City Council Meeting
Regular MeetingPlacerville, CA · June 13, 2017
Minutes
CITY OF PLACERVILLE
CITY COUNCIL
MINUTES
Regular City Council Meeting
June 13, 2017
City Council Chambers – Town Hall
549 Main Street, Placerville, CA 95667
5:30 P.M. Closed Session
6:00 P.M. Open Session
5:30 P.M. CLOSED SESSION
Item 1: Govt. Code § 54956.8
Conference with Real Property Negotiator: 718 Main Street
Item 2: Government Code § 54956.95
Conference with Legal Counsel – Liability Claims
Claimant: Pacific Bell Telephone Co. (DBA: AT&T of CA)
Agency claimed against: City of Placerville
Item 3: Government Code § 54956.95
Conference with Legal Counsel – Liability Claims
Claimant: Golden Plaza I, LLC; Golden Plaza II, LLC
Agency claimed against: City of Placerville
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6:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The Mayor called the meeting to order at 6:01 P.M. and the Pledge of Allegiance
to the Flag was recited.
2. ROLL CALL: Present: Acuna, Borelli, Clerici, Thomas, Wilkins
Note: Councilmember Wilkins was present for the meeting until approximately
7:15 P.M.
3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
3.1 Community Clean-Up Day, Saturday June 17, 2017 (Mr. Youel)
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Mayor Clerici announced the upcoming Community Clean-Up day taking
place at Mosquito Road Park & Ride on Saturday, June 17th, from 8:00
A.M. to 1:30 P.M.
3.2 Brief Comments by City Council
Vice-Mayor Thomas thanked Staff and El Dorado Disposal for putting on
the Community Clean-Up event. She also thanked the City’s public works
crews and maintenance staff for the difficult tasks they do.
4. CLOSED SESSION REPORT – City Attorney Driscoll
The City Attorney reported that no reportable action was taken in Closed
Session.
5. ADOPTION OF AGENDA
It was moved by Councilmember Borelli and seconded by Vice-Mayor Thomas
that the City Council adopt the agenda as presented. The motion was passed by
the following vote:
AYES: Acuna, Borelli, Clerici, Thomas, Wilkins
NOES: None
ABSENT: None
ABSTAIN: None
6. CEREMONIAL MATTERS
6.1 A Proclamation of the City Council of the City of Placerville
Declaring July 2017 the 25th Anniversary of the Gold Country
Artists Gallery (Mayor Clerici)
No one was present to accept the proclamation. Mayor Clerici will visit the
gallery to read and present them with the proclamation.
6.2 A Proclamation of the City Council of the City of Placerville
Recognizing June 15–18, 2017 as El Dorado County Fair Week
(Mayor Clerici)
Mayor Clerici stated he will read the proclamation at the ribbon cutting of
the Fair at noon on Thursday.
7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS
7.1 Written Communication
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The City Manager stated that no written communication had been
received.
7.2 Oral Communication
Dorothy Wilson, Sheila Kelly, and Phyllis Goldie addressed the Council
regarding their concerns over the downtown parking regulations.
Andrew Vonderschmitt, from the El Dorado Arts Council, shared
information with the Council regarding two upcoming community programs
and included event postcards for the public (available at City Hall).
Michael Drobesh addressed the Council regarding the filling of potholes on
Mosquito Road.
8. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine
and will be enacted by one motion by roll call vote unless any member of the
Council wishes to remove an item for discussion. The reading of the full text of
all Resolutions will be waived unless a Councilmember requests otherwise.
8.1 Approve the Minutes of the Regular City Council Meeting of May 23,
2017 (Ms. O’Connell)
Approved the Minutes of the Regular City Council Meeting of May 23,
2017.
8.2 Approve the Accounts Payable Register (Mr. Warren)
Approved the Accounts Payable Register.
8.3 Approve the Payroll Register (Mr. Warren)
Approved the Payroll Register.
