City Council Meeting

CITY OF PLACERVILLE CITY COUNCIL MINUTES Regular City Council Meeting June 25, 2019 City Council Chambers – Town Hall 549 Main Street, Placerville, CA 95667 5:30 Closed Session 6:00 P.M. Open Session 5:30 CLOSED SESSION Item 1: Conference with Legal Counsel – Liability Claims Government Code §54956.95 Claimant Name: Lewis Fipps Agency claimed against: City of Placerville Item 2: Conference with Labor Negotiators Patrick Clark, Cleve Morris, Dave Warren Government Code §54957.6 Bargaining Unit: Executive Management __________________________________________________________________________________ 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG The Mayor called the meeting to order at 6:04 P.M., and The Pledge of Allegiance to the Flag was recited. The Mayor then requested a moment of silence for fallen Sacramento Police Officer, Tara O’Sullivan. 2. ROLL CALL: Present: Acuna, Borelli, Saragosa, Taylor Absent: Thomas 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 3.1 Human Trafficking Awareness Presentation (Soroptimist of Placerville International) Judy Knapp, of Prevention WORKS, gave a presentation regarding human trafficking and her efforts, with the assistance of the El Dorado County Health and Human Services Agency, to educate local youth. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 25, 2019 1 Visit us on “The Web” at www.cityofplacerville.org  3.2 Brief Comments by City Council The City Council commented on various meetings and events they attended. The City Manager stated the introduction of a draft vegetation management ordinance as well as the adoption of an urgency ordinance regarding prohibition of open fires within City limits is scheduled for consideration at the July 9th City Council meeting. 4. CLOSED SESSION REPORT – City Attorney Driscoll The City Attorney reported that, with all members present except for Councilmember Thomas, the demand of Allstate Northbrook insurance was rejected by a 4-0 vote. This was a subrogation claim based upon a claim previously considered by the Council under the name of Lewis Fipps. No other reportable action was taken in Closed Session. 5. ADOPTION OF AGENDA It was moved by Councilmember Borelli and seconded by Councilmember Taylor that the City Council adopt the agenda as presented. The motion was passed by the following vote: AYES: Acuna, Borelli, Saragosa, Taylor NOES: None ABSENT: Thomas ABSTAIN: None 6. CEREMONIAL MATTERS No ceremonial matters were scheduled. 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS 7.1 Written Communication The City Manager stated one item of written communication had been received from John Clerici regarding item 12.1 of the agenda. 7.2 Oral Communication Oral communication was received by Sue Rodman regarding the recent repairs to the Tetrault Lot; from Kirk Smith regarding the City/County two- by-two meetings; and from a veterans’ representative (request for anonymity) regarding the amendment of the Placerville Drive Vision Plan. 8. CONSENT CALENDAR ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 25, 2019 2 Visit us on “The Web” at www.cityofplacerville.org  NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 A. Approve the Minutes of the Regular City Council Meeting of June 11, 2019 (Ms. O’Connell) Approved the Minutes of the Regular City Council Meeting of June 11, 2019. B. Approve the Minutes of the Special Meeting of the City Council of June 10, 2019 (Ms. O’Connell) Approved the Minutes of the Special Meeting of the City Council of June 10, 2019. 8.2 Approve the Accounts Payable Register (Mr. Warren) Approved the Accounts Payable Register. 8.3 Approve the Payroll Register (Mr. Warren) Approved the Payroll Register. 8.4 Notify the Media and Public, by Approval of this Request, that the Regularly Scheduled City Council Meeting of July 23, 2019 is Cancelled (Ms. O’Connell) Cancelled the regularly scheduled City Council meeting of July 23, 2019. 8.5 Ratify the Appointment of Kristin Becker to the Recreation and Parks Commission (Ms. O’Connell) Ratified the appointment of Kristin Becker to the Recreation and Parks Commission. 8.6 Adopt a Resolution Retroactively Approving and Affirming a Salary Schedule Effective January 12, 2019 (Mr. Warren) Resolution No. 8754 Adopted a resolution retroactively approving and affirming a salary schedule effective January 12, 2019. 