City Council Meeting

AGENDA PLACERVILLE CITY COUNCIL REGULAR MEETING TUESDAY, MARCH 23, 2021 CLOSED SESSION: 5:00 PM OPEN SESSION: 6:00 PM CITY COUNCIL CHAMBERS – TOWN HALL 549 MAIN STREET, PLACERVILLE, CA 95667 PUBLIC ADVISORY: THE CITY COUNCIL CHAMBERS WILL NOT BE OPEN TO THE PUBLIC Consistent with Executive Orders No. N-25-20 and No. N-29-20 from the Executive Department of the State of California, the City Council Chamber will not be physically open to the public and City Council Members will be teleconferencing into the meeting via Zoom Video Communications. Access the live-stream video feed on the City’s website at: www.cityofplacerville.org PUBLIC PARTICIPATION INFORMATION Access to the Meeting: If you would like to speak on an agenda item, you can access the meeting remotely. Comments will be limited to three minutes. • Video Conference via a PC, Mac, iPad, iPhone, or Android device: Please CLICK HERE. If you do not wish for your name to appear on the screen, you may rename yourself with a unique name. If you want to comment during the public comment portion of the agenda, you must select the “Raise Hand” button so that staff knows you would like to speak. Staff will select you from the meeting cue. Please unmute yourself before speaking. OR • Join by phone: 1-669-900-9128 or 1-346-248-7799 or 1-301-715-8592 or 1-312-626- 6799 or 1-646-558-8656 or 1-253-215-8782. NOTE: Your phone number will appear on the screen unless you first dial *67 before dialing the numbers as shown. If you want to comment during the public comment portion of the agenda, you must “Raise your Hand” by pressing *9. Staff will select you from the meeting cue using the last 3 digits of your phone number. Press *6 to unmute yourself before speaking. ENTER MEETING ID: 881 9785 1356 PASSCODE: 119039 Advance Correspondence/Written Comments: You may also submit your comments by e-mail to pv.citycouncil@cityofplacerville.org, or you may submit your comments in-person at the Administration Department, City Hall – 4th Floor, 3101 Center Street by 3:00 p.m. the day of the meeting to give the City Clerk adequate time to forward your comments to the City Council. Please be aware that, while these comments will be provided to the members of the City Council and will become part of the public record, they will not be read aloud at the time of the meeting. ________________________________________________________________________ Regular Meeting of the City Council of March 23, 2021 1 Visit us on “The Web” at www.cityofplacerville.org  CITY COUNCIL MEMBERS DENNIS THOMAS, MAYOR KARA TAYLOR, VICE-MAYOR PATRICIA BORELLI JACKIE NEAU MICHAEL SARAGOSA M. CLEVE MORRIS JOHN DRISCOLL REGINA O’CONNELL CITY MANAGER CITY ATTORNEY CITY CLERK ____________________________________________________________________________________ 5:00 P.M. CLOSED SESSION Item 1: Conference with Real Property Negotiator Government Code § 54956.8 Properties: 515 and 525 Main Street Negotiating Parties: El Dorado County and City of Placerville Under Negotiation: Purchase and terms Item 2: Conference with Real Property Negotiator Government Code § 54956.8 Properties: 487 and 489 Main Street Negotiating Parties: Arts & Culture El Dorado and City of Placerville Under Negotiation: Price and terms Item 3: Conference with Labor Negotiators Patrick Clark, Cleve Morris, Dave Warren Government Code §54957.6 Bargaining Unit: Local 39 Item 4: Conference with Labor Negotiators Patrick Clark, Cleve Morris, Dave Warren Government Code §54957.6 Bargaining Unit: PPOA ____________________________________________________________________________________ 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Borelli, Neau, Saragosa, Taylor, Thomas 3. CEREMONIAL MATTERS ________________________________________________________________________ Regular Meeting of the City Council of March 23, 2021 2 Visit us on “The Web” at www.cityofplacerville.org 4. CLOSED SESSION REPORT – City Attorney Driscoll 5. ADOPTION OF AGENDA 6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 6.1 Brief Comments by the City Council 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. 7.1 Written Communication Item 1: Email to the City Council from Nicole Gotberg dated March 13, 2021 Item 2: Letter to the City Council from Joseph Connolly dated March 15, 2021 Note: Due to the large volume of this document, it was not printed for inclusion in the City Council agenda packet and was, instead, emailed to the full City Council. 7.2 Oral Communication 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 Approve the Minutes of the City Council Meeting of March 9, 2021 (Ms. O’Connell) 8.2 Approve the Accounts Payable Register (Mr. Warren) 8.3 Approve the Payroll Register (Mr. Warren) 8.4 Receive and File Public Records Requests (Ms. O’Connell) ________________________________________________________________________ Regular Meeting of the City Council of March 23, 2021 3 Visit us on “The Web” at www.cityofplacerville.org  8.5 Receive and File the 2020 Housing Element Annual Progress Report; and Direct Staff to Submit to the Governor's Office of Planning and Research and Department of Housing and Community Development as Required Under Government Code Section 65400 (Mr. Rivas) Att. A: 2020 Housing Element Progress Report 9. ITEMS PULLED FROM THE CONSENT CALENDAR 10. ORDINANCES 