1. Board of Commissioners (BOC)

MINUTES TOWN OF PITTSBORO BOARD OF COMMISSIONERS REGULAR MEETING MONDAY, MAY 10, 2021 7:00PM Members Present (Virtual): Mayor James Nass, Mayor Pro Tern Pamela Baldwin, Commissioner John Bonitz, Commissioner Jay Farrell, Commissioner Michael Fiocco and Commissioner Kyle Shipp. Staff Present (Virtual): Town Manager Chris Kennedy, Town Attorney Paul S. Messick, Chief of Police Shorty Johnson, Finance Director Heather Meacham, Town Clerk Cassandra Bullock, Planning Director Theresa Thompson, Director of Engineering Kent Jackson. Call to Order - Mayor Nass Mayor Nass called the meeting to order at 7:00pm. Invocation - Moment of Silence I Mayor Nass asked for a moment of silence. Pledge of Allegiance Pledge of Allegiance was led by Commissioner Farrell. Adoption of the Agenda Mayor Pro Tern Baldwin made a motion to approve the Agenda, seconded by Commissioner Bonitz. Vote: Aye-5 Nay-0 Mayor Nass: NIA Mayor Pro Tern Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Aye Commissioner Fiocco: Aye Commissioner Shipp: Aye Motion Passed. \ UPDATES & COMMISSIONER CONCERNS 1. Manager Updates Town Manager Chris Kennedy advised that he added an additional agenda item to the Consent Agenda, Item #7, to set the public hearing for the second public hearing of the budget, which will be on May 24. Town Manager Kennedy added that the Town received its renewed NPDES discharge permit last week, which is exciting news from the sewer side of things. With this renewed NPDES , our discharge is officially increased from 750,000 gallons to 1.249 million into Robeson Creek . The Town has also formally submitted our application to USDA for the new Town Hall financing, another great project that we seek to have here in the next year or so. It does take some time for USDA to process that application, but once approved we will proceed to project bidding, interim financing, LGC approval and ultimately of the project. I would also like to thank outgoing Planning Board member Mr. Steve Cockman for his service. Town Manager Kennedy stated that this now leaves an in-town vacancy on that board. Town Manager Kennedy also provided updates about the NCDOT traffic circle project status , including the road conditions and plan for the detour streets repair. Town Manager Kennedy then provided an update about the future Knight Farm Community Park in the Vineyards neighborhood in Chatham Park that is nearing completion. 2. Mayor Updates None. 3. Commissioner Updates ■ Boys & Girls Club Commissioner Shipp stated that the Pittsboro Boys & Girls Club had a good event on May 1 and he thanked Pittsboro Fire and Pittsboro Police for coming by to that and interacting with the kids . Commissioner Shipp added that the Club has raised over $19,000 in the month of April, so really a great month for fundraising, and that he is excited for the partnership opportunity for the Town of Pittsboro to work with the Boys & Girls Club to provide a recreation programming for the children in town in the near future . • Chatham County Arts Council • Chatham County Economic Development Corporation (EDC) • Climate Change • Downtown ■ Fairground Association • Human Relations Committee ■ Main Street Pittsboro (MSPBO) Commissioner Fiocco discussed a new facade grant recently awarded that the design subcommittee will continue to work on over the next several months. Main Street Pittsboro ordered furniture for the courtyard adjacent to the Welcome Center mural. Commissioner Fiocco also stated that the latest figures show the ad valorem tax revenue in the district is up to about $470,000, of which $192,000 in Town revenue and $277,000 in County revenue, demonstrating increased value in downtown property. • Parks and Recreation Advisory Board (PARAB) ■ Pittsboro Business Association (PBA) 2  • Triangle Area Rural Planning Organization (T ARPO) • Triangle J Council of Governments (TJCOG) • Other Commissioner Shipp advised the Chatham County Affordable Housing Advisory Committee, originally scheduled for last week, has been rescheduled to a future date. CITIZEN MATTERS 1. Public Comment Katie Bryant with Clean Haw River presented to the Board about a grant opportunity issued by the North Carolina Attorney General, titled the Environmental Enhancement Grant Program. Ms. Bryant stated that she still desires to bring reverse osmosis filling stations to the town and perhaps this grant can fund that effort. Ms . Bryant stated that she also wished to also highlight that Clean Haw River recently pushed out a health survey to citizens, and in the survey, we are realizing Pittsboro does have some major health concerns that need to be addressed. Clean Haw River has also met with local state researchers and acknowledges that while GAC (granular activated carbon) is going to assist our town, we still believe a reverse