1. Board of Commissioners (BOC)

TOWN OF PITTSBORO BOARD OF COMMISSIONERS APRIL 25, 2022 REGULAR MEETING MINUTES PAGE 1 OF 12 TOWN OF PITTSBORO The Pittsboro Board of Commissioners met in Regular Session on Monday, April 25, 2022 at 7:00pm in the meeting room at the Chatham County Agriculture and Conference Center with Mayor Cindy Perry presiding. The meeting was called to order at 7:01 pm. Mayor Perry requested a moment of silence with the recitation of the Pledge of Allegiance following led by Commissioner Farrell. ELECTED TOWN OFFICIALS PRESENT: Mayor Cindy Perry, Mayor Pro Tern Pamela Baldwin, Commissioner John Bonitz, Commissioner Jay Farrell, Commissioner Kyle Shipp, and Commissioner James Vose. TOWN STAFF PRESENT: Town Manager Chris Kennedy, Town Attorney Paul S. Messick, Chief of Police Shorty Johnson, Town Clerk Jenifer Johnson, Finance Director Heather Meacham, Planning Director Theresa Thompson, Engineering Director Kent Jackson, and Parks Planner Katy Keller. ADOPTION OF THE AGENDA Mayor Perry called for a motion to either approve or modify the agenda as proposed. Commissioner Shipp made a motion to approve the agenda as proposed, seconded by Commissioner Farrell. Vote: Aye-5 Nay-0 Mayor Perry: NIA Mayor Pro Tem Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Aye Commissioner Shipp: Aye Commissioner Vose: Aye Motion Passed. SWEARING IN OF NEW TOWN EMPLOYEES Mayor Perry administered the Oath of Office to Town Clerk Jenifer K. Johnson and Police Officer I Silvia Rocha. CITIZEN MATTERS 1. Manager Updates Town Manager Kennedy shared an updated agenda with the Board of Commissioners which included the removal of the Memorandum of Understanding - Town of Pittsboro & Chatham Park Investors for Parkland and the addition of a Closed Session pursuant to §143-318.11 (a)(3) and §143-318.11 (a){4).  TOWN OF PITTSBORO BOARD OF COMMISSIONERS APRIL 25, 2022 REGULAR MEETING MINUTES PAGE 2 OF 12 Town Manager Kennedy welcomed Town Clerk Johnson and Police Officer I Rocha to the Town team. Town Manager Kennedy mentioned that Public Information Officer Colby Sawyer has been working with water treatment plant staff to send out the latest figures on the recent City of Greensboro contamination of the Haw River and he reported that this incident seems to be more benign than the other contamination events over the last year. Town Manager Kennedy asked the Board of Commissioners for any suggestions they may have as the Board transitions back to in-person meetings after a couple of years of virtual-only meetings. 2. Mayor and Commissioner Updates and Concerns Mayor Perry ■ Chatham County Climate Change Advisory Committee ■ Comments / Concerns Mayor Perry stated that the Chatham County Climate Change Advisory Committee meets this week, and she will have additional comments at the next meeting. Mayor Perry asked the Board and residents for suggestions for an Earth Day event. Mayor Pro Tern Baldwin ■ Chatham County Affordable Housing Advisory Committee (AHAC) ■ Fairground Association ■ Triangle J Council of Governments (TJCOG) ■ Comments / Concerns Mayor Pro Tern Baldwin stated that the Triangle J COG meeting has been cancelled for April due to the North Carolina League of Municipalities City Vision conference. Commissioner Bonitz ■ Comments / Concerns Commissioner Bonitz shared his concerns about protestors downtown on Saturday and inquired about a mass gathering permit. Commissioner Bonitz also expressed his concerns about a video he had received showing storm water violations in the ETJ and public inquiries about the violations. Commissioner Bonitz stated that there were three budget items he would like to discuss including funding for the Habitat for Humanity for a greenway project, his concerns about the increase in water and sewer fees, and the application of bonus allocation from the NC Department of Transportation for upgrades the Highway 87. Commissioner Farrell ■ Pittsboro Business Association (PBA) ■ Comments / Concerns Commissioner Farrell stated that the Pittsboro Business Association met and discussed the Paddles pickleball and swimming club opening, the Summer Fest event to be held on July 3, and Local on the Lorax event to be held on Sunday, May 1 and tickets are $125 per person. Commissioner Shipp ■ Chatham County Affordable Housing Advisory Committee (AHAC) ■ Chatham County Economic Development Corporation (EDC) ■ Main Street