City Council Meeting

8.1 MINUTES PLACERVILLE CITY COUNCIL REGULAR MEETING TUESDAY, FEBRUARY 9, 2021 CLOSED SESSION: 5:00 PM OPEN SESSION: 6:00 PM CITY COUNCIL CHAMBERS – TOWN HALL 549 MAIN STREET, PLACERVILLE, CA 95667 PUBLIC ADVISORY: THE CITY COUNCIL CHAMBERS WILL NOT BE OPEN TO THE PUBLIC Consistent with Executive Orders No. N-25-20 and No. N-29-20 from the Executive Department of the State of California, the City Council Chamber will not be physically open to the public and City Council Members will be teleconferencing into the meeting via Zoom Video Communications. 5:00 P.M. CLOSED SESSION: The Mayor called the meeting to order and called for any public comments on closed session items. There were no public comments and the Council adjourned to closed session. Item 1: Conference with Labor Negotiators Patrick Clark, Cleve Morris, Dave Warren Government Code §54957.6 Bargaining Unit: Local 39 Item 2: Conference with Labor Negotiators Patrick Clark, Cleve Morris, Dave Warren Government Code §54957.6 Bargaining Unit: PPOA Item 3: Conference with Legal Counsel – Existing Litigation Government Code Section 54956.9(d)(1) TMG Placerville LLC vs. City of Placerville, et al., El Dorado County Superior Court, case No. PC 20200631 Item 4: Conference with Legal Counsel – Existing Litigation Government Code Section 54956.9(d)(1) Louie Lawrence Smith III, et al. "Citizen's Plan for Responsible Management of Historic Resources" vs. City of Placerville, Alex Padilla, Sacramento Superior Court, Case No. 34-2021-80003578 ____________________________________________________________________________________ 6:00 P.M. OPEN SESSION ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 9, 2021 1 Visit us on “The Web” at www.cityofplacerville.org  8.1 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG The Mayor reconvened the meeting at 6:02 p.m. and The Pledge of Allegiance to the Flag was recited. 2. ROLL CALL: Virtually Present: Thomas, Taylor, Borelli, Neau, Saragosa 3. CEREMONIAL MATTERS No ceremonial matters were scheduled. 4. CLOSED SESSION REPORT – City Attorney Driscoll The City Attorney stated no reportable action was taken in respect to the two litigation items and the labor negotiation items. 5. ADOPTION OF AGENDA It was moved by Mayor Saragosa and seconded by Councilmember Borelli that the City Council move Item 12.6 to follow Item 12.1 and table Item 10.1 to a future date uncertain and adopt the agenda as modified. The motion was passed by the following roll-call vote: AYES: Borelli, Neau, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 6.1 Brief Comments by the City Council Brief comments were made by the City Council. 6.2 Acknowledge and File the Worker’s Compensation Trending Report (Mr. Warren) Dorienne Zumwalt presented the Workers’ Compensation Trending Report for the City of Placerville. Public comment was received from Jane McGinnis. 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS 7.1 Written Communication Item 1: Email from Jennifer Chapman received January 29, 2021 7.2 Oral Communication ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 9, 2021 2 Visit us on “The Web” at www.cityofplacerville.org  8.1 Oral communication was received from Ruth Michelson, Sue Rodman, Leo Bennett-Cauchon, Jonathan Gainsbrugh, Jane McGinnis, and Jennifer Chapman. 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 Approve the Minutes of the City Council Meeting of January 26, 2021 (Ms. O’Connell) Approved the Minutes of the City Council Meeting of January 26, 2021. 8.2 Approve the Accounts Payable Register (Mr. Warren) Approved the Accounts Payable Register. 8.3 Approve the Payroll Register (Mr. Warren) Approved the Payroll Register. 8.4 Receive and File Public Records Requests (Ms. O’Connell) Received and filed the public records request update. 