8.4 Receive and File El Dorado County Fire District Quarterly Resource
Activity Report (Mr. Morris)
Received and Filed the El Dorado County Fire District Quarterly Resource
Activity Report.
No public comment was received. It was moved by Vice-Mayor Thomas and seconded
by Councilmember Acuna that the City Council approve the Consent Calendar as
presented. The motion was passed by the following vote:
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AYES: Acuna, Borelli, Clerici, Thomas, Wilkins
NOES: None
ABSENT: None
ABSTAIN: None
9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled from the Consent Calendar.
10. ORDINANCES
No ordinances were scheduled.
11. PUBLIC HEARINGS
11.1 Hold a Public Hearing for the Proposed Fiscal Year 2017/2018
Operating and Capital Improvement Program Budget Proposals,
Provide any Additional Input to Staff in Developing the Budget, and
Direct Staff to Bring Back the Fiscal Year 2017/2018 Operating and
Capital Improvement Program Budget for Adoption at the June 27,
2017, City Council Meeting (Mr. Warren)
The Director of Finance presented an overview of the 2017/2018 budget
proposals. Mayor Clerici called a ten-minute break following the
presentation. Councilmember Wilkins excused herself from the remainder
of the meeting. Public comment was received from Sue Rodman and
Cynthia Adamson. Following Council discussion, Staff was directed to
bring back the fiscal year 2017/2018 Operating and Capital Improvement
Program Budget for review and adoption at the June 27, 2017 City Council
Meeting.
11.2 Adopt a Resolution:
1. Approving the Engineer’s Reports Attached Hereto and
Referenced Herein: and
2. Confirming the Assessments and the Diagrams as
Described in Full Detail in the Reports on File with the City Clerk;
and
3. Directing NBS to Prepare and Submit the Levy of
Assessments to El Dorado County for the Placement of the Fiscal
Year 2017/2018 Secured Property Tax Roll; and
4. Confirming the Adoption of This Resolution Shall
Constitute the Levy of Assessments for the Fiscal Year Commencing
July 1, 2017 and Ending June 30, 2018, Pursuant to Section 22631
of the Act (Mr. Warren)
Resolution No. 8524
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The Director of Finance summarized the item. No public comment was
received. Following Council discussion, it was moved by Councilmember
Acuna and seconded by Councilmember Borelli that the City Council adopt
a resolution for the following actions:
1. Approving the Engineer’s Reports Attached Hereto and
Referenced Herein: and
2. Confirming the Assessments and the Diagrams as Described
in Full Detail in the Reports on File with the City Clerk; and
3. Directing NBS to Prepare and Submit the Levy of Assessments
to El Dorado County for the Placement of the Fiscal Year 2017/2018
Secured Property Tax Roll; and
4. Confirming the Adoption of This Resolution Shall Constitute
the Levy of Assessments for the Fiscal Year Commencing July 1, 2017 and
Ending June 30, 2018, Pursuant to Section 22631 of the Act
The motion was passed by the following vote:
AYES: Acuna, Borelli, Clerici, Thomas
NOES: None
ABSENT: Wilkins
ABSTAIN: None
12. DISCUSSION/ACTION ITEMS
12.1 Adopt a Resolution:
1. Approving a Freeway Maintenance Agreement with the
Department of Transportation (Caltrans) for Construction of the
Western Placerville Interchanges Phase 2 Project (CIP #407051); and
2. Approving Utility Agreements with PG&E, AT&T and EID
for Relocation of Facilities Resulting from Construction of the
Western Placerville Interchanges Phase 2 Project; and
3. Authorizing the City Manager or His Designee to Execute
the Same (Mr. Rivas)
Resolution No. 8525
The City Engineer explained the item. No public comment was received. It
was moved by Councilmember Borelli and seconded by Vice-Mayor
Thomas that the City Council adopt a resolution for the following actions:
1. Approving a Freeway Maintenance Agreement with the