osmosis is the best choice. Mike Watkins, 400 Prince Creek, Pittsboro, NC 27312, provided comments to the Board pertaining to SUB-2020-02 stating that the preliminary plat proposal for this major subdivision has been recommended to this Board, but without any community involvement whatsoever. Mr. Watkins I stated that subdivisions in Chatham County cannot be applied for without a community review , especially with potential neighbors, but in Pittsboro this practice is not required . Any property owner with concerns about an adjacent plat proposal has nowhere to voice them in time. Mr. Watkins added that his hope is that Pittsboro will address this. Mr. Watkins also expressed concerns about the development of this subdivision with drainage and erosion control concerns. • CONSENT AGENDA 1. Budget Amendment for a Public Sewer Easement Acquisition for the Town of Pittsboro 2. Budget Amendment for a Public Water Main Size Betterment for the Town of Pittsboro 3. Budget Amendment for a Public Water Main Size Betterment for the Town of Pittsboro 4. Budget Amendment for a Public Water Main Size Betterment for the Town of Pittsboro 5. Contract Between the Town of Pittsboro and Sharpe Patel PLLC for Fiscal Year 2020-2021 Audit 6. Set Public Hearing for SUP-2021-01-Triple A Homes-882 Thompson Street 7. Set Public Hearing for Annual Budget for Fiscal Year 2021-22 Public Hearing #2 I End of Consent Agenda. 3 Commissioner Fiocco made a motion to approve the Consent Agenda, seconded by Mayor Pro Tern Baldwin. Vote: Aye-5 Nay-0 Mayor Nass: NIA Mayor Pro Tern Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Aye Commissioner Fiocco: Aye Commissioner Shipp: Aye Motion Passed. PUBLIC HEARINGS 1. Annexation -A-2021-01- Chatham Park Village District 6.2 Commissioner Fiocco made a motion to go into Public Hearing, seconded by Commissioner Shipp. Vote: Aye-5 Nay-0 Mayor Nass: NIA Mayor Pro Tern Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Aye Commissioner Fiocco: Aye Commissioner Shipp: Aye Motion Passed . Interim Planning Director Theresa Thompson presented the staff report for this annexation application providing an overview of the request. The application is a contiguous annexation petition to annex 130.5 acres along Eubanks Road . Ms. Thompson stated that if the Board wishes to close the public hearing, the Board is asked to not take any action to allow for the requisite 24- hour comment period following the closing of a legislative public hearing pursuant to § 166A-19 .24. Commissioner Fiocco made a motion to close the Public Hearing, seconded by Commissioner Shipp. Vote: Aye-5 Nay-0 Mayor Nass: NIA Mayor Pro Tern Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Aye 4  Commissioner Fiocco: Aye Commissioner Shipp: Aye Motion Passed. 2. Zoning Text Amendment - ZTA-2021-03 - Town of Pittsboro Unified Development Ordinance (UDO) Commissioner Fiocco made a motion to resume the Public Hearing, seconded by Mayor Pro Tern Baldwin. Vote: Aye-5 Nay-0 Mayor Nass: NIA Mayor Pro Tern Baldwin: Aye Commissioner Benitz: Aye Commissioner Farrell: Aye Commissioner Fiocco: Aye Commissioner Shipp: Aye Motion Passed. I Attorney T .C. Morphis with the Brough Law Firm spoke on behalf of his clients, Mr. Bill and Michelle Hamlet, and spoke against the inclusion of certain fire access requirements that may negatively affect his client' s property due to diagonal separation requirements with two points of egress should they wish to develop or sell their property for a development in the future. Commissioner Fiocco responded to Mr. Morphis stating that the standard is question was adopted into the current Zoning Ordinance a few months ago, so the inclusion in the UDO is carrying that standard forward . Commissioner Fiocco asked Mr. Morphis if his clients has concerns with that previous text amendment. Mr. Morphis responded to Commissioner Fiocco stating that the previous text amendment was not on the radar of his clients as they have primarily focused on the UDO drafts presented and did not see the previous text amendment to the Zoning Ordinance. Commissioner Fiocco thanked Mr. Morphis for his explanation and stated that the Board had a similar conversation at that previous public hearing and the Board felt comfortable proceeding forward with the provisions of Appendix D of the Fire Code and their inclusion in the Town standards. Gerry Felton with Triple.A Homes spoke about concerns pertaining to the development standards for townhomes. I Commissioner Fiocco thanked Mr. Felton for his comments and agreed the townhome standards , particularly the minimum a lot of width requirements makes it very difficult to build townhouses . 