Pittsboro (MSPBO)  TOWN OF PITTSBORO BOARD OF COMMISSIONERS APRIL 25, 2022 REGULAR MEETING MINUTES PAGE 3 OF 12 ■ Comments I Concerns Commissioner Shipp shared the following updates: • Thursday, April 14 - attended a webinar by Urban 3 that does a visual representation of dollars and land use. • Saturday, April 16 - attended Main Street Pittsboro's book reading in the Page Vernon Park and attended a flag retirement service at the VFW. • Monday, April 18 - Spoke to the Pittsboro Boys & Girls Club about Town government and the quarterly update for the Pittsboro Boys & Girls Club is on the consent agenda. • Monday, April 18 - the Chatham County Board approved the low interest loan for the seventy-two-unit affordable housing project in Siler City that the Affordable Housing Advisory Committee had recommended. • Wednesday, April 20 - attended the Chatham County Economic Development Corporation (EDC) board meeting - lots of activities around economic development including visits to the CAM site in Siler City, Central Carolina Community College (CCCC) received thirty-eight million dollars as part of the VinFast project for staff and a training facility, Chatham County Schools is starting an EV Technician program, and Sam Rauf is leaving the Chatham County Economic Development Corporation (EDC) to go to Wake County. • Thursday, April 21 - attended the Hampton Inn groundbreaking ceremony at Mosaic and in the evening attended the Haw River Assembly presentation at the library. • We have a Main Street Pittsboro update later on tonight's agenda. • Next Affordable Housing Advisory Committee (AHAC) meeting is May 5th . Commissioner Shipp shared a couple of concerns related to industrial properties in downtown. The company Gilero added a loading dock and the design requires trucks to drive down Launis Street, Midway Street, or Lindsey Street and on a positive note, maybe that will stop the trucks from backing over the fence at the Town property. Then on Small Street, Chandler Concrete access and usage of the road is really damaging the asphalt, we walk along the river trail and come out there and there seems to be a lot of gravel in the roadway. Commissioner Vose ■ Chatham County Arts Council ■ Triangle Area Rural Planning Organization {TARPO) ■ Comments I Concerns Commissioner Vose shared a reminder that ClydeFest is in Bynum on April 30 from 11 :00 am to 4:00 pm. On April 14 he attended the Triangle Area Planning Organization {TARPO) meeting, they shared thatthere was five (5) billion dollars available for electric vehicle fast charging stations with the goal of having them installed every fifty (50) miles. Commissioner Vose also shared his concerns with the protestor downtown on Saturday. 3. Public Comment Pam Fulk, President, Pittsboro Business Association (PBA) Fulk shared the following comments with the Board of Commissioners: "Good evening. I want to make you aware that the PBA is planning for our annual Summer Fest on July 3rd , 2022. This is Summer Fest's seventh event (missing 2020 due to Covid). We have appreciated these many years of support by our partner, the Town of Pittsboro, through assisting with street closures/law enforcement, trash cans, access to water and electricity, and cones and barricades. First Sunday Coordinator Kathryn Bertok will submit the events permit application very soon. Here is a preview of our current plan for the 2022 event. The hours will be from 4pm to 9: 15pm  TOWN OF PITTSBORO BOARD OF COMMISSIONERS APRIL 25, 2022 REGULAR MEETING MINUTES PAGE 4 OF 12 Entertainment will include a juggler, bubble artist, hula hooping, balloon animals, a kid's zone with a water slide, dunk tank, kid-safe axe throwing, obstacle course, and bounce house and Uncle Bob's Water Games. Contests will include a bicycle parade, the Pittsboro's Favorite Fruit Pie and Beard and Mustache. Two bands will play, and food trucks will be at the event as well. There will be a safety booth and the event will end with a laser light show. Once again, we are requesting from the Town of Pittsboro the use of the town parking lot bounded by Hanks, Salisbury, and Credle Streets. We are asking for road closures with attendant law enforcement on Hanks, Credle (may not be needed), and Salisbury Streets. We would like trash support and access to water and electricity. We would appreciate the continued support in these areas by the Town of Pittsboro, as this event benefits the town and is very popular. Thank you for your support." Mayor Perry thanked Fulk for the comments and stated that the event was on the consent agenda for approval. CONSENT AGENDA Mayor Perry called for action on the Consent Agenda The Consent Agenda contained the following items: 1. Set Public Hearing for A-2022-02 Chatham Park Commerce Center - Property Along Eubanks Road and US Highway 64 Business East (PARID 95045, 61066), Chatham Park Investors, LLC and COC Real Estate Co., LLC on May 9, 2022. 