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City Council Meeting

Regular Meeting

Placerville, CA · June 13, 2017

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Minutes

CITY OF PLACERVILLE CITY COUNCIL MINUTES Regular City Council Meeting June 13, 2017 City Council Chambers – Town Hall 549 Main Street, Placerville, CA 95667 5:30 P.M. Closed Session 6:00 P.M. Open Session 5:30 P.M. CLOSED SESSION Item 1: Govt. Code § 54956.8 Conference with Real Property Negotiator: 718 Main Street Item 2: Government Code § 54956.95 Conference with Legal Counsel – Liability Claims Claimant: Pacific Bell Telephone Co. (DBA: AT&T of CA) Agency claimed against: City of Placerville Item 3: Government Code § 54956.95 Conference with Legal Counsel – Liability Claims Claimant: Golden Plaza I, LLC; Golden Plaza II, LLC Agency claimed against: City of Placerville ___________________________________________________________________________________ 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG The Mayor called the meeting to order at 6:01 P.M. and the Pledge of Allegiance to the Flag was recited. 2. ROLL CALL: Present: Acuna, Borelli, Clerici, Thomas, Wilkins Note: Councilmember Wilkins was present for the meeting until approximately 7:15 P.M. 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 3.1 Community Clean-Up Day, Saturday June 17, 2017 (Mr. Youel) ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 13, 2017 Page 1 Visit us on “The Web” at www.cityofplacerville.org Mayor Clerici announced the upcoming Community Clean-Up day taking place at Mosquito Road Park & Ride on Saturday, June 17th, from 8:00 A.M. to 1:30 P.M. 3.2 Brief Comments by City Council Vice-Mayor Thomas thanked Staff and El Dorado Disposal for putting on the Community Clean-Up event. She also thanked the City’s public works crews and maintenance staff for the difficult tasks they do. 4. CLOSED SESSION REPORT – City Attorney Driscoll The City Attorney reported that no reportable action was taken in Closed Session. 5. ADOPTION OF AGENDA It was moved by Councilmember Borelli and seconded by Vice-Mayor Thomas that the City Council adopt the agenda as presented. The motion was passed by the following vote: AYES: Acuna, Borelli, Clerici, Thomas, Wilkins NOES: None ABSENT: None ABSTAIN: None 6. CEREMONIAL MATTERS 6.1 A Proclamation of the City Council of the City of Placerville Declaring July 2017 the 25th Anniversary of the Gold Country Artists Gallery (Mayor Clerici) No one was present to accept the proclamation. Mayor Clerici will visit the gallery to read and present them with the proclamation. 6.2 A Proclamation of the City Council of the City of Placerville Recognizing June 15–18, 2017 as El Dorado County Fair Week (Mayor Clerici) Mayor Clerici stated he will read the proclamation at the ribbon cutting of the Fair at noon on Thursday. 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS 7.1 Written Communication ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 13, 2017 Page 2 Visit us on “The Web” at www.cityofplacerville.org The City Manager stated that no written communication had been received. 7.2 Oral Communication Dorothy Wilson, Sheila Kelly, and Phyllis Goldie addressed the Council regarding their concerns over the downtown parking regulations. Andrew Vonderschmitt, from the El Dorado Arts Council, shared information with the Council regarding two upcoming community programs and included event postcards for the public (available at City Hall). Michael Drobesh addressed the Council regarding the filling of potholes on Mosquito Road. 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 Approve the Minutes of the Regular City Council Meeting of May 23, 2017 (Ms. O’Connell) Approved the Minutes of the Regular City Council Meeting of May 23, 2017. 8.2 Approve the Accounts Payable Register (Mr. Warren) Approved the Accounts Payable Register. 8.3 Approve the Payroll Register (Mr. Warren) Approved the Payroll Register. 8.4 Receive and File El Dorado County Fire District Quarterly Resource Activity Report (Mr. Morris) Received and Filed the El Dorado County Fire District Quarterly Resource Activity Report. No public comment was received. It was moved by Vice-Mayor Thomas and seconded by Councilmember Acuna that the City Council approve the Consent Calendar as presented. The motion was passed by the following vote: ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 13, 2017 Page 3 Visit us on “The Web” at www.cityofplacerville.org AYES: Acuna, Borelli, Clerici, Thomas, Wilkins NOES: None ABSENT: None ABSTAIN: None 9. ITEMS PULLED FROM THE CONSENT CALENDAR No items were pulled from the Consent Calendar. 