5 Commissioner Fiocco stated that he hoped the standards of the UDO would allow for more townhome development, often a more affordable option for housing. Randy Voller commended the Board for continuing its work on the UDO and requested that the Board commit to funding continuous review and updates of the UDO in the future so that the document can continue to be viable and so that the Town ultimately has the best UDO possible, thank you. Joy Hewett submitted a written comment: Dear Pittsboro town board, manager, and mayor: A few years ago I spoke before the town board regarding the UDO tree ordinance draft being reviewed and urged that board to protect trees, both our large established ones and clusters of trees animal life relies on, as well as concerns about the low percentages of tree preservation being proposed and even removal along power lines and roads without supervision of arborists or others dedicated to saving our trees . While your current focus is on the whole UDO, I do hope preservation of tree canopy and wooded areas will be a priority dealing with affordable housing and exchanges of tree coverage areas for funding offsets elsewhere. We need trees for all the health benefits like oxygen, carbon sequestration, water retention from deep in the earth, cooling shade, and beauty. Absorption of storm water runoff is another benefit. Please oppose House Bill 496 prohibiting towns and counties from regulating tree removal and having ordinances to protect trees. A similar bill was sponsored by a realtor and two others a few years back and was withdrawn due to great opposition. Developers already destroy enough trees and ecosystems so important to the health of our communities that have to rely on fresh air and water we share in common. Please don't let them have this much power over the forests and tree canopy we need to preserve. Along with my concern about trees as you make decisions affecting our town and its ETJ, I would like you to consider recommendations to the NC DOT and businesses putting in roads and parking lots about using less asphalt and concrete. Not only does it retain heat during increasingly hot climate change, look ugly, and offer unnecessary barriers to water absorption, but its manufacture is environmentally unfriendly. Towns are hotter than the countryside as a result of asphalt and concrete and rooftops instead of green areas . Instead of concrete lane dividers, greenery offers more benefits and less damage to car bumpers. Painted lanes and arrows have been sufficient for over 50 years, and during all my driving in those decades, I never had wrecks with turn lanes provided by paint. The concrete passageways for turn lanes add unnecessary cement as well as difficulty navigating . Impermeable surfaces for parking lots also prevent the natural absorption of rainwater. While I am writing about concrete, take a look at the parking lot to the northwest of the traffic circle with those atrocious looking [concrete] "rain gardens" that may funnel water under the street to Robeson Creek, but are unnecessarily ugly and dangerous. Once crepe myrtles and small shade trees made that lot more attractive . I know roots cause sewer damage, but there has to be a more attractive alternative. I urge you to get your planning staff to work with developers, businesses, and the NC DOT to use less concrete when possible . While I'm at it, I'd like to thank whoever helped protect some pin oaks by the former Beggars and Choosers as the DOT makes changes to the traffic circle. Many of us care about the trees, as demonstrated by the rallies to save trees from Chatham Park and the nearly 1500 signatures on a petition to protect trees and a 2,000-foot riparian buffer along the Haw River. I appreciate your reading these remarks as you work on the town's unified development ordinance and the tree ordinance I hope will be in place before too many more trees disappear. I hope 6  Pittsboro's skyline remains treetops instead of rooftops with a height limit to building and a strong preservation ethic for trees. Sincerely, Joy Hewett 3069 Silk Hope Gum Springs Rd. Pittsboro, NC 27312 Commissioner Shipp made a motion to close the Public Hearing, Seconded by Mayor Pro Tern Baldwin . Vote: Aye-5 Nay-0 Mayor Nass: NIA Mayor Pro Tern Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Aye Commissioner Fiocco: Aye Commissioner Shipp: Aye Motion Passed. 