2. Set Public Hearing for A-2022-03 Oldham Property - Property Along US 15-501 North (PARID 93983, 93984, 7107, 7108, 7109, 7110), Graham Scott Oldham and Graceledge Properties, LLC for May 9, 2022. 3. Set Public Hearing for A-2022-04 Del Webb at Chatham Park - Property Along Sanford Road (PARID 60774, 7413, 89720), CPF, LLC for May 9, 2022. 4. Set Public Hearing for Annual Budget for Fiscal Year 2022-23 Public Hearing #2 for May 9, 2022. 5. Approve the Ordinance Establishing Special Event Road Closures and Alcohol Premises for the Pittsboro Business Association (PBA) Summeriest 2022. 6. Pittsboro Boys & Girls Club Quarterly Report for January 1, 2022 to March 31, 2022 7. Board of Commissioners Future Agenda Item "Look Ahead" Tentative Schedule. Mayor Pro Tem Baldwin made a motion to approve the consent agenda as presented, seconded by Commissioner Bonitz. Vote: Aye-5 Nay-0 Mayor Perry: NIA Mayor Pro Tem Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Aye Commissioner Shipp: Aye Commissioner Vose: Aye  TOWN OF PITTSBORO BOARD OF COMMISSIONERS APRIL 25, 2022 REGULAR MEETING MINUTES PAGE 5 OF 12 Motion Passed. PUBLIC HEARINGS 1. Fiscal Year 2022-2023 Budget Public Hearing #1 Commissioner Shipp made a motion to open the public hearing for the 2022-2023 Town Manager's proposed budget, seconded by Commissioner Vose. Vote: Aye-5 Nay-0 Mayor Perry: NIA Mayor Pro Tem Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Aye Commissioner Shipp: Aye Commissioner Vose: Aye Motion Passed. Town Manager Kennedy shared a presentation which included the budget calendar, budget basics, budget ordinance additions, summary of adjustments made to the proposed Fiscal Year 2022-23 budget since the Board of Commissioners' budget retreat which include office space adjustments and expenditures related towards the Town gaining recognition as a Tree City USA as well as an overview of the Manager's proposed budget. Kennedy stated that one penny would equal $85,353.00 in Fiscal Year 2022-23 and the budget considered a proposed tax rate of 0.44 per $100 of valuation. Commissioner Farrell asked if recycling could be picked up every week. Kennedy confirmed that staff is working with GFL on an upcoming contract and that is part of the ongoing discussion. Mayor Pro Tern Baldwin shared concerns about the new Recreation Coordinator and Parks Superintendent positions and the purchasing of vehicles. Mayor Pro Tern Baldwin also asked about the dollar amounts proposed for the Main Street program. Kennedy explained that with the expansion of parks and a desire for improved parks maintenance, that additional staff would be needed. Kennedy also stated that the funding for the Main Street program has gone up and down over the last several years and the proposed amount for the Downtown department is more than Fiscal Year 2021-22, but less than Fiscal Year 2020-21. Mayor Pro Tern Baldwin also shared her concerns about the ABC revenue. Kennedy agreed and stated that he is discussing that with the ABC Chair and waiting to see the latest proposal for next fiscal year as ABC goes through their budget process. Kennedy expressed that additional revenue projections from ABC are not dependable at this time until the Town can further discuss revenue projections and sharing with the Town with the ABC board. Commissioner Shipp stated that the ABC Chair had reached out to him as well about the revenue projections and any facility upgrade or expansion, and he would like to discuss more with Kennedy. Kennedy agreed and would like to discuss the possibility of the second location with the ABC board and to provide clarity to the Board of Commissioners moving forward. Commissioner Shipp agreed.  