOLUTIONS NUMBER ONE, PAGE 159 AN ORDINANCE AMENDING THE ZONING ORDINANCES OF THE TOWN OF PITTSBORO DOWNTOWN OVERLAY DISTRICT ZTA-2018-01 IS RECORDED IN THE BOOK OF ORDINANCES NUMBER ONE, PAGES 24-31 SERVICE AGREEMENT WITH MAIN STREET PITTSBORO, INC. Manager Gruesbeck stated that Main Street Pittsboro, Inc. (MSPBO), has been actively promoting the downtown through events and marketing. In addition to the recent boundary adjustment, MSPBO has been establishing themselves as a functional and formal organization that is capable of raising revenue in support of its mission. The Board had reviewed an earlier version of this agreement on March 26, 2018. The Town Attorney offered additional edits, which have been reflected in the attached Agreement. This agreement establishes an orderly process for distributing funds from the Town of Pittsboro to MSPBO. The Agreement allows the Town to monitor use of public funds spent by MSPBO through regular reviews of how the Town's allocations are spent as well as a requirement for MSPBO to provide quarterly financial and program reports to the Town Board. Likewise, MSPBO benefits from better flexibility and efficiency in terms of how it collects, June 11, 2018 Minutes Page 6  allocates and spends its revenue in the Main Street district. Commissioner Farrell stated he has been asked by residents if any taxpayer money would be used to pay staff. He was advised it would not be. Commissioner Fiocco asked for clarity on 4a & 4d. Manager Gruesbeck said 4a is addressing distributing remaining funds for the year. After discussion a motion was made by Commissioner Fiocco seconded by Commissioner Bonitz to approve the Service Agreement with Main Street Pittsboro, Inc and authorize Mayor Perry to sign. Vote Aye-4 Nay-0 A SERVICES AGREEMENT BETWEEN THE TOWN OF PITTSBORO AND MAIN STREET PITTSBORO, INC IS RECORDED IN THE BOOK OF RESOLUTIONS NUMBER ONE, PAGES 160-169 TOWN HALL UPDATE Manager Gruesbeck said the presentation tonight is a result of work they have been doing and it is not a finished project. Present tonight making a presentation were: Taylor Hobbs, Rob Emerson and Grimsley Hobbs. I PowerPoint presentation can be found at: https://pittsboronc.gov/index.asp?Type=B BASIC&SEC={ 4DD4D0A9-D93B-4E92-8B2B- IBAC76976EB0 }&DE={2F792508-9A9D-494F-A2F8-748ADD2E29AD} Mayor Perry asked where they go from here. Mr. Hobbs said he thinks a discussion with the County on uses going into the building. Commissioner Bonitz, Fiocco and Baldwin all stated they thought the building was going to be administrative offices. TEXT AMENDMENT TO THE PERMITTED USE TABLE IN SECTION 5.2.1 OF THE PITTSBORO ZONING ORDINANCE REGARDING CREMATORIUMS (ZTA-2018-02) Planning Director Jeff Jones stated that the Board of Commissioners is requesting an amendment to the Permitted Use Table in Section 5.2.1 of the Pittsboro Zoning Ordinance. Currently, the Table lists "Funeral Home or Crematorium" as a singular use; the Board of Commissioners is requesting that crematoriums and funeral homes be listed as separate uses. In addition to the separation of uses, the Board is also requesting that Crematoriums be removed from the list of permitted uses allowed in the C-2 (Highway Commercial) and O-I (Office and Institutional) zoning districts. A public hearing was held on May 29, 2018. Two citizens chose to speak in favor of the amendment citing the potential health risks and negative economic impact to properties neighboring C-2 and O-I districts. June 11, 2018 Minutes Page 7 The Planning Board reviewed this text amendment request at its meeting on June 4, 2018 and in a vote of 6-0 the Board recommended approval of the request. Commissioner Farrell said he felt we only heard one side last meeting because they both spoke against crematoriums. He made a motion that this item be tabled for two weeks to get more information on the matter, seconded by Commissioner Fiocco. Commissioner Bonitz said he was ready to vote on this tonight and could not support the motion. Commissioner Bonitz said "I would have to vote against your motion because I think we need to protect the public health in this matter." Vote Aye-3 Baldwin, Farrell, Fiocco Nay-1 Bonitz SPECIAL USE PERMIT (SUP-2018-01) FOR HIGHWAY PATROL TOWER ON FIRE TOWERROAD Victoria Bailiff, Planner II stated that the North Carolina Department of Public Safety is proposing the construction of a communication tower, 380 feet in height. This tower is to be located at the end of Pittsboro Fire Tower Road in the R-A zoning district, where communication towers over 50 feet in height are required to obtain a special use permit. Two communication towers are already located on this property, the proposed tower will be located in the center of the parcel with an 8 foot tall chain link fence surrounding the compound. Staff recommends approval of the proposed request, subject to issuance of any additional local and