City Council Meeting

AGENDA PLACERVILLE CITY COUNCIL REGULAR MEETING TUESDAY, AUGUST 24, 2021 CLOSED SESSION 4:15 PM IN-PERSON OPEN SESSION: 5:00 PM CITY COUNCIL CHAMBERS – TOWN HALL 549 MAIN STREET, PLACERVILLE, CA 95667 PUBLIC PARTICIPATION INFORMATION You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called. Advance Correspondence/Written Comments: You may submit your comments by e-mail to pv.citycouncil@cityofplacerville.org, or you may submit your comments in-person at the Administration Department, City Hall – 4th Floor, 3101 Center Street by 2:00 p.m. the day before the meeting to give the City Clerk adequate time to forward your comments to the City Council. Advance Correspondence/Written Comments received by 12:00 pm the Tuesday preceding the Council meeting will be included in the agenda packet. Written Comments received after that time will be provided to the members of the City Council and will be placed on the back table for public review as part of the full agenda packet at the meeting. These comments will not be read aloud at the time of the meeting, nor posted on the City’s website. Comments must not be slanderous, and must relate to business within the jurisdiction of the City Council. All written communication will be kept on file in the Administration Department during normal business hours. FACE COVERINGS AND SOCIAL DISTANCING INFORMATION In Accordance with guidelines from the California Department of Public Health and the State of California, please observe 6 feet of social distancing where possible and wear a mask if you are not vaccinated. Thank you for your cooperation. ________________________________________________________________________ Regular Meeting of the City Council of August 24, 2021 1 Visit us on “The Web” at www.cityofplacerville.org  CITY COUNCIL MEMBERS DENNIS THOMAS, MAYOR KARA TAYLOR, VICE-MAYOR PATRICIA BORELLI JACKIE NEAU MICHAEL SARAGOSA M. CLEVE MORRIS MONA EBRAHIMI REGINA O’CONNELL CITY MANAGER CITY ATTORNEY CITY CLERK ____________________________________________________________________________________ 4:15 P.M. CLOSED SESSION Item 1: Conference with Labor Negotiators Patrick Clark, Cleve Morris, Dave Warren Government Code §54957.6 Bargaining Unit: PPOA Item 2: Conference with Legal Counsel – Settlement of Workers’ Compensation Claims Government Code Section 54956.95(b) Wheeler, Tommy v. City of Placerville (NCWA-528981, NCWA- 343198, NCWA-482787) Item 3: Conference with Legal Counsel – Liability Claims Government Code §54956.95 Claimant Name: Maryanne Roger Agency claimed against: City of Placerville ______________________________________________________________________________ 5:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Borelli, Neau, Saragosa, Taylor, Thomas 3. CEREMONIAL MATTERS 3.1 Proclamation for Prostate Cancer Awareness Month (Mayor Thomas) 4. CLOSED SESSION REPORT – City Attorney Ebrahimi 5. ADOPTION OF AGENDA ________________________________________________________________________ Regular Meeting of the City Council of August 24, 2021 2 Visit us on “The Web” at www.cityofplacerville.org 6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 6.1 Brief Comments by the City Council 6.2 Caldor Fire Update from CAL FIRE 7. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 7.1 Approve the Minutes of the Regular City Council Meeting of August 10, 2021 (Ms. O’Connell) 7.2 Approve the Accounts Payable Register (Mr. Warren) 7.3 Approve the Payroll Register (Mr. Warren) 7.4 Receive and File Public Records Requests (Ms. O’Connell) 7.5 Adopt a Resolution Approving Relinquishment of State Right-of-way as Depicted in Exhibit “A” to said Agreement, to the City of Placerville Without Cost To or Compensation From the City per Executed Relinquishment Agreement No 03-0602 (Ms. Neves) Att. A: Resolution Att. B: Executed Agreement 03-0602 with Exhibit “A” 7.6 Adopt a Resolution Approving a Construction Contract for the Coon Hollow Road Repaving Project (CIP #42204) with Doug Veerkamp General Engineering, Inc. (DVGE), in the Amount of $50,135.67 (Ms. Neves) Att. A: Resolution 8. PUBLIC COMMENT – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. ________________________________________________________________________ Regular Meeting of the City Council of August 24, 2021 3 Visit us on “The Web” at www.cityofplacerville.org  8.1 Written Communication Written Communication items are comments received on non-agenda items pertaining to business within the jurisdiction of the City Council. These are not items for discussion but can be referred to staff or requested by Council to be placed on a future agenda. 