City Council Meeting

*AMENDED* AGENDA PLACERVILLE CITY COUNCIL REGULAR MEETING TUESDAY, JANUARY 12, 2021 CLOSED SESSION: 5:00 PM OPEN SESION: 6:00 PM CITY COUNCIL CHAMBERS – TOWN HALL 549 MAIN STREET, PLACERVILLE, CA 95667 PUBLIC ADVISORY: THE CITY COUNCIL CHAMBERS WILL NOT BE OPEN TO THE PUBLIC Consistent with Executive Orders No. N-25-20 and No. N-29-20 from the Executive Department of the State of California, the City Council Chamber will not be physically open to the public and City Council Members will be teleconferencing into the meeting via Zoom Video Communications. Access the live-stream video feed on the City’s website at: www.cityofplacerville.org PUBLIC PARTICIPATION INFORMATION Access to the Meeting: If you would like to speak on an agenda item, you can access the meeting remotely. Comments will be limited to three minutes. • Video Conference via a PC, Mac, iPad, iPhone, or Android device: Please CLICK HERE. If you do not wish for your name to appear on the screen, you may rename yourself with a unique name. If you want to comment during the public comment portion of the agenda, you must select the “Raise Hand” button so that staff knows you would like to speak. Staff will select you from the meeting cue. Please unmute yourself before speaking. OR • Join by phone: 1-669-900-9128 or 1-346-248-7799 or 1-301-715-8592 or 1-312-626- 6799 or 1-646-558-8656 or 1-253-215-8782. NOTE: Your phone number will appear on the screen unless you first dial *67 before dialing the numbers as shown. If you want to comment during the public comment portion of the agenda, you must “Raise your Hand” by pressing *9. Staff will select you from the meeting cue using the last 3 digits of your phone number. Press *6 to unmute yourself before speaking. ENTER MEETING ID: 859 8774 8242 PASSCODE: 205167 Advance Correspondence/Written Comments: You may also submit your comments by e-mail to roconnell@cityofplacerville.org, or you may submit your comments in-person at the Administration Department, City Hall – 4th Floor, 3101 Center Street by 3:00 p.m. the day of the meeting to give the City Clerk adequate time to forward your comments to the City Council. Please be aware that, while these comments will be provided to the members of the City Council and will become part of the public record, they will not be read aloud at the time of the meeting. ________________________________________________________________________ Regular Meeting of the City Council of January 12, 2021 1 Visit us on “The Web” at www.cityofplacerville.org  CITY COUNCIL MEMBERS MICHAEL SARAGOSA, MAYOR DENNIS THOMAS, VICE-MAYOR PATRICIA BORELLI JACKIE NEAU KARA TAYLOR M. CLEVE MORRIS JOHN DRISCOLL REGINA O’CONNELL CITY MANAGER CITY ATTORNEY CITY CLERK ____________________________________________________________________________________ 5:00 P.M. CLOSED SESSION Item 1: Conference with Legal Counsel – Existing Litigation Government Code Section 54956.9(d)(1) TMG Placerville LLC vs. City of Placerville, et al., El Dorado County Superior Court, case No. PC 20200631 Item 2: Conference with Legal Counsel – Anticipated Litigation Government Code Section 54956.9(d)(2)(e)(5) 1 case ____________________________________________________________________________________ 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Saragosa, Thomas, Borelli, Neau, Taylor 3. CEREMONIAL MATTERS 3.1 Motion for the City Council to Adjourn the Meeting Sine-Die, and Appoint the City Manager as Temporary Chairperson Recommendation to adjourn the meeting Sine-Die and appoint the City Manager as Temporary Chairperson. Mayor Saragosa will then pass the gavel to the City Manager. At this time, the City Manager will call the meeting to order and request nominations from the Council for the election of Mayor. Any Councilmember may make a nomination, and a second. A voice vote will be taken. Following a majority vote by the Council, the City Manager will pass the gavel to the newly elected Mayor who will call for nominations for Vice-Mayor. 3.2 The Mayor Calls for Nominations for Vice-Mayor The newly elected Mayor will call for a motion and a second to nominate candidate(s) within the Council for the position of Vice-Mayor. Following a majority vote for the election of Vice-Mayor, the regular order of business will resume. ________________________________________________________________________ Regular Meeting of the City Council of January 12, 2021 2 Visit us on “The Web” at www.cityofplacerville.org 4. CLOSED SESSION REPORT – City Attorney Driscoll 5. ADOPTION OF AGENDA 6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 6.1 Application Period Open for City Commissions (Ms. O’Connell) 6.2 Brief Comments by the City Council 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. 