Department of Transportation (Caltrans) for Construction of the Western
Placerville Interchanges Phase 2 Project (CIP #407051); and
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2. Approving Utility Agreements with PG&E, AT&T and EID for
Relocation of Facilities Resulting from Construction of the Western
Placerville Interchanges Phase 2 Project; and
3. Authorizing the City Manager or His Designee to Execute the
Same
The motion was passed by the following vote:
AYES: Acuna, Borelli, Clerici, Thomas
NOES: None
ABSENT: Wilkins
ABSTAIN: None
12.2 Adopt a Resolution:
1. Approving Contract Change Order (CCO) # 12 in the
Total Amount of $22,556.90 with Doug Veerkamp General
Engineering (DVGE), Inc. for the Pardi Way/Big Cut
Road/Sacramento Street Area Waterline Replacement Project -
Waterline Replacement on Chamberlain Street and Sacramento
Street (CIP #41109); and
2. Approving Consulting Services Agreement Amendment
#2 with REY Engineers, Inc. in an Amount Not-to-exceed $13,742
for Additional Construction Management Services; and
3. Approving a Budget Appropriation in the Amount of
$40,000 from the Water Enterprise Fund Contingency for
Unforeseen Expenditures for the Said Project (Mr. Rivas)
Resolution No. 8526
The City Engineer summarized the item. No public comment was received.
Following Council discussion, it was moved by Councilmember Acuna and
seconded by Councilmember Borelli to adopt a resolution for the following
actions:
1. Approving Contract Change Order (CCO) # 12 in the Total
Amount of $22,556.90 with Doug Veerkamp General Engineering (DVGE),
Inc. for the Pardi Way/Big Cut Road/Sacramento Street Area Waterline
Replacement Project - Waterline Replacement on Chamberlain Street and
Sacramento Street (CIP #41109); and
2. Approving Consulting Services Agreement Amendment #2 with
REY Engineers, Inc. in an Amount Not-to-exceed $13,742 for Additional
Construction Management Services; and
3. Approving a Budget Appropriation in the Amount of $40,000
from the Water Enterprise Fund Contingency for Unforeseen Expenditures
for the Said Project
The motion was passed by the following vote:
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AYES: Acuna, Borelli, Clerici, Thomas
NOES: None
ABSENT: Wilkins
ABSTAIN: None
12.3 Designate Mayor Clerici to be the City’s Voting Delegate for the
League of California Cities Annual Conference and Vice-Mayor
Thomas as the Alternate Delegate, and Direct Staff to Complete the
Voting Delegate Form and Forward to League of California Cities
Prior to the July 31, 2017 Deadline (Mayor Clerici)
Mayor Clerici explained the item. No public comment was received.
Following Council discussion, it was moved by Councilmember Acuna and
seconded by Councilmember Borelli to designate Mayor Clerici to be the
City’s voting delegate for the League of California Cities Annual
Conference and Vice-Mayor Thomas as the alternate delegate, and direct
Staff to complete the voting delegate form and forward to the League of
California Cities.
The motion was passed by the following vote:
AYES: Acuna, Borelli, Clerici, Thomas
NOES: None
ABSENT: Wilkins
ABSTAIN: None
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority – Councilmember Borelli reported that
El Dorado County Transit approved the Cameron Park route changes with an
expansion to provide service to El Dorado Hills. She also reported that El
Dorado County Transit is offering free parking and free shuttle service to the
Green Gate at the El Dorado County Fairgrounds from two area locations
(Library/Government Center on Fair Lane and Walmart at Forni Road and
Missouri Flat Road).
• El Dorado County Transportation Commission –Vice-Mayor Thomas
reported that the executive director attended a workshop regarding SB-1 this
week. She stated that although the State will begin collecting revenue in
November 2017, the money will not immediately roll in. The California
Transportation Commission is developing guidelines for how SB-1 will be
implemented.
