City Council Meeting

CITY OF PLACERVILLE CITY COUNCIL MINUTES Regular City Council Meeting May 10, 2016 City Council Chambers – Town Hall 549 Main Street, Placerville, CA 95667 No Closed Session Scheduled 6:00 P.M. Open Session NO CLOSED SESSION SCHEDULED ____________________________________________________________________________________ 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG The Mayor called the meeting to order at 6:00 p.m. and The Pledge of Allegiance to the Flag was recited. 2. ROLL CALL: Present: Acuna, Borelli, Clerici, Thomas, Wilkins 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC The City Engineer presented an update on current construction projects, including the Main Street Rehabilitation Project, the Blairs Lane Bridge Project, and the Western Placerville Interchange. Councilmember Thomas reported on the recent Rise & Shine Community Service Day event and thanked participants and event sponsor, The Church of Jesus Christ of Latter-Day Saints. Councilmember Thomas also commended Chief Heller on the recent opening of the satellite Police Substation. Councilmember Acuna thanked Chief Heller and Community Services Director, Steve Youel, for addressing vandalism issues at the Mosquito Park & Bus Station and commended Staff for working cooperatively on the vandalism issue. He also noted that Fox 40 morning show would be broadcasting from Gold Bug Park on May 11, 2016, at 9:30 a.m. Councilmember Borelli commended participants in the recent Rise & Shine Community Service Day event. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of May 10, 2016 Page 1 Visit us on “The Web” at www.cityofplacerville.org 4. CLOSED SESSION REPORT – City Attorney Driscoll No Closed Session was held this evening. 5. ADOPTION OF AGENDA Councilmember Thomas requested that Item 12.2 be heard before Item 12.1 this evening. It was then moved by Councilmember Borelli and seconded by Councilmember Acuna that the agenda be adopted as modified. The motion was passed by the following vote: AYES: Acuna, Borelli, Clerici, Thomas, Wilkins NOES: None ABSENT: None ABSTAIN: None 6. CEREMONIAL MATTERS 6.1 Proclamation Declaring September 11 – 18, 2016 as Gold Week in the City of Placerville and Consider Request by Rich Mason (Uncle Fuzzy) to Send a Representative to the European Gold Panning Championships in Switzerland July 13 – 17, 2016 The Proclamation was read by the Mayor and presented to Uncle Fuzzy (Rich Mason). Mr. Mason thanked the Council for the Proclamation and encouraged their consideration of sending a representative to the European Championships. Public comment was received from Kirk Smith and Carl Hagen. Councilmembers Borelli and Thomas commented on Mr. Mason’s request. It was then moved by Councilmember Borelli and seconded by Councilmember Clerici to direct Staff to bring back an item for Council consideration regarding a Community Promotions grant. 6.2 Proclamation of the City Council of the City of Placerville Declaring May 15, 2016 as Peace Officers’ Memorial Day and the Coinciding Events & Activities that Acknowledge National Police Week The Proclamation was read by the Mayor and received by the Chief of Police. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of May 10, 2016 Page 2 Visit us on “The Web” at www.cityofplacerville.org 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS 7.1 Written Communications The City Manager noted that a letter had been received from Richard A. Kamian representing Kamian Investment Co. regarding a demand for performance for properties located at 2804 and 2800 Mallard Lane. 7.2 Oral Communication Sue Rodman addressed the Council regarding Measure H and the proposed “pavement and pipes” sales tax. Kirk Smith addressed the Council regarding City infrastructure. Jennifer Chapman addressed the Council regarding the proposed Clay Street improvements. 8. CONSENT CALENDAR 8.1 Recommendation that the City Council Approve the Minutes of the Regular City Council Meeting of April 26, 2016 (Ms. O’Connell) Approved the Minutes of the Regular City Council Meeting of April 26, 2016. Councilmember Acuna and Mayor Wilkins abstained from the Minutes. 8.2 Recommendation that the City Council Approve the Accounts Payable Register (Mr. Warren) Approved the Accounts Payable Register. 8.3 Recommendation that the City Council Approve the Payroll Register for Pay Period #22 (Mr. Warren) Approved the Payroll Register for Pay Period #22. 