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City Council Meeting

Regular Meeting

Placerville, CA · February 11, 2020

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Minutes

CITY OF PLACERVILLE CITY COUNCIL MINUTES Regular City Council Meeting February 11, 2020 City Council Chambers – Town Hall 549 Main Street, Placerville, CA 95667 5:30 P.M. Closed Session 6:00 P.M. Open Session 5:30 P.M. CLOSED SESSION Item 1: Public Employment Performance Evaluation Government Code §54957 City Manager Item 2: Conference with Real Property Negotiator Government Code §54956.8 2500 Gold Bug Lane 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG The Mayor called the meeting to order at 6:13 P.M. and The Pledge of Allegiance to the Flag was recited. 2. ROLL CALL: Present: Saragosa, Thomas, Acuna, Borelli, Taylor 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 3.1 Presentation: Marshall Medical Center’s El Dorado Bridge Program Arianna Sampson, Director and Principal Investigator of California Bridge Program, presented an overview of Marshall Medical Center’s new addiction treatment program, Marshall CARES. Loni Jay, M.D., lead physician of the program, also spoke about the center. This item was for informational purposes only. 3.2 Brief Comments by City Council Brief comments were made by the City Council. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 11, 2020 1 Visit us on “The Web” at www.cityofplacerville.org 4. CLOSED SESSION REPORT – City Attorney Driscoll The City Attorney stated no reportable action was taken in Closed Session. 5. ADOPTION OF AGENDA It was moved by Councilmember Acuna and seconded by Councilmember Borelli that the City Council adopt the agenda as presented. The motion was passed by the following vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None The motion was then amended by Councilmember Acuna and seconded by Councilmember Borelli that the City Council move Item 12.6 before Item 12.1. The amended motion was passed by the following vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 6. CEREMONIAL MATTERS 6.1 Proclamation for Combellack’s (Mayor Saragosa) No one was present to accept the proclamation. 6.2 Recognition of Contributors to Festival of Lights (Mr. Morris) The City Manager presented certificates of appreciation to several community members and faith groups for their generous contribution to the Festival of Lights. 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS 7.1 Written Communication The City Manager stated one item of written communication had been received regarding Item 12.1. 7.2 Oral Communication Oral communication was received from Kirk Smith, Claire Vandam, Jonathan Gainsbrugh, Jane McGuinness, Juan Francisco, Frenchy Zanni, and Jennifer Chapman. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 11, 2020 2 Visit us on “The Web” at www.cityofplacerville.org 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 Approve the Minutes of the Regular City Council Meeting of January 28, 2020 (Ms. O’Connell) Approved the minutes of the regular City Council meeting of January 28, 2020. 8.2 Approve the Accounts Payable Register dated February 4, 2020 (Mr. Warren) Approved the accounts payable register dated February 4, 2020. 8.3 Approve the Payroll Register for Period 16 (Mr. Warren) Approved the payroll register for period 16. 8.4 Adopt a Resolution authorizing the permanent removal of the crosswalk at the intersection of Mosquito Road and the US-50 On/Off-Ramps located within state right-of-way as part of the Placerville Station II construction documents and contract (Ms. Neves) Resolution No. 8824 Adopted a resolution authorizing the permanent removal of the crosswalk at the intersection of Mosquito Road and the US-50 on/off-ramps located within state right-of-way as part of the Placerville Station II construction documents and contract. Public comment was received from Sue Rodman. 8.5 Acknowledge and file the quarterly investment report for the period ended September 30, 2019 (Mr. Warren) Acknowledged and filed the quarterly investment report for the period ended September 30, 2019. Public comment was received from Sue Rodman on Item 8.4. It was moved by Councilmember Taylor and seconded by Councilmember Acuna that the City Council approve the Consent Calendar as presented. The motion was passed by the following roll call vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 11, 2020 3 Visit us on “The Web” at www.cityofplacerville.org ABSENT: None ABSTAIN: None 9. ITEMS PULLED FROM THE CONSENT CALENDAR No items were pulled from the Consent Calendar. 