City Council Meeting

8.1 A. CITY OF PLACERVILLE CITY COUNCIL MINUTES Regular City Council Meeting May 14, 2019 City Council Chambers – Town Hall 549 Main Street, Placerville, CA 95667 5:30 P.M. Closed Session 6:00 P.M. Open Session 5:30 CLOSED SESSION Item 1: Conference with Labor Negotiators Patrick Clark, Cleve Morris, Dave Warren Government Code §54957.6 Bargaining Units: Local 39 – Grievance __________________________________________________________________________________ 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG The Mayor called the meeting to order at 6:01 P.M. and The Pledge of Allegiance to the Flag was recited. 2. ROLL CALL: Present: Acuna, Borelli, Saragosa, Taylor, Thomas 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC At this time, the Mayor requested to move Ceremonial Matters to precede Item 3.1. He read the Memorial Day proclamation and will present it to the El Dorado County Veterans’ Alliance at the Veterans’ Monument on Memorial Day. The Mayor then recognized seven local churches that participated in the Rise and Shine Community Day of Service event and presented each church with a Certificate of Appreciation. 3.1 Brief Comments by City Council The City Council commented on various meetings and events they attended. The Chief of Police announced Officer Andrew Litzius was recently presented with the Officer of the Year Award. 3.2 Caltrans Update: Highway 50 @ Mosquito Rd. (Mayor Acuna) The Mayor stated the project has been successfully completed. ________________________________________________________________________ Minutes of the City Council of May 14, 2019 1 Visit us on “The Web” at www.cityofplacerville.org  8.1 A. 3.3 Sierra Wildlife Rescue Presentation Representatives from the non-profit organization explained their rehabilitation efforts of injured and orphaned wild animals. Several birds of prey were showcased. 3.4 Acknowledge and file the Annual Financial Report and Independent Auditors’ Report for Fiscal Year 2017/2018 The Assistant City Manager/Director of Finance introduced Vanessa Burke of The Pun Group who presented an overview of the 2017/2018 audit report. 3.5 Presentation from El Dorado Disposal regarding changes to recycling programs and review of annual performance measures and potential rate increase Sue VanDelinder provided an overview of the program and explained why a rate increase is under consideration. 4. CLOSED SESSION REPORT – City Attorney Driscoll The City Attorney stated no reportable action was taken in Closed Session. 5. ADOPTION OF AGENDA It was moved by Councilmember Borelli and seconded by Councilmember Thomas that the City Council adopt the agenda as presented. The motion was passed by the following vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 6. CEREMONIAL MATTERS Ceremonial Matters were moved to precede Item 3.1. 6.1 Memorial Day Proclamation (Mayor Acuna) The Mayor read the proclamation and will present it to the El Dorado County Veterans’ Alliance at the Veterans’ Monument on Memorial Day. 6.2 Rise and Shine Recognition (Mayor Acuna) ________________________________________________________________________ Minutes of the City Council of May 14, 2019 2 Visit us on “The Web” at www.cityofplacerville.org  8.1 A. The Mayor recognized seven local churches that participated in the Rise and Shine Community Day of Service event and presented each church with a Certificate of Appreciation. 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS 7.1 Written Communication The City Manager noted one item of written communication had been received from the El Dorado County Wopumnes Nisenan-Mewuk Nation regarding the presentations for the reuse of Historic City Hall. The Director of Development Services read aloud an email he received from the office of Dr. Placerville in Norway, who named their medical office Dr. Placerville after enjoying their time visiting the city. 7.2 Oral Communication Oral communication was received from Sue Rodman regarding the disaster preparedness flyer that was sent with the City’s utility bills. 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 Approve the Minutes of the Regular City Council Meeting of April 23, 2019 (Ms. O’Connell) Approved the Minutes of the Regular City Council Meeting of April 23, 2019. 8.2 Approve the Accounts Payable Register (Mr. Warren) Approved the Accounts Payable Register. 8.3 Approve the Payroll Register (Mr. Warren) Approved the Payroll Register. 8.4 Adopt Resolution of the City Council Authorizing the Destruction of Past Employee Personnel Files (Chief Ortega) Resolution No. 8738 ________________________________________________________________________ Minutes of the City Council of May 14, 2019 3 Visit us on “The Web” at www.cityofplacerville.org  8.1 A. Adopted a resolution of the City Council authorizing the destruction of past employee personnel files. 8.5 Adopt a Resolution of the City Council Authorizing the Destruction of Police Records (Chief Ortega) Resolution No. 8739 Adopted a resolution of the City Council authorizing the destruction of police records. 