10. ORDINANCES No ordinances were scheduled. 11. PUBLIC HEARINGS 11.1 Hold a Public Hearing for the Proposed Fiscal Year 2017/2018 Operating and Capital Improvement Program Budget Proposals, Provide any Additional Input to Staff in Developing the Budget, and Direct Staff to Bring Back the Fiscal Year 2017/2018 Operating and Capital Improvement Program Budget for Adoption at the June 27, 2017, City Council Meeting (Mr. Warren) The Director of Finance presented an overview of the 2017/2018 budget proposals. Mayor Clerici called a ten-minute break following the presentation. Councilmember Wilkins excused herself from the remainder of the meeting. Public comment was received from Sue Rodman and Cynthia Adamson. Following Council discussion, Staff was directed to bring back the fiscal year 2017/2018 Operating and Capital Improvement Program Budget for review and adoption at the June 27, 2017 City Council Meeting. 11.2 Adopt a Resolution: 1. Approving the Engineer’s Reports Attached Hereto and Referenced Herein: and 2. Confirming the Assessments and the Diagrams as Described in Full Detail in the Reports on File with the City Clerk; and 3. Directing NBS to Prepare and Submit the Levy of Assessments to El Dorado County for the Placement of the Fiscal Year 2017/2018 Secured Property Tax Roll; and 4. Confirming the Adoption of This Resolution Shall Constitute the Levy of Assessments for the Fiscal Year Commencing July 1, 2017 and Ending June 30, 2018, Pursuant to Section 22631 of the Act (Mr. Warren) Resolution No. 8524 ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 13, 2017 Page 4 Visit us on “The Web” at www.cityofplacerville.org The Director of Finance summarized the item. No public comment was received. Following Council discussion, it was moved by Councilmember Acuna and seconded by Councilmember Borelli that the City Council adopt a resolution for the following actions: 1. Approving the Engineer’s Reports Attached Hereto and Referenced Herein: and 2. Confirming the Assessments and the Diagrams as Described in Full Detail in the Reports on File with the City Clerk; and 3. Directing NBS to Prepare and Submit the Levy of Assessments to El Dorado County for the Placement of the Fiscal Year 2017/2018 Secured Property Tax Roll; and 4. Confirming the Adoption of This Resolution Shall Constitute the Levy of Assessments for the Fiscal Year Commencing July 1, 2017 and Ending June 30, 2018, Pursuant to Section 22631 of the Act The motion was passed by the following vote: AYES: Acuna, Borelli, Clerici, Thomas NOES: None ABSENT: Wilkins ABSTAIN: None 12. DISCUSSION/ACTION ITEMS 12.1 Adopt a Resolution: 1. Approving a Freeway Maintenance Agreement with the Department of Transportation (Caltrans) for Construction of the Western Placerville Interchanges Phase 2 Project (CIP #407051); and 2. Approving Utility Agreements with PG&E, AT&T and EID for Relocation of Facilities Resulting from Construction of the Western Placerville Interchanges Phase 2 Project; and 3. Authorizing the City Manager or His Designee to Execute the Same (Mr. Rivas) Resolution No. 8525 The City Engineer explained the item. No public comment was received. It was moved by Councilmember Borelli and seconded by Vice-Mayor Thomas that the City Council adopt a resolution for the following actions: 1. Approving a Freeway Maintenance Agreement with the Department of Transportation (Caltrans) for Construction of the Western Placerville Interchanges Phase 2 Project (CIP #407051); and ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 13, 2017 Page 5 Visit us on “The Web” at www.cityofplacerville.org 2. Approving Utility Agreements with PG&E, AT&T and EID for Relocation of Facilities Resulting from Construction of the Western Placerville Interchanges Phase 2 Project; and 3. Authorizing the City Manager or His Designee to Execute the Same The motion was passed by the following vote: AYES: Acuna, Borelli, Clerici, Thomas NOES: None ABSENT: Wilkins ABSTAIN: None 12.2 Adopt a Resolution: 1. Approving Contract Change Order (CCO) # 12 in the Total Amount of $22,556.90 with Doug Veerkamp General Engineering (DVGE), Inc. for the Pardi Way/Big Cut Road/Sacramento Street Area Waterline Replacement Project - Waterline Replacement on Chamberlain Street and Sacramento Street (CIP #41109); and 2. Approving Consulting Services Agreement Amendment #2 with REY Engineers, Inc. in an Amount Not-to-exceed $13,742 for Additional Construction Management Services; and 3. Approving a Budget Appropriation in the Amount of $40,000 from the Water Enterprise Fund Contingency for Unforeseen Expenditures