3. Manager's Proposed Annual Budget for Fiscal Year 2021-22 Commissioner Fiocco made a motion to open the Public Hearing, seconded by Commissioner Bonitz. Vote: Aye-5 Nay-0 Mayor Nass: NIA Mayor Pro Tern Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Aye Commissioner Fiocco: Aye Commissioner Shipp: Aye Motion Passed. Mayor Nass stated that he appreciated the Town Manager's effort in working up a before and after water and sewer bill to show the proposed rates in comparison to our current water and sewer rates. Mayor Nass expressed that he understands the needs on the utility side, but that he is concerned about our the neediest, the low-income customers or those on a fixed income such as our retirees . Town Manager Chris Kennedy stated that he hoped that the five sample bill examples were helpful for the Board's decision-making and that he does not propose such significant rate increases I lightly. Town Manager Kennedy stated that the increases are necessary to address the needs on the water and sewer side of the operation adding that the proposed budget includes a 264.8% increase in project costs over the current budget year. Town Manager Kennedy stated that the increase is 7 partly due to the advanced treatment projects at the water treatment plant that are expected to costs an additional $1.4 million in Fiscal Year 2021-22, predominantly funded with a revenue of $1.28 million as part of the ARP money from the federal government that this Board has supported me in allowing us to spend 100% of those proceeds towards our advanced treatment project. Town Manager Kennedy discussed other proposed enterprise fund projects. Town Manager Kennedy stated that it gives him no pleasure whatsoever to propose a rate increase of 45% to the water and 35% to the sewer, but if you recall, and staff has worked hard to reduce these numbers in every way possible, at the budget retreat, those numbers were 53 and 68 respectively. Commissioner Bonitz asked Town Manager Chris Kennedy to reiterate the proposed percent increases to the water and sewer rates and some of the rationale for the proposal. Town Manager Chris Kennedy restated the percent amounts proposed and elaborated on the projects proposed in the work program for the next fiscal year. Town Manager Kennedy also explained that the Town requires a certain fund balance to be reserved every year in excess of the bare minimum requirement of the LGC (Local Government Commission) of North Carolina, who also requires a certain percentage of our expenditures to be reserved in cash. Our goal in the enterprise fund is 25%, so we must budget 125% of project's cost to pay for the project and to fund the reserve balance. One concept we have expanded in this year's budget is the use of Capital Project Funds that allow us to shield the expense from the 25% policy, so that we can budget and account for 100% rather than 125%, thereby saving us 25%. Staff also acknowledges that not everything can be funded and that there is a level of percentage increase that the Board will not permit, so if the Board says Chris, "We just can't... that type of increase is just too substantial. We can't swing that" then staff look at that and reprioritize. So, when we looked at the numbers from the budget retreat on April 17 and the increases proposed at that time, we went back and found a way to further reduce the increase percentages. Town Manager Kennedy stated that he wanted our public to know that staff is working hard to save their dollars and that staff is striving to use those dollars the best we can. Commissioner Farrell stated that the utility rate increases as proposed concern him and that he is struggling with that level of increase and its effect on our customers. Commissioner Bonitz stated that he also shared the concerns raised by the Mayor and Commissioner Farrell, but that he is also aware that the Town has not increased rates since 2015 with infrastructure that continues to decline. Commissioner Bonitz added that he is grateful that Finance Director Ms. Heather Meachum and Town Manager Kennedy have been working hard on these numbers to wrench down the increases proposed and for articulating the reasons and the recent history and all the efforts that have been made. Like the water quality issue that this Board at the last board meeting, it is just so crucial that the public understand all the work that has gone into these matters before it reaches this board. Commissioner Fiocco concurred and stated that he is excited to see more I&I (inflow and infiltration) targeted projects in this proposed budget. Commissioner Fiocco stated that he would like to see funding of the Main Street Pittsboro program, who have requested $65,000 in funding in Fiscal Year 2021-22 budget. 