8.5 Adopt a Resolution: 1. Retroactively approving Five Agreements with Mother Lode Rehabilitation Enterprises, Inc. (M.O.R.E.) for Janitorial and Watering Services the Downtown Public Restrooms, Main Street, Center Street Parking Structure, Six Surface Parking Lots, Mosquito Road Park and Ride, City Park, Gold Bug Park, Lions Park, Rotary Park, and the Downtown Flower Basket Program from January 1 through December 31, 2021; and 2. Authorizing the Director of Community Services to Execute the Same (Mr. Zeller) Resolution No. 8932 Adopted a resolution for the following actions: 1. Retroactively approving Five Agreements with Mother Lode Rehabilitation Enterprises, Inc. (M.O.R.E.) for Janitorial and Watering Services the Downtown Public Restrooms, Main Street, Center Street Parking Structure, Six Surface Parking Lots, Mosquito Road Park and Ride, City Park, Gold Bug Park, Lions Park, Rotary Park, and the Downtown Flower Basket Program from January 1 through December 31, 2021; and 2. Authorizing the Director of Community Services to Execute the Same ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 9, 2021 3 Visit us on “The Web” at www.cityofplacerville.org  8.1 8.6 MBI Contract Amendment – Time extension, Clay St. Bridge EIR (Mr. Rivas) Resolution No. 8933 Adopted a resolution for the following actions: 1. Approving Amendment #5 to the consultant services agreement Michael Baker International to extend the term of said contract for the Clay Street Realignment and Bridge Replacement Project Environmental Impact Report (CIP #406171) from December 31, 2020 to December 31, 2022; and 2. Authorizing the City Manager to execute Amendment #5. 8.7 Receive and File Mayor’s Appointment of Ellen Yevdakimov to the El Dorado County Community Action Council. (Mayor Thomas) The Mayor’s appointment of Ellen Yevdakimov to the El Dorado County Community Action Council was received and filed. It was moved by Councilmember Saragosa and seconded by Councilmember Borelli that the City Council approve the Consent Calendar as presented. No public comment was received. The motion was passed by the following roll-call vote: AYES: Borelli, Neau, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 9. ITEMS PULLED FROM THE CONSENT CALENDAR No items were pulled from the Consent Calendar. 10. ORDINANCES 10.1 Introduce and Waive the First Reading of an Ordinance Amending Title 9 of the Placerville Municipal Code Traffic, Chapter 2 Traffic Regulations, Section 1 Speed Restrictions (Ms. Neves) Upon adoption of the agenda, this item was tabled to a future date uncertain. 10.2 Consider Changing of City Council Meeting Time from 6:00 p.m. to 5:00 p.m. and Introduce an Ordinance of the City Council of the City of Placerville Amending Section 1-14-3A of the Placerville Municipal Code Setting the Time for City Council Meetings (Mr. Morris) ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 9, 2021 4 Visit us on “The Web” at www.cityofplacerville.org  8.1 The City Manager presented the item and responded to Council questions. Public comment was received from Kathi Lishman, Sue Rodman, caller *857, Tammy Danz, and Jane McGinnis. Following Council discussion, it was moved by Councilmember Neau and seconded by Councilmember Borelli that the City Council waive the first reading and introduce an ordinance of the City Council of the City of Placerville amending Section 1- 14-3A of the Placerville Municipal Code setting the time for City Council meetings. The motion was passed by the following roll-call vote: AYES: Borelli, Neau, Saragosa, Thomas NOES: Taylor ABSENT: None ABSTAIN: None 11. PUBLIC HEARINGS No public hearings were scheduled. 12. DISCUSSION/ACTION ITEMS 12.1 Consider a Request by the El Dorado Winery Association for a Letter of Support for Grant Funding to Provide Signage at the Ray Lawyer Drive Interchange to Hwy 50 (Mr. Morris) The City Manager along with Lexi Boeger, representing the El Dorado Winery Association, presented the item and responded to Council questions. Public comment was received from Sue Rodman, Kirk Smith, Kathi Lishman, Gordon Helm, caller *857, Michelle Greene, Melinda Velasco, Elizabeth DuBose, Jennifer Chapman, Luli Velasco, Nicole Gotberg, Jonathan Gainsbrugh, Mandi Rodriguez, Sue Taylor, Tammy Danz, and caller *848. Following Council discussion, it was moved by Councilmember Saragosa and seconded by Vice-Mayor Taylor that the City Council authorize the Mayor to sign a letter of interest/support. The motion was passed by the following roll-call vote: AYES: Borelli, Neau, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None The Mayor called for a seven-minute break. 