City Council Meeting

CITY OF PLACERVILLE CITY COUNCIL AGENDA Regular City Council Meeting January 13, 2015 City Council Chambers – Town Hall 549 Main Street, Placerville, CA 95667 5:30 P.M. Closed Session 6:00 P.M. Open Session 2015 Patricia Borelli, Vice-Mayor John Clerici, Councilmember Carol A. Patton, Councilmember Wendy Thomas, Councilmember Trisha Wilkins, Councilmember NOTICE TO THE PUBLIC You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select 3-5 speakers to represent the opinion of the group. Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts Agendas on the City Hall window and on the City’s website: www.cityofplacerville.org ________________________________________________________________________ Regular Meeting of the City Council of January 13, 2015 Page 1 Visit us on “The Web” at www.cityofplacerville.org 5:30 P.M. CLOSED SESSION Govt. Code §54957.6 Conference with Labor Negotiator Patrick Clark, Employee Organization: Placerville Police Officers’ Association (PPOA) ______________________________________________________________________________ Materials related to an item on this Agenda, submitted to the City Council either with or after distribution of the agenda packet, are available for public inspection in the City Clerk’s Office at City Hall, 3101 Center Street, during normal business hours. Courtesy Announcement Before we proceed, please turn off all cellular telephones, personal pagers, and other communication devices, as a courtesy to others, and to limit interference with our audio and video broadcast equipment. Thank you for your cooperation. 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Borelli, Hagen, Patton, Thomas, Wilkins 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 3.1 Introduction of New Police Officer Bruno Gotzmer (Chief Heller) 3.2 Police Department Strategic Plan Power Point Presentation (Chief Heller) 3.3 Toys for Tots Recap 4. CLOSED SESSION REPORT – City Attorney Driscoll ________________________________________________________________________ Regular Meeting of the City Council of January 13, 2015 Page 2 Visit us on “The Web” at www.cityofplacerville.org 5. ADOPTION OF AGENDA 6. CEREMONIAL MATTERS 6.1 Motion for the City Council to Adjourn the Meeting Sine-Die, and Appoint the City Manager as Temporary Chairperson Recommendation to adjourn the meeting Sine-Die and to appoint the City Manager as Temporary Chairperson. Vice-Mayor Borelli will then pass the gavel to the City Manager. At this time, the City Manager will call the meeting to order and request nominations from the Council for the election of Mayor. Any Councilmember may make a nomination, and a second. A voice vote will be taken. Following a majority vote by the Council, the City Manager will pass the gavel to the newly elected Mayor who will call for nominations for Vice- Mayor. 6.2 The Mayor Calls for Nominations for Vice-Mayor The newly elected Mayor will call for a motion and a second to nominate candidate(s) within the Council for the position of Vice- Mayor. Following a majority vote for the election of Vice-Mayor, the regular order of business will resume. 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. The Mayor will recognize you and when you come to the microphone, please state your name for the record. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. Speakers are limited to three minutes. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. PLEASE GIVE ANY WRITTEN MATERIAL PRESENTED AT THE MEETING TO THE CITY CLERK FOR THE PUBLIC RECORD. 7.1 Written Communications 7.2 Oral Communication ________________________________________________________________________ Regular Meeting of the City Council of January 13, 2015 Page 3 Visit us on “The Web” at www.cityofplacerville.org 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 Minutes of the Regular City Council Meeting of December 9, 2014 (Ms. Zito) Recommendation by the City Clerk that the City Council approve the Minutes of the regularly scheduled Council meeting of December 9, 2014. 8.2 Accounts Payable Registers (Mr. Warren) Recommendation by the Director of Finance that the City Council approve the Accounts Payable Register dated December 18, 2014 and January 6, 2015. 8.3 Payroll Registers (Mr. Warren) Recommendation by the Director of Finance that the City Council approve the Payroll Registers for Pay Periods 12 and 13. 8.4 Acknowledge and File the Measure J Financial Report for the Quarter Ended September 30, 2014 (Mr. Warren) Recommendation by the Director of Finance that the City Council acknowledge and file the Measure J financial report for the quarter ended September 30, 2014. 