state permits. Ms. Bailiff reported a public hearing was held on May 29, 2018. No citizen presented evidence against the request. The Board members posed questions regarding colocation on the tower, the applicant testified that colocation would be allowed for other public safety entities but is not an option for commercial uses. The applicant also responded to lighting and structural questions by assuring the Board that they would be adhering to FAA standards (white strobe during the day and red at night) and in case of collapse the tower would fall within the parcel boundaries. Ms. Bailiff stated the Planning Board reviewed these plans at their meeting on June 4, 2018. The Board posed questions similar to those mentioned at the public hearing regarding lighting, amount of disturbed area, and the structure of the tower. Commissioner Fiocco asked if the Town's SCADA system could be co-located on the tower. Mr. John Goins said it could be used for public use only and that would qualify. He asked how we go about that. Mr. Goins said they would need to get an intergovernmental agreement prior to design of the system. Contact Max Casey or Joe Allison to enter into a $1.00 lease. Commissioner Fiocco asked for time frame to make the request (it would be 2-3 months). Directed Town Manager to complete application. Motion made by Commissioner Fiocco seconded by Commissioner Baldwin to approve SUP- 2018-01 for Highway Patrol Tower on Fire Tower Road subject to issuance of any additional local and state permits. Vote Aye-4 Nay-0 June 11, 2018 Minutes Page 8  SPECIAL USE PERMIT (SUP-2018-02) FOR PROPOSED DAY CARE AT 399 OLD GRAHAM RD Victoria Bailiff, Planner II reported that Widiarti Kabul is requesting a special use permit to operate a day care facility in the R-15 zoning district where day cares are required to obtain special use permits. The proposed facility will be using the existing structures which includes a 6 foot tall fence to enclose the play area. This day care will be able to accommodate 10 children and 2 teachers; this requires a minimum of three parking spaces which have been indicated on the plan. The day care will be operated between the hours of 8:00am and 6:00pm. Staff recommends approval of the proposed request, subject to issuance of any additional local and state permits. Ms. Bailiff stated the Planning Board reviewed these plans at their meeting on June 4, 2018. The Board questioned the difference between hours of operation noted on application versus those noted in the staff report. The applicant responded that after speaking with some of the parents interested in this day care she would now like to open at 8am instead of 10:30am. Motion made by Commissioner Bonitz seconded by Commissioner Fiocco to approve SUP (SUP-2018-02) for proposed day care at 399 Old Graham Road subject to issuance of any additional local and state permits and the handicap accessible requirements be met. Vote Aye-4 Nay-0 SPECIAL USE PERMIT (SUP-2018-02) IS ON FILE AT THE PLANNING DEPARTMENT SPECIAL USE PERMIT EXTENSION (SUP-2017-02) COMMUNICATION TOWER ALONG FOXFIRE TRACE Victoria Bailiff Planner II, stated the project was approved on July 24, 2017. They are request a one year extension because the project has experienced some delays and cannot be built within the one year time limit. Motion made by Commissioner Fiocco seconded by Commissioner Bonitz to approve a one year extension of SUP-2017-02. Vote Aye-4 Nay-0 CHATHAM PARK PDD- ADDITIONAL ELEMENTS: PUBLIC FACILITIES Planning Director Jeff Jones said the Board of Commissioners should continue their discussion on Public Facilities and particularly the section on Parks. Outstanding regarding the Parks discussion is how Chatham Park will provide for future Parks and Greenways within its boundaries. Will the Parks that are provided for be publicly available to all or to only those that reside in Chatham Park. Additionally, the use of Fee in Lieu will reduce the amount of Parkland dedicated to the Town if utilized by Chatham Park and the Town. The Town would be trading acreage for a built system with Fee in Lieu. The obverse of Fee in Lieu is the Town accepting the acreage required and building Parks and greenways ourselves, or Chatham Park could dedicate and build Park facilities, including greenways and use the Special Assessment District June 11, 2018 Minutes Page 9 to be reimbursed. The Town would either use general funds available, create an impact fee, or Bonds to build Parks and greenways. Chuck Smith is here to walk the Town Board through section 5.1 park system. This will allow the board to see how Chatham Park envisions the Town and Chatham Park working together on parks within Chatham Park. Mr. Jones said staff is not prepared to ask the Board to approve this element. Chatham Park should be asked to give a new draft to staff for review based on discussion over the last few