8.6 Acknowledge and file the HDL sales tax and economic reports for the quarter ended December 31, 2018 (Mr. Warren) This item was pulled for discussion. The Assistant City Manager/Director of Finance summarized the item and responded to Council questions. No public comment was received. Following Council discussion, it was moved by Councilmember Borelli and seconded by Councilmember Saragosa that the City Council acknowledge and file the HdL sales tax and economic reports for the quarter ended December 31, 2018. The motion was passed by the following vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 8.7 Adopt a Resolution: 1. Approving an agreement with the El Dorado County Transportation Commission for Fiscal Year 2018/2019 Surface Transportation Block Grant Program Exchange Funds for the Upper Broadway Bike Lanes-Schnell School Road to Point View Drive project (CIP #41508); and 2. Authorizing the City Manager to execute the same (Mr. Warren) Resolution No. 8740 Adopted a resolution for the following actions: 1. Approving an agreement with the El Dorado County Transportation Commission for Fiscal Year 2018/2019 Surface Transportation Block Grant Program Exchange Funds for the Upper Broadway Bike Lanes-Schnell School Road to Point View Drive project (CIP #41508); and 2. Authorizing the City Manager to execute the same ________________________________________________________________________ Minutes of the City Council of May 14, 2019 4 Visit us on “The Web” at www.cityofplacerville.org  8.1 A. 8.8 Adopt a Resolution approving Cooperative Agreement (03-0689) with California State Department of Transportation (Caltrans) for the Plans, Specifications, and Estimate (PS&E) and Right-of-Way (R/W) phases of the Western Placerville Interchanges, Phase 2.2 – Eastbound On-Ramp (CIP #41918) project, and authorizing the City Manager to execute the agreement (Ms. Neves) Resolution No. 8741 Adopted a resolution approving Cooperative Agreement (03-0689) with California State Department of Transportation (Caltrans) for the Plans, Specifications, and Estimate (PS&E) and Right-of-Way (R/W) phases of the Western Placerville Interchanges, Phase 2.2 – Eastbound On-Ramp (CIP #41918) project, and authorized the City Manager to execute the agreement. 8.9 Adopt a Resolution: 1. Approving a Consulting Services Agreement with R.E.Y. Engineers, Inc. in an amount not to exceed $98,947 for engineering design services and construction support for the Mosquito Road Stabilization-Dimity Lane to City Limits project (CIP #41819) and authorizing the City Manager to execute the same; and 2. Approving a $10,000 Measure L Fund budget liquidation from the Mosquito Road Stabilization-Dimity Lane to the City Limits project (CIP #41819); and 3. Approving a $10,000 Measure L Fund budget appropriation for the Mosquito Road Overlay-Clay Street to Dimity Lane project (CIP #41928) (Ms. Neves) Resolution No. 8742 Adopted a resolution for the following actions: 1. Approving a Consulting Services Agreement with R.E.Y. Engineers, Inc. in an amount not to exceed $98,947 for engineering design services and construction support for the Mosquito Road Stabilization-Dimity Lane to City Limits project (CIP #41819) and authorizing the City Manager to execute the same; and 2. Approving a $10,000 Measure L Fund budget liquidation from the Mosquito Road Stabilization-Dimity Lane to the City Limits project (CIP #41819); and 3. Approving a $10,000 Measure L Fund budget appropriation for the Mosquito Road Overlay-Clay Street to Dimity Lane project (CIP #41928) ________________________________________________________________________ Minutes of the City Council of May 14, 2019 5 Visit us on “The Web” at www.cityofplacerville.org  8.1 A. 8.10 Adopt a Resolution retroactively approving an agreement with Mother Lode Rehabilitation Enterprises, Inc. (M.O.R.E.) for janitorial services at the Mosquito Park and Ride, the Downtown Restrooms, Main Street, the Parking Garage, nine City parking lots, five City parks, and the Water Reclamation Facility during calendar year of 2019, and authorize the Director of Community Services to execute the same (Mr. Zeller) Resolution No. 8743 This item was pulled for discussion. The Director of Community Services presented the item and responded to Council questions. No public comment was received. Following Council discussion, it was moved by Councilmember Borelli and seconded by Councilmember Saragosa that the City Council adopt a resolution retroactively approving an agreement with Mother Lode Rehabilitation Enterprises, Inc. (M.O.R.E.) for janitorial services at the Mosquito Park and Ride, the Downtown Restrooms, Main Street, the Parking Garage, nine City parking lots, five City parks, and the Water Reclamation Facility during calendar year of 2019, and authorize the Director of Community Services to execute the same. The motion was passed by the following vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None Items 8.6 and 8.10 were pulled for discussion. Public comment was received from Sue Rodman. It was moved by Councilmember Thomas and seconded by Councilmember Borelli that the City Council approve the Consent Calendar as modified. The motion was passed by the following vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 9. ITEMS PULLED FROM THE CONSENT CALENDAR Items 8.6 and 8.10 were pulled for discussion. 