8  Town Manager Kennedy added to Commissioner Fiocco' s comments and stated that part of the reason that the Town budget did not include any Main Street Pittsboro funding is that Main Street Pittsboro has not formally adopted a budget internal to their organization, therefore there was nothing official to include in the Town ' s budget proposal. Town Manager Kennedy added that he and Commissioner Fiocco both sit on the Main Street Pittsboro board, that that board voted on their budget this past Saturday morning, and that now that we have a formal request , staff can factor that into the proposed budget if the Board so desires. Mayor Pro Tern Baldwin expressed concern over the extent of the proposed water and sewer rates and appreciation that Main Street Pittsboro decreased their initial funding request from the Town to $65,000. Town Manager Kennedy addressed Mayor Pro Tern Baldwin's concern over water and sewer rates and stated that he is happy to reevaluate if the Board has any alternatives or options to reduce the increases proposed. Commissioner Shipp asked if the proposed water and sewer increases are distributed evenly across all users or is it possible to lessen the impact on the lower consumption water users. Town Manager Kennedy said in theory, yes, because the Town does use a block rate for our utility bills . Commissioner Shipp stated that he understands the needs are great but would appreciate more I anaylsis to see if we can reduce the burden on our lower consumption users that are likely our most vulnerable financially . Town Manager Kennedy responded that he would review alternatives that keep the zero- to 2,000- gallon portion of the block rate system static with current rates while proposing higher percentage increases on the 2,000- to 6,000-gallon and 6,000-gallon and above users to minimize the burden on our lower consumption users. Town Manager Kennedy also stated that doing so would likely require a dramatic increase in the upper consumption portion of the block rate system to keep the zero- to 2,000-gallon user rates static. Commissioner Bonitz asked if our consumption gallons in the block rate are set locally and flexible in the Town ' s control. Town Manager Kennedy responded that the levels established in the block rate are established by the Town and can be changed by the Town if it so chooses, further adding that if the Town wishes abolish block rates and wishes to charge a standard per gallon price regardless of consumption , it may also do so. Mayor Nass stated that part of the financial burden on the enterprise fund is due to the closing of Townsend plant that previously acted as heavy water user who contributed a great amount of revenue from that usage . Mayor Nass also stated that the Board of Commissioners have been an advocate for downtown and that he supports a $65 ,000 appropriation to Main Street Pittsboro to I help further the protection and enhancement of our downtown. 9 Commissioner Shipp stated that he is also a big supporter of the downtown area and of the idea of Main Street Pittsboro as well, later adding that Main Street Pittsboro funding has dominated the budget conversation this year and last year. Commissioner Shipp advocated for restricted funding and asked to hear about specific funding requests more frequently, that may help the Board fund this request . Discussion ensued amongst the Board related to Main Street Pittsboro ' s funding request and the shared desire to support and assist downtown projects. Commissioner Bonitz stated that he would like to see increased downtown merchant representation on the Main Street Board and enhanced transparency and thanked Main Street Pittsboro for their website updates and improvements . Mayor Nass asked if anyone from the public wished to speak on the proposed budget. Main Street Board Member Mr. Randy Voller spoke in favor of funding Main Street Pittsboro's request for $65 ,000 from the Town of Pittsboro. Mr. Voller also commended the Board's funding of the Pittsboro Boys and Girls Club. Main Street Board Member Doug Emmons also spoke in support of the Town funding Main Street Pittsboro' s budget request. Town Manager Kennedy stated that before we close this public hearing this evening, he wanted to discuss the next steps pertaining to the budget. Town Manager Kennedy stated for the record that the Town's current tax rate is 0.4333 per $100 of valuation and, as a result of the County revaluation , the revenue neutral rate is 0 .3419 per $100 of valuation . With the number of positions and projects being requested, it is the Town Manager's recommendation to this Board to hold the tax rate at our current tax rate of 0.4333 per $100 of valuation and increase our water and sewer rates by 45% and 35% , respectively. Town Manager Kennedy stated that the next step is a second public hearing on the budget on May 24 where staff will present any updates and the final proposal for adoption . Commissioner Farrell asked the Town Manager to reiterate the figures mentioned previously for revenue generated with each 1% on the water and 1% on the sewer rates . Town Manager Kennedy responded by stating that a 1% increase on the water rate is equivalent to $16 ,260 and a 1% on the sewer rate is equivalent to $14 ,106. Town Manager Kennedy offered that these numbers are using total revenue and includes both availability base rates and consumption rates . Commissioner Farrell asked if any of proposed new employee positions were considered for mid- year hires or later in the year to save money. Town Manager Kennedy responded by stating that between now and the budget retreat last month , staff cut over $550,000 in the General Fund requests and that is largely done by moving positions to mid-year hire dates rather than July 1. 