for the Said Project (Mr. Rivas) Resolution No. 8526 The City Engineer summarized the item. No public comment was received. Following Council discussion, it was moved by Councilmember Acuna and seconded by Councilmember Borelli to adopt a resolution for the following actions: 1. Approving Contract Change Order (CCO) # 12 in the Total Amount of $22,556.90 with Doug Veerkamp General Engineering (DVGE), Inc. for the Pardi Way/Big Cut Road/Sacramento Street Area Waterline Replacement Project - Waterline Replacement on Chamberlain Street and Sacramento Street (CIP #41109); and 2. Approving Consulting Services Agreement Amendment #2 with REY Engineers, Inc. in an Amount Not-to-exceed $13,742 for Additional Construction Management Services; and 3. Approving a Budget Appropriation in the Amount of $40,000 from the Water Enterprise Fund Contingency for Unforeseen Expenditures for the Said Project The motion was passed by the following vote: ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 13, 2017 Page 6 Visit us on “The Web” at www.cityofplacerville.org AYES: Acuna, Borelli, Clerici, Thomas NOES: None ABSENT: Wilkins ABSTAIN: None 12.3 Designate Mayor Clerici to be the City’s Voting Delegate for the League of California Cities Annual Conference and Vice-Mayor Thomas as the Alternate Delegate, and Direct Staff to Complete the Voting Delegate Form and Forward to League of California Cities Prior to the July 31, 2017 Deadline (Mayor Clerici) Mayor Clerici explained the item. No public comment was received. Following Council discussion, it was moved by Councilmember Acuna and seconded by Councilmember Borelli to designate Mayor Clerici to be the City’s voting delegate for the League of California Cities Annual Conference and Vice-Mayor Thomas as the alternate delegate, and direct Staff to complete the voting delegate form and forward to the League of California Cities. The motion was passed by the following vote: AYES: Acuna, Borelli, Clerici, Thomas NOES: None ABSENT: Wilkins ABSTAIN: None 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority – Councilmember Borelli reported that El Dorado County Transit approved the Cameron Park route changes with an expansion to provide service to El Dorado Hills. She also reported that El Dorado County Transit is offering free parking and free shuttle service to the Green Gate at the El Dorado County Fairgrounds from two area locations (Library/Government Center on Fair Lane and Walmart at Forni Road and Missouri Flat Road). • El Dorado County Transportation Commission –Vice-Mayor Thomas reported that the executive director attended a workshop regarding SB-1 this week. She stated that although the State will begin collecting revenue in November 2017, the money will not immediately roll in. The California Transportation Commission is developing guidelines for how SB-1 will be implemented. • LAFCO – No meeting. • SACOG – No report. • SEDCorp. – Councilmember Borelli reported that SEDCorp has officially dissolved. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 13, 2017 Page 7 Visit us on “The Web” at www.cityofplacerville.org • Two by Two – No meeting. 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) Councilmember Acuna suggested having a public discussion (non-action item) to clarify current parking agreements. He also asked that Animal Control be contacted with a request to provide a presentation to the City Council. And finally, he requested Staff to prepare a report outlining the current cost estimate of all expenses the City has incurred from the winter of 2016/2017. 15. CITY MANAGER AND STAFF REPORTS 15.1 Hazardous Tree Removal Plan (Mr. Youel) The Director of Community Services reported that the California Office of Emergency Services approved the City’s tree mortality removal plan and the City’s funding application is in process. He anticipates the hazardous tree removal will begin after the operating and capital improvement budget is approved this month. The State will fund 75% of the cost associated with the project. Approximately 100 trees have been identified for removal. 16. UPCOMING ITEMS Items tentatively scheduled for the next regularly scheduled City Council meeting of June 27, 2017, include: Consider Cancellation of the Regularly Scheduled Council Meeting of July 25, 2017, Adoption of 2017-2018 Fiscal Year Operating and Capital Improvement Budget, Pardi-Big Cut-Sacramento Street Water Line Closeout, Blairs Lane Bridge Contract Change Orders, Resolution of Intent – Zoning Code amendments to address Vacation Rentals. 17. ADJOURNMENT @ 8:19 P.M. The next Regular Council meeting will be held on June 27, 2017, 5:30 P.M. Closed Session; 6:00 P.M. Regular Session. Regina O’Connell, City Clerk ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 13, 2017 Page 8 Visit us on “The Web” at www.cityofplacerville.org

