City Council Meeting

AGENDA PLACERVILLE CITY COUNCIL REGULAR MEETING TUESDAY, JANUARY 10, 2023 NO CLOSED SESSION SCHEDULED OPEN SESSION: 5:00 PM CITY COUNCIL CHAMBERS – TOWN HALL 549 MAIN STREET, PLACERVILLE, CA 95667 PUBLIC PARTICIPATION INFORMATION You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called. General comments will be taken under Item 8. Comments must not be slanderous, and must relate to business within the jurisdiction of the City Council. Advance Correspondence/Written Comments: You may submit your comments by e-mail to pv.citycouncil@cityofplacerville.org, or you may submit your comments in-person at the Administration Department, City Hall – 4th Floor, 3101 Center Street by 10:00 a.m. the day of the meeting to give the City Clerk adequate time to forward your comments to the City Council. Advance Correspondence/Written Comments received by 12:00 p.m. the Tuesday preceding the Council meeting will be included in the agenda packet. Written Comments received after that time and by 10:00 a.m. the day of the meeting will be provided to the members of the City Council and, if relating to a staff report, immediately posted to the City’s website. Copies of the comments will be placed on the back table for public inspection at the meeting. These comments will not be read aloud but will be acknowledged. All comments will be available for inspection in the Administration Department during normal business hours. The Brown Act: Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall and Town Hall windows, and on the City’s website: www.cityofplacerville.org. To ensure that matters are decided based on evidence made available publicly before and during the meeting, Councilmembers will not review or consider information received electronically while the meeting is in progress. Reasonable Accommodations: In compliance with the Americans with Disabilities Act, if you are a person with a disability and you need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (530) 642-5531, (530) 642-5538 (fax), or roconnell@cityofplacerville.org. Requests must be made as early as possible and at least two full business days before the start of the meeting. Some requests may be accommodated closer to the meeting. ________________________________________________________________________ Regular Meeting of the City Council of January 10, 2023 1 Visit us on “The Web” at www.cityofplacerville.org  CITY COUNCIL MEMBERS MICHAEL SARAGOSA, VICE-MAYOR JOHN CLERICI NICOLE GOTBERG JACKIE NEAU DAVID YARBROUGH M. CLEVE MORRIS MONA EBRAHIMI REGINA O’CONNELL CITY MANAGER CITY ATTORNEY CITY CLERK ____________________________________________________________________________________ NO CLOSED SESSION ____________________________________________________________________________________ 5:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Clerici, Gotberg, Neau, Saragosa, Yarbrough 3. CEREMONIAL MATTERS 3.1 Motion for the City Council to Adjourn the Meeting Sine-Die, and Appoint the City Manager as Temporary Chairperson Recommendation to adjourn the meeting Sine-Die and to appoint the City Manager as Temporary Chairperson. Vice-Mayor Saragosa will pass the gavel to the City Manager. At this time, the City Manager will call the meeting to order and request nominations from the Council for the election of Mayor. Any Councilmember may make a nomination, and a second. A roll-call vote will be taken. Following a majority vote by the Council, the City Manager will pass the gavel to the newly elected Mayor who will call for nominations for Vice-Mayor. 3.2 The Mayor Calls for Nominations for Vice-Mayor The newly elected Mayor will call for a motion and a second to nominate candidate(s) within the Council for the position of Vice-Mayor. A roll-call vote will be taken. Following a majority vote for the election of Vice-Mayor, the regular order of business will resume. 4. CLOSED SESSION REPORT – City Attorney Ebrahimi 5. ADOPTION OF AGENDA ________________________________________________________________________ Regular Meeting of the City Council of January 10, 2023 2 Visit us on “The Web” at www.cityofplacerville.org 6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 6.1 Brief Comments by the City Council 7. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 7.1 Approve the Minutes of the Regular City Council Meeting of December 13, 2022 (Ms. O’Connell) 7.2 Approve the Accounts Payable Register (Mr. Warren) 7.3 Approve the Payroll Registers for Pay Periods 11, 12, and 13 (Mr. Warren) 7.4 Receive and File Public Records Requests (Ms. O’Connell) 7.5 Adopt a Resolution: 1. Approving an IRC Section 457 Pre-Retirement Catch-Up Policy; and 2. Approving a $18,313 Budget Appropriation from the General Fund Unassigned Fund Balance for the IRC Section 457 Pre Retirement Catch-Up Program; and 3. Approving a $1,041 Budget Appropriation from Water Enterprise Fund Contingency for Unforeseen Expenditures for the IRC Section 457 Pre-Retirement Catch-Up Program; and 4. Approving a $1,041 Budget Appropriation from Sewer Enterprise Fund Contingency for Unforeseen Expenditures for the IRC Section 457 Pre-Retirement Catch-Up Program (Mr. Morris) Att. A: Resolution Att. B: Draft Policy Att. C: IRC 457 Form and Guidelines 7.6 Adopt a Resolution Retroactively Approving and Affirming a Salary Schedule Effective January 7, 2023 (Mr. Warren) Att. A: Position/Salary Increase List Att. B: Resolution-Salary Schedule Att. C: Salary Schedule ________________________________________________________________________ Regular Meeting of the City Council of January 10, 2023 3 Visit us on “The Web” at www.cityofplacerville.org 8. PUBLIC COMMENT – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. 