12.2 Present to the City Council the Viability of a Drone Program for the Placerville Police Department, Including Equipment, Training and Program Cost (Chief Wren) ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 9, 2021 5 Visit us on “The Web” at www.cityofplacerville.org  8.1 It was moved by Councilmember Saragosa and seconded by Vice-Mayor Taylor that the City Council table this item to a future meeting. The motion was passed by the following roll-call vote: AYES: Borelli, Neau, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 12.3 Direct Staff on How to Proceed with Funding for Water Reclamation Facility Solar Project (Mr. Morris) Due to the late hour, it was moved by Councilmember Saragosa and seconded by Vice-Mayor Taylor that the City Council table this item to a future meeting. The motion was passed by the following roll-call vote: AYES: Borelli, Neau, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 12.4 Adopt a Resolution Approving the City of Placerville Traffic Calming Policy and Resource Manual, Superseding the Previously Adopted Speed Hump Policy per Resolution 5925, for Implementation of all Current and Future Considerations and Requests for Traffic Calming within City limits (Ms. Neves) Due to the late hour, it was moved by Councilmember Saragosa and seconded by Vice-Mayor Taylor that the City Council table this item to a future meeting. The motion was passed by the following roll-call vote: AYES: Borelli, Neau, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 12.5 Adopt a Resolution: 1. Authorizing the City Manager to apply to the State Department of Housing and Community Development Department (HCD) for the Local Early Action Planning (LEAP) Grant for Housing Production Grant Program in the amount of $65,000; and 2. Authorizing the City Manager to execute the standard agreement and any other documentation necessary to secure the award (Mr. Rivas) Resolution No. 8934 ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 9, 2021 6 Visit us on “The Web” at www.cityofplacerville.org  8.1 The Director of Development Services summarized the item and responded to Council questions. Public comment was received from caller *857, Kathi Lishman, and Ruth Michelson. Following Council discussion, it was moved by Councilmember Borelli and seconded by Councilmember Saragosa that the City Council adopt a resolution for the following actions: 1. Authorizing the City Manager to apply to the State Department of Housing and Community Development Department (HCD) for the Local Early Action Planning (LEAP) Grant for Housing Production Grant Program in the amount of $65,000; and 2. Authorizing the City Manager to execute the standard agreement and any other documentation necessary to secure the award. The motion passed by the following roll-call vote: AYES: Borelli, Neau, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 12.6 Review Final Draft Request for Proposals for Lease of Two (2) Certified Farmers’ Markets and Direct Staff to Make Changes and/or to Authorize Staff to Release the RFP on February 15, 2021 (Mr. Zeller) Upon adoption of the agenda, this item was moved to follow Item 12.1. The Director of Community Services presented the item and responded to Council questions. Public comment was received from Luli Velasco, Sue Rodman, Dan Hareland, Leo Bennett-Cauchon, Lexi Boeger, Tammy Danz, Michelle Greene, Shaun Wahlgren, Ali Jones, David Eckness, Ruth Michelson, Gordon Helm, Regina Miranda, caller *857, Melinda Velasco, Greg Rockney, Seana Hartsell, Elizabeth DuBose, Lucy O’Dea, Ben Hansen, and Geraldine. Following Council discussion, it was moved by Councilmember Borelli and seconded by Mayor Thomas that the City Council postpone the Request for Proposal process at this time, create standards going forward for markets on private lots, and allow the markets with agreements currently in place to continue to operate on public lots. The motion was passed by the following roll-call vote: AYES: Borelli, Neau, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 12.7 Adopt a Resolution: ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 9, 2021 7 Visit us on “The Web” at www.cityofplacerville.org  8.1 1. Approving an Agreement with BAE Urban Economics to Prepare a Fair Housing Assessment, Program Development, and Mapping Services; as Part of the 2021-2029 Cycle 6 Housing Element Update in the