City Council Meeting

MINUTES PLACERVILLE CITY COUNCIL REGULAR MEETING TUESDAY, SEPTEMBER 22, 2020 NO CLOSED SESSION SCHEDULED OPEN SESION: 6:00 PM CITY COUNCIL CHAMBERS – TOWN HALL 549 MAIN STREET, PLACERVILLE, CA 95667 PUBLIC ADVISORY: THE CITY COUNCIL CHAMBERS WILL NOT BE OPEN TO THE PUBLIC Consistent with Executive Orders No. N-25-20 and No. N-29-20 from the Executive Department of the State of California and the El Dorado County Health Official’s March 19, 2020 Shelter in Place Order, the City Council Chamber will not be physically open to the public and City Councilmembers will be teleconferencing into the meeting via Zoom Video Communications. NO CLOSED SESSION SCHEDULED 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG The Mayor called the meeting to order at 6:00 p.m. and The Pledge of Allegiance to the Flag was recited. 2. ROLL CALL: Present: Saragosa, Thomas, Acuna, Borelli, (virtually) Taylor 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 3.1 Receive and File Update on Public Records Requests (Ms. O’Connell) The City Clerk provided an update on recent public records requests. 3.2 Brief Comments by the City Council Brief comments were made by the City Council. 4. CLOSED SESSION REPORT – City Attorney Driscoll No Closed Session. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 22, 2020 1 Visit us on “The Web” at www.cityofplacerville.org 5. ADOPTION OF AGENDA It was moved by Councilmember Acuna and seconded by Councilmember Borelli that the City Council adopt the agenda as presented. The motion was passed by the following vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 6. CEREMONIAL MATTERS 6.1 Proclamation for National Night Out Placerville Police Commander, Kim Nida, was virtually present to accept the proclamation. 6.2 Proclamation for All Colors, All Cancers Month Andrew Vonderschmidt was virtually present to accept the proclamation. 6.3 Proclamation for Prostate Cancer Awareness Richard Montgomery was virtually present to accept the proclamation. 6.4 Proclamation for Sexual Assault Awareness Kay Iida was virtually present to accept the proclamation. 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS 7.1 Written Communication No written communication. 7.2 Oral Communication Oral communication was received from mandi R., Jane McGinnis, Ed Ingram, Tammy Ingram, Kirk Smith, caller *857, Jonathan Gainsbrugh, and Sue Rodman. 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 22, 2020 2 Visit us on “The Web” at www.cityofplacerville.org  8.1 Approve the Minutes of the Special Rescheduled City Council Meeting of September 16, 2020 (Ms. O’Connell) Approved the Minutes of the Special Rescheduled City Council Meeting of September 16, 2020. 8.2 Approve the Accounts Payable Register (Mr. Warren) Approved the Accounts Payable Register. 8.3 Approve the Payroll Register (Mr. Warren) Approved the Payroll Register. 8.4 Adopt a Resolution Approving the Biennial Confirmation of the City of Placerville’s Conflict of Interest Code (Ms. O’Connell) Resolution No. 8891 Adopted a resolution approving the Biennial Confirmation of the City of Placerville’s Conflict of Interest Code. 8.5 Adopt a Resolution Authorizing the Destruction of Police Department Files as Shown in Attachment “A” (Chief Wren) Resolution No. 8892 Public comment was received from Kirk Smith. Adopted a resolution authorizing the destruction of Police Department files as shown in Attachment “A”. 8.6 Adopt a Resolution Authorizing Staff to Place Signage at the Intersection of Coleman Street and Clay Street to Restrict Right and Left Turn Movements on to Coleman Street from Clay Street from the Hours of 12:00 pm to 6:00 pm on Weekends through January 31, 2021 (Ms. Neves) Resolution No. 8893 Public comment was received from Sue Rodman. Adopted a resolution authorizing staff to place signage at the intersection of Coleman Street and Clay Street to restrict right and left turn movements on to Coleman Street from Clay Street from the hours of 12:00 p.m. to 6:00 p.m. on weekends through January 31, 2021. It was moved by Vice-Mayor Thomas and seconded by Councilmember Acuna that the City Council approve the Consent Calendar as presented. Public comment was received from Kirk Smith on Item 8.5 and Sue Rodman on Item 8.6. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 22, 2020 3 Visit us on “The Web” at www.cityofplacerville.org  The motion was passed by the following roll call vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 9. ITEMS PULLED FROM THE CONSENT CALENDAR No items were pulled from the Consent Calendar. 