7.1 Written Communication Item 1: Letter from Nicole Gotberg received December 9, 2020 7.2 Oral Communication 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 A. Approve the Minutes of the City Council Meeting of December 08, 2020 (Ms. O’Connell) B. Approve the Minutes of the Special City Council Meeting of December 14, 2020 (Ms. O’Connell) 8.2 Approve the Accounts Payable Registers for December 17, 2020, and December 30, 2020 (Mr. Warren) 8.3 Approve the Payroll Registers for Pay Periods 13 and 14 (Mr. Warren) 8.4 Receive and File Public Records Requests (Ms. O’Connell) ________________________________________________________________________ Regular Meeting of the City Council of January 12, 2021 3 Visit us on “The Web” at www.cityofplacerville.org  8.5 Adopt a Resolution: 1. Rescinding Resolution No. 2560; and 2. Approving Candace J. Bernardi, City Treasurer/Accountant and David R. Warren, Assistant City Manager/Director of Finance as Authorized Officers to Order the Deposit or Withdrawal of Monies in the Local Agency Investment Fund (Mr. Warren) Att. A: Resolution No. 2560 Att. B: Proposed Resolution 9. ITEMS PULLED FROM THE CONSENT CALENDAR 10. ORDINANCES 11. PUBLIC HEARINGS 12. DISCUSSION/ACTION ITEMS 12.1 Adopt a Resolution Creating the Position of Community Utility Liaison and Appoint Mark Acuna to the Position (Mr. Morris) Att. A: Resolution 12.2 Authorize Staff to Release an RFP Soliciting Qualified Entities to Perform a Needs Assessment Study for a Combined Police/Fire Facility (Chief Wren) Att. A: Request for Proposal Att. B: Map of Current Police Station Att. C: Map of Current Fire Station 12.3 Adopt a Resolution: 1. Approving a $905,403 Budget Appropriation in Federal Highway Infrastructure Program (HIP) Funds for the Western Placerville Interchanges, Phase 2.2 – Eastbound On-Ramp Project (CIP #41918); and 2. Approving a Construction Contract in the Amount of $2,784,265.56 and Contract Change Order No. 1 Credit in the Amount of $191,930.00 for a Total Amount of $2,592,335.56 with Doug Veerkamp General Engineering, Inc. for the Said Project, and Authorizing the City Manager to Execute the Same; and 3. Authorize the City Manager to Negotiate and Execute any Necessary Contract Change Orders with Doug Veerkamp General Engineering, Inc. up to $25,000 per Change Order for the Project for ________________________________________________________________________ Regular Meeting of the City Council of January 12, 2021 4 Visit us on “The Web” at www.cityofplacerville.org  a Not to Exceed Aggregate Amount of $100,000. The Said Change Orders Shall be Brought to the Next Available City Council Meeting for Either Approval or Ratification; and 4. Authorizing an Agreement with the State of California Department of Highway Patrol in the Amount of $10,000 for Traffic Control and Enforcement Services During Construction of the Said Project and Authorizing the City Manager to Execute the Same Att. A: Resolution Att. B: Project Exhibit 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority Councilmember Taylor • El Dorado County Transportation Commission Councilmember Borelli, Councilmember Taylor, Vice-Mayor Thomas • LAFCO (El Dorado Local Agency Formation Commission) • SACOG (Sacramento Area Council of Governments) Mayor Saragosa • Placerville Fire Safe Council Councilmember Borelli 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) 15. CITY MANAGER AND STAFF REPORTS 15.1 Receive and File December Police Report (Chief Wren) Att. A: December Report 15.2 Receive and File December Fire Station 25 Run Report (Chief Cordero) Att. A: December Report 16. UPCOMING ITEMS Items tentatively scheduled for the next City Council meeting include: Real Estate and Survey Services and New CIP Giovanni Sewer Improvement Project, Clay ________________________________________________________________________ Regular Meeting of the City Council of January 12, 2021 5 Visit us on “The Web” at www.cityofplacerville.org  Street Update, Placerville Station II Construction Management Contract Award, Receive and File Final Draft Design Memo and Request Direction for Cedar Ravine Sewer Replacement Project, Receive and File Final Draft Design Memo and Request Direction for Hangtown Creek Sewer – Clay to Locust, Parking Code Revision – Parking Restrictions in Bike Lanes and in front of 640 Main and Bell Tower, Council Member Appointments to Other Agencies and Boards, Tobacco Retail Ordinance, Tobacco Smoking Ban Ordinance, Fence Height Ordinance, Vegetation Management Ordinance Update, PD Drone, M.O.R.E. Contracts for Service, Proclamation Condemning Racism, Discrimination, and Hatred, MBI Contract Amendment – Time Extension for Clay Street Bridge EIR, Highway 50 Traffic, and Measure J Report. 17. ADJOURNMENT The next regularly scheduled Council meeting will be held on January 26, 2021, 5:30 P.M. Closed Session, 6:00 P.M. Regular Meeting. Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council meeting, please contact the City Clerk’s Office (530)642-5531 within 48 hours of the meeting. Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall window and on the City’s website: www.cityofplacerville.org. _______________________________________________________________ CERTIFICATION OF AGENDA POSTING I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the January 12, 2021, Regular Meeting of the Placerville City Council was posted and available for review on January 8, 2021 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667. The Agenda is also available on the City website at www.cityofplacerville.org Attest: __________________________________ Regina O’Connell, City Clerk ________________________________________________________________________ Regular Meeting of the City Council of January 12, 2021 6 Visit us on “The Web” at www.cityofplacerville.org