City Council Meeting

DRAFT 8.1 CITY OF PLACERVILLE CITY COUNCIL MINUTES Regular City Council Meeting June 14, 2016 City Council Chambers – Town Hall 549 Main Street, Placerville, CA 95667 5:30 P.M. Closed Session 6:00 P.M. Open Session 5:30 P.M. CLOSED SESSION Conference with Legal Counsel – Liability Claims (Government Code 54956.95) Claimant: Terry Norwood Claimant: Wei Wang Claimant: Michael and Sharon Petersen Claimant: Elizabeth Smith Agency claimed against: City of Placerville Conference with Legal Counsel –Litigation Significant exposure to litigation pursuant to subdivision (b) of Government Code §54956.9: one case Conference with Legal Counsel – Existing Litigation (Government Code 54956.9a) Michelle Cheney and Michael Carter v. City of Placerville, et al., El Dorado County Superior Court, Case no. PC 20160135 ___________________________________________________________________________________ 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG The Vice-Mayor called the meeting to order at 6:01 p.m. and the Pledge of Allegiance to the Flag was recited. 2. ROLL CALL: Present: Acuna, Clerici, Thomas Absent: Borelli, Wilkins ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 14, 2016 Page 1 Visit us on “The Web” at www.cityofplacerville.org DRAFT 8.1 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 3.1 Vice-Mayor Clerici read a note from Mayor Wilkins updating the Council, Staff and members of the public on her surgery; expressing gratitude for the support received and stating she will be back to lead the June 28th City Council meeting. He also took a moment to reflect on the recent tragedy in Orlando, Florida. 3.2 Councilmember Acuna announced the Gold Bug Park Development Committee had sponsored Mary Meader to compete for the 2016 El Dorado Rose during Fair Week. He acknowledged her family’s long standing presence in the community and wished her luck. He also announced the flower baskets are back up on Main Street after not having them since the drought. He thanked all involved, including former Councilmember Carol Patton, Dennis Look, and Steve Youel. Councilmember Thomas acknowledged how the Banners on Main Street as well as the new paving have also helped beautify Main Street. 3.3 The Director of Community Services announced Placerville’s Community Clean-up Day taking place on June 18, 2016. He clarified items that would not be accepted and suggested options for their disposal. 4. CLOSED SESSION REPORT – City Attorney Driscoll The City Attorney reported that the four claims (Norwood, Wang, Petersen, and Smith) were all rejected unanimously and that no other reportable action was taken in respect to the other items. 5. ADOPTION OF AGENDA It was moved by Councilmember Acuna that item 12.6 be moved before 12.1 as proposed by Councilmember Thomas and to adopt the agenda with that change. The motion was seconded by Councilmember Thomas and passed by the following vote: AYES: Acuna, Clerici, Thomas NOES: None ABSENT: Borelli, Wilkins ABSTAIN: None 6. CEREMONIAL MATTERS 6.1 A Proclamation of the City Council of the City of Placerville Declaring the Month of June, 2016, as National Alzheimer’s and Brain Awareness Month ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 14, 2016 Page 2 Visit us on “The Web” at www.cityofplacerville.org DRAFT 8.1 The Proclamation was read by the Vice-Mayor and presented to Jennifer Smith, representing the Alzheimer’s Association. Ms. Smith thanked the Council for the Proclamation and acknowledgement of the disease on behalf of the five million Americans living with Alzheimer’s and their fifteen million caregivers. Vice-Mayor Clerici expressed sentiments toward a former City Councilmember, Robbie Colvin, who is currently challenged by the disease. 6.2 A Proclamation of the City Council of the City of Placerville Declaring June 16 - 19, 2016 El Dorado County Fair Week in the City of Placerville The Proclamation was read by Vice-Mayor Clerici. No members of the Fair Board were present to accept the Proclamation. Councilmember Thomas expressed best wishes toward Supervisor Brian Veerkamp for his upcoming participation in the wheelbarrow races. 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS 7.1 Written Communications The City Manager noted a letter received from Laurel Brent-Bumb, CEO of the El Dorado County Chamber of Commerce, regarding item 12.6. 