10. ORDINANCES 10.1 Waive the First Reading and Introduce an Ordinance Authorizing the Implementation of a Community Choice Aggregation Program in the City of Placerville The City Manager presented the staff report. Executive Director, Don Eckert, and Chief Operating Officer, Sam Kang, of Pioneer Community Energy gave a presentation regarding the Community Choice Aggregation Program. Public comment was received from Sue Rodman, mandi R., and caller *857. Following Council discussion, it was moved by Councilmember Taylor and seconded by Councilmember Borelli that the City Council waive the first reading and introduce an ordinance authorizing the implementation of a Community Choice Aggregation Program in the City of Placerville. The motion was passed by the following roll call vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 11. PUBLIC HEARINGS 11.1 Hold a Public Hearing and Adopt a Resolution Approving and Adopting the Proposed Fiscal Year 2020/2021 Operating Budget and Capital Improvement Program Budget as Presented (Mr. Warren) Resolution No. 8894 The Assistant City Manager/Director of Finance presented the proposed budgets. Public comment was received from Sue Rodman and caller *857. Following Council discussion, it was moved by Councilmember Acuna and seconded by Councilmember Borelli that the City Council adopt a resolution approving and adopting the proposed Fiscal Year 2020/2021 ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 22, 2020 4 Visit us on “The Web” at www.cityofplacerville.org  Operating Budget and Capital Improvement Program Budget as presented. The motion was passed by the following roll call vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 11.2 Adopt a Resolution of the City Council of the City of Placerville Adopting Rates for the Collection of Solid Waste and Recycling within the City of Placerville Franchise Area (Mr. Morris) Resolution No. 8895 The City Manager introduced the item and Jeff England and Sarah Vaira of El Dorado Disposal gave a presentation outlining their performance and justification for the rate increases. Public comment was received from Kathi Lishman and caller *857. Following Council discussion, it was moved by Vice-Mayor Thomas and seconded by Councilmember Taylor that the City Council approve the rate increase as presented with the exception of the extraordinary cost fee for the Material Recovery Facility (MRF). For the MRF, a sunset of 10 years with a 3-year review with any review costs paid by El Dorado Disposal and amend the resolution providing at the end of the 10-year sunset period, if the $12.8 million has not been collected, El Dorado Disposal has the right to come back and request the City Council to continue the fee based on circumstances at that time. AYES: Borelli, Saragosa, Taylor, Thomas NOES: Acuna ABSENT: None ABSTAIN: None 12. DISCUSSION/ACTION ITEMS 12.1 1. Approve a Proclamation Declaring October 2020 as All Colors, All Cancers Month 2. Approve an Art Installation to Raise Awareness of Cancer at the Welcome to Placerville Sign Consisting of a 12 Foot Tall Rainbow Ribbon The Director of Community Services presented the report along with Andrew Vonderschmidt who is working with Images of Hope to bring awareness to the month of October as, “All Colors, All Cancers’ Month”. Public comment was received from Kathi Lishman, caller *857, Sue Rodman, and Kirk Smith. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 22, 2020 5 Visit us on “The Web” at www.cityofplacerville.org  Council discussion included the consideration of having the art installation at the Bell Tower, rather than the Welcome to Placerville sign. Following Council discussion, it was moved by Vice-Mayor Thomas and seconded by Councilmember Acuna that the City Council approve a proclamation declaring October 2020 as All Colors All Cancers Month and approve an art installation to raise awareness of cancer at the Bell Tower. The motion was passed by the following roll call vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 12.2 Adopt a Resolution: 1. Ratifying Construction Change Orders 10, 11, and 15 through 18 and approving Construction Contract Change Order No. 19 with Doug Veerkamp General Engineering, Inc. for a total of $218,331.20 for the Upper Broadway Bike Lanes-Schnell School Road to Point View Drive project (CIP #41508), approving Change Order 21 in the amount of $170,691.87 for the Schnell