10. ORDINANCES 10.1 (1) Waive the second reading of an ordinance amending Title 10 (Zoning Ordinance), Chapter 4 (General Regulations), Section 12 ________________________________________________________________________ Minutes of the City Council of May 14, 2019 6 Visit us on “The Web” at www.cityofplacerville.org  8.1 A. (Accessory Dwelling Units (ADU)) to bring City Code into compliance with State law, as amended by SB 229 and AB 494, and (2) Adopt said Ordinance (File # ZC19-01) (Mr. Rivas) Ordinance No. 1697 The Director of Development Services summarized the item and responded to Council questions. Public comment was received from Sue Rodman. Following Council discussion, it was moved by Councilmember Thomas and seconded by Councilmember Borelli that the City Council waive the second reading of an ordinance amending Title 10 (Zoning Ordinance), Chapter 4 (General Regulations), Section 12 (Accessory Dwelling Units (ADU)) to bring City Code into compliance with State law, as amended by SB 229 and AB 494, and adopt said Ordinance (File # ZC19- 01). The motion was passed by the following vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 11. PUBLIC HEARINGS No public hearings were scheduled. 12. DISCUSSION/ACTION ITEMS No discussion/action items were scheduled. 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority No report. • El Dorado County Transportation Commission Councilmember Borelli said she presented Mindy Jackson of El Dorado County Transit Authority with a certificate honoring her partnership with the Transportation Commission. Several City and highway projects were discussed. • LAFCO (El Dorado Local Agency Formation Commission) No meeting. • SACOG (Sacramento Area Council of Governments) No meeting. ________________________________________________________________________ Minutes of the City Council of May 14, 2019 7 Visit us on “The Web” at www.cityofplacerville.org  8.1 A. • Two by Two A meeting is tentatively scheduled for June 10, 2019. At this time, Councilmember Borelli announced the Placerville Fire Safe Council will be meeting on May 16, 2019, at the Eskaton Village Center Meeting Room where Carl Hagen of Farmers Insurance will be a guest speaker to discuss home fire insurance. 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) Mayor Acuna requested a future discussion item temporarily banning outdoor fires on private and public properties in the City from July 1st – December 1st of this year. The Assistant City Manager/Director of Finance discussed the need to reschedule the upcoming Budget Workshop. By concurrence of the Council, the meeting will now take place June 10th, 8:00 A.M. at Town Hall. The Budget is scheduled for adoption on June 25, 2019. The City Council concurred with the City Manager’s suggestion to hold the re-use proposals and presentations for Confidence Hall and the Emigrant Jane building on May 28th, 4:30 P.M. at Town Hall. Both parties will be allowed fifteen minutes to present their proposal to the City Council followed by five to ten minutes of Council questioning. The public will be allowed to address the item at the regularly scheduled City Council meeting later that evening, where the City Council will announce their decision on the re-use of the buildings. 15. CITY MANAGER AND STAFF REPORTS 15.1 Update on strategies employed by the Police Department in addressing the homelessness challenge in Placerville (Chief Ortega) The Chief of Police provided an update on strategies employed by the Police Department in addressing the homelessness challenge in Placerville. 16. UPCOMING ITEMS Items tentatively scheduled for the next regularly scheduled City Council meeting of May 28, 2019, include: Draft Vegetation Management Ordinance, Highway 50 Presentation, Keep California Safe Coalition Proclamation, JCI CEC Loan Approval and Notice to Proceed, Ray Lawyer Drive Paving Contract, Spring Street Design Contract with REY, Tobacco Grant Acceptance and Approval, Clay Street Bridge EIR-MBI Contract Amendment, and El Dorado Disposal Rate Increase. 17. ADJOURNMENT @ 9:50 P.M. in memory of Scottie Rivas, a beloved member of our City Hall staff who we recently lost. ♥ ________________________________________________________________________ Minutes of the City Council of May 14, 2019 8 Visit us on “The Web” at www.cityofplacerville.org  8.1 A. The next regularly scheduled Council meeting will be held on May 28, 2019, 5:30 P.M. Closed Session, 6:00 P.M. Regular Meeting. Regina O’Connell, City Clerk ________________________________________________________________________ Minutes of the City Council of May 14, 2019 9 Visit us on “The Web” at www.cityofplacerville.org