8.5 Adopt a Resolution Waiving the 60-Day Notification Requirements as Allowed in Government Code § 25351 (Ms. Zito) Resolution No. ______ Recommendation by the City Clerk that the City Council adopt a Resolution waiving the 60-day notification requirements as allowed in Government Code § 25351. ________________________________________________________________________ Regular Meeting of the City Council of January 13, 2015 Page 4 Visit us on “The Web” at www.cityofplacerville.org  8.6 Adopt a Resolution Approving the Memorandum of Understanding with the Placerville Police Officers’ Association (PPOA), dated July 1, 2013 Through June 30, 2015, and Authorizing the Mayor, City Manager, the City’s Labor Representative to Execute the Same (Mr. Warren) Resolution No. ______ Recommendation by the Director of Finance that the City Council adopt a Resolution approving a the Memorandum of Understanding, dated July 1, 2013 through June 30, 2015, with the Placerville Police Officers’ Association and authorizing the Mayor, City Manager, and the City’s labor representatives to execute the same. 9. ITEMS PULLED FROM THE CONSENT CALENDAR 10. ORDINANCES – None Scheduled 11. PUBLIC HEARINGS 11.1 Consider an Appeal by Sean McCartney, Western Slope Boys & Girls Club , to Revise Condition of Approval No. 3 and to Overturn Conditions of Approval Nos. 11 and 28 as Adopted by the Planning Commission’s September 2, 2014 Approval of the Western Slope Boys & Girls Club Project (Conditional Use Permit 2014-01, Site Plan Review 2014-01, and Environmental Assessment 2014-03); Located at 2840 Mallard Lane (Assessor’s Parcel Numbers 325-120-13 & 325-120-81 (Mr. Rivas) Recommendation by the Director of Development Services that the City Council deny the applicant’s appeal and further, revise Conditions of Approval Nos. 3, and overturn Conditions of Approval Nos. 11 and 28 as adopted by the Planning Commission’s September 2, 2014 Approval of the Western Slope Boys & Girls Club Project (Conditional Use Permit 2014-01, Site Plan Review 2014-01, and Environmental Assessment 2014-03); Located at 2840 Mallard Lane (Assessor’s Parcel Numbers 325-120-13 and 325-120-81. ________________________________________________________________________ Regular Meeting of the City Council of January 13, 2015 Page 5 Visit us on “The Web” at www.cityofplacerville.org 12. DISCUSSION/ACTION ITEMS 12.1 Adopt a Resolution Approving a Consulting Services Agreement Amendment No. 1 with REY Engineers, Inc. in an Amount Not to Exceed $168,166 for Engineering and Construction Support Services for the Central Main Street Rehabilitation Project (CIP#41412) and Authorizing the City Manager to Execute Same and Authorizing City Staff to Release Phase 1 Construction Contract Documents for Public Bidding Whereas Additional Funding is Available and May be Appropriated at the Time of Award of the Construction Contract if Needed, and Review and Give Preliminary Approval of Funding for the Phase 2 Pavement Rehabilitation and Approval of the Phase 2 Conceptual Construction Budget for Said Project (Mr. Rivas) Resolution No. ______ Recommendation from the Director of Development Services that the City Council take the following action: 1. Adopt a Resolution approving a Consulting Services Agreement, Amendment No. 1 with REY Engineers, Inc. in an Amount Not to Exceed $168,166 for Engineering and Construction Support Services for the Central Main Street Rehabilitation Project (CIP #41412) and authorizing the City Manager to execute same; and 2. Authorizing City staff to release Phase 1 construction contract documents for public bidding whereas additional funding is available and may be appropriated at the time of award of the construction contract if needed; and 3. Review and give preliminary approval of funding for the Phase 2 pavement rehabilitation and approval of the Phase 2 conceptual construction budget for said project. 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority – Vice-Mayor Borelli & Councilmember Wilkins • El Dorado County Transportation Commission – Vice-Mayor Borelli and Councilmember Thomas • LAFCO – Councilmember Patton • SACOG – vacant • SEDCorp. – Vice-Mayor Borelli ________________________________________________________________________ Regular Meeting of the City Council of January 13, 2015 Page 6 Visit us on “The Web” at www.cityofplacerville.org 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) 15. CITY MANAGER AND STAFF REPORTS 15.1 Budget Calendar Oral Report (Mr. Warren) 15.2 Receive and File Quarterly Project Status Report (Mr. Morris) Recommendation by the City Manager that the City Council receive and file the quarterly project status report. 16. UPCOMING ITEMS Items tentatively scheduled for the next regularly scheduled City Council meeting on January 27, 2015 include: Clay Street funding, Pardi-Big Cut Roads, Gold Bug Park Development Agreement, WPI Phase II Co-Op Agreement, Dokken Agreement Park & Ride WPI, WPI Phase II/El Dorado County Transportation Commission Co-Op Agreement, and CABY Agreement. 17. ADJOURNMENT The next Regular Council meeting will be held on January 27, 2015: 5:00 P.M. Closed Session; 6:00 P.M. Regular Session. Susan Zito, City Clerk, MMC ______________________________________________________________________________ CERTIFICATION OF AGENDA POSTING I, Susan C. Zito, MMC, City Clerk of the City of Placerville, Declare that the foregoing Agenda for the January 13, 2015 Regular Meeting of the Placerville City Council was posted and available for review on January 8, 2015 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667. The Agenda is also available on the City website at www.cityofplacerville.org Signed this 8th day of January, 2015 at Placerville, California. __________________________________ Susan C. Zito, City Clerk, MMC ________________________________________________________________________ Regular Meeting of the City Council of January 13, 2015 Page 7 Visit us on “The Web” at www.cityofplacerville.org