School Overlay project (CIP #42018), and authorizing the City Manager to execute the same; and 2. Approving a budget appropriation in the amount of $140,000 from the Measure L Fund for the Upper Broadway Bike Lanes- Schnell School Road to Point View Drive project (CIP #41508); and 3. Approving a budget appropriation in the amount of $200,000 in Fiscal Year 2019/2020 Surface Transportation Block Grant Program funds for the Schnell School Road Overlay Project (CIP #42018) (Ms. Neves) Resolution No. 8896 The City Engineer presented the item and responded to Council questions. Public comment was received from caller *857 and Sue Rodman. Following Council discussion, it was moved by Councilmember Acuna and seconded by Councilmember Borelli that the City Council adopt a resolution for the following actions: 1. Ratifying Construction Change Orders 10, 11, and 15 through 18 and approving Construction Contract Change Order No. 19 with Doug Veerkamp General Engineering, Inc. for a total of $218,331.20 for the Upper Broadway Bike Lanes-Schnell School Road to Point View Drive project (CIP #41508), approving Change Order 21 in the amount of $170,691.87 for the Schnell School Overlay project (CIP #42018), and authorizing the City Manager to execute the same; and ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 22, 2020 6 Visit us on “The Web” at www.cityofplacerville.org  2. Approving a budget appropriation in the amount of $140,000 from the Measure L Fund for the Upper Broadway Bike Lanes-Schnell School Road to Point View Drive project (CIP #41508); and 3. Approving a budget appropriation in the amount of $200,000 in Fiscal Year 2019/2020 Surface Transportation Block Grant Program funds for the Schnell School Road Overlay Project (CIP #42018) The motion was passed by the following roll call vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 12.3 Adopt a Resolution Approving a Consultant Services Agreement with Dewberry | Drake Haglan for On-call, As-needed Engineering Inspection Services for Various City CIP Projects, Engineering Permits, and Task Orders; and Authorizing the City Manager to Execute the Same (Ms. Neves) Resolution No. 8897 The City Engineer presented the staff report and responded to Council questions. Public comment was received from caller *857 and Sue Rodman. Following Council discussion, it was moved by Councilmember Borelli and seconded by Councilmember Taylor that the City Council adopt a resolution approving a Consultant Services Agreement with Dewberry | Drake Haglan for on-call, as-needed Engineering Inspection Services for various City CIP projects, engineering permits, and task orders; and authorizing the City Manager to execute the same. The motion was passed by the following vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority Councilmember Acuna, Councilmember Taylor • El Dorado County Transportation Commission Councilmember Taylor said a retirement celebration for Joni Rice was held via Zoom. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 22, 2020 7 Visit us on “The Web” at www.cityofplacerville.org  • LAFCO (El Dorado Local Agency Formation Commission) Councilmember Acuna • SACOG (Sacramento Area Council of Governments) Mayor Saragosa  Placerville Fire Safe Council Councilmember Borelli Due to the late hour, it was moved by Councilmember Acuna and seconded by Vice-Mayor Thomas that the City Council table the remaining reports from other agencies to the next regularly scheduled City Council meeting. The motion was passed by the following vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) No requests for future agenda items were made. 15. CITY MANAGER AND STAFF REPORTS No City Manager and Staff reports. 16. UPCOMING ITEMS Items tentatively scheduled for the next City Council meeting include: Receive and file final draft design memo and request direction for Cedar Ravine Sewer Replacement Project; Western Placerville Interchange Phase 2.2 Construction Management Contract Award, Construction Engineering Amendment with REY, and Permission to Release for Public Bidding; MS4 2020/2021 Contract with RBI; and Real Estate and Survey Services and new CIP Giovanni Sewer Improvement Project 17. ADJOURNMENT @ 10:43 p.m. The next regularly scheduled Council meeting will be held on October 13, 2020, 5:30 P.M. Closed Session, 6:00 P.M. Regular Meeting. Regina O’Connell, City Clerk ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 22, 2020 8 Visit us on “The Web” at www.cityofplacerville.org