8.7 Adopt a Resolution Authorizing the Assistant City Manager/Director of Finance to Execute the Attached Certifications of Direct Charge Wherein the City Certifies that the Special Assessments that are ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 25, 2019 3 Visit us on “The Web” at www.cityofplacerville.org  Collected by the County of El Dorado Meet the Requirements of Proposition 218 and Authorizing the County Auditor-Controller to Place the City’s Special Assessments on the Fiscal Year 2019/2020 Secured Tax Roll (Mr. Warren) Resolution No. 8755 Adopted a resolution authorizing the Assistant City Manager/Director of Finance to execute the Certifications of Direct Charge wherein the City certifies that the special assessments that are collected by the County of El Dorado meet the requirements of Proposition 218 and authorized the County Auditor-Controller to place the City’s special assessments on the Fiscal Year 2019/2020 Secured Tax Roll. 8.8 Acknowledge and File the Report Regarding the Implementation of the New Bi-Monthly Water and Wastewater Rates Recommended by Bartle Wells Associates Effective June 16, 2019 (Mr. Warren) Acknowledged and filed the report regarding the implementation of the new bi-monthly water and wastewater rates recommended by Bartle Wells Associates effective June 16, 2019. Public comment was received from Kirk Smith on item 8.6. It was moved by Vice Mayor Saragosa and seconded by Councilmember Borelli that the City Council approve the Consent Calendar as presented. The motion was passed by the following roll-call vote: AYES: Acuna, Borelli, Saragosa, Taylor NOES: None ABSENT: Thomas ABSTAIN: None 9. ITEMS PULLED FROM THE CONSENT CALENDAR No items were pulled from the Consent Calendar. 10. ORDINANCES No ordinances were scheduled. 11. PUBLIC HEARINGS 11.1 Hold a Public Hearing and Adopt a Resolution Approving and Adopting the Proposed Fiscal Year 2019/2020 Operating Budget and Capital Improvement Program Budget as Presented (Mr. Warren) Resolution No. 8756 ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 25, 2019 4 Visit us on “The Web” at www.cityofplacerville.org  The Assistant City Manager/Director of Finance presented an overview of the proposed budgets and responded to Council questions. No public comments were received on the item. Following Council discussion, it was moved by Councilmember Borelli and seconded by Councilmember Taylor that the City Council adopt a resolution approving and adopting the proposed Fiscal Year 2019/2020 Operating Budget and Capital Improvement Program Budget as presented. The motion was passed by the following roll-call vote: AYES: Acuna, Borelli, Saragosa, Taylor NOES: None ABSENT: Thomas ABSTAIN: None 11.2 Adopt a Resolution Establishing the Appropriation Limit (Gann) for Fiscal Year 2018/2019 and Determining Compliance with Government Code Section 7910 (Mr. Warren) Resolution No. 8757 The Assistant City Manager/Director of Finance summarized the item and responded to Council questions. No public comment was received on the item. Following Council discussion, it was moved by Vice-Mayor Saragosa and seconded by Councilmember Borelli that the City Council adopt a resolution establishing the appropriation limit (Gann) for Fiscal Year 2018/2019 and determining compliance with Government Code Section 7910. The motion was passed by the following roll-call vote: AYES: Acuna, Borelli, Saragosa, Taylor NOES: None ABSENT: Thomas ABSTAIN: None 12. DISCUSSION/ACTION ITEMS 12.1 Review Final Draft Request for Proposals (RFP) for Reuse of Historic City Hall and Direct Staff to Make Changes and/or to Authorize Staff to Release the Proposal (Mr. Zeller) The Director of Community Services summarized the item and responded to Council questions. Public comment was received from Sue Taylor, John Clerici, and Kirk Smith. It was suggested by Mr. Clerici to only allow applicants submitting a complete application the opportunity to make a presentation to the City Council. Ms. Taylor suggested clarifying the number of original and copies of the RFP that are required for submission. Following Council discussion, it was moved by Vice-Mayor Saragosa and seconded by Councilmember Taylor that the City Council approve the final ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 25, 2019 5 Visit us on “The Web” at www.cityofplacerville.org  draft request for proposals for the reuse of Historic City Hall with the suggested modifications to the RFP as raised by the public. The motion was passed by the following