TOWN OF PITTSBORO BOARD OF COMMISSIONERS APRIL 25, 2022 REGULAR MEETING MINUTES PAGE 6 OF 12 Mayor Pro Tern Baldwin reaffirmed that she was not interested in adding the Parks and Recreation positions this year or purchasing the associated vehicles for these positions. She feels with the parks currently, the one person in administration and the half person for maintenance should be able to take care of it. She stated that in the past the Town had one person for the parks and when he left, we contracted it out and that has been fine. She suggested that the employee could be given a per diem for travel instead of a vehicle. Speaking to the latter comment, Kennedy indicated that was not his preference as for when the Town is trying to maintain high-quality staff, we would not want to ask them to drive their personal vehicle for Town business. Commissioner Shipp confirmed that he understood as they carry equipment it would be better to have a Town vehicle. Commissioner Shipp recalled from the presentation by Parks Planner Katy Keller at the Board of Commissioners' annual budget retreat that because of the size of the Town's park land, what has been requested is very low for staff needs. Commissioner Shipp acknowledged that we have an increase proposed this upcoming year because we have not done any expansions for several years. He shared that he hears many comments about the maintenance of the parks now, not being sufficient. Mayor Pro Tern Baldwin agreed that was probably true, but that was after we had the vacancy of the Parks Planner. She continued stating that before the vacancy, the parks were being maintained in a good manner, because it was done on contract, but when the Parks Planner left, the parks fell into disrepair. Mayor Pro Tern Baldwin asked if the Parks and Recreation staff could share a vehicle with the proposed new meter reader. Kennedy explained that would not be practical and assured the Board of Commissioners with the expansion of Town parks, additional maintenance and staff would be needed. Kennedy thanked Mayor Pro Tern Baldwin for her comments. Commissioner Farrell asked about the Recreation Coordinator and what will that person be doing. Kennedy specified that the Town needed to do more programing, especially with compact communities and more residents requiring service with an increase in our census population. More urban communities tend to expect more opportunities for programming. Kennedy explained that the current Parks Planner is more of a Parks and Recreation Director, and not just planner. He would like to divide her time into more planning and administration, with the Recreation Coordinator serving to provide program, and the Parks Superintendent for contract management and inspections of our playgrounds, while still contracting out mowing and similar maintenance. Commissioner Benitz inquired about opportunities for revenue for recreation programs. Kennedy confirmed that there may be additional revenue, but it is more of a community asset to have programming than full cost recovery. Commissioner Shipp asked what the Parks and Recreation Advisory Board (PARAB) felt about the proposal. Commissioner Shipp indicated that he would be in favor of the current budget proposal for Parks and Recreation, but he would like to hear from Parks and Recreation Advisory Board (PARAS) as well. Commissioner Farrell asked if the Parks Maintenance Superintendent could be hired six months into the budget year. Kennedy responded yes and added that the person currently doing the maintenance work is spilt with Public Works right now, and he would like to transition that person back to strictly Public Works and could do so if the Parks Maintenance Superintendent is hired. Commissioner Benitz agreed that Public Works should be working in other things.  TOWN OF PITTSBORO BOARD OF COMMISSIONERS APRIL 25, 2022 REGULAR MEETING MINUTES PAGE 7 OF 12 Commissioner Vose asked if those items were removed from the budget, where would the money be moved to. Kennedy stated that the funds would be returned to general fund available fund balance unless the Board of Commissioners would like to use it on something else. Commissioner Bonitz asked about the funding of a Habitat for Humanity required greenway project or changing the Town's requirements for the greenway. Kennedy confirmed that funding could be available for the Habitat for Humanity required greenway project using funds available in the Town's Affordable Housing Capital Project Fund. Commissioner Shipp acknowledged that he would hope our incentives