Agenda

CITY OF PLACERVILLE CITY COUNCIL AGENDA Regular City Council Meeting June 13, 2017 City Council Chambers – Town Hall 549 Main Street, Placerville, CA 95667 5:30 P.M. Closed Session 6:00 P.M. Open Session 2017 John Clerici, Mayor Wendy Thomas, Vice-Mayor Mark Acuna, Councilmember Patricia Borelli, Councilmember Trisha Wilkins, Councilmember NOTICE TO THE PUBLIC You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select 3-5 speakers to represent the opinion of the group. Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall window and on the City’s website: www.cityofplacerville.org. ________________________________________________________________________ Regular Meeting of the City Council of June 13, 2017 Page 1 Visit us on “The Web” at www.cityofplacerville.org Courtesy Announcement Before we proceed, please turn off all cellular telephones, personal pagers, and other communication devices, as a courtesy to others, and to limit interference with our audio and video broadcast equipment. Thank you for your cooperation. 5:30 P.M. CLOSED SESSION Item 1: Govt. Code § 54956.8 Conference with Real Property Negotiator: 718 Main Street Item 2: Government Code § 54956.95 Conference with Legal Counsel – Liability Claims Claimant: Pacific Bell Telephone Co. (DBA: AT&T of CA) Agency claimed against: City of Placerville Item 3: Government Code § 54956.95 Conference with Legal Counsel – Liability Claims Claimant: Golden Plaza I, LLC; Golden Plaza II, LLC Agency claimed against: City of Placerville ___________________________________________________________________________________ 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Acuna, Borelli, Clerici, Thomas, Wilkins 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 3.1 Community Clean-Up Day, Saturday June 17, 2017 (Mr. Youel) 3.2 Brief Comments by City Council 4. CLOSED SESSION REPORT – City Attorney Driscoll 5. ADOPTION OF AGENDA 6. CEREMONIAL MATTERS ________________________________________________________________________ Regular Meeting of the City Council of June 13, 2017 Page 2 Visit us on “The Web” at www.cityofplacerville.org 6.1 A Proclamation of the City Council of the City of Placerville Declaring July 2017 the 25th Anniversary of the Gold Country Artists Gallery (Mayor Clerici) 6.2 A Proclamation of the City Council of the City of Placerville Recognizing June 15–18, 2017 as El Dorado County Fair Week (Mayor Clerici) 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. The Mayor will recognize you and when you come to the microphone, please state your name for the record. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. PLEASE GIVE ANY WRITTEN MATERIAL PRESENTED AT THE MEETING TO THE CITY CLERK FOR THE PUBLIC RECORD. 7.1 Written Communication 7.2 Oral Communication Materials related to an item on this Agenda, submitted to the City Council either with or after distribution of the agenda packet, are available for public inspection in the City Clerk’s Office at City Hall, 3101 Center Street during normal business hours. 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 Approve the Minutes of the Regular City Council Meeting of May 23, 2017 (Ms. O’Connell) 8.2 Approve the Accounts Payable Register (Mr. Warren) ________________________________________________________________________ Regular Meeting of the City Council of June 13, 2017 Page 3 Visit us on “The Web” at www.cityofplacerville.org 8.3 Approve the Payroll Register (Mr. Warren) 8.4 Receive and File El Dorado County Fire District Quarterly Recourse Activity Report (Mr. Morris) Att. 1: El Dorado County Fire District First Quarter Activity Report 9. ITEMS PULLED FROM THE CONSENT CALENDAR 10. ORDINANCES 11. PUBLIC HEARINGS 11.1 Hold a Public Hearing for the Proposed Fiscal Year 2017/2018 Operating and Capital Improvement Program Budget Proposals, Provide any Additional Input to Staff in Developing the Budget, and Direct Staff to Bring Back the Fiscal Year 2017/2018 Operating and Capital Improvement Program Budget for Adoption at the June 27, 2017, City Council Meeting (Mr. Warren) Att. 1: Operating and Capital Improvement Program Budget Proposals Fiscal Year 2017/2018 11.2 Adopt a Resolution: 1. Approving the Engineer’s Reports Attached Hereto and Referenced Herein: and 2. Confirming the Assessments and the Diagrams as Described in Full Detail in the Reports on File with the City Clerk; and 3. Directing NBS to Prepare