7.2 Oral Communication Patsy Thompson addressed the Council regarding parking issues in the Center Street garage specifically the narrowness of the compact spaces and asked Council to look into it. Dave Machado offered a check to Ms. Thompson for her parking troubles. Mr. Machado went on to address the Council regarding fire sprinkling issues in the four apartments he is building above Empire Theatre and encouraged the Council to consider the creation of a Historic District for Historic Main Street which will facilitate the creation of residential above retail. Kathi Lishman addressed the Council with information regarding the growing number of Alzheimer’s cases in El Dorado County and surrounding counties. She also suggested a County-run Senior Daycare on Spring Street as an option for care. Ms. Lishman also mentioned that the sign put up for the Regional Occupation Program (ROP) sculptures along Highway 50 is blocking the City’s Welcome sign. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 14, 2016 Page 3 Visit us on “The Web” at www.cityofplacerville.org DRAFT 8.1 Sue Rodman addressed the Council with accolades and congratulations in regards to the recent Community Chat. Vice-Mayor Clerici noted that the Parking Committee plans to address parking issues and service. Councilmember Thomas expressed she, too, had a similar issue to Ms. Thompson. Councilmember Acuna stated the Council will look into the issues presented. 8. CONSENT CALENDAR 8.1 Approve the Minutes of the Regular City Council Meeting of May 24, 2016 (Ms. O’Connell) Approved the Minutes of the Regular City Council Meeting of May 24, 2016. 8.2 Approve the Accounts Payable Register (Mr. Warren) Approved the Accounts Payable Register. 8.3 Approve the Payroll Register for Pay Period #24 (Mr. Warren) Approved the Payroll Register for Pay Period #24. 8.4 Adopt a Resolution Accepting the California Department of Alcoholic Beverage Control Grant Assistance Program (GAP) for $60,108 and Authorize the Chief of Police to Execute the Grant Contract Agreement (Chf. Heller) Resolution No. 8418 Adopted a Resolution accepting the California Department of Alcoholic Beverage Control Grant Assistance Program (GAP) for $60,108 and authorized the Chief of Police to execute the Grant Contract Agreement. 8.5 Adopt a Resolution of the City Council of the City of Placerville Approving Three Consulting Services Agreements with Herrera Engineering Consultants, Inc. for Fiscal Year 2016/2017 (Mr. Rivas) Resolution No. 8419 Adopted a Resolution of the City Council of the City of Placerville approving three consulting services agreements with Herrera Engineering Consultants, Inc. for fiscal year 2016/2017. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 14, 2016 Page 4 Visit us on “The Web” at www.cityofplacerville.org DRAFT 8.1 8.6 Adopt a Resolution of the City Council of the City of Placerville Declaring an Election be Held in its Jurisdiction Consolidation with Other Districts Requesting Election Services (Ms. O’Connell) Resolution No. 8420 Adopted a Resolution of the City Council of the City of Placerville declaring an election be held in its jurisdiction consolidation with other districts requesting election services. It was moved by Councilmember Thomas and seconded by Councilmember Acuna to approve the consent calendar as presented. No public comment was received. The motion was approved by the following vote: AYES: Acuna, Clerici, Thomas NOES: None ABSENT: Borelli, Wilkins ABSTAIN: None 9. ITEMS PULLED FROM THE CONSENT CALENDAR No items were pulled. 10. ORDINANCES No ordinances were scheduled. 11. PUBLIC HEARINGS 11.1 Adopt a Resolution of the City Council of the City of Placerville, County of El Dorado, State of California, Approving the Annual Engineer’s Reports for the Lighting and Landscaping Maintenance Districts 95-01 and 99-01 For Fiscal Year 2016/2017 (Mr. Warren) Resolution No. 8421 The Director of Finance gave an overview of the report and responded to Council questions. Public comment was received from Jennifer Chapman. Additional information was received from the Director of Development Services. Following Council discussion, it was moved by Councilmember Acuna and seconded by Councilmember Thomas that the City Council adopt a resolution approving the Annual Engineer’s Reports for the Lighting and Landscaping Maintenance Districts 95-01 and 99-01 for fiscal year 2016/2017. The motion was approved by the following vote: ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 14, 2016 Page 5 Visit us on “The Web” at www.cityofplacerville.org