meetings. Motion made by Commissioner Bonitz seconded by Commissioner Farrell to take a five minute break before hearing from Mr. Smith. Vote Aye-4 Nay-0 Motion made by Commissioner Bonitz seconded by Commissioner Fiocco to go back into the regular meeting. Vote Aye-4 Nay-0 Mayor Perry said we did not approve the regular meeting agenda at the beginning of the meeting and asked for a motion to do so. Motion was made by Commissioner Bonitz seconded by Commissioner Baldwin to approve the agenda as submitted adding #1 New Business - Professional Mail Services. Vote Aye-4 Nay-0 Chuck Smith said he would like to start where Jeff left off. Throughout all the other elements they would come back with a revised copy of the changes before a vote is taken. He hopes to finish the discussion tonight so that he can bring the revised element back for a vote. Mr. Smith said he would like a list of all the requests the Board members have, such as fire stations, police stations, public works building, etc. Mr. Smith said he had talked with Mr. Jones about them making a presentation to inform the board how they are going to address recreation. Mr. Smith said that Kirk and Robbie will go over information provided in the PowerPoint presentation. The PowerPoint presentation can be found at: https://pittsboronc.gov /index.asp?Type=B BASIC&SEC= {4DD4 D0A9-D93 B-4 E92-8B2B- lBAC76976EB0} &DE= {2F792508-9A9D-494F-A2F8-748ADD2E29 AD} (5.1 BOC PR Presentation 06.11.18) Commissioner Farrell asked if Chatham Park representatives, himself, Chief Griffin and Manager Gruesbeck meet this week to discuss fire issues. Commissioner Farrell said they are not looking for land. June 11, 2018 Minutes Page 10 Mr. Smith asked that the Board provide him with a list of things they are interested in Chatham Park providing. Mr. Smith asked what would be on the agenda in two weeks. Mayor Perry said they would submit the final drafts. Mr. Smith said they haven't been given anything on Park and Rec. Mr. Jones asked that the board give Chatham Park feedback on facilities and then Chatham Park will draft. He asked that they bring any comments they have to the next meeting. Mr. Jones indicated that staff wanted to guide the Board in a discussion about Parks and Recreation at the next meeting. NEW BUSINESS PROFESSIONAL MAIL SERVICES, INC. STATEMENT OF WORK Mayor Perry asked if people have been objecting to post cards. It seems that the proposal will create a lot more paper. After discussion a motion was made by Commissioner Fiocco seconded by Commissioner Bonitz to approve and authorize the Town Manager to complete the Statement of Work between the Town of Pittsboro and Professional Mail Services, Inc. Vote Aye-4 Nay-0 AN AGREEMENT WITH PRINT & MAIL SERVICES IS RECORDED IN THE BOOK OF RESOLUTIONS NUMBER ONE, PAGES 170-184 NORTHWOOD HIGH SCHOOL ACCESS ROAD SITE PLAN - SP-2018-02 https://pittsboronc.gov/index.asp?Type=B BASIC&SEC={4DD4D0A9-D93B-4E92-8B2B- 1BAC76976EB0}&DE={2F792508-9A9D-494F-A2F8-748ADD2E29AD} After discussion a motion was made by Commissioner Fiocco seconded by Commissioner Bonitz to approve SP-2018-02. Vote Aye-4 Nay-0 SITE PLAN -SP-2018-02 IS ON FILE AT THE PLANNING DEPARTMENT FY 2018-2019 ANNUAL BUDGET OVERVIEW Proposed FY 2018-2019 Annual Budget can be viewed at: https://pittsboronc.gov/index.asp?Type=B BASIC&SEC={ 4DD4D0A9-D93B-4E92-8B2B- 1BAC76976EB0}&DE={2F792508-9A9D-494F-A2F8-748ADD2E29AD} Manager Gruesbeck gave highlights in the general fund: June 11, 2018 Minutes Page 11  • No tax increase anticipated. • 2.5% pay increases for staff. • No increases for Health Insurance. • Pittsboro Fire Department - 6.65 increase ($41,621) • Planning - new entry-level position to address blight, additional field work and plan review. • Three new police vehicles ($132,000). • Street & Utilities - $58,872 for truck, plow and GPS trackers for vehicles. • Main Street Request ($50,000) • Recreation - Pyle Park design ($32,000); Kiwanis Park expansion design ($58,000). • Proposed budget currently uses same rate as FY 2017-2018 Budget - $0.4333 per $100 in assessed value. • One cent ($.01) will raise 455,222 in real and personal property taxes in FY 18-19. There will be fee changes in the Planning Fees and for Hydrant meter rental & bulk water sell. Commissioner Fiocco said the proposal for Main Street is close but they are requesting an additional $10,000 for art downtown. Mayor Perry would like to see a line item for sustainable projects, she is not looking for a lot of money. Enterprise Fund Highlights: • No rate increase anticipated. • 2.55 pay increase for staff. • No health insurance premium increase. • Water Treatment Plant request: • Upgrading SCADA communication network ($18,300) • Cleaning Haw river raw water intake (420,000) • Continue sampling for Dioxane 1,4 ($3,000) • Rebuild four dual media filters ($70,000) • Streets and Utilities request: • $56,000 for mini-excavator. • New