10. ORDINANCES No ordinances were scheduled. 11. PUBLIC HEARINGS No public hearings were scheduled. 12. DISCUSSION/ACTION ITEMS By concurrence of the City Council, Item 12.6 was moved before Item 12.1 for discussion. 12.1 Adopt a Resolution: 1. Approving a Memorandum of Understanding with the El Dorado County Fire Protection District to Study the Potential for a Joint Use Facility for Police and Fire Services and Authorize the Mayor and City Manager to execute the same; and 2. Authorize the City Manager, in Coordination with the El Dorado County Fire Protection District Fire Chief, to Negotiate a Consulting Services Agreement for a Joint Use Facility Needs Assessment in an amount not to exceed $30,000 with the City’s share of the said agreement not to exceed $15,000; and 3. Approve a $15,000 Budget Appropriation from the General Fund Unassigned Fund Balance for the said Consulting Services Agreement (Mr. Morris) Resolution No. 8825 The City Manager presented the item and responded to Council questions. Public comment was received from Sue Rodman. Following Council discussion, it was moved by Councilmember Acuna and seconded by Councilmember Borelli that the City Council adopt a resolution for the following actions: 1. Approving a Memorandum of Understanding with the El Dorado County Fire Protection District to study the potential for a Joint Use Facility for Police and Fire Services and authorize the Mayor and City Manager to execute the same; and ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 11, 2020 4 Visit us on “The Web” at www.cityofplacerville.org 2. Authorize the City Manager, in coordination with the El Dorado County Fire Protection District Fire Chief, to negotiate a Consulting Services Agreement for a Joint Use Facility Needs Assessment in an amount not to exceed $30,000 with the City’s share of the said agreement not to exceed $15,000; and 3. Approve a $15,000 Budget Appropriation from the General Fund Unassigned Fund Balance for the said Consulting Services Agreement The motion was passed by the following roll call vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 12.2 Adopt a Resolution approving a $60,300 budget appropriation in Federal Highway Safety Improvement Program funds for the Broadway Sidewalks Project (CIP #41606) (Ms. Neves) Resolution No. 8826 Vice-Mayor Thomas recused himself from the item and exited the chamber. The City Engineer explained the item. Public comment was received from Sue Rodman and Kirk Smith. It was moved by Councilmember Acuna and seconded by Councilmember Borelli that the City Council adopt a resolution approving a $60,300 budget appropriation in Federal Highway Safety Improvement Program funds for the Broadway Sidewalks Project (CIP #41606). The motion was passed by the following roll call vote: AYES: Acuna, Borelli, Saragosa, Taylor NOES: None ABSENT: None RECUSED: Thomas 12.3 Adopt a Resolution Ratifying Construction Contract Change Order 32 and 38 (revised) and Approving Contract Change Orders 39, 43 and 46 in the Total Combined amount of $132,343.20 with Doug Veerkamp General Engineering, Inc. for the Western Placerville Interchange, Phase 2 Project (CIP #41828) and Authorizing the City Manager to execute the same (Ms. Neves) Resolution No. 8827 The City Engineer presented the item. No public comment was received. It was moved by Councilmember Acuna and seconded by Councilmember ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 11, 2020 5 Visit us on “The Web” at www.cityofplacerville.org Taylor that the City Council adopt a resolution ratifying Construction Contract Change Orders 32 and 38 (revised) and approving Contract Change Orders 39, 43, and 46 in the total combined amount of $132,343.20 with Doug Veerkamp General Engineering, Inc. for the Western Placerville Interchange, Phase 2 Project (CIP #41828) and authorizing the City Manager to execute the same. The motion was passed by the following roll call vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 12.4 Adopt a Resolution Approving an Increase in the Traffic Impact Mitigation (TIM) Fees Equivalent to the Change in the Engineering News Record Construction Cost Index from December 2018 to October 2019, effective March 14, 2020 (Ms. Neves) Resolution No. 8828 The City Engineer presented the staff report and responded to Council questions. No public comment was received. The City Manager noted a correction to the staff report saying the TIM fees go into effect April 13, 2020, not March 14, 2020. It was moved by Councilmember Acuna and