City Council Meeting

*AMENDED* AGENDA PLACERVILLE CITY COUNCIL REGULAR MEETING TUESDAY, JULY 13, 2021 CLOSED SESSION 4:30 PM IN-PERSON OPEN SESSION: 5:00 PM CITY COUNCIL CHAMBERS – TOWN HALL 549 MAIN STREET, PLACERVILLE, CA 95667 PUBLIC PARTICIPATION INFORMATION You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called. Advance Correspondence/Written Comments: You may submit your comments by e-mail to pv.citycouncil@cityofplacerville.org, or you may submit your comments in-person at the Administration Department, City Hall – 4th Floor, 3101 Center Street by 2:00 p.m. the day before the meeting to give the City Clerk adequate time to forward your comments to the City Council. Advance Correspondence/Written Comments relating to an agenda item other than “Public Comment” and received by 12:00 pm on the seventh day preceding the Council meeting will be attached to the agenda item as part of the agenda package. Advance Correspondence/Written Comments received after that time will be provided to the members of the City Council and will become part of the public record, they will not be read aloud at the time of the meeting, nor posted on the City’s website. Any written comments related to an agenda item for the open session of this meeting distributed to the City Council, at any time before this meeting is available for inspection upon receipt at Administration Department, City Hall – 4th Floor, 3101 Center Street. Placerville, during normal business hours. Advance Correspondence/Written Comments relating to the agenda item “Public Comment” will not be read aloud or posted to the City’s website. Such comments are available for inspection at the above address. FACE COVERINGS AND SOCIAL DISTANCING INFORMATION In Accordance with guidelines from the California Department of Public Health and the State of California, please observe 6 feet of social distancing where possible and wear a mask if you are not vaccinated. Thank you for your cooperation.  CITY COUNCIL MEMBERS DENNIS THOMAS, MAYOR KARA TAYLOR, VICE-MAYOR PATRICIA BORELLI JACKIE NEAU MICHAEL SARAGOSA M. CLEVE MORRIS JOHN DRISCOLL REGINA O’CONNELL CITY MANAGER CITY ATTORNEY CITY CLERK ____________________________________________________________________________________ 4:30 P.M. CLOSED SESSION Item 1: Conference with Legal Counsel – Liability Claims Government Code §54956.95 Claimant Name: James Burkhalter Agency claimed against: City of Placerville ______________________________________________________________________________ 5:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Borelli, Neau, Saragosa, Taylor, Thomas 3. CEREMONIAL MATTERS 3.1 National Night Out 2021 Proclamation (Chief Wren) 4. CLOSED SESSION REPORT – City Attorney Driscoll 5. ADOPTION OF AGENDA 6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 6.1 Brief Comments by the City Council 6.2 Receive and File Update on the US 50 Corridor Action Plan – Trip to Green Pilot (CIP #42209), Also Known as “Proof of Concept” Project for the Upcoming Fall 2021 Recreation Season (Ms. Neves) Att. A: Local Access Narrative and Detour Maps Att. B: Public Outreach Summary ________________________________________________________________________ Regular Meeting of the City Council of July 13, 2021 2 Visit us on “The Web” at www.cityofplacerville.org 7. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 7.1 A. Approve the Minutes of the Regular City Council Meeting of June 22, 2021 (Ms. O’Connell) B. Approve the Minutes of the Special City Council Meeting of June 29, 2021 (Ms. O’Connell) 7.2 Approve the Accounts Payable Registers for June 30, 2021, and July 7, 2021 (Mr. Warren) 7.3 Approve the Payroll Register for Pay Periods 26 and 1 (Mr. Warren) 7.4 Receive and File Public Records Requests (Ms. O’Connell) 7.5 Adopt a Resolution Approving a Street Frontage Improvement Agreement (SF-404) for the Property Located at 2445 Giovanni Drive, Identified as Assessor’s Parcel Number 050-500-018, and Authorize the City Engineer to Process the Agreement and to Record the Agreement at the El Dorado County Office of the Recorder (Ms. Neves) Att. A: Resolution Att. B: Street Frontage Improvement Agreement 7.6 Adopt a Resolution: 1. Approving a Consulting Services Agreement with Robertson-Bryan, Inc. in an Amount Not-to-exceed $56,846 through June 30, 2022, to Provide Technical Support with the City’s 2021/2022 Small Municipal Separate Storm Sewer System (MS4) Permit, and Authorizing the City Engineer to Execute the Same; and 2. Approving a $29,846 Budget Appropriation from the General Fund Contingency for Unforecseen Expenditures for the said Agreement (Ms. Neves) Att. A: Resolution Att. B: RBI proposal for 2021-2022 7.7 Adopt a Resolution: 1. Approving a Construction Contract for the Dimity Lane Repaving Project (CIP #42203) with Doug Veerkamp General Engineering, Inc. (DVGE), in the amount of $59,893.35; and ________________________________________________________________________ Regular Meeting of the City Council of July 13, 2021 3 Visit us on “The Web” at www.cityofplacerville.org  2. Approving a $15,000 Budget