8.4 Approve the Engineering Division Selected Consultant List of Qualified On-call Engineering and Construction Management & Inspection Services on an As-needed Basis (Mr. Rivas) Approved the Engineering Division Selected Consultant List of Qualified On-call Engineering and Construction Management & Inspection Services on an As-needed Basis. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of May 10, 2016 Page 3 Visit us on “The Web” at www.cityofplacerville.org  8.5 Adopt a Resolution Authorizing the Director of Finance to Reimburse the Gold Bug Park Development Committee $16,381.31 for the Gift Shop Inventory in Accordance with the Agreement with the Gold Bug Park Development Committee Resolution No. 8407 Adopted a Resolution authorizing the Director of Finance to reimburse the Gold Bug Park Development Committee $16,381.31 for the Gift Shop inventory in accordance with the agreement with the Gold Bug Park Development Committee. 8.6 Adopt a Resolution Declaring the Intention to Provide for Annual Levy and Collection of Assessments Pursuant to the Provisions of Division 15, Part 2, of the Streets and Highways Code of the State of California and Setting a Time and Place for Public Hearing thereon (Orchard Hill and Cottonwood Park) Resolution No. 8408 Adopted a Resolution declaring the intention to provide for Annual Levy and Collection of Assessments pursuant to the provisions of Division 15, Part 2, of the Streets and Highways Code of the State of California and setting a time and place for Public Hearing thereon (Orchard Hill and Cottonwood Park). It was moved by Councilmember Thomas and seconded by Councilmember Borelli that the Consent Calendar be adopted as presented. The motion was passed by the following vote: AYES: Acuna, Borelli, Clerici, Thomas, Wilkins NOES: None ABSENT: None ABSTAIN: None 9. ITEMS PULLED FROM THE CONSENT CALENDAR No items were pulled from the Consent Calendar. 10. ORDINANCES No Ordinances were scheduled this evening. 11. PUBLIC HEARINGS No Public Hearings were scheduled this evening. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of May 10, 2016 Page 4 Visit us on “The Web” at www.cityofplacerville.org 12. DISCUSSION/ACTION ITEMS 12.1 Adopt a Resolution Establishing November 8, 2016 as the Date for an Election on a Proposed Ballot Measure Seeking Voter Approval Relating to the Enactment of a One-Half of One Percent (0.5%) Transactions and Use (Sales) Tax For Twenty Years, Establishing the Policies and Procedures for Such an Election, and Requesting that the County of El Dorado Conduct Such Election (Mr. Morris) The City Manager distributed copies of the revised ordinance and responded to council questions. Public comments were received from Dennis Thomas, Sue Rodman, Mickey Kaiserman, Cindy Savage, and Kathi Lishman. Following Council discussion, it was moved by Councilmember Thomas and seconded by Councilmember Borelli that Staff provide further clarification regarding the ballot question and return this item for adoption at the next regularly scheduled Council Meeting. 12.2 Review Agreement with El Dorado County Fire District and Provide Direction if any to Staff (Mr. Morris) Fire Chief, Mike Hardy, and Captain Paul Dutch presented a Powerpoint informational item on City fire services provided by the El Dorado County Fire Protection District and responded to Council questions. Public comment was received from Kathi Lishman, Carl Hagen, Mickey Kaiserman, Kirk Smith, Marian Washburn, and Sue Rodman. Following Council discussion, Councilmember Acuna volunteered to meet with the City Manager and the Fire Chief to further review the agreement between the City and the District. NOTE: Following Item 12.2, Council took a brief recess and Mayor Wilkins left the meeting. Vice-Mayor Clerici chaired the remainder of the meeting. 12.3 Adopt a Resolution Approving Contract Change Order #1 with Doug Veerkamp General Engineering, Inc., a Credit in the Amount of $175,894 for Various Items and Approving a Consultant Agreement with REY Engineers, Inc. in an Amount of $117,535.95 for Construction Management Services for the Western Placerville Interchange Phase IB Project (CIP #41413) (Mr. Rivas) Resolution No. 8409 Following a Staff presentation by the City Engineer, it was moved by Councilmember Acuna and seconded by Councilmember Borelli to adopt a resolution approving Contract Change Order #1 with Doug Veerkamp ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of May 10, 2016 Page 5 Visit us on “The Web” at www.cityofplacerville.org  General Engineering, Inc., a credit in the amount of $175,894 for various items and approving a consultant agreement with REY Engineers, Inc. in an amount of $117,535.95 for Construction Management services