entry level maintenance/utility service specialist. After discussions the following corrections were requested: That the Fa9ade Improvements be moved from Recreation to Main Street/Downtown Department and that $10,000 additional funds be added to this departmental budget. Mayor Perry requested that some amount of money be allocated for Sustainability Programs. ADDITIONAL UPDATES AND REPORTS MANAGER'S UPDATE ON PROJECTS June 11, 2018 Minutes Page 12  Manager Gruesbeck went over his written report which can be found at: https://pittsboronc.gov/index.asp?Type=B BASIC&SEC={ 4DD4D0A9-D93B-4E92-8B2B- 1BAC76976EB0}&DE={2F792508-9A9D-494F-A2F8-748ADD2E29AD} (Updates 6.11.18) Manager Gruesbeck said Hearne Road should have plans ready for review. He doesn't have a timeline on the project. COMMISSIONER CONCERNS Commissioner Farrell said that curbs on main street and going east have grass growing in them and it looks bad. He also mentioned the car parked on 64 East (across from the old Ford lot) with grass growing all around it. Manager Gruesbeck said he would look into it. Commissioner Fiacco mentioned NCDOT sealing the road and that the tree lights are out again. Mayor Perry stated she attended a Public Session on Prioritization with TARPO and learned that the Town may be in competition with Chatham Park Improvements. They will be meeting on June 14, 2018. Mayor read the following letter: To The TARPO Board for June 14, 2018 Dear TARPO Board, I On June 4, 2018, I attended the Public Session on Prioritization and reported back to the Board of Commissioners of the Town of Pittsboro. By unanimous action of the Commissioners on June 11, 2018, we hereby urge TARPO to consider Pittsboro's strong support and need for the widening of NC Highway 87 from 902 to the US 64 Bypass. Truck traffic, which has grown exponentially, travels up 15-501 from the Luck Stone and 3-M facilities, into downtown Pittsboro, past Horton Middle School, around the Courthouse Circle, and North on Hillsboro Street toward Chapel Hill. NC Highway 87 could provide a truck route, moving the traffic away from our Courthouse Circle and Business District. However, we have been told that Highway 87 cannot be designed as a truck route because the width of the travel way and the width of the shoulders are insufficient. The project that our Town desperately needs is the widening of NC Highway 87 for only two (2) miles, to bring this truck traffic away from our downtown, to the 64 Bypass where the roadway is suited for truck traffic moving West or East. Our historic downtown is inundated with trucks: tandem trucks moving stone, dump trucks moving dirt and stone, trucks carrying heavy equipment, and trucks bringing paving materials. They create traffic congestion and safety hazards in the downtown when cars back into Hillsboro June 11, 2018 Minutes Page 13 Street from their parking spaces, and when pedestrians in our business district have to dodge the constant truck traffic. Our historic downtown is filled with the noise of air brakes, shifting, rumbling and fumes from these trucks day and night. These trucks disrupt the lives of our citizens and businesses in a variety of ways, and compete on the same travel-way as emergency vehicles headed for UNC Hospitals. We understand that the Prioritization System is complex, but this is a project that disrupts and endangers the citizens of our Town on a daily basis. We urge TARPO to take our comments into consideration and provide this project with a rating that reflects our urgent need for a truck route. Thanking you for your consideration, I remain Cindy S. Perry, Mayor Motion made by Commissioner Fiocco seconded by Commissioner Bonitz to approve the letter read by Mayor Perry and authorize that it be sent on behalf of the Board of Commissioners. Commissioner Baldwin said her only hesitation is if they widen the road it will affect the property owners on that road. Vote Aye-4 Nay-0 LETTER TO TARPO BOARD IS RECORDED IN THE BOOK OF RESOLUTIONS NUMBER ONE, PAGES 185-186 Mayor Perry said that Peg Carlton with the School of Government wanted to speak to the Board about the evaluation process. She can come on July 16th . Commissioner Fiocco said he will be taking vacation during that time. The Board agreed to have a worksession on July 23 , 2018 at 6:00 p.m. CLOSED SESSION Motion made by Commissioner Baldwin seconded by Commissioner Fiocco to go into closed session pursuant to NCGS 143-318(a)(3) to consult with the Town Attorney regarding pending litigation. Vote Aye-4 Nay-0 Motion made by Commissioner Fiocco seconded by Commissioner Bonitz to go out of closed sess10n. Vote Aye-4 Nay-0 REGULAR MEETING Motion made by Commissioner Fiocco seconded by Commissioner Baldwin to adjourn at 11 :35 p.m. June 11, 2018 Minutes Page 14  Vote Aye-4 Nay-0 ~ J,{), Cdy S. Perry,~ ATTEST: Alice F. Lloyd, CMC, Town Clerk r I June 11, 2018 Minutes Page 15