• LAFCO – No meeting.
• SACOG – No report.
• SEDCorp. – Councilmember Borelli reported that SEDCorp has officially
dissolved.
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• Two by Two – No meeting.
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda
Items Requires a Majority Concurrence of the Council)
Councilmember Acuna suggested having a public discussion (non-action item) to
clarify current parking agreements. He also asked that Animal Control be
contacted with a request to provide a presentation to the City Council. And
finally, he requested Staff to prepare a report outlining the current cost estimate
of all expenses the City has incurred from the winter of 2016/2017.
15. CITY MANAGER AND STAFF REPORTS
15.1 Hazardous Tree Removal Plan (Mr. Youel)
The Director of Community Services reported that the California Office of
Emergency Services approved the City’s tree mortality removal plan and
the City’s funding application is in process. He anticipates the hazardous
tree removal will begin after the operating and capital improvement budget
is approved this month. The State will fund 75% of the cost associated
with the project. Approximately 100 trees have been identified for
removal.
16. UPCOMING ITEMS
Items tentatively scheduled for the next regularly scheduled City Council meeting
of June 27, 2017, include: Consider Cancellation of the Regularly Scheduled
Council Meeting of July 25, 2017, Adoption of 2017-2018 Fiscal Year Operating
and Capital Improvement Budget, Pardi-Big Cut-Sacramento Street Water Line
Closeout, Blairs Lane Bridge Contract Change Orders, Resolution of Intent –
Zoning Code amendments to address Vacation Rentals.
17. ADJOURNMENT @ 8:19 P.M.
The next Regular Council meeting will be held on June 27, 2017, 5:30 P.M.
Closed Session; 6:00 P.M. Regular Session.
Regina O’Connell, City Clerk
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Agenda
CITY OF PLACERVILLE
CITY COUNCIL AGENDA
Regular City Council Meeting
June 13, 2017
City Council Chambers – Town Hall
549 Main Street, Placerville, CA 95667
5:30 P.M. Closed Session
6:00 P.M. Open Session
2017
John Clerici, Mayor
Wendy Thomas, Vice-Mayor
Mark Acuna, Councilmember
Patricia Borelli, Councilmember
Trisha Wilkins, Councilmember
NOTICE TO THE PUBLIC
You are welcomed and encouraged to participate in this meeting. Public comment is
taken (3 minutes maximum) on items listed on the agenda when they are called.
Public Comment on items not listed on the agenda will be heard as noted on the
agenda. Comments on controversial items may be limited and large groups are
encouraged to select 3-5 speakers to represent the opinion of the group.
Government Code 54950 (The Brown Act) requires that a brief description of each
item to be transacted or discussed be posted at least 72 hours prior to a regular
meeting. The City posts the Agenda on the City Hall window and on the City’s
website: www.cityofplacerville.org.
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Regular Meeting of the City Council of June 13, 2017 Page 1
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Courtesy Announcement
Before we proceed, please turn off all cellular telephones, personal pagers, and other
communication devices, as a courtesy to others, and to limit interference with our
audio and video broadcast equipment. Thank you for your cooperation.