seconded by Vice-Mayor Thomas that the City Council adopt a resolution approving an increase in the Traffic Impact Mitigation (TIM) fees equivalent to the change in the Engineering News Record Construction Cost Index from December 2018 to October 2019, effective April 13, 2020. The motion was passed by the following roll call vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 12.5 Adopt a Resolution: 1. Approving contract Amendment No. 2 in the net amount of $0.00 and issuance of Notice to Proceed #3 with Dewberry | Drake Haglan (Dewberry) for the Placerville Drive Bicycle and Pedestrian Facility Improvements Project (CIP #41816) in the amount of $35,760.83, and authorizing the City Manager to execute the same; and 2. Approving a $510,000 budget appropriation in Federal Congestion Mitigation and Air Quality Improvement Program (CMAQ) funds for the said project (Ms. Neves) ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 11, 2020 6 Visit us on “The Web” at www.cityofplacerville.org Resolution No. 8829 The City Engineer summarized the item and responded to Council questions. Public comment was received from Sue Rodman. Following Council discussion, it was moved by Councilmember Acuna and seconded by Councilmember Borelli that the City Council adopt a resolution for the following actions: 1. Approving contract Amendment No. 2 in the net amount of $0.00 and issuance of Notice to Proceed #3 with Dewberry|Drake Haglan (Dewberry) for the Placerville Drive Bicycle and Pedestrian Facility Improvements Project (CIP #41816) in the amount of $35,760.83, and authorizing the City Manager to execute the same; and 2. Approving a $510,000 budget appropriation in Federal Congestion Mitigation and Air Quality Improvement Program (CMAQ) funds for the said project The motion was passed by the following roll call vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 12.6 Approval of a Finite List of Special Events that Warrant Main Street Closure, and Update Fees, Requirements and Approvals to Ensure Special Events Meet Safety Standards and Cover Costs Incurred by the City (Mr. Morris) Resolution No. 8830 This item preceded Item 12.1. The Director of Community Services presented the report and noted 18 items of written communication had been received regarding this item. Public comment was received from Mike Ocenosak, Al Soto, Lexi Boeger, Kara Sather, Angie Anderson, Russ Reyes, Leanne Davis, Michael Frenn, Sue Rodman, Ivan Olivo, Tim Taylor, and Kirk Smith. Following Council discussion, it was moved by Councilmember Acuna and seconded by Vice-Mayor Thomas that the City Council allow the closure of Main Street for the usual, long-standing events, as recommended by staff, for the remainder of 2020 (to include a second car show in May); and direct Staff to update the application and procedures (including fees) and bring back to Council for discussion and implementation for 2021 and future events. The motion was passed by the following roll call vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 11, 2020 7 Visit us on “The Web” at www.cityofplacerville.org NOES: None ABSENT: None ABSTAIN: None 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority Councilmember Taylor was appointed to Vice-chair. • El Dorado County Transportation Commission Councilmember Taylor was appointed to Vice-chair. The Highway 50 Bridge Project at Echo Summit is set to begin May 8th, lasting approximately three weeks. A second draft of the Highway 50 Hot Spot study is expected to be reviewed in March, 2020. • LAFCO (El Dorado Local Agency Formation Commission) No report. • SACOG (Sacramento Area Council of Governments) Mayor Saragosa announced he is now on the Policy and Innovation committee rather than the Transportation committee. He also said he toured San Diego to see the City’s newest traffic mitigation efforts.  Placerville Fire Safe Council Councilmember Borelli said the next meeting is on February 20th at the Veterans’ Hall from 6:00-7:30 P.M. 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) No items were requested. 15. CITY MANAGER AND STAFF REPORTS 15.1 Receive and File December Fire Station 25 Run Report (Chief Cordero) Fire Chief Tim Cordero of the El Dorado County Fire Protection District presented a quarterly report of fire services provided to the city. 16. UPCOMING ITEMS Items tentatively scheduled for the next City Council meeting of February 25, 2020 include: Release of Spring Street and Mosquito Road for Public Bidding, ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 11, 2020 8 Visit us on “The Web” at www.cityofplacerville.org Summer Parking Fee Increase, Local 39 MOUs, Cedar Ravine Sewer Feasibility Report Receive and File, UBBL Landscape Agreement, 2019 Year End Crime Report, Zone Change Yard Fence, Cedar Ravine Demo Permit Appeal 17. ADJOURNMENT @ 10:21 P.M. The next regularly scheduled Council meeting will be held on February 25, 2020, 5:30 P.M. Closed Session, 6:00 P.M. Regular Meeting. Regina O’Connell, City Clerk ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 11, 2020 9 Visit us on “The Web” at www.cityofplacerville.org