roll-call vote: AYES: Acuna, Borelli, Saragosa, Taylor NOES: None ABSENT: Thomas ABSTAIN: None 12.2 Adopt a Resolution: 1. Ratifying Contract Change Orders (CCOs) #1, #2, #3, #4, #5, & #6 in the total aggregate amount of $51,830 with C.E. Cox Engineering, Inc. for the Sierra Tank Bypass Project (CIP #41404); and 2. Approving a $11,570 budget appropriation in El Dorado Irrigation District revenues for the said project; and 3. Approving a $9,230 budget appropriation from the Water Enterprise Fund unassigned fund balance for the said project; and 4. Authorizing the City Engineer to execute a Notice of Completion and instructing the City Clerk to record said Notice with the El Dorado County Recorder’s Office for the Sierra Tank Bypass Project (CIP #41404); and Authorizing the Assistant City Manager/Director of Finance to release all remaining retention being held for construction security, not more than sixty (60) days after the Notice of Completion filing for the said Project, per Public Contract Code 7107(c) (Ms. Neves) Resolution No. 8758 The City Engineer summarized the item and responded to Council questions. Public comment was received from Sue Rodman. It was then moved by Councilmember Borelli and seconded by Councilmember Taylor that the City Council adopt a resolution for the following actions: 1. Ratifying Contract Change Orders (CCOs) #1, #2, #3, #4, #5, & #6 in the total aggregate amount of $51,830 with C.E. Cox Engineering, Inc. for the Sierra Tank Bypass Project (CIP #41404); and 2. Approving a $11,570 budget appropriation in El Dorado Irrigation District revenues for the said project; and 3. Approving a $9,230 budget appropriation from the Water Enterprise Fund unassigned fund balance for the said project; and ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 25, 2019 6 Visit us on “The Web” at www.cityofplacerville.org  4. Authorizing the City Engineer to execute a Notice of Completion and instructing the City Clerk to record said Notice with the El Dorado County Recorder’s Office for the Sierra Tank Bypass Project (CIP #41404); and 5. Authorizing the Assistant City Manager/Director of Finance to release all remaining retention being held for construction security, not more than sixty (60) days after the Notice of Completion filing for the said Project, per Public Contract Code 7107(c). The motion was passed by the following roll-call vote: AYES: Acuna, Borelli, Saragosa, Taylor NOES: None ABSENT: Thomas ABSTAIN: None 12.3 Adopt a Resolution Approving a Consulting Services Agreement with R.E.Y. Engineers, Inc. for Engineering Design Services for the Storm Drain Replacement at the Intersection of Broadway and Schnell School Road Project (CIP #42004) in an Amount Not to Exceed $54,575, and Authorizing the City Manager to Execute the Same (Ms. Neves) Resolution No. 8759 The City Engineer explained the item. Public comment was received from Sue Rodman. Following Council discussion, it was moved by Councilmember Taylor and seconded by Councilmember Borelli that the City Council adopt a resolution approving a Consulting Services Agreement with R.E.Y. Engineers, Inc. for engineering design services for the Storm Drain Replacement at the Intersection of Broadway and Schnell School Road Project (CIP #42004) in an amount not to exceed $54,575, and authorizing the City Manager to execute the same. The motion was passed by the following roll-call vote: AYES: Acuna, Borelli, Saragosa, Taylor NOES: None ABSENT: Thomas ABSTAIN: None 12.4 Adopt a Resolution: 1. Approving a construction contract with Doug Veerkamp General Engineering, Inc. in the amount of $79,297.05 for the Lower Airport Road Asphalt Rehabilitation Project (CIP #41908); and 2. Authorizing the City Manager to execute the same; and ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 25, 2019 7 Visit us on “The Web” at www.cityofplacerville.org  3. Authorizing the City Manager to negotiate any unforeseen and necessary Contract Change Orders for a not-to-exceed aggregate amount of $8,000; and 4. Approving a budget appropriation from the Gas Tax Fund unassigned fund balance in the amount of $56,297 for the said project (Mr. Stone) Resolution No. 8760 The Director of Public Works summarized the item. No public comment was received. Following Council discussion, it was moved by Councilmember Borelli and seconded by Vice-Mayor Saragosa that the City Council adopt a resolution for the following actions: 1. Approving a