DRAFT 8.1 AYES: Acuna, Clerici, Thomas NOES: None ABSENT: Borelli, Wilkins ABSTAIN: None 11.2 Adopt a Resolution of the City Council of the City of Placerville Adopting Rates for the Collection of Solid Waste within the City of Placerville Franchise Area (Mr. Morris) Resolution No. 8422 Jeff England, in charge of Operations and Customer Service for El Dorado Disposal/Waste Connections, presented an overview of the company’s performance in 2015 and responded to Council questions. Sue VanDelinder, Division Vice-President, provided further information to the Council. Public comment was received from Carl Hagen. Following Council discussion, it was moved by Councilmember Acuna and seconded by Councilmember Thomas that the City Council adopt a resolution approving rates for the collection of solid waste within the City of Placerville franchise area. The motion was passed by the following vote: AYES: Acuna, Clerici, Thomas NOES: None ABSENT: Borelli, Wilkins ABSTAIN: None 11.3 Hold a Public Hearing for the Proposed Fiscal Year 2016/2017 Operating and Capital Improvement Program Budget Proposals (Mr. Warren) The Director of Finance presented an overview of the Operating and Capital Improvement Program budget and updated the Council on open and completed projects. No public comment was received. Councilmember Thomas suggested the City write letters to the top contributors to the City’s sales tax. Councilmember Acuna proposed getting a mid-year contract service to clean up Highway entrances as well as consider Public Works and Public Safety fleet replacement, and to establish a Pavement Repair Program. Vice-Mayor Clerici discussed the need for the Dead Tree Program. No action was required on this item. The budget will be proposed for approval at the June 28, 2016 Council Meeting. 12. DISCUSSION/ACTION ITEMS 12.1 Adopt a Resolution Approving a 10 year Extension to the Collection Franchise Agreement with El Dorado Disposal (Mr. Morris) ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 14, 2016 Page 6 Visit us on “The Web” at www.cityofplacerville.org DRAFT 8.1 Resolution No. 8423 City Manager Morris reported on the franchise agreement with El Dorado Disposal and responded to Council questions. Sue VanDelinder provided further information to the Council. Following Council discussion, it was moved by Councilmember Thomas and seconded by Councilmember Acuna that the City Council adopt a resolution approving a 10 year extension to the Collection Franchise Agreement with El Dorado Disposal. The motion was passed by the following vote: AYES: Acuna, Clerici, Thomas NOES: None ABSENT: Borelli, Wilkins ABSTAIN: None 12.2 Adopt a Resolution Authorizing the City Manager to Execute an Agreement between Banner Parking Services and the City of Placerville to Provide Parking Enforcement Services in the City of Placerville (Mr. Morris) Resolution No. 8424 The City Manager gave an overview of the contract and responded to Council questions. It was then moved by Councilmember Acuna and seconded by Councilmember Thomas to adopt a resolution authorizing the City Manager to execute an agreement between Banner Parking Services and the City of Placerville to provide parking enforcement services in the City of Placerville. The motion was passed by the following vote: AYES: Acuna, Clerici, Thomas NOES: None ABSENT: Borelli, Wilkins ABSTAIN: None 12.3 Adopt a Resolution Ratifying an Agreement with Comfort King for Emergency HVAC Repairs at the Aquatics Center and Approving a Budget Appropriation in the Amount of $5,440 from the General Fund Contingency for Unforeseen Expenditures (Mr. Youel) Resolution No. 8425 The Director of Community Services gave an overview of the issue and responded to Council questions. Public comment was received by Sue Rodman. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 14, 2016 Page 7 Visit us on “The Web” at www.cityofplacerville.org DRAFT 8.1 After Council discussion, it was moved by Councilmember Thomas and seconded by Councilmember Acuna that the City Council adopt a resolution ratifying an agreement with Comfort King for emergency HVAC repairs at the Aquatics Center and approve a budget appropriation in the amount of $5,440 from the General Fund Contingency for unforeseen expenditures. The motion was passed by the following vote: AYES: Acuna, Clerici, Thomas NOES: None ABSENT: Borelli, Wilkins ABSTAIN: None 12.4 Adopt A Resolution of the City Council of the City of Placerville