Agenda

CITY OF PLACERVILLE CITY COUNCIL AGENDA Regular City Council Meeting February 11, 2020 City Council Chambers – Town Hall 549 Main Street, Placerville, CA 95667 5:30 P.M. Closed Session 6:00 P.M. Open Session 2020 Michael Saragosa, Mayor Dennis Thomas, Vice-Mayor Mark Acuna, Councilmember Patricia Borelli, Councilmember Kara Taylor, Councilmember NOTICE TO THE PUBLIC You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select 3-5 speakers to represent the opinion of the group. Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall window and on the City’s website: www.cityofplacerville.org. The City of Placerville wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by 42 U.S.C. §12132 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk (530)642-5531 at least 72 hours before the meeting, if possible. ________________________________________________________________________ Regular Meeting of the City Council of February 11, 2020 1 Visit us on “The Web” at www.cityofplacerville.org Courtesy Announcement Before we proceed, please turn off all cellular telephones, personal pagers, and other communication devices, as a courtesy to others, and to limit interference with our audio and video broadcast equipment. Thank you for your cooperation. 5:30 P.M. CLOSED SESSION Item 1: Public Employment Performance Evaluation Government Code §54957 City Manager Item 2: Conference with Real Property Negotiator Government Code §54956.8 2500 Gold Bug Lane 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Saragosa, Thomas, Acuna, Borelli, Taylor 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 3.1 Presentation: Marshall Medical Center’s El Dorado Bridge Program 3.2 Brief Comments by City Council 4. CLOSED SESSION REPORT – City Attorney Driscoll 5. ADOPTION OF AGENDA 6. CEREMONIAL MATTERS 6.1 Proclamation for Combellack’s (Mayor Saragosa) 6.2 Recognition of Contributors to Festival of Lights (Mr. Morris) 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter ________________________________________________________________________ Regular Meeting of the City Council of February 11, 2020 2 Visit us on “The Web” at www.cityofplacerville.org jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. The Mayor will recognize you and when you come to the microphone, please state your name for the record. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. PLEASE GIVE ANY WRITTEN MATERIAL PRESENTED AT THE MEETING TO THE CITY CLERK FOR THE PUBLIC RECORD. 7.1 Written Communication 7.2 Oral Communication Materials related to an item on this Agenda, submitted to the City Council either with or after distribution of the agenda packet, are available for public inspection in the City Clerk’s Office at City Hall, 3101 Center Street during normal business hours. 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 Approve the Minutes of the Regular City Council Meeting of January 28, 2020 (Ms. O’Connell) 8.2 Approve the Accounts Payable Register dated February 4, 2020 (Mr. Warren) Att. A: Check Register 8.3 Approve the Payroll Register for Period 16 (Mr. Warren) 8.4 Adopt a Resolution authorizing the permanent removal of the crosswalk at the intersection of Mosquito Road and the US-50 On/Off-Ramps located within state right-of-way as part of the Placerville Station II construction documents and contract (Ms. Neves) Att. A: Resolution Att. B: Exhibit “A” 8.5 Acknowledge and file the quarterly investment report for the period ended September 30, 2019 (Mr. Warren) ________________________________________________________________________ Regular Meeting of the City Council of February 11, 2020 3 Visit us on “The Web” at www.cityofplacerville.org 9. ITEMS PULLED FROM THE CONSENT CALENDAR 10. ORDINANCES 11. PUBLIC HEARINGS 12. DISCUSSION/ACTION ITEMS 12.1 Adopt a Resolution: 1. Approving a Memorandum of Understanding with the El Dorado County Fire Protection District to Study the Potential for a Joint Use Facility for Police and Fire Services and Authorize the Mayor and City