10  Commissioner Bonitz thanked the Town Manager for pointing that out and also noted that staff removed three police cars and a few other important projects from the proposed budget to find balance in the budget. Town Manager Kennedy closed by expressing his gratitude to the department heads and all Town staff that assisted in the preparation of the budget. Commissioner Farrell made a motion to close the Public Hearing , seconded by Commissioner Bonitz. Vote: Aye-5 Nay-0 Mayor Nass: NIA Mayor Pro Tern Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Aye Commissioner Fiocco: Aye Commissioner Shipp: Aye Motion Passed. OLD BUSINESS I 1. Rezoning (Conditional) - REZ-2020-05 - Shopping Center (Oldham) Interim Planning Director Theresa Thompson presented a brief overview of the rezoning request stating that the owner Graham Scott Oldham is requesting a conditional rezoning from RA-2 to C- 2, which is highway commercial CZ for a shopping center located on five parcels, comprised of 12.85 acres, and located at 3151 US 15 501 North. The subject property is currently occupied by the Poultry Villa Landscaping and Supplies business. Ms . Thompson provided an overview of the Board's public hearing, reviewed the proposed conditions agreed to by the applicant and stated that the Planning Board reviewed this application at its April 5, 2021 Regular Meeting and unanimously recommended approval. Discussion ensued between the Board and staff pertaining to the proposed conditions. Commissioner Bonitz made a motion to approve the Land Use Plan Consistency Statement, seconded by Commissioner Fiocco . Vote: Aye-5 Nay-0 Mayor Nass: NIA Mayor Pro Tern Baldwin: Aye Commissioner Bonitz: Aye I Commissioner Farrell: Aye Commissioner Fiocco: Aye Commissioner Shipp: Aye 11 Motion Passed. Commissioner Bonitz made a motion to approve the Rezoning application REZ-2020-05, seconded by Commissioner Farrell. Vote: Aye-5 Nay-0 Mayor Nass: NIA Mayor Pro Tern Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Aye Commissioner Fiocco: Aye Commissioner Shipp: Aye Motion Passed. NEW BUSINESS 1. Site Plan - SP-2020-09 - SDA Bio, Inc. Interim Planning Director Theresa Thompson presented the staff report for SP-2020-09 and stated that SDA Bio, Inc . is seeking site plan approval to construct a two-story, approximate 4,904 square foot biotech research laboratory with an accessory office and storage located at 25 Deegan Drive, a site that also has frontage along the NC Highway 87 Bypass. Ms. Thompson stated that in addition to site plan approval, the petitioner is also requesting the approval for sewer allocation, in the amount of 50 gallons per day, and a sidewalk fee-in-lieu request. The property is zoned Office- Institutional (0-1) with a proposed use of a research laboratory . Per the applicant, there will be no hazardous materials on the site and no manufacturing of products. The applicant is requesting to pay a fee-in-lieu of the sidewalk as NCDOT has recommended that sidewalk in this corridor is not feasible due to topography and a lack of a clear recovery area. The Town Engineer, Mr. Kent Jackson, has reviewed this fee-in-lieu request and approved the amount at $18,437.50. The Planning Board reviewed this request at their April 5, 2021 Regular Meeting and recommended approval of the site plan. Commissioner Fiocco made a motion to approve Site Plan SP-2020-09, seconded by Commissioner Shipp . Vote: Aye-5 Nay-0 Mayor Nass: NIA Mayor Pro Tern Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Aye Commissioner Fiocco: Aye Commissioner Shipp: Aye 12  Motion Passed. Commissioner Fiocco made a motion to approve the Sewer Allocation Request associated with SP-2020-09, seconded by Commissioner Shipp . Vote: Aye-5 Nay-0 Mayor Nass: NIA Mayor Pro Tern Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Aye Commissioner Fiocco: Aye Commissioner Shipp: Aye Motion Passed. Commissioner Fiocco made a motion to approve the request for a fee-in-lieu for the sidewalk required along NC Highway 87, seconded by Commissioner Shipp. Vote: Aye-5 Nay-0 Mayor Nass: NIA Mayor Pro Tern Baldwin: Aye Commissioner Bonitz: Aye ( Commissioner Farrell: Aye Commissioner Fiocco: Aye Commissioner Shipp: Aye Motion Passed. MISCELLANEOUS 1. Performance Agreement Between the Town of Pittsboro and the Boys & Girls Clubs of Central Carolina Town Manager Chris Kennedy provided an overview of the agreement between the Town and the planned Pittsboro Boys and Girls Club. Town Manager Kennedy stated for the record that he and Commissioner Shipp both serve