8.1 Oral Communication 8.2 Written Communication 9. ITEMS PULLED FROM THE CONSENT CALENDAR 10. ORDINANCES 11. PUBLIC HEARINGS 12. DISCUSSION/ACTION ITEMS 12.1 Adopt a Resolution: 1. Adopting a Final Initial Study/Mitigated Negative Declaration Prepared for the Placerville Drive Bicycle and Pedestrian Facility Improvements Project (CIP #41816) Pursuant to the Provisions of the California Environmental Quality Act (CEQA) and Approving the Project; and 2. Approving a Budget Appropriation in the Amount of $100,000 from the Measure L Fund Unassigned Fund Balance for the Said Project; and 3. Approving Amendment No. 4 to the Consulting Services Agreement with Dewberry Engineers Inc. in the Amount of $1,769,939.30 for the Said Project, and Authorizing the City Manager to Execute the Same; and 4. Authorizing Staff to Issue Notice to Proceed No. 4 in the Amount of $641,374.86 to Dewberry Engineers, Inc. for the Said Project; and 5. Authorizing Staff to Prepare a Project Baseline Agreement with the California Transportation Commission and the California Department of Transportation as a Requirement of the Road Repair and Accountability Act of 2017 for the Active ________________________________________________________________________ Regular Meeting of the City Council of January 10, 2023 4 Visit us on “The Web” at www.cityofplacerville.org  Transportation Program Funding for the Said Project and Authorizing the City Manager to Execute the Same (Ms. Neves) Att. A: Resolution Att. B: Project Exhibit Att. C: Final IS/MND and Mitigation Monitoring and Reporting Program 12.2 Adopt a Resolution: 1. Approving Amendment No. 4 to the Consulting Services Agreement with Dewberry Engineers, Inc. in the Amount of $307,814.91 for the Placerville Drive at Hangtown Creek Bridge Replacement Project (CIP #41410), and Authorizing the City Manager to Execute the Same; and 2. Approving a $100,000 Budget Appropriation from the Measure L Fund Unassigned Fund Balance for the Said Project; and 3. Authorizing Staff to Issue Notice to Proceed No. 3 in the Amount of $20,848.91 with Dewberry Engineers, Inc. for the Said Project (Ms. Neves) Att. A: Resolution Att. B: Project Exhibit 12.3 Appoint Two Council Members to Serve as the Ad-hoc Selection Committee to Select Two Members to the Cannabis Community Benefits Committee for the City of Placerville (Mr. Morris) Att. A: Cannabis Community Benefits Program 12.4 Adopt a Resolution Extending the Memorandum of Understanding Between the City of Placerville and Housing El Dorado for Use of Scout Hall for a Temporary Inclement Weather Overnight Warming Center through February 15, 2023 (Mr. Morris) Att. A: Resolution Att. B: December 13, Staff Report Att. C: Memorandum of Understanding Att. D: HED Program Guidelines 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority • El Dorado County Transportation Commission • LAFCO (El Dorado Local Agency Formation Commission) ________________________________________________________________________ Regular Meeting of the City Council of January 10, 2023 5 Visit us on “The Web” at www.cityofplacerville.org  • SACOG (Sacramento Area Council of Governments) • Pioneer Community Energy Board of Directors • Placerville Fire Safe Council • City/County Two by Two Committee • Opportunity Knocks/Continuum of Care 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) 15. CITY MANAGER AND STAFF REPORTS 15.1 Receive and File December 2022 Police Report - Stats (Chief Wren) Att. A: Stats – December 2022 16. UPCOMING ITEMS Items tentatively scheduled for the next City Council meeting include: Placerville Connectivity Project - Design Contract Award, Dig Once Ordinance and Road Moratorium (first reading), Cedar Ravine Road Multimodal Study CIP and Contract with CivicWell for Cedar Ravine Road Multimodal Study, Cottonwood 4&6 Agreement & Final Map, Astonia Estates Final Map Approval, Clay Street Dewberry Amendment, Council Member Committee Appointments, Click2Gov Business License Software Demonstration, and Fire Stats for December, 2022. 17. ADJOURNMENT The next regularly scheduled City Council meeting will be held on Tuesday, January 24, 2023, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting ________________________________________________________________________ Regular Meeting of the City Council of January 10, 2023 6 Visit us on “The Web” at www.cityofplacerville.org  _______________________________________________________________ CERTIFICATION OF AGENDA POSTING I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the January 10, 2023, Regular Meeting of the Placerville City Council was posted and available for review on January 5, 2023 at City Hall, 3101 Center Street, Placerville, CA 95667 and at Town Hall, 549 Main Street, Placerville, CA 95667 The Agenda is also available on the City website at www.cityofplacerville.org Attest: ___________________________________ Regina O’Connell, CPMC, City Clerk ________________________________________________________________________ Regular Meeting of the City Council of January 10, 2023 7 Visit us on “The Web” at www.cityofplacerville.org