would help in other ways and would not be interested in waiving requirements. Commissioner Farrell shared his concerns about the proposed twenty percent (20%) increase in water and wastewater. Commissioner Bonitz agreed, confirming he received calls from residents asking how the rates can be increased when they feel like they cannot drink the water. Commissioner Farrell also asked about the water account transfer fee of $100, when the house is staying in the same family. Kennedy stated that the fee is to recover staff time to transfer over the account, but he said he will speak with the billing staff to see if there is something that we are not currently accounting for in such transfers. Mayor Perry stated she would like to see climate change related items in the budget. For example, financial incentives to those that move to a low flow toilet, which would save both on the customer's bill and on the Town's water use. Mayor Pro Tern Baldwin expressed her concerns about proposed utility rate increases as well. Commissioner Bonitz asked if the rate change could happen after the water plant is upgraded later in the year. Kennedy stated that the Board of Commissioners could do so, but the Board would need to do a budget amendment and adjust the fee schedule later in the year. Commissioner Shipp acknowledged the difficulty of the rate increase decision. Commissioner Farrell asked if the increase had to be twenty percent (20%). Kennedy quantified that it would be up to the Board of Commissioners, but it would mean putting less into fund balance for those future projects. Commissioner Shipp asked if we could choose a lower amount. Kennedy affirmed they could, but he would need to know what percentage they would like staff to look at so there is more confidence in the budget when he brings it back to the next budget public hearing. Commissioner Bonitz agreed that ten percent (10%) would be better than twenty percent (20%) and would help with the comments that we receive from the public. Commissioner Bonitz added that he was looking forward to the new Public Information Officer getting more information out to residents about the water concerns. Kennedy asked if there was a consensus of what number the board would like him to bring back. Commissioner Shipp asked if something major happens next year, how would it be funded. Kennedy indicated that would require him bringing budget amendment to the Board of Commissioners for their approval. The Board of Commissioners discussed several amounts ranging from five percent (5%) to fifteen percent (15%) and the consensus of the Board of Commissioners was to review percentage increases in that spectrum and have those brought back to the next public hearing for their review.  TOWN OF PITTSBORO BOARD OF COMMISSIONERS APRIL 25, 2022 REGULAR MEETING MINUTES PAGE 8 OF 12 Mayor Pro Tem Baldwin made a motion to close the public hearing for the 2022-2023 Town Manager's proposed budget, seconded by Commissioner Farrell. Vote: Aye-5 Nay-0 Mayor Perry: NIA Mayor Pro Tem Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Aye Commissioner Shipp: Aye Commissioner Vose: Aye Motion Passed. OLD BUSINESS 1. None. NEW BUSINESS 1. Request for Sewer Allocation Extension - Pittsboro Kiwanis Club Town Manager Kennedy detailed the request from the applicant, Pittsboro Kiwanis Club located at 309 Credle Street. The applicant requested a one-year extension of their sewer allocation and a revisal of their overall sewer allocation. At the April 26, 2021 Board of Commissioners meeting, Pittsboro Kiwanis was granted 665 gallons per day (GPO) of sewer allocation. That amount included the Pittsboro Boys & Girls Club who has since located elsewhere and not at the Pittsboro Kiwanis Club facility. Kennedy indicated with this extension, Pittsboro Kiwanis Club was requesting a one-year extension on 75 GPO, thereby returning 590 GPO to the Town's overall available sewer allocation tally. Commissioner Shipp made a motion to approve the request to reduce the sewer allocation for the Pittsboro Kiwanis Club building from 665 gallons per day to seventy-five gallons per day and grant a twelve-month extension for the seventy-five gallons per day, seconded by Commissioner Bonitz. Vote: Aye-5 Nay-0 Mayor Perry: NIA Mayor Pro Tem Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Aye Commissioner Shipp: Aye Commissioner Vose: Aye Motion