Appropriation from the Measure L Fund Construction Reserve for the said project (Ms. Neves) Att. A: Resolution 7.8 Adopt a Resolution: 1. Approving a Construction Contract with Doug Veerkamp General Engineering, Inc. in the amount of $59,764.15 for the Morrene Drive Repaving Project (CIP #42207); and 2. Authorizing the City Manager to Execute the Same (Mr. Stone) Att. A: Resolution 7.9 Adopt a Resolution: 1. Approving a Funding/Reimbursement Agreement with the County of El Dorado for a Homeland Security Grant in the Amount of $32,000 for the Purchase of 7 In-Car Tablets and 15 Havis Vehicle Tablet Mounts for the Police Department and Authorizing the Mayor and City Clerk to Execute the Same; and 2. Approving the Purchase of 7 In-Car Getac tablets from HP Computers and 15 Havis Vehicle Tablet Mounts Not to Exceed $32,000 (Chief Wren) Att. A: Resolution 7.10 Notify the Media and Public, by Approval of this Request, that the Regularly Scheduled City Council Meeting of July 27, 2021 is Cancelled (Ms. O’Connell) 7.11 Adopt a Resolution: 1. Retroactively Approving and Affirming a Salary Schedule Effective July 10, 2021; and 2. Approving a New Job Description and Salary Schedule for the Development Technician Position; and 3. Approving a New Job Description and Salary Schedule for the Senior Police Services Assistant Position (Mr. Warren) Att. A: Resolution Att. B: Salary Schedule Att. C: Development Technician Position Job Description Att. D: Senior Police Services Assistant Position Job Description 7.12 Take the Following Actions: ________________________________________________________________________ Regular Meeting of the City Council of July 13, 2021 4 Visit us on “The Web” at www.cityofplacerville.org  1. Adopt a Resolution Amending the Salary and Benefit Provisions for all Non-Sworn Employees in the Executive Management Unit and Approving $49,964 in Budget Appropriations; and 2. Adopt a Resolution Amending the Salary and Benefit Provisions for all Employees in the Confidential Unit; and 3. Adopt a Resolution Amending the Salary and Benefit Provisions for all Employees in the Supervisory Unit; and (Mr. Warren) Att. A: Executive Management Resolution Att. B: Confidential Unit Resolution Att. C: Supervisory Unit Resolution 8. PUBLIC COMMENT – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. 8.1 Oral Communication 9. ITEMS PULLED FROM THE CONSENT CALENDAR 10. ORDINANCES 11. PUBLIC HEARINGS 11.1 Consider an Appeal Filed by Julie Robinson of the Planning Commission’s June 15, 2021 Approval of Conditional Use Permit (CUP) 21-01, and then Reverse the Decision of the Planning Commission and Deny Approval of CUP 21-01 to Allow a Bed and Breakfast Establishment at 795 Chamberlain Street (APN 003-071- 030) Upholding the Appeal (Mr. Rivas) Att. 1: Notice of Appeal by Julie Robinson Att. 2: June 15, 2021 Planning Commission Staff Report and Applicant Submittal Package Att. 3: June 15, 2021 Planning Commission Minutes ________________________________________________________________________ Regular Meeting of the City Council of July 13, 2021 5 Visit us on “The Web” at www.cityofplacerville.org  Att. 4: City Code Section 10-4-11 (Bed and Breakfast Ordinance) Att. 5: Letter from applicant (Danielle Slater) received June 24, 2021 12. DISCUSSION/ACTION ITEMS 12.1 Adopt a Resolution: 1. Declaring a Drought State of Emergency, Stage 1 Water Alert Citywide Effective Immediately; and 2. Asking Placerville Water Customers to Begin Reducing their Baseline Water Consumption by 15% on a Voluntary Basis; and 3. Authorizing and Directing the City Manager and his Designees to Take All Actions Deemed Reasonably Necessary to Respond to the Declared Emergency Conditions Including Implementing All Voluntary Stage 1 Drought Actions, as Detailed in El Dorado Irrigation District’s 2021 Updated Drought Action Plan (Mr. Warren) Att. A: Resolution 12.2 Adopt a Resolution: 1. Directing Staff to Place a Demand Upon the Current Owners of 559 Main Street, APN 002-151-009 Requiring Code Enforcement Action Relevant to City Code §8-3-28 and §7-5-25 to Address an Existing Failed Retaining Wall Adjacent to an Active Public Sewer Main Located in Hangtown Creek (CIP #42237); and 2. Approving a Construction Contract with Doug Veerkamp General Engineering in a Not to Exceed Amount of $88,000 for Construction of a New Retaining Wall, Assessment, and Additional Retaining Wall Work as Needed Related to the Code Enforcement Action (CIP #42237) and Authorizing the City Manager to Execute the Same; and 3. Approving a $100,000 Budget Appropriation from the Sewer Enterprise Fund Contingency for Unforeseen Expenditures for the Said Project; and 4. Approving in Concept and Form a Reimbursement Agreement with Current Owners of 559 Main Street and Authorizing the City Manager to Execute the Same; and 5. Approving in Concept and Form Parking Stall Use Agreement with Current Owners of 559 Main Street for Leased Use of Public Parking Spaces and Authorizing the City Manager to Execute the Same (Ms. Neves) Att. A: Resolution Att. B: Site Exhibit Att. C: Reimbursement