for the Western Placerville Interchange Phase 1B Project. The motion was passed by the following vote: AYES: Acuna, Borelli, Clerici, Thomas NOES: None ABSENT: Wilkins ABSTAIN: None 12.4 Adopt a Resolution Approving the Purchase of a Kyocera TASKalpha 6551ci Color Digital Document System in the Amount of $12,513.96 from Inland Business Systems (Mr. Youel) Resolution No. 8410 The Director of Community Services discussed the need for the new copier and responded to Council questions. It was then moved by Councilmember Acuna and seconded by Councilmember Thomas that the City Council adopt a resolution approving the purchase of a Kyocera TASKalpha 6551ci Color Digital Document System in the amount of $12,513.96 from Inland Business Systems. The motion was passed by the following vote: AYES: Acuna, Borelli, Clerici, Thomas NOES: None ABSENT: Wilkins ABSTAIN: None 12.5 Adopt a Resolution Authorizing Submittal of Applications for all State of California, Department of Resources Recycling and Recovery Payment Programs and Related Authorizations for which the City of Placerville is Eligible (Mr. Rivas) Resolution No. 8411 The Director of Development Services summarized the Department of Resources Recycling and Recovery Payment Programs and responded to Council questions. Following Council discussion, it was moved by Councilmember Thomas and seconded by Councilmember Borelli to adopt a resolution authorizing submittal of applications for all State of California, Department of Resources Recycling and Recovery Payment Programs and related authorizations for which the City of Placerville is eligible. The motion was passed by the following vote: AYES: Acuna, Borelli, Clerici, Thomas ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of May 10, 2016 Page 6 Visit us on “The Web” at www.cityofplacerville.org  NOES: None ABSENT: Wilkins ABSTAIN: None 12.6 Continued from April 26, 2016 City Council Regular Meeting: Adopt a Resolution Approving the Update to the City of Placerville Development Guide (Mr. Rivas) The Director of Development Services reported on the status of the Update to the Development Guide of the City of Placerville and responded to Council questions. Public comment was received from Kathi Lishman. It was then moved by Councilmember Acuna and seconded by Councilmember Borelli to continue this item to the June 28, 2016 City Council meeting. The motion was passed by the following vote: AYES: Acuna, Borelli, Clerici, Thomas NOES: None ABSENT: Wilkins ABSTAIN: None 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority Councilmember Borelli reported that the Transit Director’s employment contract was renewed. • El Dorado County Transportation Commission (EDCTC) Councilmember Borelli reported on highway service patrol. Vice-Mayor Clerici noted that the EDCTC received a grant for two new commuter buses for El Dorado Transit. Councilmember Thomas thanked Sharon Scherzinger, Executive Director of EDCTC, on her efforts with the Western Placerville Interchange Project. • LAFCO – No report. • SACOG Vice-Mayor Clerici recently attended a Transportation sub-committee meeting. He also attended a meeting with El Dorado County regarding the Tree Mortality Task Force. • SEDCorp. Councilmember Borelli reported on the negotiations regarding the organization. • Two by Two Councilmember Thomas reported that the meeting will be held May 11, 2016. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of May 10, 2016 Page 7 Visit us on “The Web” at www.cityofplacerville.org 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) Councilmember Acuna requested status reports on the following items:  Dump site behind Carriage Trade Shopping Center  Dead weeds at City entrances on Hwy. 50  Construction barricades adjacent to the Chevron on Broadway. City Manager Morris provided an update at the meeting. No future report necessary.  Illegal camping on El Dorado Trail. 15. CITY MANAGER AND STAFF REPORTS The Director of Finance polled the Council regarding two potential dates for a Budget Workshop. By consensus of the Council, June 2, 2016, was selected. 16. UPCOMING ITEMS  Presentation by Staff for The Salvation Army  Recycling Market Development Zone  Missouri Flat Bike Lane Maintenance Agreement  Restriction of Parking on Wentworth Ct. 17. ADJOURNMENT at 9:50 p.m. The next Regular Council meeting will be held on May 24, 2016, 5:30 P.M. Closed Session; 6:00 P.M. Regular Session. Regina O’Connell, Deputy City Clerk ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of May 10, 2016 Page 8 Visit us on “The Web” at www.cityofplacerville.org