Passed. Commissioner Bonitz stated before with leave this subject, referring to an email from Commissioner Vose about the Chatham County Board of Education administrative offices and  TOWN OF PITTSBORO BOARD OF COMMISSIONERS APRIL 25, 2022 REGULAR MEETING MINUTES PAGE 9 OF 12 the concept that may share of that facility through a join public/private partnership between the County and the Town becoming a mixed-use facility. Commissioner Bonitz asked about the current sewer allocation for the building and asked if we could find out how much sewer allocation the building has currently that could be repurposed. Kennedy responded that would be a similar process that we have gone through with other redeveloped buildings in town. Commissioner Shipp added that he thought the topic will be good to add to the joint Pittsboro and Chatham County Board of Commissioners meeting. MISCELLANEOUS 1. Main Street Pittsboro Continuation of Services for FY 2022-23 Conversation Town Manager Kennedy stated that the Main Street Pittsboro has prepared a proposed budget request for the consideration of the Board of Commissioners. Commissioner Shipp recalled that in December with the Town allocated the $25,000.00 in funds and we knew that would be a stop gap measure and they were running low on funds to pay the lease, so we at that time we requested an updated request for the remainder of the fiscal budget year. I serve on that board as well and what is before us today is the latest numbers. Chair of Main Street Pittsboro Michael Fiocco updated the Board of Commissioners on the remaining year budget for the program. Fiocco gave an overview of the budget, agreements, and audits, rent, utilities, payroll. Fiocco stated they have invested in QuickBooks and gave access to the Town's Finance Director. Fiocco acknowledged the budget had some restricted funds from loans received from two (2) Main Street Pittsboro board members and stated that should be paid back with public funds. Fiocco specified that Main Street Pittsboro would need $24,000.00 to run program through June 30, 2022. Mayor Pro Tem Baldwin made a motion to disperse the funds of $24,000.00 to the Main Street Pittsboro program, seconded by Commissioner Shipp. The Board of Commissioners had the following discussion: Commissioner Shipp highlighted that seventy-seven percent (77%) of the funds requested are for the welcome center and twenty-three percent (33%) are for the Main Street program. Commissioner Shipp further stated that a little over $10,900 in the request is for the Town requirements of the audit and financial statement, which the Town will do once it is brought back into the Town. Commissioner Shipp stated that he wished more money had been spent to support local businesses. Commissioner Bonitz affirmed that the amount seems to be a plausible amount to close out the program. Commissioner Bonitz shared his frustration that the Town has not received a discount on the rent for the facility, but Town funds have gone into fixing up the facility. Commissioner Bonitz stated that he would not be voting for it, but he is ready to move forward. Commissioner Vose indicated that he was in favor of releasing the funds. Commissioner Shipp agreed that he would vote for it as well, so we can move forward. Commissioner Farrell acknowledged that he did not want to see any more private citizens spending their money on this issue that will be resolved in a few months. Vote: Aye-5 Nay-0  TOWN OF PITTSBORO BOARD OF COMMISSIONERS APRIL 25, 2022 REGULAR MEETING MINUTES PAGE 10 OF 12 Mayor Perry: NIA Mayor Pro Tem Baldwin: Aye Commissioner Bonitz: Abstained Commissioner Farrell: Aye Commissioner Shipp: Aye Commissioner Vose: Aye Motion Passed. 2. Town of Pittsboro Minimum Housing Code Discussion - Town Attorney Paul Messick Town Attorney Paul Messick gave an overview of the Town of Pittsboro Minimum Housing Code which has been in place since the late 1970s and was based upon a model ordinance promulgated by the League of Municipalities it went mostly unused. Messick detailed several years ago after some residents complained about their apartment units a review of the existing ordinance disclosed a number of deficiencies. After the recent adoption of Chapter 160D a revision of the ordinance was necessary in any event because of the changes in statutory references. Messick shared a draft code which incorporates those Chapter 