Manager to execute the same; and 2. Authorize the City Manager, in Coordination with the El Dorado County Fire Protection District Fire Chief, to Negotiate a Consulting Services Agreement for a Joint Use Facility Needs Assessment in an amount not to exceed $30,000 with the City’s share of the said agreement not to exceed $15,000; and 3. Approve a $15,000 Budget Appropriation from the General Fund Unassigned Fund Balance for the said Consulting Services Agreement (Mr. Morris) Att. A: Resolution Att. B: Police Feasibility Study 2014 Att. C: Draft Memorandum of Understanding 12.2 Adopt a Resolution approving a $60,300 budget appropriation in Federal Highway Safety Improvement Program funds for the Broadway Sidewalks Project (CIP #41606) (Ms. Neves) Att. A: Resolution Att. B: Project Exhibit 12.3 Adopt a Resolution Ratifying Construction Contract Change Order 32 and 38 (revised) and Approving Contract Change Orders 39, 43 and 46 in the Total Combined amount of $132,343.20 with Doug Veerkamp General Engineering, Inc. for the Western Placerville Interchange, Phase 2 Project (CIP #41828) and Authorizing the City Manager to execute the same (Ms. Neves) Att. A: Resolution ________________________________________________________________________ Regular Meeting of the City Council of February 11, 2020 4 Visit us on “The Web” at www.cityofplacerville.org 12.4 Adopt a Resolution Approving an Increase in the Traffic Impact Mitigation (TIM) Fees Equivalent to the Change in the Engineering News Record Construction Cost Index from December 2018 to October 2019, effective March 14, 2020 (Ms. Neves) Att. A: Resolution Att. B: Fee Table 12.5 Adopt a Resolution: 1. Approving contract Amendment No. 2 in the net amount of $0.00 and issuance of Notice to Proceed #3 with Dewberry | Drake Haglan (Dewberry) for the Placerville Drive Bicycle and Pedestrian Facility Improvements Project (CIP #41816) in the amount of $35,760.83, and authorizing the City Manager to execute the same; and 2. Approving a $510,000 budget appropriation in Federal Congestion Mitigation and Air Quality Improvement Program (CMAQ) funds for the said project (Ms. Neves) Att. A: Resolution Att. B: Project Exhibit 12.6 Approval of a Finite List of Special Events that Warrant Main Street Closure, and Update Fees, Requirements and Approvals to Ensure Special Events Meet Safety Standards and Cover Costs Incurred by the City (Mr. Morris) Att. A: Resolution Att. B: Revised Special Events Application Packet Att. C: Memorandum-Police Commander Joe Wren 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority Councilmember Acuna, Councilmember Taylor • El Dorado County Transportation Commission Councilmember Borelli, Councilmember Taylor, Vice-Mayor Thomas • LAFCO (El Dorado Local Agency Formation Commission) Councilmember Acuna • SACOG (Sacramento Area Council of Governments) Mayor Saragosa • Placerville Fire Safe Council Councilmember Borelli 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) ________________________________________________________________________ Regular Meeting of the City Council of February 11, 2020 5 Visit us on “The Web” at www.cityofplacerville.org 15. CITY MANAGER AND STAFF REPORTS 15.1 Receive and File December Fire Station 25 Run Report (Chief Cordero) Att. A: Station 25 Run Review December 2019 16. UPCOMING ITEMS Items tentatively scheduled for the next City Council meeting of February 25, 2020 include: Release of Spring Street and Mosquito Road for Public Bidding, Summer Parking Fee Increase, Local 39 MOUs, Cedar Ravine Sewer Feasibility Report Receive and File, UBBL Landscape Agreement, 2019 Year End Crime Report, Zone Change Yard Fence, Cedar Ravine Demo Permit Appeal 17. ADJOURNMENT The next regularly scheduled Council meeting will be held on February 25, 2020, 5:30 P.M. Closed Session, 6:00 P.M. Regular Meeting. ________________________________________________________________ CERTIFICATION OF AGENDA POSTING I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the February 11, 2020, Regular Meeting of the Placerville City Council was posted and available for review on February 7, 2020 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667. The Agenda is also available on the City website at www.cityofplacerville.org Attest: __________________________________ Regina O’Connell, City Clerk ________________________________________________________________________ Regular Meeting of the City Council of February 11, 2020 6 Visit us on “The Web” at www.cityofplacerville.org

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