8.2 Oral Communication 9. ITEMS PULLED FROM THE CONSENT CALENDAR 10. ORDINANCES 11. PUBLIC HEARINGS 12. DISCUSSION/ACTION ITEMS 12.1 Adopt a Resolution: 1. Ratifying a Construction Contract with First Impressions Design & Landscape in the Amount of $25,224.97 and Contract Change Order No. 1 in a Credit Amount of $1,949.00 for a Total Contract Amount of $23,275.97 for the Monument Garden, Phase 3 Project (CIP #42240); and 2. Approving a $7,875 Budget Appropriation in Monument Garden Donations for the Said Project; and 3. Approving a $12,000 Budget Appropriation for the Latrobe Foundation Grant; and 4. Approving a $3,805 Budget Appropriation from the Highway 50 Landscaping Mitigation Funds for the said project (Mr. Zeller) Att. A: Resolution Att. B: Donation Letter from Doug Veerkamp Engineering, Inc. 12.2 Adopt a Resolution: 1. Ratifying Construction Contract Change Order (CCO) No. 13 and approving CCO No. 14 in a net amount of $142,890.67 with Doug Veerkamp General Engineering, Inc. for the Western Placerville Interchange, Phase 2.2 – Eastbound On-Ramp project (CIP #41918) and authorizing the City Manager to execute the same; and ________________________________________________________________________ Regular Meeting of the City Council of August 24, 2021 4 Visit us on “The Web” at www.cityofplacerville.org  2. Approving Amendment No. 2 to the Consulting Services Agreement with R.E.Y. Engineers, Inc. in a credit amount of $25,358.52 for the said project and authorize the City Manager to execute the same (Ms. Neves) Att. A: Resolution Att. B: Project Exhibit 12.3 Adopt a Resolution Approving the City’s Quality Assurance Program (QAP) and Authorizing the City Engineer to Execute the Same (Ms. Neves) Att. A: Resolution Att. B: Quality Assurance Program 12.4 Designate Vice-Mayor Taylor to be the City’s Voting Delegate and Councilmember Saragosa to be the Alternate Voting Delegate for the League of California Cities Annual Conference, and Direct Staff to Complete the Voting Delegate Form and Forward to League of California Cities Prior to the September 15, 2021 Deadline (Ms. O’Connell) Att. A: Voting Delegate Letter and Form 12.5 Adopt a Resolution: 1. Increasing the Youth Basketball Early Bird Player Registration Fee by $12.00 from $122.00 to $134.00 per Player Effective August 25, 2021; and 2. Increasing the Youth Basketball Post Early Bird Player Registration Fee by $12.00 from $132.00 to $144.00 per Player Effective August 25, 2021; and 3. Approving a $8,436 General Fund Budget Appropriation for Youth Basketball fees; and 4. Approving a $5,757 General Fund Budget Appropriation for Youth Basketball Uniforms (Mr. Zeller) Att. A: Resolution 12.6 Consider Sending the Attached Letter to the City’s State Representatives Regarding Needed Reform in the Distribution of Online Bradley Burns Sales Tax and Authorize the Mayor to Execute the Same (Mr. Warren) Att. A: Draft Letter to Assemblyman Frank Bigelow ________________________________________________________________________ Regular Meeting of the City Council of August 24, 2021 5 Visit us on “The Web” at www.cityofplacerville.org 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority Vice-Mayor Taylor, Councilmember Neau • El Dorado County Transportation Commission Mayor Thomas, Vice-Mayor Taylor, Councilmember Borelli • LAFCO (El Dorado Local Agency Formation Commission) Councilmember Neau • SACOG (Sacramento Area Council of Governments) Councilmember Saragosa • Pioneer Community Energy Board of Directors Mayor Thomas, Councilmember Saragosa • Placerville Fire Safe Council Councilmember Borelli 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) 15. CITY MANAGER AND STAFF REPORTS 15.1 State Per Capita Grant Award for Pickleball Courts at Lyons Park (Mr. Zeller) 16. UPCOMING ITEMS Items tentatively scheduled for the next City Council meeting include: Town Hall Parking Lot Paving Contract, RBI FY 21-22 National Pollutant Discharge Elimination System (NPDES) Support, Street Frontage Improvement Agreement (SFIA) for 3706 Gold Nugget Drive, SFIA for Polaris, Parking Code Revision - Parking Restrictions - various locations, El Dorado Disposal Presentation-SB 1383 Organics Recycling, A-Board sign discussion, Tobacco Retail Ordinance, Short-Term (vacation) Rental Ordinance, Investment Policy, and Annual League Conference Resolutions 17. ADJOURNMENT The next regularly scheduled Council meeting will be held on September 14, 2021, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting. ________________________________________________________________________ Regular Meeting of the City Council of August 24, 2021 6 Visit us on “The Web” at www.cityofplacerville.org Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council meeting, please contact the City Clerk’s Office (530)642-5531 within 48 hours of the meeting. Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall window and on the City’s website: www.cityofplacerville.org. _______________________________________________________________ CERTIFICATION OF AGENDA POSTING I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the August 24, 2021, Regular Meeting of the Placerville City Council was posted and available for review on August 20, 2021 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667. The Agenda is also available on the City website at www.cityofplacerville.org Attest: __________________________________ Regina O’Connell, City Clerk ________________________________________________________________________ Regular Meeting of the City Council of August 24, 2021 7 Visit us on “The Web” at www.cityofplacerville.org