160D provisions and allows the Town to comprehensively regulate minimum standards and requirements for residential housing units within the Town limits in Article I. Messick acknowledged that the Town has also received complaints about various nonresidential structures that appeared unsafe. Although there were some private discussions with property owners the Town adopted no new legislation to address the issue. This draft code includes minimum standards of maintenance, sanitation, and safety for nonresidential structures within the Town. Messick stated that a minimum housing code is optional for local governments in North Carolina, but it is intended to address issues before a dwelling unit is determined to be unsafe and demolished. There are many negative impacts resulting from deteriorated housing which this type of ordinance attempts to address. On the other hand, enforcement of such a code can be expensive for the local government unit based upon the cost of repairs or demolition as well as enforcement. Commissioner Shipp indicated that he has been looking at what Siler City has been doing for a while and is very excited about this program. Commissioner Bonitz indicated that you could go about it in several ways such as restricting RV's and other temporary structures by restricting their ability to hook to utilities and this would offer ways to safer accommodations. Commissioner Bonitz agreed that we all would like to see cleaner and safer site, but he would like to hear public input from others that have more knowledge. Commissioner Shipp affirmed that he likes the idea of staff collaborating with the owners and for the Board of Commissioners to have a tool if needed. Town Manager Kennedy overviewed the expense and education aspects anticipated with minimum housing and stated that if the Town does incur expense and liens a property, then those funds would be appropriated on an individual basis via a budget amendment.  TOWN OF PITTSBORO BOARD OF COMMISSIONERS APRIL 25, 2022 REGULAR MEETING MINUTES PAGE 11 OF 12 Mayor Perry expressed her concern that the fault will fall on tenant and not on owner. Messick stated that no properties are grandfathered in, and the Board of Commissioners does not have to have a public hearing to consider this amendment to the Code of Ordinances. Mayor Perry acknowledged that she would like to hear what the public has to say, and Commissioner Bonitz and Commissioner Shipp agreed. Kennedy asked if the Board of Commissioners would like to hold a public hearing. The Board agreed. Commissioner Farrell asked if it would be possible to have the Code of Ordinances language be specific for vacant/empty buildings. Messick confirmed that the nonresidential section would cover that, but that would not be doing anything with housing complaints. Kennedy indicated that absent a policy, we would not be able to enforce any housing complaints we received. Commissioner Bonitz made a motion to set a public hearing for the Minimum Housing Code on May 23, 2022, seconded by Mayor Pro Tem Baldwin. Vote: Aye-5 Nay-0 Mayor Perry: NIA Mayor Pro Tem Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Aye Commissioner Shipp: Aye Commissioner Vose: Aye Motion Passed. CLOSED SESSION Commissioner Shipp made a motion to go into closed session for the purposes of §143- 318.11(a)(3) and §143-318.11(a)(4) at 9:59pm, seconded by Commissioner Farrell. Vote: Aye-5 Nay-0 Mayor Perry: NIA Mayor Pro Tem Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Aye Commissioner Shipp: Aye Commissioner Vose: Aye Motion Passed. Commissioner Shipp made a motion to come out of closed at 11:45pm, seconded by Commissioner Farrell.  TOWN OF PITTSBORO BOARD OF COMMISSIONERS APRIL 25, 2022 REGULAR MEETING MINUTES PAGE 12 OF 12 Vote: Aye-5 Nay-0 Mayor Perry: NIA Mayor Pro Tem Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Aye Commissioner Shipp: Aye Commissioner Vose: Aye Motion Passed. FINAL BOARD OF COMMISSIONERS COMMENTS Mayor Perry inquired if any Board members had any final comments. There were none. ADJOURNMENT With no further business, Mayor Perry called for a motion to adjourn. Mayor Pro Tem Baldwin made a motion to adjourn at 11 :49pm, seconded by Commissioner Farrell. Vote: Aye-5 Nay-0 Mayor Perry: NIA Mayor Pro Tem Baldwin: Aye Commissioner Bonitz: Aye Commissioner Farrell: Aye Commissioner Shipp: Aye Commissioner Vose: Aye Motion Passed.