on the Boys and Girls Club advisory committee. Town Manager Kennedy added that the agreement is to provide recreational programming to children in Pittsboro on behalf of the Town. The Town does not currently provide much in terms of recreational programming but will be doing so in the future. This agreement with the Pittsboro Boys and Girls Club, allows the Club to open and provides recreational programming for our children. The performance agreement went through several iterations in consultation between the Town Manager, Town Attorney Paul Messick and Commissioner Shipp. Town Manager Kennedy stated I that the agreement for year one is a $30,000 arrangement in exchange for recreation services . The agreement also specifies that a report from the Boys and Girls Club is due to the Board of 13 Commissioners quarterly with the $30,000 funding split into quarterly payments m $7,500 increments. Commissioner Shipp stated that he did not much else to add to the Town Manager's comments but would be happy to elaborate or answer any questions from the Board. Commissioner Shipp thanked Town Attorney Paul Messick and Town Manager Kennedy, as well as Chief of Police Shorty Johnson, who has also supported and worked with the Club organization and planned opening . Commissioner Shipp added the he really appreciated the whole Board's support of this effort and the community's support that has come as well. Commissioner Bonitz made a motion to approve the Agreement and Authorize the Town Manager to Execute the Documents, seconded by Commissioner Farrell. Vote: Aye-5 Nay-0 Mayor Nass: NIA Mayor Pro Tern Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Aye Commissioner Fiocco: Aye Commissioner Shipp: Aye Motion Passed. Final Board of Commissioner Comments & Adjournment Commissioner Fiocco thanked Town Manager Chris Kennedy for his earlier update via email on the Knight Farm Community Park and stated that update answered a question that the PARAB had , and one that he was going to ask for tonight , but I have it in an email and I've sent it off to those interested, so thank you very much. Commissioner Fiocco advised that the PBA looking to reinstated First Sunday events again , perhaps in August. Commissioner Fiocco also advised that the PBA is also seeking to coordinate with the Town on Summer Fest in July. Commissioner Fiocco then requested a look ahead for future agendas to prepare the public and the Board. Town Manager Chris Kennedy asked Commissioner Fiocco if there is a format preference or a method for accepting the information presented in a look ahead and stated that he would put something together for the Board for their consideration along these lines in the near future . Commissioner Bonitz thanked Commissioner Fiocco for his suggestion and provided his agreement to the look ahead concept for future meetings adding that he looks forward to that helpful document. Commissioner Bonitz also stated that while he wishes the UDO process and development did not include as many items on the so-called "parking lot list", he will feel absolutely delighted to cast his vote in favor of UDO. Commissioner Bonitz advised that he would like to see a schedule from the Planning Department for revising some of those sections that have been placed on the parking lot list. 14  Mayor Pro Tern Baldwin stated that she would like to commend the staff and Mr. Kennedy on a job well done with a very difficult budget. Mayor Pro Tern Baldwin added that the Board really appreciate that staff has identified these projects and that we can hopefully move forward, get those done and then move on to the next set of things we need to do. So, thank you all again. Commissioner Farrell stated that he also wished to thank the staff and bis fellow Board members for the hard work on the budget and the UDO process that is nearing adoption. Commissioner Shipp also commended staff for its efforts to provide a balanced budget with many competing projects. Commissioner Shipp added that he wished to share with the public that the Board strives to garner as much public input as possible, especially when dealing with the budget. This budget sets our priorities and marching orders for the year. Mayor Nass also thanked Town Manager Kennedy and staff for their efforts on the budget and other ongoing projects. The Mayor asked Town Manager Kennedy to please give all our thanks to the staff for the work that they do every day, adding that the Board knows that sometimes the work is not easy, so we do appreciate it. Commissioner Bonitz made a motion to adjourn at 9:35pm, seconded by Commissioner Shipp. Vote: Aye-5 Nay-0 Mayor Nass: NIA ( Mayor Pro Tern Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Aye Commissioner Fiocco: Aye Commissioner Shipp: Aye Motion Passed. Attest: c�L� I Cassandra M. Bullock, Town Clerk 15