construction contract with Doug Veerkamp General Engineering, Inc. in the amount of $79,297.05 for the Lower Airport Road Asphalt Rehabilitation Project (CIP #41908); and 2. Authorizing the City Manager to execute the same; and 3. Authorizing the City Manager to negotiate any unforeseen and necessary Contract Change Orders for a not-to-exceed aggregate amount of $8,000; and 4. Approving a budget appropriation from the Gas Tax Fund unassigned fund balance in the amount of $56,297 for the said project The motion was passed by the following roll-call vote: AYES: Acuna, Borelli, Saragosa, Taylor NOES: None ABSENT: Thomas ABSTAIN: None 12.5 Adopt a Resolution: 1. Approving Amendment No. 1 Under The Existing Consulting Services Agreement with REY Engineers (REY) in an Amount Not to exceed $60,000 for Additional Construction Management Services to Complete Construction of the Sewer Lift Station Rehabilitation, Phase II Project (CIP #40330) and Authorizing the City Manager to Execute Same; and 2. Approving a $90,000 Budget Appropriation from the Sewer Enterprise Fund Unassigned Fund Balance for the Said Project (Ms. Neves) Resolution No. 8761 ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 25, 2019 8 Visit us on “The Web” at www.cityofplacerville.org  The City Engineer summarized the item. Public comment was received from Sue Rodman. Following Council discussion, it was moved by Councilmember Taylor and seconded by Councilmember Borelli that the City Council adopt a resolution for the following actions: 1. Approving Amendment No. 1 under the existing consulting services agreement with REY Engineers (REY) in an amount not to exceed $60,000 for additional construction management services to complete construction of the Sewer Lift Station Rehabilitation, Phase II Project (CIP #40330) and authorizing the City Manager to execute same; and 2. Approving a $90,000 budget appropriation from the Sewer Enterprise Fund unassigned fund balance for the said project The motion was passed by the following roll-call vote: AYES: Acuna, Borelli, Saragosa, Taylor NOES: None ABSENT: Thomas ABSTAIN: None 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority Mayor Acuna welcomed Transit’s new Executive Director, Matthew Mauk, who was present in the audience. • El Dorado County Transportation Commission No report. • LAFCO (El Dorado Local Agency Formation Commission) LAFCO will meet tomorrow. • SACOG (Sacramento Area Council of Governments) Vice-Mayor Saragosa reported that variable funding tolls were discussed. He also said SACOG will be touring El Dorado County this Friday regarding forest management.  Placerville Fire Safe Council Councilmember Borelli said the board is reorganizing as Chair Zelinsky has stepped down. Home hardening was discussed. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 25, 2019 9 Visit us on “The Web” at www.cityofplacerville.org  • Two by Two No meeting. 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) Mayor Acuna requested a future agenda item for the City Council to consider authorizing the Mayor and City Manager to sign a Letter of Intent regarding the requested amendment of the Placerville Drive Development and Implementation Plan. 15. CITY MANAGER AND STAFF REPORTS The City Manager reported on Caltrans’ plans to mitigate power loss of the Highway 50 light signals during potential public safety power shutoffs. The City Engineer shared information regarding an upcoming Placerville Hot Spot Study meeting taking place at Town Hall on July 29th. 16. UPCOMING ITEMS Items tentatively scheduled for the next regularly scheduled City Council meeting of July 9, 2019, include: El Dorado County Fire District Tax Presentation, Western Placerville Interchange Phase 1B Mitigation Agreement, Western Placerville Interchange Phase 2 Paving Contract Change Order – Ray Lawyer Drive and Fair Lane, Agreement with ERS for MTU Servicing at WRF, Broadway Sidewalks Amendment to REY Contract, Cedar Ravine Sewer Contract with REY, Clay to Locust Sewer Design Contract with DHA, Vegetation Management Ordinance, Open Fire Prohibition Emergency Ordinance, and National Night Out Proclamation 17. ADJOURNMENT @ 8:38 P.M. The next regularly scheduled Council meeting will be held on July 9, 2019, 5:30 P.M. Closed Session, 6:00 P.M. Regular Meeting. Regina O’Connell, City Clerk ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 25, 2019 10 Visit us on “The Web” at www.cityofplacerville.org