and Submit the Levy of Assessments to El Dorado County for the Placement of the Fiscal Year 2017/2018 Secured Property Tax Roll; and 4. Confirming the Adoption of This Resolution Shall Constitute the Levy of Assessments for the Fiscal Year Commencing July 1, 2017 and Ending June 30, 2018, Pursuant to Section 22631 of the Act (Mr. Warren) Resolution No. ____ Att. 1: Cottonwood Park Subdivision Fiscal Year 2017/18 Engineer’s Report Att. 2: Orchard Hill Fiscal Year 2017/18 Engineer’s Report ________________________________________________________________________ Regular Meeting of the City Council of June 13, 2017 Page 4 Visit us on “The Web” at www.cityofplacerville.org 12. DISCUSSION/ACTION ITEMS 12.1 Adopt a Resolution: 1. Approving a Freeway Maintenance Agreement with the Department of Transportation (Caltrans) for Construction of the Western Placerville Interchanges Phase 2 Project (CIP #407051); and 2. Approving Utility Agreements with PG&E, AT&T and EID for Relocation of Facilities Resulting from Construction of the Western Placerville Interchanges Phase 2 Project; and 3. Authorizing the City Manager or His Designee to Execute the Same (Mr. Rivas) Resolution No. ____ Att. 1: Freeway Maintenance Agreement and Exhibit Att. 2: Utility Agreements with PG&E, AT&T, and EID Att. 3: Resolution 12.2 Adopt a Resolution: 1. Approving Contract Change Order (CCO) # 12 in the Total Amount of $22,556.90 with Doug Veerkamp General Engineering (DVGE), Inc. for the Pardi Way/Big Cut Road/Sacramento Street Area Waterline Replacement Project - Waterline Replacement on Chamberlain Street and Sacramento Street (CIP #41109); and 2. Approving Consulting Services Agreement Amendment #2 with REY Engineers, Inc. in an Amount Not-to-exceed $13,742 for Additional Construction Management Services; and 3. Approving a Budget Appropriation in the Amount of $40,000 from the Water Enterprise Fund Contingency for Unforeseen Expenditures for the Said Project (Mr. Rivas) Resolution No. ____ Att. 1: Resolution Att. 2: CCO #12 Att. 3: REY Amendment #2 Request 12.3 Designate Mayor Clerici to be the City’s Voting Delegate for the League of California Cities Annual Conference and Vice-Mayor Thomas as the Alternate Delegate, and Direct Staff to Complete the Voting Delegate Form and Forward to League of California Cities Prior to the July 31, 2017 Deadline (Mayor Clerici) Att. 1: Voting Delegate Letter and Form ________________________________________________________________________ Regular Meeting of the City Council of June 13, 2017 Page 5 Visit us on “The Web” at www.cityofplacerville.org 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority – Councilmember Wilkins & Councilmember Borelli • El Dorado County Transportation Commission – Councilmember Borelli, Mayor Clerici, and Vice-Mayor Thomas • LAFCO – Councilmember Acuna • SACOG – Mayor Clerici, Councilmember Wilkins • SEDCorp. – Councilmember Borelli, Councilmember Acuna • Two by Two – Councilmember Borelli, Vice-Mayor Thomas 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) 15. CITY MANAGER AND STAFF REPORTS 15.1 Hazardous Tree Removal Plan (Mr. Youel) 16. UPCOMING ITEMS Items tentatively scheduled for the next regularly scheduled City Council meeting of June 27, 2017, include: Consider Cancellation of the Regularly Scheduled Council Meeting of July 25, 2017, Adoption of 2017-2018 Fiscal Year Operating and Capital Improvement Budget, Pardi-Big Cut-Sacramento Street Water Line Closeout, Blairs Lane Bridge Contract Change Orders, Resolution of Intent – Zoning Code amendments to address Vacation Rentals. 17. ADJOURNMENT The next Regular Council meeting will be held on June 27, 2017, 5:30 P.M. Closed Session; 6:00 P.M. Regular Session. ________________________________________________________________________ Regular Meeting of the City Council of June 13, 2017 Page 6 Visit us on “The Web” at www.cityofplacerville.org _____________________________________________________________________________ CERTIFICATION OF AGENDA POSTING I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the June 13, 2017 Regular Meeting of the Placerville City Council was posted and available for review on June 9, 2017 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667. The Agenda is also available on the City website at www.cityofplacerville.org Attest: __________________________________ Regina O’Connell, City Clerk ________________________________________________________________________ Regular Meeting of the City Council of June 13, 2017 Page 7 Visit us on “The Web” at www.cityofplacerville.org

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