Approving Program Supplement Agreement No. 006-N3 with the State of California for Administering Agency-State Agreement for Federal-Aid Projects No. 03-5015R, Approving a Budget Appropriation in the Amount of $488,068, and Authorizing Staff to Issue Notice to Proceed #2 to Drake Haglan and Associates in an Amount Not-to-exceed $355,320 for the Clay Street Realignment and Bridge Replacement Over Hangtown Creek Project (CIP #40617) (Mr. Rivas) Resolution No. 8426 The Director of Development Services summarized the recommendation for Council. Associate Civil Engineer, Katy Webster, gave an update on the project and timeline and responded to Council questions. Public comment was received from Sue Rodman and Jackie Neau. It was then moved by Councilmember Acuna and seconded by Councilmember Thomas that the City Council: 1. Adopt a resolution of the City Council of the City of Placerville approving Program Supplement Agreement No. 006-N3 with the State of California for administering agency-State agreement for Federal-Aid Projects No. 03-5015R; and 2. Approve a budget appropriation in the amount of $488,068; and 3. Authorize Staff to issue Notice to Proceed #2 to Drake Haglan and Associates in an amount not to exceed $355,320 for the Clay Street Realignment and Bridge Replacement over Hangtown Creek Project (CIP #40617). The motion was passed by the following vote: AYES: Acuna, Clerici, Thomas NOES: None ABSENT: Borelli, Wilkins ABSTAIN: None ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 14, 2016 Page 8 Visit us on “The Web” at www.cityofplacerville.org DRAFT 8.1 12.5 Adopt a Resolution Approving the Execution of a Lease Agreement between the City of Placerville and “SOL” Community Farmers Market allowing “SOL” Community Farmers Market to provide a farmers market on the City property known as the Fox Lot (Mr. Youel) Councilmember Thomas recused herself from this item. Due to lack of a quorum, no discussion or action was taken. It will be brought back for Council consideration at the June 28, 2016 meeting. 12.6 Recommend Appropriation of Community Promotion Funds for 2015-2016 Fiscal Year (Mr. Morris) The City Manager gave an overview of the community promotion funding noting four potential areas to grant funding (Community Pride’s Monument Garden, World Gold Panning Championships, El Dorado Arts Council, and the Chamber of Commerce) and responded to Council questions. Public comment was received from Kathi Lishman, Terry LeMoncheck, Uncle Fuzzy (Rich Mason), Sue Rodman and Jackie Neau. Following Council discussion, it was moved by Councilmember Acuna and seconded by Councilmember Thomas that the City Council: 1. Fund $2,500 to the World Gold Panning Championship and solicit new grant applications for the remainder of the funding; and 2. Invite the Placerville Downtown Association to come to the Council to justify their existing grant proposal or present a new proposal for the use of the grant. 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority – No report. • El Dorado County Transportation Commission – Vice-Mayor Clerici reported that the commission was able to keep the Western Placerville Interchange Project fully funded at $5.5 million and preserved Congestion Mitigation and Air Quality funds for eleven other open projects. • LAFCO – No report. • SACOG – No report. • SEDCorp. – No report. • Two by Two – No report. 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) Councilmember Thomas requested a report from the Director of Development Services regarding the timing and process of the Historical District. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 14, 2016 Page 9 Visit us on “The Web” at www.cityofplacerville.org DRAFT 8.1 15. CITY MANAGER AND STAFF REPORTS The Director of Development Services reported on the release of the final draft of the Development Guide. 16. UPCOMING ITEMS  Presentation by Staff for The Salvation Army  Tree Mortality  Budget Adoption  Police Update on Strategic Plan  Police Update on Commission on Accreditation for Law Enforcement Agencies (CALEA) Program  Broadway Crosswalks Contract Change Order/George Reed  Development Guide  Fox Lot Farmer’s Market 17. ADJOURNMENT at 9:27 p.m. The next Regular Council meeting will be held on June 28, 2016, 5:30 P.M. Closed Session; 6:00 P.M. Regular Session. Regina O’Connell Interim City Clerk ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 14, 2016 Page 10 Visit us on “The Web” at www.cityofplacerville.org