Amount of $15,000; and 2. Authorizing the Development Services Director to Execute the Letter Agreement; and 3. Approving a $10,000 Budget Appropriation Regional Early Action Planning Grant for the Said Agreement (Mr. Rivas) Resolution No. 8935 The Director of Development Services summarized the item and responded to Council questions. Public comment was received from caller *857. Following Council discussion, it was moved by Councilmember Neau and seconded by Vice-Mayor Taylor that the City Council adopt a resolution for the following actions: 1. Approving an Agreement with BAE Urban Economics to Prepare a Fair Housing Assessment, Program Development, and Mapping Services; as Part of the 2021-2029 Cycle 6 Housing Element Update in the Amount of $15,000; and 2. Authorizing the Development Services Director to Execute the Letter Agreement; and 3. Approving a $10,000 Budget Appropriation Regional Early Action Planning Grant for the Said Agreement. The motion was passed by the following roll-call vote: AYES: Borelli, Neau, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 12.8 Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Contract with BK Consult for a Governance Workshop Program, and Approving a Budget Appropriation from the General Fund Contingency for Unforeseen Expenditures in the Amount of $12,000 for the Said Contract (Mr. Morris) Resolution No. 8936 The City Manager presented the item and responded to Council questions. Public comment was received from Kathi Lishman. Following Council discussion, it was moved by Councilmember Saragosa and seconded by Councilmember Borelli that the City Council adopt a resolution authorizing the City Manager to negotiate and execute a contract with BK Consult for a Governance Workshop Program, and approving a budget appropriation ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 9, 2021 8 Visit us on “The Web” at www.cityofplacerville.org  8.1 from the General Fund Contingency for Unforeseen Expenditures in the amount of $12,000 for the said contract. The motion was passed by the following roll-call vote: AYES: Borelli, Neau, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority Vice-Mayor Taylor, Councilmember Neau • El Dorado County Transportation Commission Mayor Thomas, Vice-Mayor Taylor, Councilmember Borelli • LAFCO (El Dorado Local Agency Formation Commission) Councilmember Neau • SACOG (Sacramento Area Council of Governments) Councilmember Saragosa  Placerville Fire Safe Council Councilmember Borelli Due to the late hour, it was moved by Councilmember Saragosa and seconded by Vice-Mayor Taylor that the City Council table this item to the next meeting. The motion was passed by the following roll-call vote: AYES: Borelli, Neau, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) The City Council requested Staff bring back a report regarding Placerville Economic Advisory Committee representation and possibly a request to re-open and extend the application period for that particular committee. 15. CITY MANAGER AND STAFF REPORTS 15.1 Receive and File January 2021 Police Report (Chief Wren) No public comment was received. The report was received and filed. 15.2 Receive and File January Fire Station 25 Run Report (Chief Cordero) ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 9, 2021 9 Visit us on “The Web” at www.cityofplacerville.org  8.1 No public comment was received. The report was received and filed. 16. UPCOMING ITEMS Items tentatively scheduled for the next City Council meeting include: Second Reading Traffic Speed on Broadway Ordinance, Annual TIM Fee Update, CalRecycle Payment Program, Formula Business Ordinance Amendment, Parking Code Revision, 776 Chamberlain Street Frontage Improvement Agreement, Outdoor Dining/Outdoor Sales, Main Street Lights, Parking Code Revision- Parking Restrictions in Bike Lanes and in Front of 640 Main and Bell Tower, Front Yard Uses and Fence Height Ordinance, Website Review, and Investment Report. 17. ADJOURNMENT @ 10:46 p.m. The next regularly scheduled Council meeting will be held on February 23, 2021, 5:30 P.M. Closed Session, 6:00 P.M. Regular Meeting. Regina O’Connell, City Clerk ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of February 9, 2021 10 Visit us on “The Web” at www.cityofplacerville.org