5:30 P.M. CLOSED SESSION
Item 1: Govt. Code § 54956.8
Conference with Real Property Negotiator: 718 Main Street
Item 2: Government Code § 54956.95
Conference with Legal Counsel – Liability Claims
Claimant: Pacific Bell Telephone Co. (DBA: AT&T of CA)
Agency claimed against: City of Placerville
Item 3: Government Code § 54956.95
Conference with Legal Counsel – Liability Claims
Claimant: Golden Plaza I, LLC; Golden Plaza II, LLC
Agency claimed against: City of Placerville
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6:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. ROLL CALL: Acuna, Borelli, Clerici, Thomas, Wilkins
3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
3.1 Community Clean-Up Day, Saturday June 17, 2017 (Mr. Youel)
3.2 Brief Comments by City Council
4. CLOSED SESSION REPORT – City Attorney Driscoll
5. ADOPTION OF AGENDA
6. CEREMONIAL MATTERS
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Regular Meeting of the City Council of June 13, 2017 Page 2
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6.1 A Proclamation of the City Council of the City of Placerville
Declaring July 2017 the 25th Anniversary of the Gold Country
Artists Gallery (Mayor Clerici)
6.2 A Proclamation of the City Council of the City of Placerville
Recognizing June 15–18, 2017 as El Dorado County Fair Week
(Mayor Clerici)
7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS
This portion of the meeting is reserved for persons wishing to address the
Council on any matter not on the Agenda that is within the subject matter
jurisdiction of the City Council. State law prohibits the Council from acting on
items not listed on the Agenda except by special action of the City Council
under specified circumstances. The Mayor reserves the right to limit the
speaker’s time to three minutes. The Mayor will recognize you and when you
come to the microphone, please state your name for the record. You are not
allowed to make personal attacks on individuals or make comments which are
slanderous or which may invade an individual’s personal privacy.
PLEASE GIVE ANY WRITTEN MATERIAL PRESENTED AT THE MEETING
TO THE CITY CLERK FOR THE PUBLIC RECORD.
7.1 Written Communication
7.2 Oral Communication
Materials related to an item on this Agenda, submitted to the City Council
either with or after distribution of the agenda packet,
are available for public inspection in the City Clerk’s Office
at City Hall, 3101 Center Street during normal business hours.
8. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine
and will be enacted by one motion by roll call vote unless any member of the
Council wishes to remove an item for discussion. The reading of the full text of
all Resolutions will be waived unless a Councilmember requests otherwise.
8.1 Approve the Minutes of the Regular City Council Meeting of May 23,
2017 (Ms. O’Connell)
8.2 Approve the Accounts Payable Register (Mr. Warren)
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Regular Meeting of the City Council of June 13, 2017 Page 3
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8.3 Approve the Payroll Register (Mr. Warren)
8.4 Receive and File El Dorado County Fire District Quarterly Recourse
Activity Report (Mr. Morris)
Att. 1: El Dorado County Fire District First Quarter Activity Report
9. ITEMS PULLED FROM THE CONSENT CALENDAR
10. ORDINANCES
11. PUBLIC HEARINGS
11.1 Hold a Public Hearing for the Proposed Fiscal Year 2017/2018
Operating and Capital Improvement Program Budget Proposals,
Provide any Additional Input to Staff in Developing the Budget, and
Direct Staff to Bring Back the Fiscal Year 2017/2018 Operating and
Capital Improvement Program Budget for Adoption at the June 27,
2017, City Council Meeting (Mr. Warren)
Att. 1: Operating and Capital Improvement Program Budget
Proposals Fiscal Year 2017/2018
11.2 Adopt a Resolution:
1. Approving the Engineer’s Reports Attached Hereto and
Referenced Herein: and
2. Confirming the Assessments and the Diagrams as
Described in Full Detail in the Reports on File with the City Clerk;
and
3. Directing NBS to Prepare and Submit the Levy of
Assessments to El Dorado County for the Placement of the Fiscal
Year 2017/2018 Secured Property Tax Roll; and
4. Confirming the Adoption of This Resolution Shall
Constitute the Levy of Assessments for the Fiscal Year Commencing