Agreement ________________________________________________________________________ Regular Meeting of the City Council of July 13, 2021 6 Visit us on “The Web” at www.cityofplacerville.org  Att. D: Parking Stall Use Agreement 12.3 Adopt a Resolution: 1. Approving a Consulting Services Agreement with Wood Rodgers, Inc. in a Not-to-exceed Amount of $34,000 to Conduct a Record of Survey and Engineering Support for the Hangtown Creek Culvert Repair (CIP #42013); and 2. Approving a Budget Appropriation in the Amount of $40,000 from the General Fund Contingency for Unforeseen Expenditures for the Said Project (Ms. Neves) Att. A: Resolution Att. B: Alternative 3 Project Exhibit from 2019 Feasibility Study 12.4 Adopt a Resolution: 1. Approving a Construction Contract with Wunschel & Sons, Inc. for the Conrad Street Sewer Line Replacement Project (CIP #41916) in an amount not to exceed $317,703, and Authorizing the City Manager to Execute the Same; and 2. Authorizing the City Manager to Negotiate and Execute any Necessary Contract Change Orders with Wunschel & Sons, Inc. up to $25,000 per Change Order for the Project for a Not to Exceed Aggregate Amount of $79,425. The said Change Orders Shall be Brought to the Next Available City Council Meeting for Either Approval or Ratification; and 3. Approving a Consulting Services Agreement with Dewberry|Drake Haglan for Inspection Services in the Amount of $28,829.30 for the said Project and Authorizing the City Manager to Execute the Same; and 4. Approving a $125,000 Budget Appropriation from the Measure H Fund for the Said Project; and 5. Approving a $265,129 Budget Appropriation from the Measure L Fund for the Said Project (Ms. Neves) Att. A: Resolution Att. B: Project Exhibit 12.5 Adopt a Resolution Approving an Agreement with Kronick, Moskovitz Tiedemann & Girard, to Provide City Attorney Services to the City of Placerville (Mr. Morris) Att. A: Resolution Att. B: Agreement Att. C: Resume for Mona Ebrahimi Att. D: Resume for Andreas Booher ________________________________________________________________________ Regular Meeting of the City Council of July 13, 2021 7 Visit us on “The Web” at www.cityofplacerville.org 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority Vice-Mayor Taylor, Councilmember Neau • El Dorado County Transportation Commission Mayor Thomas, Vice-Mayor Taylor, Councilmember Borelli • LAFCO (El Dorado Local Agency Formation Commission) Councilmember Neau • SACOG (Sacramento Area Council of Governments) Councilmember Saragosa • Pioneer Community Energy Board of Directors Mayor Thomas, Councilmember Saragosa • Placerville Fire Safe Council Councilmember Borelli 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) 15. CITY MANAGER AND STAFF REPORTS 15.1 Receive and File Placerville Police Statics for the Month of June (Chief Wren) Att. A: June 2021 Stats 15.2 Receive and File June Fire Station 25 Run Report (Chief Cordero) Att. A: June Report 16. UPCOMING ITEMS Items tentatively scheduled for the next City Council meeting include: Western Placerville Interchange Phase 2 Relinquishment to Caltrans, Middletown Road Paving Contract, Parking Code Revision - Parking Restrictions - various locations, MBI Amendment Request for Clay Street, Traffic Speed on Placerville Drive Ordinance, Cedar Ravine Sewer - Receive and file final draft design memo, request direction, grant Engineering permission to develop and release a Request for Proposal for design services, RBI FY 21-22 National Pollution Discharge and Elimination System (NPDES) Support, Civic Lab Presentation – Broadway, A- ________________________________________________________________________ Regular Meeting of the City Council of July 13, 2021 8 Visit us on “The Web” at www.cityofplacerville.org  Board signs, Tobacco Retail Ordinance, Private Sewer Ordinance, Part time employee wage scale revision, Youth Basketball fee increase, Local 39 Memorandum of Understanding, and Police & Fire Reports. 17. ADJOURNMENT The next regularly scheduled Council meeting will be held on August 10, 2021, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting pending action on Item 7.10 of this agenda. Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council meeting, please contact the City Clerk’s Office (530)642-5531 within 48 hours of the meeting. Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall window and on the City’s website: www.cityofplacerville.org. _______________________________________________________________ CERTIFICATION OF AGENDA POSTING I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the July 13, 2021, Regular Meeting of the Placerville City Council was posted and available for review on July 8, 2021 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667. The Agenda is also available on the City website at www.cityofplacerville.org Attest: __________________________________ Regina O’Connell, City Clerk ________________________________________________________________________ Regular Meeting of the City Council of July 13, 2021 9 Visit us on “The Web” at www.cityofplacerville.org