11. PUBLIC HEARINGS 12. DISCUSSION/ACTION ITEMS 12.1 Approve Recommended Process for Public Forum and Review of City Logo and Direct the Subcommittee and Staff to Proceed as Outlined (Mr. Morris) Att. A: Draft Process 12.2 Approve a Request for Proposals for City Attorney Services for the City of Placerville and Authorize Staff to Release the Request for Proposals (Mr. Morris) Att. A: Request for Proposals 12.3 Approve New Meeting Time and Agenda Format and Authorize Staff to Proceed (Ms. O’Connell) 12.4 Adopt a Resolution: 1. Approving the Construction of a Community Garden on the South Edge of Duffey Park, and that the Garden Construction be Funded, and Managed by the Key Club of El Dorado High School on Five (5) Year Renewable Terms, with the Community Services Department Staff Assisting in Alteration of the Irrigation System and Clearing & Prepping the Site for a Garden and the Provision of Water to the Garden; and 2. Authorizing the Director of Community Services to Negotiate and Execute a Memorandum of Understanding with the El Dorado Union High School District for the Construction, Maintenance, and Operation of the Said Community Garden (Mr. Zeller) Att. A: Resolution ________________________________________________________________________ Regular Meeting of the City Council of March 23, 2021 4 Visit us on “The Web” at www.cityofplacerville.org  Att. B: Key Club’s Memo Outlining the Project Att. C: Map of Duffey Park and Garden Location 12.5 Adopt a Resolution: 1. Ratifying Contract Change Orders (CCO) #4, #5, #6, & #7 in the Total Aggregate amount of $45,450 with C.E. Cox Engineering, Inc. for the Mosquito Road Stabilization-Clay Street to City Limits Project (CIP #41819); and 2. Authorizing the City Engineer to Execute a Notice of Completion and Instructing the City Clerk to Record said Notice with the El Dorado County Recorder’s Office for the Project; and 3. Authorizing the Assistant City Manager/Director of Finance to Release all Remaining Retention being held for Construction Security, not more than Sixty (60) Days after the Notice of Completion Filing for the said Project, per Public Contract Code 7107(c) (Ms. Neves) Att. A: Resolution Att. B: Draft Notice of Completion 12.6 Adopt a Resolution: 1. Approving an AB 2766 Subvention Fund Program Grant Agreement with the El Dorado County Air Quality Management District in the Maximum Amount of $36,800 for the Purchase of an Unmarked 2021 Tesla Model 3 Sedan and Authorizing the City Manager to Execute the Same; and 2. Approving a $32,792 Budget Appropriation in AQMD AB 2766 Subvention Fund Program Grant Revenue for the Purchase of the Said Vehicle; and 3. Approving a $8,198 Budget Appropriation from the General Fund Contingency for Unforeseen Expenditures for the Purchase of the Said Vehicle; and 4. Authorizing the Chief of Police to Purchase an Unmarked 2021 Tesla Model 3 Sedan (Chief Wren) Att. A: Resolution with Agreement Att. B: Tesla Quote 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority Vice-Mayor Taylor, Councilmember Neau • El Dorado County Transportation Commission Mayor Thomas, Vice-Mayor Taylor, Councilmember Borelli • LAFCO (El Dorado Local Agency Formation Commission) ________________________________________________________________________ Regular Meeting of the City Council of March 23, 2021 5 Visit us on “The Web” at www.cityofplacerville.org  Councilmember Neau • SACOG (Sacramento Area Council of Governments) Councilmember Saragosa • Placerville Fire Safe Council Councilmember Borelli 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) 15. CITY MANAGER AND STAFF REPORTS 16. UPCOMING ITEMS Items tentatively scheduled for the next City Council meeting include: Dewberry WPI Phase II Construction Management Contract Expiration Date, Measure J Report, Investment Report, Formula Business Ordinance Discussion, Spring Street Contract Change Orders Ratified, Traffic Speed on Broadway Ordinance, REAP Application Resolution, and Notice of Completion for Upper Broadway Construction Contract and Retention Payment with Contract Change Order Ratification. 17. ADJOURNMENT The next regularly scheduled Council meeting will be held on April 13, 2021, 5:30 P.M. Closed Session, 6:00 P.M. Regular Meeting. Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council meeting, please contact the City Clerk’s Office (530)642-5531 within 48 hours of the meeting. Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall window and on the City’s website: www.cityofplacerville.org. _______________________________________________________________ ________________________________________________________________________ Regular Meeting of the City Council of March 23, 2021 6 Visit us on “The Web” at www.cityofplacerville.org  CERTIFICATION OF AGENDA POSTING I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the March 23, 2021, Regular Meeting of the Placerville City Council was posted and available for review on March 18, 2021 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667. The Agenda is also available on the City website at www.cityofplacerville.org Attest: __________________________________ Regina O’Connell, City Clerk ________________________________________________________________________ Regular Meeting of the City Council of March 23, 2021 7 Visit us on “The Web” at www.cityofplacerville.org