July 1, 2017 and Ending June 30, 2018, Pursuant to Section 22631
of the Act (Mr. Warren)
Resolution No. ____
Att. 1: Cottonwood Park Subdivision Fiscal Year 2017/18
Engineer’s Report
Att. 2: Orchard Hill Fiscal Year 2017/18 Engineer’s Report
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Regular Meeting of the City Council of June 13, 2017 Page 4
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12. DISCUSSION/ACTION ITEMS
12.1 Adopt a Resolution:
1. Approving a Freeway Maintenance Agreement with the
Department of Transportation (Caltrans) for Construction of the
Western Placerville Interchanges Phase 2 Project (CIP #407051); and
2. Approving Utility Agreements with PG&E, AT&T and EID
for Relocation of Facilities Resulting from Construction of the
Western Placerville Interchanges Phase 2 Project; and
3. Authorizing the City Manager or His Designee to Execute
the Same (Mr. Rivas)
Resolution No. ____
Att. 1: Freeway Maintenance Agreement and Exhibit
Att. 2: Utility Agreements with PG&E, AT&T, and EID
Att. 3: Resolution
12.2 Adopt a Resolution:
1. Approving Contract Change Order (CCO) # 12 in the
Total Amount of $22,556.90 with Doug Veerkamp General
Engineering (DVGE), Inc. for the Pardi Way/Big Cut
Road/Sacramento Street Area Waterline Replacement Project -
Waterline Replacement on Chamberlain Street and Sacramento
Street (CIP #41109); and
2. Approving Consulting Services Agreement Amendment
#2 with REY Engineers, Inc. in an Amount Not-to-exceed $13,742
for Additional Construction Management Services; and
3. Approving a Budget Appropriation in the Amount of
$40,000 from the Water Enterprise Fund Contingency for
Unforeseen Expenditures for the Said Project (Mr. Rivas)
Resolution No. ____
Att. 1: Resolution
Att. 2: CCO #12
Att. 3: REY Amendment #2 Request
12.3 Designate Mayor Clerici to be the City’s Voting Delegate for the
League of California Cities Annual Conference and Vice-Mayor
Thomas as the Alternate Delegate, and Direct Staff to Complete the
Voting Delegate Form and Forward to League of California Cities
Prior to the July 31, 2017 Deadline (Mayor Clerici)
Att. 1: Voting Delegate Letter and Form
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Regular Meeting of the City Council of June 13, 2017 Page 5
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13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority – Councilmember Wilkins &
Councilmember Borelli
• El Dorado County Transportation Commission – Councilmember Borelli,
Mayor Clerici, and Vice-Mayor Thomas
• LAFCO – Councilmember Acuna
• SACOG – Mayor Clerici, Councilmember Wilkins
• SEDCorp. – Councilmember Borelli, Councilmember Acuna
• Two by Two – Councilmember Borelli, Vice-Mayor Thomas
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda
Items Requires a Majority Concurrence of the Council)
15. CITY MANAGER AND STAFF REPORTS
15.1 Hazardous Tree Removal Plan (Mr. Youel)
16. UPCOMING ITEMS
Items tentatively scheduled for the next regularly scheduled City Council meeting
of June 27, 2017, include: Consider Cancellation of the Regularly Scheduled
Council Meeting of July 25, 2017, Adoption of 2017-2018 Fiscal Year Operating
and Capital Improvement Budget, Pardi-Big Cut-Sacramento Street Water Line
Closeout, Blairs Lane Bridge Contract Change Orders, Resolution of Intent –
Zoning Code amendments to address Vacation Rentals.
17. ADJOURNMENT
The next Regular Council meeting will be held on June 27, 2017, 5:30 P.M.
Closed Session; 6:00 P.M. Regular Session.
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Regular Meeting of the City Council of June 13, 2017 Page 6
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_____________________________________________________________________________
CERTIFICATION OF AGENDA POSTING
I, Regina O’Connell, City Clerk of the City of Placerville, declare that the
foregoing Agenda for the June 13, 2017 Regular Meeting of the Placerville City
Council was posted and available for review on June 9, 2017 at the City Hall of the
City of Placerville, 3101 Center Street, Placerville, CA 95667.
The Agenda is also available on the City website at www.cityofplacerville.org
Attest: __________________________________
Regina O’Connell, City Clerk
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Regular Meeting of the City Council of June 13, 2017 Page 7
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